SPECIAL ISSUE

OF APPLICATIONS UNDER

PROMOTIONAL SCHEMES

EXPORT PROMOTION BUREAU U.P.

JUNE-JULY 2014

EXPORT MAGAZINE

Contents

Topic Pageno.

Editorial -

General Information 1

Prerequisites for online filing. 2

Instructions Regarding On-lineRegistration

3-4

Getting Started 5

Log in Creation and Logging In 6-29

Help and Support 30

Guidelines of EPB New On-lineRegistration System

31-38

Editorial Board:

Patron: Mahesh Kumar GuptaExport Commissioner &Principal Secretary ,Dept. of MSME Govt. of Uttar Pradesh

Editor : -------------------------Addl. Export Commissioner &Special Secretary ,Dept. of MSME Govt. of Uttar Pradesh

Executive Editor: Avanish ChaturvediJt. Export Commissioner

Associate Editors: Umesh ChandraDy. DirectorRajesh KumarAstt. Director

Compiler: Veena SharmaAddl. Statistical Officer

Published by:EXPORT PROMOTION BUREAU U.P.A-BLOCK, GROUND FLOOR,PICUP BHAWANVIBHUTI KHAND, GOMTI NAGAR,LUCKNOW – 226010TEL. FAX: 0522- 2721194, 2721205WEBSITE-www.epbupindia.comEmail – upepblko@gmail.com

Readers may contribute fore-magazine

with their original stories and articlessend an email to upepblko@gmail.com with your story idea

and bio data.

laikndh;

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General Information

Bringing about more transparency and better access to facilities and in a move to cutthe filing time of applications, the Export Promotion Bureau U.P.E.P.B. is implementing anew system of web-based application that reduces the manual paperwork, effort andprocessing time to apply .

The new system is named “Online filing of Application System under DifferentPromotional Schemes”. The purpose of on-line filing of Application System is to collectuniform requests using the internet technology. Implementing this system willconsiderably change the way exporters used to communicate with Export PromotionBureau U.P. for Registration and other related matters of Assistance under differentPromotional Schemes.

Under on-line filing of Application System, exporters will put up a request using thewebsite of Export Promotion Bureau for issuance of New Registration, Renewal ofRegistration, application for MDA Scheme, Gateway Port Freight Subsidy Scheme, AirFreight Subsidy Scheme. This is an integrated software so when exporter gets registeredwith EPB and will apply for the promotional schemes such as MDA Scheme, GatewayPort Freight Subsidy Scheme, Air Freight Subsidy Scheme, he should be linked withtheir Registration profile and should be required to give details of expenditures for suchclaims only.

Under this integrated software the provisions have been made that Registration shallbe deemed to be valid for one financial year only ending on 31st March of the issuingyear with grace period of 3 months i.e. 30th of June of successive Financial Year andexporters are to get it renewed within above mentioned grace period by filing on-linerenewal application and in this regard the on-line filing system will generate status andstatistics of Export from Uttar Pradesh regarding formulation of policy of ExportPromotion by virtue of getting annual update of the export returns through renewal ofregistration , so that the state will establish a flourishing export data bank.

*******

1

Prerequisites for online filing.

A computer with minimum 256 MBs of RAM ando Operating Systems (any form the below)

Windows 2000 Windows XP Professional SP3 Windows Vista Windows 7 / 8 Mac OS Linux

o Latest Internet browser: Google Chrome Mozilla Firefox Opera Internet Explorer version 8.0 or higher

Internet connection ( at least 256 kbps)

2

Instructions Regarding On-line Filing of Application ForRegistration/Renewal of Registration as Existing Manufacturer

Exporting Unit/Merchant Exporter with Export Promotion Bureau

Application procedure

Application is to be filed online at UPEPB website www.epbupindia.com dulyfilled in along with documents. Before submitting the online application applicant mustensure that the documents being scanned as attachments, are properly readable.

The scanned copies of the following documents will be needed :-

1. System generated report of online Application duly signed by authorized signatory

2. IEC number from DGFT.

3. Copy of Bank/C.A Certificate for Annual Export Turnover for Last 3 Financial Years.

4. Bank statement Regarding on-line transaction of fees.

Registration Certificate

The Registration Certificate will be system generated after successful submission ofapplication with attached documents.

Validity and Renewal of Registration

The Registration shall be deemed to be valid from 1st April of the year of issuedand shall be valid for one year ending 31st March of the issuing year with graceperiod of 3 months i.e. 30th of June of successive Financial Year.

