Exhibitorguide2015

501(c)(3) Nonprofit. All rights reserved. NAVC Conference is a registered trademark of the NAVC.

to bolder results for your business.

2015Exhibits 18-21 | Orlando, FLJANUARY 17 - 21

Exhibitor Guide

LEAD THE WAY2015EXHIBITOR GUIDE2

EXHIBITOR GUIDE CONTENTS

Exhibit in 2015Dates: January 17 - 21 (Exhibits 18 - 21) ORLANDO, FL

Secure your place among the leaders of veterinary care.

Here at the first veterinary conference of the calendar year, the global veterinary community gathers to learn, explore and collaborate at the cutting edge of the profession. They’re looking for the newest products and innovations from the companies known for enabling excellence and advancing the profession They’re looking to you to help LEAD THE WAY.

Reserve your spot today at NAVC.com/Exhibits or for more information: +1.352.375.5672, Option 2 or NAVC.com/ContactUs

2015leadthe way

ABOUT THE NAVC

The North American Veterinary Community (NAVC) is a non-profit organization on a mission to elevate the quality of animal care around the world. We started as a single flagship event, the North American Veterinary Conference. Over the years,we evolved into an organization that educates, empowers and connects the global veterinary community all year long.

LEAD THE WAY2015 EXHIBITOR GUIDE 1

TABLE OF CONTENTSAbout the North American Veterinary Community .........................Inside Cover

Why Exhibit at the NAVC Conference? ...............................................................2

Booth Packages and Fees .....................................................................................3

Dates to Remember ..............................................................................................4

Contacts .................................................................................................................6

Exhibit Hall Hours ..................................................................................................7

Food & Refreshments ............................................................................................7

Rules & RegulationsNew Exhibitors ....................................................................................................8

Returning Exhibitors ...........................................................................................8

Cancellation Policy .............................................................................................8

The Points System ..............................................................................................8

Exhibit Hall Floor Plans ......................................................................................8

Exhibit Hall Rules ................................................................................................8

Exhibit Hall Access..............................................................................................8

Badges .................................................................................................................9

Booth Specifications .........................................................................................10

Insurance ...........................................................................................................10

Booth Service Kit ..............................................................................................11

Carpeting & Furniture ......................................................................................11

Booth Cleaning .................................................................................................11

Electricity ...........................................................................................................11

Exhibitor ExtraseBooth Enhancements .....................................................................................12

Neill P. Overman Exhibitor Award ...................................................................12

Driving Traffic to the Exhibit Halls ...................................................................12

Travel, Hotels & Parking ...................................................................................13

FormsNew Exhibitor Application ...............................................................................14

Live Animals Application ..................................................................................15

eBooth Enhancement Form .............................................................................16

Exhibitor Hospitality Suite and Sub-Block Request .......................................17

Affiliate Meeting Room Request .....................................................................18

All rights reserved. NAVC Conference is a registered trademark of the NAVC.

EXHIBITOR GUIDE2 LEAD THE WAY2015

This premier, five-day event is the largest veterinary conference in the US and one of the largest meetings of exotics and companion animal practitioners in the world, serving over 16,300 attendees.

98.5% of Conference attendees visited the Exhibit Hall in 2014.1

Reach Decision Makers80% of attendees could initiate or had the authority to finalize purchases of products and services.1

Access Qualified Buyers94% made or intended to make a purchase within the following six months as a direct result of NAVC Conference Exhibitor interaction.1

Each Booth Includes:• FREE Lead Retrieval Unit (commercial booths)• FREE NAVC Conference Registration

(4 Badges for First 10’x10’ and 3 Badges for Each Additional 10’x10’)

• FREE Continental Breakfast, Lunch and Afternoon Snack

• FREE Access to Evening Entertainment• FREE Listing on NAVC.com, in the NAVC

Conference Mobile App and in the Official Program Guide

Receive 24/7 Exposure, All Year Long Even before and after the conference, your company will receive continuous exposure on NAVC.com, NAVC newsletters and NAVC VetFolio, our revolutionary new professional resource for the global veterinary community.

RESERVE YOUR EXHIBIT SPACE NOW

New Exhibitor Applications Space is available on a first-come, first-served basis. Reserve space at NAVC.com/Exhibits.

Returning Exhibitor or Space Renewal DeadlineJuly 1 (Contracts will be sent in May). As a 2014 exhibitor, you reserve the “right of first refusal” for your 2015 space. Complete your contract to reserve or modify your space by July 1, 2014 or space will be relinquished.

WHY SHOULD YOU EXHIBIT?

1 NAVC Conference 2014 On-site Survey. 2 Veterinary Professionals excludes guests, press and exhibitors.

2015leadthe way

For more information, go to NAVC.com/ContactUs.

NAVC CONFERENCE VETERINARY PROFESSIONALS2

65% Veterinarians (6,296)9% Students (870)

16% Technicians (1,512)10% Practice Managers

& Support Staff (960)

EXHIBITOR GUIDE 3LEAD THE WAY2015

COMMERCIAL BOOTH FEESGaylord Exhibit Hall10’ x 10’ (100 sq. ft.) In-line Booth ................................. $3,400

10’ x 10’ (100 sq. ft.) Corner Booth ............................... $3,810

Island ..............................................................$45.00 per sq. ft.

Marriott Exhibit Hall10’ x 10’ (100 sq. ft.) In-line Booth ................................. $2,650

10’ x 10’ (100 sq. ft.) Corner Booth ............................... $2,980

Island ..............................................................$34.00 per sq. ft.

Purchase a second booth in the Marriott and receive a 10% discount on the Marriott booth.

