Exploring Microsoft Office 2003 1 C51BR1 Business Reporting By David Kilgour .
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Transcript of Exploring Microsoft Office 2003 1 C51BR1 Business Reporting By David Kilgour .
Exploring Microsoft Office 2003 1
C51BR1 Business Reporting
By David Kilgour
http://www.avyg86.dsl.pipex.com
Exploring Microsoft Office 2003 2
C51BR1 Business Reporting
What are the aims of the course?To provide an introduction to
management and business report writingTo use Word, Excel and PowerPoint to
produce reportsPresent data in an appropriate formPresent graphical information
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C51BR1 Business Reporting
This course and the courses C51BS2 and C51BI3 form a module set that consider preparing and presenting information using databases and the web.
During your studies for this course you should improve you presentation skills by becoming more familiar with Word, Excel and PowerPoint and presentation styles.
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C51BR1 Business Reporting
There are 4 assignmentsAssignment 1 is a communication essayAssignment 2 is based on my tutorials
and covers Word and ExcelAssignment 3 is an accounting
spreadsheetAssignment 4 is an economics essay
and PowerPoint
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C51BR1 Business Reporting
You should come to one lecture and two tutorials per week.
Sign the class list each week
Try using advanced features of Word and Excel
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C51BR1 Business Reporting
Think about the reports you are doing for other classes. How could you do these better?
You should check with lecturers to see how they would like their assignments presented
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C51BR1 Business Reporting
Always save your work every 15 minutes
Never save files directly to floppy disk. Always to the network first
Do not put file links on the desktop or within my documents
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C51BR1 Business Reporting
Course materials can be downloaded from my web page at http://www.avyg86.dsl.pipex.com/
There are no recommended books as such but Word and Excel bibles by IDG would help if you wish a fuller explanation of how to use features of the programs.
Use the discussion pages on my webpage to ask questions or to give answers.
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C51BR1 Business Reporting
Presenting information could be regarded as more important than any other area of business and you should try to understand how the Microsoft programs can help you.
After this course you should be classed a competent user.
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Exploring Excel
Graphs and Charts:Delivering a Message
By David Kilgour
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Charts and Things
I love to draw, but I am not very good
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Objectives (1 of 2)
Know advantages and disadvantages of different chart types
Distinguish between an embedded chart and one in a separate chart sheet
Use the ChartWizard Use Drawing toolbar to enhance chart with
lines, 3D shapes and objects
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Objectives (2 of 2)
Differentiate between data series specified in rows versus ones in columns
Understand how charts can be accurate statistically yet misleading conceptually
Create a compound document consisting of word processing, worksheet and a chart
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Exploring Microsoft Office 2003 15
Overview
Business graphics one of most exciting Windows applications
Determine message of chartCreate charts using Chart WizardPlot multiple data sets on a single chartDynamically link a chart to a memo
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Chart Types
Always remember to keep it simple and clear
Pie and Exploded pie charts are effective for displaying proportional relationships
Column chart are used for displaying numbers
Bar charts show numbers horizontally
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Pie and Exploded Pie Charts
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Column Charts
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Creating Charts
Use the Chart Wizard a four step processStep one choose a chart typeStep two review data seriesStep three final touchesStep four where to store
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Chart Wizard
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Finishing the Chart
Embedding in a worksheet or separate chart sheet
Enhance with Drawing toolbar
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Using the Drawing toolbar
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Multiple Data Series
First what message do you want chart data to display
Rows versus columns If data series are in rows the Chart Wizard
will use first row for X axis and use first column for legend text
If data series are in columns the Chart Wizard will use first column for X axis and use first row for legend text
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Using Multiple Data Series
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Object Linking and Embedding
Office 2003 makes it easy to create a compound document
Embedded object is stored in the compound document
Linked object is stored in its own file and used with a compound document
OLE pronounced “Oh-lay”
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Compound Documents
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Using the Right Chart
Excel has 14 standard chart types on the Chart Wizard
Line used to display time-related information
Combination uses two or more chartsUse Accurate LabelsDon’t add Dissimilar Quantities
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A Combination Chart
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Summary (1 of 2)
Charts are an easy to understand way to show data
Easiest way to create charts is with the Chart Wizard
Charts can be embedded or stored in a separate file
Multiple data series may be stored in rows & columns
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Summary (2 of 2)
OLE enables creation of compound documents
Embedding means storing an object within the compound document
Linking means storing the object in its own file, and the compound document uses this file
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