For Renewal of Registration the Renewal application should be filled on-line asgiven in Appendix-1 with same documents and renewal fee in the same processmentioned above.

Instructions for Already Registered Exporters

It is to be noted that Exporters who are already registered with UPEPB and theirvalidity of registration /renewal is existing they are advised to file renewalapplication as mentioned above after 31ST March-2014 prior to 31st Juiy 2014 forannual renewal of their registration in on-line system and allotment of new

3

registration number, failing which their existing registration will be treated cancelled.

Details of Fees

Purpose Amt. Fees inRs.

Mode of fee Payment

New Registration 200/ Fee will be deposited by applicant through electronictransfer(RTGS/NEFT) in UPEPB Bank Account:-Name of Bank: State bank of PatialaBranch Name: PICUP Bhawan, Vibhuti Khand,

Gomti Nagar, Lucknow.Account Number: 10000150235IFSC Code: STBP0000643

Annual Renewal ofRegistration

100/

Gold Card and Silver CardThe U.P. Government have made a provision to give VIP status to the Exporters

by issuing Gold Card / Silver Card to them vide G.O. No. 1075/18-4-99-212 (Niryat)/98T.C Dt. 14-05-1999. The card holder will be provided following facilities from theU.P. Government:-1. Priority in the Government Work.2. To acknowledge letter within 7 days and disposal of related issues within a month.3. To give Priority in appointment with senior officials of the Government after public

representatives.4. The Gold card holder will get entry in U.P. Secretariat without hindrance.

Exporters may send their requisition for Gold/Silver Card to the UPEPB (as peradmissible limit) in the prescribed application form, with required documents.

Fees structure for Gold/ Silver Card will remain as follows:-Status of

CardEligibility for Exporter Fee for

New IssueFee for Renewal

of Same cardafter two years.

Mode of Payment

Gold Card Annual export must be Rs.50.00 lacs & above

Rs.500/ Rs.300/ Fee will be depositedby applicant throughelectronic transfer tothe UPEPB BankAccount as mentionedabove.

Silver Card Annual export must be fromRs. 20.00 to 50.00 lacs.

Rs.200/ Rs.150/

4

Getting StartedTo make use of the “Online Filing of Application System Under DifferentPromotional Schemes”, please browse the EPB website i.e. www.epbupindia.com

and click on the link “Client Area Login” which shall route you to the onlineapplication main page.

The Home page provides some important information along with the complete usermanual which is a step-by-step guide to operate the system. It is recommended thatexporters go through the user manual before submitting online request related tomembership.

5

LOG IN CREATION AND LOGGING IN

“Client Area Login” link is provided on the home page of the LoginCreation / Login Page.

Steps for login creation.

1. Go to Client Area from www.epbupindia.com home page.2. Click on either of the menu buttons (as below) to open menu for Login Creation

link

OR

This will open a sub-menu

OR

6

3. This will open detailed instructions regarding online registration and usage of thesystem for registered exporters.

4. Scroll to bottom and click on the blue button “Please proceed to create exporterlogin” to open online login creation form.

7

5. This is the form to create login creation, fill in the details carefully and click on“Submit details” to finally submit the form

8

6. Scroll to bottom and click on the blue button “Please proceed to create exporterlogin” to open online login creation form

7. This is the form to create login creation, fill in the details carefully and click on“Submit details” to finally submit the form

9

8. Email address given in the login creation for is very important as all notifications etc.will be sent here only and this also serves as the username. To validate the givenemail address an email will be sent there. This email will also contain the systemgenerated password and URL to login page. Please click on the provided link tovalidate.

9. Click on “Profile” button on left to view main profile sections or click on “ProfileSections” text link provided on right side. Visit each section to fill in all requireddetails. Visit Dashboard to see the status of profile completion.Below that, you will also be notified about “Incomplete Profile Sections” so thatyou can fill them. Some profile details like “Annual Export Returns”, “FOBValues”, “Products” and “Countries” are to be provided financial year wise.

10

11

10. Main Profile Items – This link will open Main Profile Items divided into threesteps for convenience:

Screenshots of Individual Steps (1 to 3) :All steps are self-explanatory giving full detail required in each step.

12

11.Financial Year wise profile items“Annual Export Returns”, “FOB Values”, “Products” and “Countries”

13

(a) Annual Export Returns

(b) FOB Values

14

(c) ProductsHere you can define multiple products categorized among specific Chapters.

If you click in the provided box it will open a list. Here you can either scroll and selector you can type to search the desired product from the list.

15

You can also type to search the desired product from the list

Once a product is selected, you can remove the selection by clicking on a small ‘x’ in thebeginning within the green box.