NONCOMMERCIAL BOOTH FEES (Not-for-Profit)Academic, educational and charitable organizations that have an animal-welfare focus and wish to exhibit at the NAVC Conference may contact Gail Cummings, Director of Exhibits at [email protected]. Noncommercial booths are located in the pre-function areas in the Gaylord and Marriott Exhibit Halls. Booth space is assigned based on availability.

Fee for either Exhibit Hall ............................................. $430

BADGESExhibitor registration includes a designated number of badges based on the booth size. Four (4) allotted badges for the first 100 sq. ft. and three (3) additional badges for each additional 100 sq. ft. Noncommercial exhibitors are provided two (2) alloted badges per tabletop.

Additional Exhibitor Badge .......................................... $375Grants access to Scientific Sessions, lunch and social events and also allows the holder to staff the Exhibit Booth. Proof of company affiliation must be provided when purchased on-site.

Guest Badge....................................................................... $75Provides access for Exhibitor spouse or significant other to the Exhibit Hall and social events, but does not provide booth staffing privileges, lunch or access to Scientific Sessions. Must be purchased on-site.

*A wristband will be provided for admission to the Gaylord & Marriott Exhibit Halls during set up and dismantle hours. For safety reasons, no one under the age of 18 will be allowed in the Exhibit Hall during set up and dismantle hours.

YOUR BOOTH SPACE PURCHASE INCLUDES THE FOLLOWING:✔ Copies of the NAVC Conference Official Program Guide

are handed out as exhibitors pick up their badges and a supply is placed at the booth prior to opening. Each noncommercial and regular book receives two (2) copies and island booths receive five (5).

✔ Listing in the on-site NAVC Conference Official Program Guide, on NAVC.com and the NAVC Mobile App.

✔ Admission to the Scientific Sessions (excludes Hands-on Laboratories and other additional-fee sessions UNLESS purchased with full CE credit). This applies to holders of allotted badges as well as those purchased at full price (not for guest badges). Guests cannot acquire CE credits or attend sessions.

✔ 24-hour Exhibit Hall perimeter security during exhibit days.

✔ Complimentary aisle carpeting at the Gaylord; (Marriott Exhibit Hall is carpeted throughout). Non commercial booths are in the hallways leading to the Exhibit Hall.

✔ One 44” x 7” identification sign with company name and booth number.

✔ Opportunities for increased visibility through sponsorship, advertisements and marketing.

✔ Admission to evening social events.

✔ Access to Exhibitor Lounges in both the Gaylord and the Marriott (includes continental breakfast (8:00 - 9:00 am) and afternoon refreshments (2:30 - 3:30 pm).

✔ Commercial Booths are provided four (4) allotted badges for first 100 sq. ft. and three (3) additional badges for each additional 100 sq. ft. Noncommercial booths are provide two (2) allotted badges per tabletop.

✔ Lunch is included on non-discounted exhibitor badges for each exhibit day (Sunday through Wednesday).

✔ Commercial Booths are provided a free lead retrieval. Noncommercial booths may purchase a lead retrieval at a discounted price.

✔ Commercial Booths are provided an 8’ high back drape and 3’ high side drapes.

✔ Noncommercial booths are provided 8’ wide x 4’ deep Exhibit Space (10’ height restriction), one (1) skirted table (2’ x 6’) with name banner, two (2) chairs and a waste basket.

Full CE credit is available to exhibitors who are Veterinarians, Technicians or other Veterinary Professionals. Indicate Veterinarian, Veterinary Technician or other professional status when completing Name Badge information so appropriate CE credits are applied. Preregistration and prepayment are required for a Hands-on Laboratory or any session with additional fees.

BOOTH PACKAGES

EXHIBITOR GUIDE4

NAVC CONFERENCE 2015 DATES TO REMEMBER

MAY 2014 JUNE 2014

OCTOBER 2014

May 1 • Renewal Notice is sent to 2014 Exhibitors with the opportunity to request changes

May 27 • June NAVC eBlast digital ad materials dueSee Webinar Calendar on page 35

SEPTEMBER 2014September 2 • September VetEdge digital ad materials dueSeptember 9 • September NAVC Connect2Care digital ad

materials due September 16 • September VetEdge:Team digital ad materials

due September 30 • October NAVC eBlast digital ad materials due

See Webinar Calendar on page 35

June 3 • June VetEdge digital ad materials dueJune 10 • June NAVC Connect2Care digital ad materials

dueJune 11 • Preliminary Program Guide reservation order dueJune 17 • June VetEdge:Team digital ad materials dueJune 18 • Preliminary Program Guide artwork dueJune 24 • July NAVC eBlast digital ad materials due


October 1 • Full payment due from renewal Exhibitors• Badge ordering process open (through January)

October 7 • October VetEdge digital ad materials dueOctober 14 • October NAVC Connect2Care digital ad

materials dueOctober 21 • October VetEdge:Team digital ad materials dueOctober 28 • November NAVC eBlast digital ad materials due


JULY 2014July 1 • Renewal contracts and payment due. Exhibit

space not reserved by this date will be relinquished

• July VetEdge digital ad materials dueJuly 8 • July NAVC Connect2Care digital ad materials

dueJuly 15 • All renewing Exhibitors will have received

confirmation letters and NAVC.com Exhibitor Login passwords

• July VetEdge:Team digital ad materials dueJuly 29 • August NAVC eBlast digital ad materials due


AUGUST 2014August 5 • August VetEdge digital ad materials due

August 12 • August NAVC Connect2Care digital ad materials due

August 15 • Passport renewals due for 2014 participantsAugust 19 • August VetEdge:Team digital ad materials dueAugust 26 • September NAVC eBlast digital ad materials due


VISITNAVC.com/Exhibits for a complete industry partner checklist.

