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Transcript of Exploring Microsoft Office XP - Microsoft Word 2002 Chapter 71 Exploring Microsoft Word Chapter 7...
Exploring Microsoft Office XP - Microsoft Word 2002 Chapter 7 1
Exploring Microsoft Word
Chapter 7The Expert User:
Workgroups, Forms, Master Documents,
and Macros
ByRobert T. GrauerMaryann Barber
Exploring Microsoft Office XP - Microsoft Word 2002 Chapter 7
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Objectives (1 of 2)
Describe how to highlight editing changes in a document, and how to review, accept, or reject those changes.
Save multiple versions of a document and/or save a document with password protection.
Create and modify a form containing text fields, check boxes, and a drop-down list.
Create and modify a table; perform calculations within a table.
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Objectives (2 of 2) Sort the rows in a table in ascending or
descending sequence according to the value of a specific column in the table.
Create a master document; add and/or modify subdocuments.
Explain how macros facilitate the execution of repetitive tasks; record and run a macro; view and edit the statements in a simple macro.
Use the Copy and Paste commands to duplicate an existing macro; modify the copied macro to create an entirely new macro.
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Overview
Learn about workgroup editing through electronic revision suggestions.
Learn about form features. Learn how to manage large documents
through the use of master and subdocument features.
Learn about macros and the Visual Basic editor.
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Workgroups
More Efficient More Effective Less Time Consuming Makes Your Job Easier Makes Your Reviewers’ Job
Easier
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Workgroups Process
Group ProjectBenefits Manual
Group ProjectBenefits Manual
Employee ASuggest Revision
Employee ASuggest Revision
Employee BSuggest Deletion
Employee BSuggest Deletion
Employee CSuggest Addition
Employee CSuggest Addition
Document AuthorAccept
Document AuthorAccept
Document AuthorAccept
Document AuthorAccept
Document AuthorReject
Document AuthorReject
Employee DSuggest Addition
Employee DSuggest Addition
Document AuthorAccept
Document AuthorAccept
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Workgroups Terminology
Revision Mark Vertical Line
Addition Deletion Comments
Reviewing Toolbar
Track Changes Command
Review Changes Command
Accept and Review Changes Command
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Revision MarksRevision
MarkText to be
Deleted
Text to be Added
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Reviewing Toolbar
Display for Review Show Comments
Deletions Insertions
Show Previous Show Next
Accept Change Reject Change New Comment Track Changes Show Reviewing
Pane
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Track Changes Command
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Saving Different Versions
Save multiple versions of a document Latest version is opened automatically Review previous versions to see
changes that were made Dates & times are displayed on each
version Saves a lot of time
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Versions
File Menu Versions
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Forms Terminology
Forms Toolbar Fields
Text Field Check Box Drop-down List
Shaded Entries
Form
____________________
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Forms
Text Fields
Drop DownList
Check Box
Fields
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Forms Toolbar
Text From Field
Reset Form Fields
Insert Table
Draw TableForm Field Options
Check Box Form Field
Protect Form
Insert Frame
Drop-Down Form Field
From Field Shading
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Table Math Basic Word Table
Concepts Rows Columns Cell/ Cell Address Header Row
Calculations Within a Table Using Formula
Sorting Rows Ascending Descending
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Table Math
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Master Documents
Helps organize large documents
Makes work easier Makes group work
easier
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Master Document versus Subdocument Collapsed View
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Master Document versus Subdocument Expanded View
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Macros
Set of Instructions Use Visual Basic for
Applications Macro Recorder Visual Basic Editor
Visual Basic Commands Sub & End Sub
Statements Comments Statements = Command Executed
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Record Macros
Tools Menu Macro Command
Record Macro
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Run Macros
Tools Menu Macro Command
Macros Keyboard Tool buttons
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Summary
Workgroups can review a document and suggest electronic revisions.
Document author can accept or reject suggestions.
A form can help to manage data on a often used document.
A table can be used in Word to manage, sort, and even calculate data.
A master document can be used to help manage long documents.
Macros can be created to help expedite frequently used commands and keystroke combinations.