16

(d) CountriesSelection of countries to which export is done is similar to Product selection i.e. eitherby selecting from the list or search by typing.

If you click in the provided box it will open a list. Here you can either scroll and selector you can type to search the desired country from the list.

17

You can also type to search the desired country from the list.

Once a country is selected, you can remove the selection by clicking on a small ‘x’ in thebeginning within the green box.

FinancialYear wise profile items“Annual Export Returns”, “FOB Values”, “Products” and “Countries”

18

(a) Annual Export Returns

(b) FOB Values

(c) ProductsHere you can define multiple products categorized among specific Chapters.

19

If you click in the provided box it will open a list. Here you can either scroll andselect or you can type to search the desired product from the list.

20

You can also type to search the desired product from the list

Once a product is selected, you can remove the selection by clicking on a small ‘x’ in thebeginning within the green box.

21

(d) CountriesSelection of countries to which export is done is similar to Product selection i.e. eitherby selecting from the list or search by typing.

If you click in the provided box it will open a list. Here you can either scroll and selector you can type to search the desired country from the list.

22

You can also type to search the desired country from the list.Once a country is selected, you can remove the selection by clicking on a small ‘x’ in thebeginning within the green box.

Profile Completion is 100%Visit Dashboard to see the profile status, which should be 100% now.

23

12.Apply for EPB RegistrationOnce the profile completion status is 100%, click on the “EPB Registration” link onthe left menu to apply for EPB Registration.

13.If you are already a valid registered exporter with EPBUP, select Yes and proceed toprovide existing valid registration detail

14.Provide existing valid registration detail

24

15.Attach the required files and upload for EPB Registration towards verification asexplained

After each upload, click on “Next” button to move to next step.

After each upload, click on “Next” button to move to next step.

25

After each upload, click on “Next” button to move to next step.

Click on the Print button to print your application, sign it and attach / upload all thepages as one single Adobe PDF file.

26

After each upload, click on “Next” button to move to next step.

16.After the above step, click on Submit button to submit your application for EPBRegistration.

You will be notified once the registration is approved or any other update regardingyour application in your email.

17.If your EPB Registration is not approved as yet, visiting link “EPB Registration” willinform you regarding this.

27

18.After approval of EPB Registration – Visiting “EPB Registration” link will showcomplete application detail with EPB Registration number. Click on that number willgenerate EPB Registration Certificate.

EPB Registration Certificate

28

Apply for Assistance under different SchemesUse the link “New” from “Assistance Applications” to apply

Select the financial year and Assistance Scheme from the provided dropdown list

19.Application SubmissionAfter successful submission of application, a Control Number will be generated foreach such submission

29

Help and SupportThe system is self-explanatory, but there are bound to be times when you have

problems in using it, or have wider questions about the processes that are described hereor in the user manual.

If you have problems using the site, please email on upepb@satyam.net. to help desk atEPB with a description of your problem. Please include your name, phone number andemail address, company name with address and describe as clearly as possible what yourproblem is, including any error messages which you have seen. Our support staff willrespond as quickly as possible.

One can also speak to technical help desk team of Export Promotion Bureau U.P on Telefax: 0522- 2721194, 2721205 for all system related queries.

30

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31

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Name of Bank: State bank of Patiala

Branch Name: PICUP Bhawan, Vibuti Khand, Gomti Nagar, Lucknow.

Account Number: 10000150235

IFSC Code: STBP0000643

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32

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33

Appenix-1

On-line Application Form of Registration/ Renewal of Registration with

Export Promotion Bureau, Uttar Pradesh

(Under the Deptt. of MSME , Govt. of Uttar Pradesh)

To,

Joint Export Commissioner

Export Promotion Bureau, Uttar Pradesh

Dear Sir,

Kindly Register us /Renew our Registration as Manufacturer Exporting Unit/ Merchant Exporter of the ExportProduct(s)/Item(s) mentioned in Application form.

Application For: Fresh Registration

Renewal

(Mention Existing Regn. No.)