EXHIBITOR GUIDE 5

NOVEMBER 2014

DECEMBER 2014

JANUARY 2015

November 1 • Last day to cancel your booth for 50% refund• Exhibitor description and product category key words due for Official Program Guide• Affiliate Meeting Room request form due• Official Program Guide reservation order due• New Product Gallery application deadline• Contracts for program sponsorship, advertising and signage opportunities must be

finalized for the NAVC Conference 2015• Official Program Guide artwork due• Document bag insert and RealDeals Insertion Orders due• Passport Insertion Order due• Final day to cancel booth space. No refunds will be provided if cancelled after this date.

November 4 • November VetEdge digital ad materials due November 11 • November NAVC Connect2Care digital ad materials due November 18 • November VetEdge:Team digital ad materials due November 25 • December NAVC eBlast digital ad materials due


December 1 • Exhibitor Certificate of Insurance • Document bag insert and RealDeals artwork due• eBooth Enhancement deadline• Nominations due for the Neill P. Overman Award• Live Animal demonstration form due• On-site newspaper sponsorship, news articles due• VetFolio Founder/Sponsor contracts renewal for the following year (first right of refusal)• Preregistration mailing list available upon request

December 2 • December VetEdge digital ad materials due• VetEdge at Conference due

December 9 • December NAVC Connect2Care digital ad materials due December 15 • New Product Gallery materials due

• Shipping accepted at the Freeman Warehouse through January 13(See Freeman Service Kit for details) Additional fees will apply for materials received after December 29

November 16 • December VetEdge:Team digital ad materials due• VetEdge at Conference creative materials dueSee Webinar Calendar on page 35

January 15 • Lead retrieval orders due (see Freeman Service Kit)• Badge orders deadline (with final booth personnel)

January 16-17 • Booth set up at Gaylord (8:00 AM – 5:00 PM)• Shipping accepted at the Gaylord Palms Resort

January 17-21 • Gaylord — Badge pick-up at the Exhibitor Registration DeskJanuary 17 • Booth set up at Marriott (8:00 AM – 5:00 PM)

• Shipping accepted at the World Center Marriott ResortJanuary 18-21 • Marriott — Badge pick-up at the Exhibitor Registration Desk

January 18 • Welcome Sponsor Packets are delivered to Exhibit booths prior to opening. (This will include your Official Program Guide, general flyer of NAVC Conference information, sponsor ribbons if applicable, animal identifications if applicable and NAVC Passport stamps if applicable.)

January 21 • Booth dismantle (Marriott) by 10:00 PMJanuary 22 • Booth dismantle (Gaylord) by 10:00 AM



NAVC CONTACTSVice President of Corporate RelationsMia Cary, DVM | [email protected]+1 336.549.9231

Director of Exhibit OperationsGail Cummings | [email protected] +1.352.375.5672, Option 2

Exhibit Operations AssistantSusan Harris | [email protected] +1.352.375.5672, Option 2

Strategic Account ManagerSondra Reynolds | [email protected] +1.352.244.3711

For Advertising & Sponsorships opportunities, visit NAVC.com/Exhibits.

CONFERENCE HOTELSTo book your hotel rooms, please visit NAVC.com/ConferenceHotels.

Gaylord Palms Resort & Convention Center6000 W Osceola Pkwy Kissimmee, FL 34746Note: We have half of our sessions and an Exhibit Hall here.

Orlando World Center Marriott Resort & Convention Center8701 World Center Dr Orlando, FL 32821Note: We have half of our sessions and an Exhibit Hall here.

Caribe Royale Orlando All-Suite Hotel & Convention Center8101 World Center Dr Orlando, FL 32821Note: Home to our Hands-on Laboratories.

Other properties on our shuttle route:Visit NAVC.com/ConferenceHotels

PARTNERSDecoratorFreemanDave Bracewell | [email protected] T: +1.407.816.7900 | F: +1.469.621.5605Note: Refer to Exhibitor Service Kit available online at NAVC.com after May 1, for all detailed booth services.

NAVC Official Housing BureauConferencedirect.com +1.855.478.4692 Note: Our Housing Bureau will not be calling you. Beware of Scammers.

Hands-on Laboratory FacilityCaribe Royale, 8101 World Center Drive, Orlando, FL 32821 | T: +1.407.238.8000

EXHIBITOR CONTACTS


All exhibits must be completed and fully operational by 5:00 PM on Saturday, January 17, 2015. Security personnel will be verifying wrist bands (distributed at the entrances of the Exhibit Halls and at registration) during set up hours.

MOVE IN HOURSGaylordFriday, January 16 ...................................... 8:00 AM – 5:00 PM Saturday, January 17 ................................. 8:00 AM – 5:00 PM

MarriottFriday, January 16 .......................................................... ClosedSaturday, January 17 ................................. 8:00 AM – 5:00 PM

EXHIBITOR REGISTRATION HOURSGaylord Registration Desk on ground floor, in front of Exhibit Entrance A/B hall

Friday, January 16 ..............................................2:00 – 7:00 PM

Saturday, January 17 ................................. 7:00 AM – 7:00 PM

Sunday, January 18 .................................... 8:00 AM – 5:30 PM

Monday, January 19 .................................. 8:00 AM – 6:30 PM

Tuesday, January 20 .................................. 8:00 AM – 5:30 PM

Wednesday, January 21 ............................ 8:00 AM – 2:00 PM

Marriott (Convention Entrance):

