Exports Final

8/9/2019 Exports Final

1/23


2/23

39

40

41

42

V 43

44

4546

47

48

49

50

51

VI 52

53

5455

56

57

58

VII 59

60

61

62

63

64

65

66

VIII 67

68

69

70

71

72


3/23

Filing Activity(Pradeep Sawant)

Activity

Pickup the paper bunch form the stack within the reach of the hands

Throw original AWB in the dustbin

Check each and every page whether all the docs are proper

Open Invoice Document IClick on export button on Visual Impex Home Page

Type Exporter's Name

Type Exporter's id

Click Save

Click on Consignee

Click on copy previous job

Search available job by typing 7-8 letters and by clicking on 'Go' button

Click 'OK' two times

Click on ExporterType Exporter's name II

Click Save

Click Consignee

Type consignee's name and address given in invoice

Type consignee's country

Type buyer's name and address if other than consignee

Click Save

Click invoice

Type SB heading given in AWB

Type invoice number

Type invoice date

Type term of delivery III

Type currency of transaction

Type exchange rate

Type total invoice value

Type total product value

Click first cell of Product column

Click other info

Type Product discription given in invoiceType RITC code

Type Quantity IV

Type Unit

Type Unit price

Type per

Type Amount


4/23

Click Main(If Applicable)

Type EXIM code

Click AR4(If Applicable)

Type AR4 number

Type AR4 date V

Type Commissionarate

Type DivisionType Range

Click Save

Click Freight Insurance and other charges

Calclulate Freight(If Applicable)

Type Freight amount

Calclulate Insurance(If Applicable)

Type Insurance amount VI

Click Annexture C1(If Applicable)

Select nature of paymentType period of payment

Click save

Click Shipment

Type Destination country

Type Destination port VII

Type HAWB number

Click Save

Click Other details

Type Final destnation country

Click Save

Click EXP

Click Checklist

Click Print VIII

Close current job window

Click OK

Stapple the bunch

Put checklist with paper bunch

Put it on the stack on the right side


5/23

Filing Activity(Pradeep Gajre)

S. No. Activity

1 Pickup the paper bunch form the stack within the reach of the hands

2 Throw original AWB in the dustbin

3 Check each and every page whether all the docs are proper

4 Open Invoice Document5 Click on export button on Visual Impex Home Page

6 Type Exporter's Name

7 Type Exporter's id

8 Click Save

9 Click on Consignee

10 Click on copy previous job

11 Search available job by typing 7-8 letters and by clicking on 'Go' button

12 Click 'OK' two times

13 Click on Exporter14 Type Exporter's name

15 Click Save

16 Click Consignee

17 Type consignee's name and address given in invoice

18 Type consignee's country

19 Type buyer's name and address if other than consignee

20 Click Save

21 Click invoice

22 Type SB heading given in AWB

23 Type invoice number

24 Type invoice date

25 Type term of delivery

26 Type currency of transaction

27 Type exchange rate

28 Type total invoice value

29 Type total product value

30 Click Main(If Applicable)

31 Type EXIM code

32 Click AR4(If Applicable)33 Type AR4 number

34 Type AR4 date

35 Type Commissionarate

36 Type Division

37 Type Range

38 Click Save


6/23

39 Click Freight Insurance and other charges

40 Calclulate Freight(If Applicable)

41 Type Freight amount

42 Calclulate Insurance(If Applicable)

43 Type Insurance amount

44 Click Annexture C1(If Applicable)

45 Select nature of payment46 Type period of payment

47 Click save

48 Click frist cell of Product column

49 Click other info

50 Type Product discription given in invoice

51 Type RITC code

52 Type Quantity

53 Type Unit

54 Type Unit price55 Type per

56 Type Amount

57 Click Shipment

58 Type Destination country

59 Type Destination port

60 Type HAWB number

61 Click Save

62 Click Other details

63 Type Final destnation country

64 Click Save

65 Click EXP

66 Click Checklist

67 Click Print

68 Close current job window

69 Click OK

70 Stapple the bunch

71 Put checklist with paper bunch

72 Put it on the stack on the right side


7/23

Need not be typed if theconsignee is in the database

Field will only be entered ifapplicable otherwise just visit the

page to check whether entrieswere made from previous job.