Location of Unit/Firm Zone District

(Drop Down) (Drop Down)

1 Name of Applicant and Communication Address with Telephone, Fax,Mobile,E-Mail ID

(Authorised Signatory in case of Partnership/Pvt. Ltd. Company/ Society)

2 Name of the Individual/Enterprise/Firm/Company for which RegistrationApplied:

3 Body of Enterprise/Firm/Company (Drop Down)

(Proprietorship/Partnership/Pvt. Ltd. Company/Society):

4 If applicant Enterprise/Firm/Company is Pvt. Ltd. Company /Society somention Registration No. and Date with appropriate Authority:

5 Communication Address of Registered/Head Office of the applicantEnterprise/Firm/Company With name of main contact person,Telephone/Fax, Mobile No. and E-mail:

34

6 Communication Address of the factory name of main contact Person,Telephone/Fax, Mobile No. and E-mail:

7 Category of Exporter:- (Drop Down)

1.Manufacturer Exporting Unit

2.Merchant Exporter

8 Social Category of applicant Enterprise/Firm/ Company (Drop Down)

(SC/ST,OBC,General,Women,Minority)

(if an Enterprise Owned/Administrated by WomenEntrepreneur having minimum financial interest of51% of share capital to be treated as WomenEntrepreneur)

9 In case of Manufacturer Exporting Unit :-

A. Category of applicant Enterprise/Firm/ Company (Drop Down-Micro/Small/Medium/Heavy)

B. Entrepreneur Memorandum Part-II Under MSME Act.

/Industrial Licence / IEM Others

1.Number

2.Issuing Authority

C. Address of the factory With name of main contact

Person, communication Address, Telephone/Fax,

Mobile No. and E-mail:

9 Item(s) of Export for which registration is required : Commodity Group Wise

(Drop Down)

Major Group Sub Group

10 IEC Details

i. IEC Number

ii. Date of Issue

iii. Issuing Authority

35

11 Weather applicant Enterprise/Firm/Company is Registered with EPC/ APEDA/FIEO/ ITPO/ Commodity Board No./Date/Issuing Authority :

12 Weather applicant Enterprise/Firm/Company is Registered with DGFT as anExport House/ Trading House/ Super Star Trading House:

13 Name of Bank/Branch Name/Account No/IFSC Code:

(needed for future E-Transaction in case any assistance is provided)

14 A-Amount of Fee Deposited for Registration/

Renewal of Registration through NEFT/RTGS to UPEPB Bank Account(Asper instructions given )

B-Please mention Uniform Transaction Number

(UTR No.)

Export Returns: For Last Financial Year

NB: Statement of Export Returns as above should be supported by Bank/C.A. Certificate

Self Declaration

I/We hereby solemnly declare that the above stated information is true and correct to the best of my knowledge.I have read instructions carefully for Registration with UPEPB and I agree to abide these Instructions. I will furnish withoutfail Annual returns of exports in the given Form including NIL returns.

Yours faithfullyPlace:Date:

(Signature with Stamp of Authorized Signatury )

Name& Designation : ……………………………………………………………Address: …………………………………………

Tele No/ Fax No.:………………………………………………………………E-mail Address : ….……………………………………………………………

36

Financial Year Item(s) of Export

Commodity GroupWise

(Drop Down)

Classification ofCode ITCHS

Chapter Wise

(Drop Down)

Quantity, if

applicable

Value of TotalExport

during the Year

( in Rs.)

Country(s) of

export

Major

Group

Sub

Group

1 2 3 4 5 6 7

Appenix-2flYoj@xksYM dkMZ gsrq vkosnu i=

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uke

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8 jk"Vªh;rk

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12 bZ&esy

37

13 vkosnu 'kqYd dk fooj.k uohu xksYM@flYoj dkMZ rFkk buds uohuhdj.k gsrq fu/kkZfjr'kqYd fu;kZr izksRlkgu C;wjks ds fuEufyf[kr cSad [kkrs esabysDVªkfud gLrkUrj.k (NEFT/RTGS) }kjk fd;k tk;sxkA

Name of Bank: State bank of Patiala

Branch Name: PICUP Bhawan, Vibuti Khand, Gomti Nagar,

Lucknow.

Account Number: 10000150235

IFSC Code: STBP0000643

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1- fu;kZrd bdkbZ@QeZ ds ftl izfrfu/k ds i{k esa xksYM@flYoj dkMZ tkjh gksuk gS ds QeZ@dEiuh dsLokeh@funs'kd@jktif=r vf/kdkjh@uksVjh }kjk izekf.kr nks LVSEi lkbt QksVksxzk¶ ftlesa ,d fu/kkZfjr LFkku ij pLik djsarFkk ,d QksVks vkosnu i= ds lkFk uRFkh djsaA

2- fu;kZr izksRlkgu C;wjks iathdj.k izek.k i= dh Nk;kizfr

3- fu/kkZfjr 'kqYd bysDVªkfud gLrkUrj.k (NEFT/RTGS) fd, tkus dh cSad LVsVesUV dh izfrA

38