Registration Desk on left toward Exhibit Hall, Cypress Registration Counter

Friday, January 16 .......................................................CLOSED

Saturday, January 17 ................................. 7:00 AM – 7:00 PM

Sunday, January 18 .................................... 8:00 AM – 6:30 PM




GAYLORD EXHIBIT HALL HOURSSunday, January 18 .................................... 9:00 AM – 5:30 PM




MARRIOTT EXHIBIT HALL HOURSSunday, January 18. ................................... 9:00 AM – 6:30 PM




DAILY BREAKSPrepare for a RUSH in the Exhibit Hall during the following daily breaks:

Morning Coffee Break .....................................9:15 – 9:55 AM

Lunch ........................................................ 11:45 AM – 1:45 PM

Afternoon Break ................................................3:35 – 3:55 PM

FOOD AND REFRESHMENTSFood and refreshments are readily available to all attendees at the NAVC Deli. We encourage you to break for lunch at 11:00 AM in order to accommodate the registrant lunch crowd starting at 11:45 AM. This will allow the registrants additional time to shop the Exhibit Halls.

The NAVC Deli inside the Exhibit Halls feature an array of freshly prepared foods and is open Sunday through Wednesday. Exhibitor badges carry a $19 daily lunch allowance for these days.

Lunch ........................................................ 11:00 AM – 2:00 PM

Snacks/Beverages ......... 2:00 PM until 30 minutes to closing

The Exhibitor Lounge, located near the back of each Exhibit Hall serves complimentary food and refreshments.

Continental Breakfast ......................................8:00 – 9:00 AM

Afternoon Refreshments ..................................2:30 – 3:30 PM

DISMANTLING HOURSExhibitors who begin packing and teardown before 2:00 PM on Wednesday will forfeit their space in the Exhibit Hall the following year.

All booths must be completely cleared by:

MarriottWednesday, January 21 .............................................10:00 PM

GaylordThursday, January 22 ................................................. 10:00 AM

EXHIBIT HOURS

EXHIBITOR GUIDE8 LEAD THE WAY2015

NEW EXHIBITORSJoin the NAVC Conference family of Exhibitors. Over 9,600 veterinary professionals (more than 16,300 overall) attend this 5-day conference and 4-day exhibit every year. Space is still available, so visit NAVC.com/Exhibits to get started.

Acceptance of exhibitors at the NAVC Conference is based on the exhibitor’s products and services, which must directly relate to the practice of veterinary medicine and/or enhancement of the Exhibit Halls. Once an application is received and accepted, a contract and payment authorization form will be forwarded to the applicant. New exhibitors have 30 days to pay in full. All new exhibitors for the NAVC Conference 2015 will be assigned space in the Marriott Exhibit Hall, as the Gaylord Exhibit Hall is sold out.

RETURNING EXHIBITORS The NAVC will make every effort to ensure that exhibitors at the NAVC Conference 2014 are placed in or near the same location for 2015. If you would like to change your booth location and/or size, please complete your contract with the requested change(s) noted.

If a company has been acquired or merged and the booth space will be vacated, please immediately contact Gail Cummings. All relinquished booth space is the property of the NAVC Conference and will be reallocated.

CANCELLATION POLICY All cancellations must be requested, in writing, to: Gail Cummings, NAVC Conference, 5003 SW 41st Blvd.; Gainesville, FL 32608-4930. Or via email to NAVC.com/ContactUs.

Cancellation requests MUST be submitted in writing and received no later than November 1, 2014. Exhibitor will be issued a refund less 50% of the booth price.

Any submission received after November 1, 2014, will not be eligible for refund.

EXHIBIT HALL FLOOR PLANSTo assist in booth selection, an interactive Exhibit Hall Floor Plan is available at NAVC.com/Exhibits.

Exhibitors are responsible for reviewing their location before arriving on-site to ensure that the space is sufficient and to confirm they are separated from direct competitors.

Should issues arise, please contact Gail Cummings at [email protected].

EXHIBIT HALL RULESThe NAVC Conference 2015 Exhibitor Rules can be found at NAVC.com/Exhibits. The NAVC reserves the right to close any exhibit that conducts business or solicits in a manner counter to these rules or that infringes on the rights or privileges of other exhibitors or attendees.

Anyone observed soliciting business in the aisles or other public areas or in another company’s booth will be asked to leave immediately. Additional penalties apply. Please report any violation to Gail Cummings at [email protected].

EXHIBIT HALL ACCESSAccess to the Exhibit Halls outside of posted hours are one hour before opening and one hour after closing. Should access be needed for a non-exhibitor, please contact Gail Cummings, Director of Exhibits at [email protected] with the times needed, names and reason for access for approval.

POINT SYSTEMNAVC Partner Points System For Our New February 2017 Location

We’re very excited to officially announce that the NAVC Conference will be moving to an “All Under One Roof” atmosphere effective February 2017 (February 4-8 (Exhibits: 5-8)! Our new venue will be the Orange County Convention Center in Orlando, Florida. This move will offer an all-in-one campus setting providing more room, more flexibility and more exciting new opportunities to connect and learn in one space.

Your input helped us to make this decision and we know with your help it will be a seamless transition for our industry partners as well as our conference attendees. With that in mind, we’re launching a new NAVC Partner Points System later this year to objectively prioritize exhibit and event space. Points will be based on exhibit and sponsorship history. Companies that are part of a merger or acquisition can use the exhibit history from either company, whichever is more favorable, but not the combined history of both companies. Stay tuned for details coming later this year!

