Exploring Microsoft Office XP - Microsoft Word 2002 Chapter 71 Exploring Microsoft Word Chapter 7...

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Exploring Microsoft Office XP - Microsoft Word 2002 Cha pter 7 1 Exploring Microsoft Word Chapter 7 The Expert User: Workgroups, Forms, Master Documents, and Macros By Robert T. Grauer Maryann Barber

Transcript of Exploring Microsoft Office XP - Microsoft Word 2002 Chapter 71 Exploring Microsoft Word Chapter 7...

Page 1: Exploring Microsoft Office XP - Microsoft Word 2002 Chapter 71 Exploring Microsoft Word Chapter 7 The Expert User: Workgroups, Forms, Master Documents,

Exploring Microsoft Office XP - Microsoft Word 2002 Chapter 7 1

Exploring Microsoft Word

Chapter 7The Expert User:

Workgroups, Forms, Master Documents,

and Macros

ByRobert T. GrauerMaryann Barber

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Objectives (1 of 2)

Describe how to highlight editing changes in a document, and how to review, accept, or reject those changes.

Save multiple versions of a document and/or save a document with password protection.

Create and modify a form containing text fields, check boxes, and a drop-down list.

Create and modify a table; perform calculations within a table.

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Objectives (2 of 2) Sort the rows in a table in ascending or

descending sequence according to the value of a specific column in the table.

Create a master document; add and/or modify subdocuments.

Explain how macros facilitate the execution of repetitive tasks; record and run a macro; view and edit the statements in a simple macro.

Use the Copy and Paste commands to duplicate an existing macro; modify the copied macro to create an entirely new macro.

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Overview

Learn about workgroup editing through electronic revision suggestions.

Learn about form features. Learn how to manage large documents

through the use of master and subdocument features.

Learn about macros and the Visual Basic editor.

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Workgroups

More Efficient More Effective Less Time Consuming Makes Your Job Easier Makes Your Reviewers’ Job

Easier

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Workgroups Process

Group ProjectBenefits Manual

Group ProjectBenefits Manual

Employee ASuggest Revision

Employee ASuggest Revision

Employee BSuggest Deletion

Employee BSuggest Deletion

Employee CSuggest Addition

Employee CSuggest Addition

Document AuthorAccept

Document AuthorAccept

Document AuthorAccept

Document AuthorAccept

Document AuthorReject

Document AuthorReject

Employee DSuggest Addition

Employee DSuggest Addition

Document AuthorAccept

Document AuthorAccept

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Workgroups Terminology

Revision Mark Vertical Line

Addition Deletion Comments

Reviewing Toolbar

Track Changes Command

Review Changes Command

Accept and Review Changes Command

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Revision MarksRevision

MarkText to be

Deleted

Text to be Added

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Reviewing Toolbar

Display for Review Show Comments

Deletions Insertions

Show Previous Show Next

Accept Change Reject Change New Comment Track Changes Show Reviewing

Pane

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Track Changes Command

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Saving Different Versions

Save multiple versions of a document Latest version is opened automatically Review previous versions to see

changes that were made Dates & times are displayed on each

version Saves a lot of time

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Versions

File Menu Versions

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Forms Terminology

Forms Toolbar Fields

Text Field Check Box Drop-down List

Shaded Entries

Form

____________________

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Forms

Text Fields

Drop DownList

Check Box

Fields

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Forms Toolbar

Text From Field

Reset Form Fields

Insert Table

Draw TableForm Field Options

Check Box Form Field

Protect Form

Insert Frame

Drop-Down Form Field

From Field Shading

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Table Math Basic Word Table

Concepts Rows Columns Cell/ Cell Address Header Row

Calculations Within a Table Using Formula

Sorting Rows Ascending Descending

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Table Math

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Master Documents

Helps organize large documents

Makes work easier Makes group work

easier

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Master Document versus Subdocument Collapsed View

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Master Document versus Subdocument Expanded View

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Macros

Set of Instructions Use Visual Basic for

Applications Macro Recorder Visual Basic Editor

Visual Basic Commands Sub & End Sub

Statements Comments Statements = Command Executed

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Record Macros

Tools Menu Macro Command

Record Macro

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Run Macros

Tools Menu Macro Command

Macros Keyboard Tool buttons

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Summary

Workgroups can review a document and suggest electronic revisions.

Document author can accept or reject suggestions.

A form can help to manage data on a often used document.

A table can be used in Word to manage, sort, and even calculate data.

A master document can be used to help manage long documents.

Macros can be created to help expedite frequently used commands and keystroke combinations.