8/23


9/23

S No. AWB No. I II III IV V VI VII VIII Total

1 6575348544 7 29 39 73 9 44 11 16 228

2 1320428745 9 49 29 71 10 10 11 14 203

3 1325999883 8 63 17 53 4 8 12 27 192

4 2764149463 40 80 38 25 55 22 13 15 288

5 6571697790 13 77 27 20 7 21 22 18 205

6 6575290105 27 95 48 65 23 19 27 24 3287 1037943583 15 28 19 53 9 14 16 14 168

8 6580500006 17 73 22 15 6 9 36 15 193

9 6575295860 8 40 22 304 13 10 19 20 436

10 6581338175 7 67 33 41 9 16 40 13 226

11 6581207006 47 63 32 58 8 25 26 9 268

12 6581205525 10 39 30 37 19 5 14 11 165

13 2765539921 9 39 22 17 5 33 11 17 153

14 6570944236 10 61 17 29 22 26 13 25 203

15 6580680746 11 29 26 12 21 13 14 15 141

16 276562189110 50 31 50 59 22 17 22

26117 2762052554 9 47 16 53 8 54 15 18 220

18 1334986192 11 30 19 12 16 47 24 15 174

19 1319782892 15 111 18 27 5 15 39 16 246

20 6580437360 7 57 22 94 17 39 20 17 273

21 6581077090 11 73 22 86 17 43 18 17 287

22 6571110733 9 96 21 46 20 47 21 22 282

23 6571184351 11 83 30 28 5 39 20 17 233

24 6580436785 8 78 13 215 7 5 37 18 381

25 6575158601 11 29 17 77 27 39 14 13 227

26 6571699621 14 66 23 20 7 18 24 21 193

27 7364784906 21 59 26 46 47 20 20 29 268

28 1334986236 21 54 23 12 29 20 17 15 191

29 6575448342 7 57 26 107 20 23 17 21 278

30 6575448434 9 81 28 93 25 14 19 21 290

Average 13.73 60.1 25.2 61.3 17.63 24 20.23 17.83 240.03


10/23

Comments

I New Exporter

IIConsignee from database

Large Consignee address

III Shipping Bill Heading is main reason for variation in time

IV

Same product from the copied job

11 Products in 1 invoice16 Products in 1 invoice

VI

V, VII, VIII

Average time(in sec) required in filing per shipment

Depends on nature of payment, Freight and/or Insurance mayneed to be calculated manually

Here less entries are made but need to be checked because ofentries may exsist due to copied job.

III

III

IV

V

VI

VII

VIII


11/23

S No

1

2

3

4

56

7

8

9

10

11

4

5

67

8

9

10

11

12

13

14

15

16

17

18

19


12/23

Activity

Pick up the paper bunch from the stack

Check each and every information entered in Visual Impex from the documents

Mark each entry given in checklist

If no correction then type job number in visual impex

Press enterClick "Generate SB"

open job submission page of ICEGATE website

Click Browse

Type job number

Click Submit

Put paper bunch on the stack on the right side

If there are corrections then enter job number in Visual Impex

Click GO

Make correctionsClick Save

Click EXP

Click Checklist

Click Print


Type job number in visual impex

Press enter

Click "Generate SB"