RULES & REGULATIONS

EXHIBITOR GUIDE 9LEAD THE WAY2015

EXHIBITOR BADGESValid badges are required for entrance to the Exhibit Hall areas. A badge is not transferable and should be worn only by the person to whom it is issued.

Four (4) name badges will be provided at no charge for the first 100 sq. ft. of paid booth space and three (3) badges for each additional 100 sq. ft. Exhibitor badges allow access to the Exhibit Lounge, provide lunch and allow access to social events and Scientific Sessions that do not require an additional registration fee. CE credits are covered as appropriate.

Additional Exhibitor badges may be purchased for $375 and they provide the same value and access that the allotted badges provide. Documentation of company affiliation (business card, permanent name badge, company letterhead, etc.) must be provided for an on-site purchase by the booth manager. Detailed badge ordering instructions will be sent to you in November.

EXHIBITOR GUEST BADGESExhibitor guest badges are available on-site for $75 each. The primary registrant must register his/her guest in person. An Exhibitor guest badge allows admission to the Exhibit Hall, access to the shuttle buses and evening events ONLY. Individuals wearing an exhibitor guest badge are not permitted to work in the booth or solicit business inside the Exhibit Hall.

CONTINUING EDUCATIONFull CE credit is available to exhibitors who are Veterinarians, Veterinary Technicians or other Veterinary Professionals. Access to Scientific Sessions (excluding Hands-on Laboratories and other additional fee sessions) is granted with an Exhibitor Name Badge. Please indicate Veterinarian, Veterinary Technician or other professional status when completing Name Badge information so appropriate CE credits are applied. Preregistration and prepayment are required for a Hands-on Laboratory or any session with additional fees.

BADGES

THANK YOU EXHIBITORS! Because of your support year after year, the NAVC is able

to continue our mission to provide world-class continuing

professional development to the global veterinary healthcare

community at an affordable price.


HEIGHT RESTRICTIONS— In-line or corner booths with a finished back piece cannot

be higher than 10 feet. Company signage or advertisements for these booths cannot exceed 10 feet in height.

— Island Booths cannot exceed 20 feet. If booth elements exceed 20 feet in height, please contact the NAVC office for special authorization.

— Special Booths: If you plan a multi-level booth or have enclosed spaces in your booth, contact the NAVC for special information.

RIGGINGAll rigging services must be handled by the Gaylord Palms Exhibitor Services or the Orlando World Center Marriott AV Department. A rigging form will be provided in your Freeman Service Kit.

SETBACKSTo maintain unobstructed sightlines, all items 4 feet or higher must be placed 5 feet from the front of the display or aisle space. Tall pieces of equipment, trucks, truck inserts or similar large items should be set back 5 feet or more from the aisles.

LIVE ANIMALSApproval for the presence of live animals in an exhibit booth must be requested and approved ahead of time by the NAVC. A request form is included on p 15.

SALE OF MERCHANDISEExhibitors who are selling and delivering tangible items on-site and are not registered with the State of Florida should do so by going to myflorida.com. Tax forms must be completed for all transactions.

NO SUITCASINGPlease note that any exhibitor who is observed soliciting business outside of their company booth, including scientific program sessions, convention hallways, or other public spaces are in violation of NAVC’s policies and will be asked to leave the premises immediately. Additional penalties may be applied. Please report any violations you may observe to Gail Cummings at [email protected].

HOUSING SCAM ALERTPlease beware of companies calling you directly to offer to reserve your NAVC Conference hotel reservations. These companies are in no way affliliated with the NAVC, however, they may tell you that they are with the NAVC, Exhibitor Services or claim to be one of the official NAVC hotels. Please know that the NAVC, nor its contracted hotels, will ever contact you directly to solicit hotel reservations.

Please DO NOT EVER give one of these companies your credit card information as doing this could result in your credit card number being compromised. They may also promise you a reservation that does not exist and upon arrival you may be told that you do not have a room.

The only way to make your hotel reservations is through the NAVC.com website or by contacting the NAVC Housing Bureau at +1.855.478.4692 or [email protected].

INSURANCEIt is the responsibility of all exhibiting companies to carry general liability insurance in the amount of $1 Million. A Certificate of Insurance naming the NAVC as an additional insuror must be provided to the NAVC no less than 30 days prior to the Exhibit Hall move-in date. A sample form can be found at NAVC.com/Exhibits.

Exhibitors may choose to hire a third-party contractor for the sole purpose of assembling or dismantling their booth. However, NAVC must be notified of this contractor’s identity and receive proof of liability insurance no less than 30 days prior to the Exhibit Hall move-in date. Third-party contractors will be issued identification wrist bands to allow access to the Exhibit Hall during designated set up times. Company shirts are recommended for easy processing. For safety reasons, children under the age of 18 are not allowed in the Exhibit Hall during set up or teardown times.

The Exhibitor is responsible for any and all damages caused by the Exhibitor or Exhibitor’s agents, employee(s) and/or guests. The Exhibitor agrees to indemnify, defend and hold harmless the NAVC, Freeman, Gaylord Palms Resort, Marriott Resort and Convention Center, its parent company, subsidiaries, affiliates, its agents, or its employees from and against any liability, loss or damage of any kind that the exhibitor may directly or indirectly cause.

The NAVC reserves the right to restrict access to any Exhibitor not in compliance with the general liability insurance requirements.

For complete Exhibitor Rules & Regulations, please visit NAVC.com/Exhibits.

BOOTH SPECIFICATIONS


Freeman is the Official NAVC Exhibit Services vendor. The NAVC Conference 2015 Freeman Service Kit outlines essential information and forms and is available at NAVC.com/Exhibits. Take advantage of maximum discounts by ordering early and ordering online.

INFORMATION INCLUDES:— Electrical

— Exhibit Hall Rules

— Exhibit Rentals & Transportation Services

— Freight & Material Handling Services

— Furnishings & Carpet Rentals

— Graphics & Signs Services

— Hotel/Other Contractors (flowers, photography, etc.)

— Installation/Dismantle/Rigging Services and Labor

— Internet Services

— Lead Retrieval Information

— Parking (Gaylord and Marriott)

— Payment Information

SHIPPINGADVANCED: December 15, 2014 — January 9, 2015Booth displays and materials will be accepted at the Freeman Warehouse. Please see the Freeman Service Kit for address, shipping and labeling instructions.

After January 9, shipping is accepted at the hotels on the following dates:

ONSITE: January 16 – 17, 2015 January 17, 2015 Gaylord Palms Resort Orlando World Center Marriott Resort 6000 W Osceola Pkwy, 8701 World Center Dr, Kissimmee, FL 34746 Orlando, FL 32821

CARPETING & FURNITUREThe NAVC will provide tuxedo aisle carpet and black drape at the Gaylord. Each booth must be carpeted and furnished by the Exhibitor or rented through Freeman. The Marriott Exhibit Hall is fully carpeted.

BOOTH CLEANINGThe NAVC will provide cleaning for the aisle spaces only. Booth cleaning is not included in the rental fee. If you need booth cleaning service, complete appropriate order forms in the Freeman Service Kit.

ELECTRICITYInformation regarding electrical service to your booth will be provided in the Freeman Service Kit.

BOOTH SERVICE KIT


EXHIBITOR BOOTH EXTRASEBOOTH ENHANCEMENT PACKAGES

Our online eBooth Enhancement options increase your visibility, ultimately increasing traffic to both your eBooth and on-site booth. In addition, they enhance your website’s search engine performance, promote your products and services 24/7 and maximize your ROI with increased exposure and interaction.

Choose from three new, low-cost eBooth Enhancement packages. You have the option of selecting up to 9 searchable keywords, product listings, press releases, videos and logo placement on the company page and Exhibit floorplan.

eBooth Enhancement Packages & Pricing: Bronze .......................................................................................................................$300 5 keywords, 2 product listings, 1 press release

Silver ..........................................................................................................................$600 7 keywords, 5 product listings, 3 press releases, company page logo

Gold ........................................................................................................................$1,000 9 keywords, 8 product listings, 5 press releases, 1 video, logo on company page and floorplan

Sign up for these valuable eBooth Enhancements when signing your contract.

DRIVING TRAFFIC TO THE EXHIBIT HALLSNAVC Conference registrants (your prospects) can win prizes daily by participating in the Passport program or by getting their badges scanned in the Exhibit Halls during morning coffee breaks.

PASSPORT PRIZESSunday ..............................................................Caribbean Cruise Package for Two (2)

Monday .....................................................................NAVC Conference 2016 Package

Tuesday ............................................................... Free Gas for 1 Year (Value of $2,250)

Wednesday GRAND PRIZE: 2015 Automobile (2-year lease or $10,000 cash)

DAILY PRIZESSunday ..................................................................iPad + $100 Apple iTunes Gift Card

Monday ..................................................................................................Disney Package

Tuesday ................................................................................Universal Studios Package

Wednesday .............................................................. Kindle + $100 Amazon Gift Card

Prepare for a RUSH in Exhibit Hall during the following daily breaks:

Morning Coffee Break ........................................................................... 9:15 – 9:55 AM Lunch ..............................................................................................11:45 AM – 1:45 PM Afternoon Break ......................................................................................3:35 – 3:55 PM

Neill P. Overman

AWARDNeill P. Overman is the founder of Veterinary Learning Systems and one of the founders of the Eastern States Veterinary Association, Inc., dba NAVC. He served on the NAVC Board of Directors from 1983 until his retirement in 2005. In his honor, NAVC Conference Exhibitors may nominate other Exhibitors who exemplify fairness, ethical behavior, salesmanship, knowledge of the profession and further the profession by promoting continuing professional development for all members of the veterinary healthcare community.

Submit nominations, accompanied by two (2) letters of support by December 15, 2014 to NAVC.com/ContactUs.

Congratulations to our 2014 WinnerSherry Kratz, Purina

Past WinnersDean Cost (2013), Bayer HealthCare

Teri Hodges (2012), Novartis

Lesa Boileau (2011), Merial, Ltd.


TRAVEL, HOTELS & PARKINGHOTEL RESERVATIONSTo book your reservations, please visit NAVC.com/ConferenceHotels. If you need to request a room block, please fill out the sub-block request form on p. 17.

Gaylord Palms Resort & Convention Center

Orlando World Center Marriott Resort & Convention Center

Caribe Royale Orlando All-Suite Hotel & Convention Center

For other options, visit NAVC.com/ConferenceHotels.We invite you to take advantage of airline and rental car discounts offered through the NAVC Conference. Please visit NAVC.com/Travel or contact Continental Capers, the official NAVC travel agency at +1.800.446.0705 or flycapers.com after June 1, 2014.

HOSPITALITY SUITES & EXHIBITOR SUB-BLOCK REQUESTSShould you need a hospitality suite or a sub-block of sleeping rooms (10 or more), please complete the form located on p 17. The NAVC Official Housing Bureau is Conference Direct.

AFFILIATE MEETING ROOM REQUESTIf you would like to have a meeting space at the Gaylord or the Marriott please complete the form located on p 18. and return to Susan Woodard at [email protected]. Please note that there is a $100 fee for this service.