open job submission page of ICEGATE website

Click Browse

Type job number

Click Submit

Put paper bunch on the stack on the right side


13/23

S. No. Time

1 110

2 139

3 107

4 92

5 846 93

7 113

8 106

9 97

10 79

11 125

12 121

13 103

14 98

15 10416 93

17 104

18 117

19 129

20 83

21 110

22 96

23 132

24 120

25 84

26 97

27 106

28 119

29 88

30 93

Average 104.73

0 5 10 15 20 25

0

20

40

60

80

100

120

140

160


14/23


15/23

S No Activity

1 Pick up the paper bunch from the stack

2 Unstapple the bunch with the help of stappler

3 Discard original AWB

4 Take out one copy of each document to make custom's set

5 Restapple the remaining documents6 Write job number ot this stappled bunch

7 Put it on its stack

8 Arrange takenout documents in predecided order

9 Pinup the custom's set

10 Put it on its stack

0 5 10 15 20 25 30

0

20

40

60

80

100

120


16/23

S. No. Time

1 35

2 31

3 31

4 45

5 586 49

7 41

8 42

9 38

10 58

11 58

12 45

13 55

14 106

15 6016 46

17 53

18 80

19 70

20 55

21 45

22 50

23 59

24 64

25 39

26 57

27 67

28 43

29 48

30 52

Avrage 52.67

35


17/23

S. No.

1

2

3

4

5

4

5

6

7

8

9

10

11

1213

14

15


18/23

Activity

Pick up the custom's set from the stack

Type job number on ICEGATE website

Click "Show" button

If Acknowledgement is positive then write SB# and Date from the website on custom's set

Forward it to Customs Clearance team

If Acknowledgement is negative then click on 'Pending Jobs' on website

Read the reason given

rectify it in visual impex

Click save

Click EXP

Click Checklist

Click Print


Click BrowseType job number

Click Submit

Put it back on the stack of custom's set


19/23

Note: Get sectorwise checklist from filing team

Remark:

Type Destination Code of MAWB

S. No. Activity1 Type Shipper's Name

2 Press Alt+Tab to open 'querry.Ipx'

3 Type HAWB no.

4 Press Enter and look no. of pieces

5 Press Alt+TAB to go back to excel sheet

6 Type no. of pieces


8 look gross weight


10 Type gross weight11 Paste MAWB no.


13 look volumetric weight


15 Type volumetric weight

16 Type HAWB no.

17 Type scheme

18 Go to next row in excel sheet

19 Open the photocopy of next AWB

Remark:

Delete the entries of volume done in SB no. column

BOLD Depends on number of Lots on that day

Italics Depends on number of MAWB on that day

Get MAWB from NCG and type it in first row of MAWB columnand copy it.

After making the data entry for an MAWB get the sum ofpieces, weight and volume columns under this MAWB


20/23

S No. Time

1 26

2 27

3 214 29

5 23

6 22

7 22

8 24

9 24

10 29

11 24

12 24

13 3714 27

15 25

16 21

17 22

18 22

19 33

20 29

21 22

22 30

23 23

24 21

25 20

Average 25.08


21/23

Remark: Get Bunch of custom's set from filing team

Type Date inexcel sheet and Copy it

S No. Activity

1 Pick up the custom's set from the stack

2 Press Ctrl+F

3 Type HAWB no. and press Enter4 Type SB no.

5 Paste SB date

6 Put custom's set in sector's stack

Remark: Save and close the excel sheet and mail this sheet to ground

operations, NCG and transportation team

Wait for acknowledgement for readiness from all

After receiving acknowledgement go for Annex C Activity

BOLD Depends on number of Lots on that dayItalics Depends on number of MAWB on that day


22/23

Scanning

S No. Activity

1 Takes bunch of EP copy

2 Scans it

3 Types AWB no.

4 Saves the document

5 Staples the document6 Puts it in the drawer

7 Press enter.

Remarkwhile document is scanned, person prepares another document

and keeps it on the scanner.

To complete whole cycle, person does not take more than 30 seconds


23/23

Handling of Objections

Some shipment does not have required documents

These shipment goes to Govind and Devkar

Sr no. Activity

1 Checking of document and deciding which document is required2 Finding the phone number of customer from the document

3 Calling the customer

4 Explaining customer the problem

5 Mailing customer about the required document

NOTE

1 The whole process depends upon nature of objection

2 Customer availability

3 There are about 13 objections everyday4 Only on an average 6 get solved on same day

5 Customer takes time to send a person with the required documents

6 Some objection requires customer to scan and mail the document

The whole process average time is 11.20 mins

Calling takes about 6 mins

Exports Final

Documents

Transcript of Exports Final