PARKINGSee parking details in the Freeman Exhibitor Kit at NAVC.com/Exhibits.

NEW EXHIBITOR APPLICATIONCOMPANY INFORMATION (Please complete)

________________________________________________________________________________________________________________ Company Name (Please Note: Company information must be listed as it should appear in printed materials and on the booth ID sign)

________________________________________________________________________________________________________________ Address________________________________________________________________________________________________________________ City State Zip Country________________________________________________________________________________________________________________ Phone Ext.________________________________________________________________________________________________________________ Website

BOOTH MANAGER ________________________________________________________________________________________________________________ Name Title________________________________________________________________________________________________________________ Email ________________________________________________________________________________________________________________ Phone Ext. Mobile Fax

SPONSORSHIP & MARKETING MANAGER________________________________________________________________________________________________________________ Name________________________________________________________________________________________________________________ Email ________________________________________________________________________________________________________________ Phone Ext. Mobile Fax

BOOTH SELECTIONBOOTH TYPE QUANTITY FEES/BOOTH Gaylord Palms Resort & Convention Orlando World Center Marriott Center SOLD OUT (Waiting List) Resort & Convention Center10’ x 10’ (100 sq. ft.) In-line Booth ________ n $3,400 n $2,650 10’ x 10’ (100 sq. ft.) Corner Booth ________ n $3,810 n $2,980 Island ________ n ____x____ @ $45.00/sq. ft.= $______ n ____x____ @ $34.00/sq. ft..= $______ Noncommercial Booth ________ n $430 n $430TOTAL AMOUNT: $_____________________

NEW Exhibiting Company Returning NAVC Exhibitor (not in 2014): Years exhibited _________.

PAYMENT TERMS: Our space is limited and treated on first come first served basis. Please complete this form and return as soon as possible.

RETURN COMPLETED FORM BY FAX, EMAIL OR MAIL TO: 5003 SW 41st Blvd | Gainesville, FL 32608 Phone: +1.352.375.5672, Option 2 FAX: +1.352.336.6827 NAVC.com/ContactUs

NAVC USE ONLYBooth Reserved _______________________________________Code Priority __________________________________________Booth Size ____________________________________________Date Reserved_________________________________________

2015 JANUARY 17 - 21Exhibits 18 - 21 | Orlando, FL


As a result of enhanced USDA supervision and surveillance, the NAVC Institutional Animal Care and Use Committee (IACUC) is now required to approve protocols for the use of all animals on display in the NAVC Conference Exhibit Hall area. Please complete a form for EACH ANIMAL and return form(s) to the NAVC office by December 1, 2014.

________________________________________________________________________________________________________________ Exhibitor Booth # Date________________________________________________________________________________________________________________ Contact Email Phone Fax ________________________________________________________________________________________________________________ Type of Animal________________________________________________________________________________________________________________ Breed________________________________________________________________________________________________________________ Identification (name, microchip info, tattoo #)________________________________________________________________________________________________________________ Owner Name ________________________________________________________________________________________________________________ City/State________________________________________________________________________________________________________________ Email Phone Cell phone (required):________________________________________________________________________________________________________________ Dates & times animal(s) will be in booth________________________________________________________________________________________________________________ How frequently do you use this animal for exhibition? ________________________________________________________________________________________________________________ Function of Animal in Booth (complete as appropriate) n Photo opportunities (times): ____________________________n Handling of animal by publicn Animal will be given a break for food, water and elimination at least every 4 hours ________________________________________________________________________________________________________________ Exercise Regimen________________________________________________________________________________________________________________ Plans to remove and dispose of animal waste:________________________________________________________________________________________________________________ Animals cannot be kept in the exhibit hall except during official open hours. Where will animal be housed when not in the Exhibit Hall? ________________________________________________________________________________________________________________ How will animal be transported to the Exhibit Hall?________________________________________________________________________________________________________________ Details of any medical/diagnostic/other demonstration

Notes: 1. USDA Health Certificates are required for interstate and international transportation of USDA covered species and certificates will NOT be issued on-site. 2. If you reside within Florida, we advise that you have health certificates but they are not required. 3. Proof of rabies vaccination is a requirement for all animals attending the NAVC Conference in accordance with Chapter 828.32, F.S. 4. Contact information for the person who is responsible for the animal(s) is also required and person should be accessible on-site. 5. All animals must be appropriately confined and dogs must be on a leash. Animals must not block the aisles. 6. Service dogs are exempt from IACUC and USDA requirements, except for proof of rabies vaccination or proof of medical exemption from vaccination.

RETURN COMPLETED FORM TO: Gail Cummings | [email protected] | F: +1.352.336.6827

APPLICATION FOR LIVE ANIMALS IN THE EXHIBIT HALL2015 JANUARY 17 - 21

Exhibits 18 - 21 | Orlando, FL


ebooth enhancements

________________________________________________________________________________________________________________ Client/Company Date________________________________________________________________________________________________________________ Contact ________________________________________________________________________________________________________________ Email Phone Fax ________________________________________________________________________________________________________________ Agency

Send Invoice to: ________________________________________________________________________________________________________________ Purchase Order Number ________________________________________________________________________________________________________________ Name and Company________________________________________________________________________________________________________________ Address

eBOOTH ENHANCEMENTSWith three new, low-cost eBooth Enhancement packages, you have the option of selecting up to 9 searchable keywords, product listings, press releases, videos and logo placement on the company page and Exhibit floorplan. The eBooth enhancement options increase your visibility, ultimately increasing traffic to your eBooth and on-site booth, up to 2-3 times. In addition, they enhance your search engine performance, promote your products and services 24/7 and maximize your ROI with increased exposure and interaction, and will be live from the time you sign up until after the Conference. Please contact Sondra Reynolds for a complete list of keyword options.

eBOOTH ENHANCEMENT PACKAGES & PRICING

n Gold - $1,000 9 keywords, 8 product listings, 5 press releases, 1 video, logo on company page and floorplan

n Silver - $600 7 keywords, 5 product listings, 3 press releases, company page logo

n Bronze - $300 5 keywords, 2 product listings, 1 press release

RETURN COMPLETED FORM TO: Sondra Reynolds, Strategic Account Manager [email protected] | P: +1.918.906.8917 | F: +1.352.336.6827

PAYMENT INFORMATION________________________________________________________________________________________________________________ Card Holder Name________________________________________________________________________________________________________________ Total Amount

Card Type: n Visa n MasterCard n American Express n Discover________________________________________________________________________________________________________________ Billing Address________________________________________________________________________________________________________________ Credit Card Number: Expiration Date________________________________________________________________________________________________________________ Client Signature Date



exhibitor hospitality suite & sub-block request

RETURN COMPLETED FORM TO: NAVC Official Housing Bureau

Email: [email protected]

________________________________________________________________________________________________________________ Exhibiting Company Date________________________________________________________________________________________________________________ Primary Contact ________________________________________________________________________________________________________________ Address________________________________________________________________________________________________________________ City/State Postal Code Country ________________________________________________________________________________________________________________ Email Phone Fax

ROOM BLOCKPlease indicate below the number of rooms you would like to hold each night. You will receive an email confirmation confirming your request. Please review this email for accuracy.

Last day to submit all Housing Details – October 2th

Wed. 1/14 Thurs.1/15 Fri. 1/16 Sat. 1/17 Sun. 1/18 Mon. 1/19 Tue. 1/20 Wed. 1/21 Thurs.1/22 Fri. 1/23

Gaylord Move In

Marriott & Gaylord Move In

Show Dates Show Dates Show Dates Show Dates/ Move Out After 2pm

Gaylord 10 AM

Move Out

Special Requests (ex. Upgrade/Suite):

____________________________________________________ ______________________________________________________ 1st hotel choice 2nd hotel choice

IMPORTANT DEADLINES AND POLICIESReservations: Once your block has been approved, you will receive an email confirmation with booking instructions on how to makereservations and assign names.

Deadline to Assign Rooms: Your block must be finalized with individual guest names and details by October 2nd. Effective October 3rd,any rooms that you do not assign will be released. Name changes and/or date modifications will be accepted based on availability through Conference Direct until December 14th. Effective December 15th, you may make changes directly with the hotels based on their availability.

CANCELLATIONS (Deadline October 2nd): The last day to cancel rooms without penalty is October 2nd. Effective October 3rd until November14th, a $30 per room processing fee will apply for each canceled reservation. Effective November 15th the following attrition policy applies.

ATTRITION (Applies November 15th): The number of rooms remaining in your requested room block as of November 15, 2014, will beconsidered your Final Room Block. You agree that for every reserved room in your Final Room Block that is not picked up, your company will pay to NAVC as attrition an amount equal to the total number of rooms within the final room block not picked up, on a night by night basis, multiplied by the applicable per night room rate plus applicable taxes. Final charges will be determined post conference by NAVC and billed accordingly. This amount will be due within 30 days of billing.

Deposits: A credit card deposit equal to one night’s room and tax per room is required to make reservations within your room block. This cardwill not be charged immediately, however, it may be charged one night’s room and tax for EACH reservation as early as December 14th, 2014.

Please sign below and return to [email protected] or fax to 704-927-1439 in order to secure your rooms.

____________________________________________ Card Holder Name Card Type: n Visa n MasterCard n American Express n Discover

________________________________________________________________________________________________________________ Credit Card Number Expiration Date Client Signature Date


affiliate meeting room requestTHIS FORM IS DUE BY NOVEMBER 1, 2014. PLEASE NOTE THAT THERE IS A $100 FEE FOR THIS SERVICE. ________________________________________________________________________________________________________________ Client/Company Date________________________________________________________________________________________________________________ Contact ________________________________________________________________________________________________________________ Email Phone Fax ________________________________________________________________________________________________________________ Agency Send Invoice to: ________________________________________________________________________________________________________________ Purchase Order Number ________________________________________________________________________________________________________________ Name and Company________________________________________________________________________________________________________________ Address

DATE OF PROPOSED EVENT:n Thursday, January 15, 2015 n Saturday, January 17, 2015 n Monday, January 19, 2015 n Wednesday, January 21, 2015n Friday, January 16, 2015 n Sunday, January 18, 2015 n Tuesday, January 20, 2015

________________________________________________________________________________________________________________ Start and End Time of Proposed Event Estimated Attendance

HOTEL:n Gaylord Palms n Orlando World Center Marriott n Caribe Royale

DESCRIPTION OF PROPOSED EVENT:

RETURN COMPLETED FORM TO: Susan Woodard, Director of Programs [email protected] | P: +1.352.244.2712 | F: +1.352.336.6827

EVENT REQUESTn Approved n Denied

________________________________________________________________________________________________________________ Signature Print Name Date

All requests for additional meeting rooms, banquet functions and ancillary activities during the meeting must be referred by the Hotel to the Director of Programs. The purpose of this policy is not to prohibit bona fide activities such as alumni receptions and promotional events by our sponsors, but to avoid conflicts and to coordinate such activities for maximum participant benefit. The hotel will only schedule officially approved events through the Director of Programs.



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