Exhibitor & Sponsorship Marketing Kit...ADVERTISING IN THE DAILY UPDATES CONFERENCE NEWS (EXCLUSIVE)...

Exhibitor & Sponsorship Marketing KitWWW.IISE.ORG/ANNUAL

May 20-23, 2017David L. Lawrence Convention Center

Pittsburgh, Pennsylvania

2 | IISE ANNUAL CONFERENCE & EXPO 2017

THE IISE ANNUAL CONFERENCE & EXPO 2017 WILL BE IN PITTSBURGH, PENNSYLVANIA.

Recently named one of the “Best Places to Travel

in 2016” by Travel + Leisure, Pittsburgh will be a

great location for IISE Annual 2017. A large part

of Pittsburgh’s employment sector is in heavy

manufacturing, as well as health, educational

and social services. We expect another successful

conference and a great opportunity for you

to meet face to face with motivated buyers.

Demonstrate to attendees how your products or

solutions can improve their quality and efficiency

efforts.

Join us as an exhibitor at the IISE Annual

Conference & Expo. Network and build

relationships by meeting face-to-face with

current and prospective customers and decision-

makers.

See you there!

RESERVE YOUR EXHIBIT SPACE NOW!CONTACT:

Hutson Lambert (228) 452-9683 | [email protected]

Anita Lambert (228) 452-6159 | [email protected]

Dolores Ridout (281) 762-9546 | [email protected]

WWW.IISE.ORG/ANNUAL | 3

There isn’t a single technology that will replace the power of in-person

relationship building. No other method of communication captures the

impact of meeting with someone face to face or the opportunity for

prospective buyers to see and touch your product.

Put your complimentary full conference registrations to good use by

attending education sessions alongside attendees, hearing the trends

and challenges and making casual connections before and after sessions.

Rejuvenate relationships with current customers or meet prospects at the

IISE Annual Conference & Expo 2017. Remember: It’s easy to replace a

vendor you’ve never met, but people think twice when it involves someone

they respect on a personal level.

• Attendees prefer in-person meetings.

• Attendees state that they build stronger, more meaningful business

relationships during face-to-face meetings and networking events.

• In-person conferences allow attendees and exhibitors the ability to

read body language and facial expressions.

• In-person conferences lead to more social interactions and the ability

to grow and nurture relationships.

• Attendees agree that face-to-face conferences and networking

events provide a better environment for tough, timely

decision-making.

• Face-to-face meetings are essential for long-term business

relationships.

WHY YOU NEED TO MEET BUYERS FACE TO FACE

THIS IS IT! WHERE FACE-TO-FACE

MARKETING GETS REAL.


WHO WILL EXHIBIT

WHO WILL ATTEND?

Deans

Department heads

Professors

Associate professors

Assistant professors

Doctoral candidates

Research scientists

Research assistants

Students

Vice presidents, directors and managers of manufacturing,

engineering and store operations

Industrial engineers

Systems engineers

Manufacturing engineers

Ergonomists

Healthcare management engineers

Business consultants

Production managers

Project engineers

Project managers

Lean managers

Quality professionals

Safety engineers

Six Sigma leaders

SOFTWARE VENDORSin the areas of simulation, decision analysis, analytics, optimization, forecasting, lean manufacturing and work measurement

SOLUTION PROVIDERSSoftware, consulting, services and custom solutions for the enterprise, including supply chain management, integration, revenue management, customer relationship management, e-commerce, production planning, Six Sigma, quality and lean initiatives

RECRUITERSHuman resource specialists looking for future industry executives from the graduating students of top industrial engineering schools in the country

PUBLISHERS of technical materials, professional journals and resource books about industrial, systems and manufacturing engineering principles

Attendees from manufacturing and service industries, government and industrial engineering schools are expected to attend this year’s conference. Industry executives, industrial engineering managers, future

industry leaders and major decision-makers will all be looking for new tools and techniques to improve their company’s quality, organizational efficiency, productivity and cost-effectiveness.


TOP 10 REASONS TO EXHIBIT

Be seen for who you are – the best solutions provider in your business arena. Challenge your company to reach new prospects, strengthen existing customer relationships and gain recognition with the industry and academic community.

High-quality educational sessions showcase proven solutions from industry and research from academia and industry scholars.

Present your products and services to key decision-makers, industry leaders and hands-on practitioners.

Dedicated exhibit time for optimal sales leads.

Networking reception in Exhibit Hall promotes quality face time with decision-makers and industry leaders.

Attendees visiting the Exhibit Hall are active in their companies’ products and services allowing you to assess their needs.

Appear on the IISE Annual Conference website with an electronic link to your site.

Analyze the competition.

Showcase your company by sponsoring events or conference items to increase brand awareness.

Receive two (2) complimentary full conference registrations per standard exhibit booth.

Take advantage of the full conference registration you receive with your booth purchase to engage with attendees outside of the Exhibit Hall. Attending education sessions and networking receptions are a great way to interact with attendees and help expand their knowledge of your company, products and services.

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10’X10’ BOOTH

$2,950 (includes 2 full registrations*)

10’X20’ BOOTH

$5,650 (includes 4 full registrations*)

20’X20’ BOOTH $11,150

(includes 8 full registrations*)

*Any additional personnel or guest may purchase an Exhibit Hall-only (EHO) badge. This will allow entry to the Exhibit Hall area only. $199 each

EXHIBIT BOOTH COST

PLEASE NOTE: A 50% deposit is due with any contract application received on or before December 31, 2016. All signed contracts received January 1, 2017, or after require full payment. Your booth is not guaranteed until payment has been received and processed. Notice of cancellation or booth reduction received in writing (email is not accepted) by IISE prior to December 2, 2016, will result in no penalty cost to exhibitor. Notice of cancellation or booth reduction received between December 2, 2016 - February 2, 2017, will result in a 50% refund of fee. Notice of cancellation or booth reduction received February 3, 2017, or after will receive no refund.

EXHIBIT SPACE AMENITIES ADDITIONAL EXHIBITOR BENEFITS INCLUDE

• Skirted table with pipe and drape

• Two (2) chairs and wastebasket

(additional chairs for larger booths)

• Carpet (existing convention center

flooring)

• Electrical service (one standard outlet)

• Booth identification signage

• Saturday Night Networking Reception – not in Exhibit Hall*

• Sunday Night Welcome Reception

• A.M. coffee and refreshment breaks

• Company logo and 50-word product/service description on conference website and in the on-site conference program

*Exhibitors are invited to attend the Networking Reception.

ACT NOW!TO RESERVE EXHIBIT SPACE AT THE IISE ANNUAL

CONFERENCE & EXPO, CONTACT:

Hutson Lambert Dolores Ridout IISE Annual Conference & Expo IISE Annual Conference & Expo P: (228) 452-9683 | (228) 363-0851 P: (281) 762-9546 | (713) 471-5794 F: (866) 419-9580 F: (866) 419-9580 [email protected] [email protected]

Anita Lambert IIE Annual Conference & Expo P: (228) 452-6159 | (228) 284-7790 F: (866) 419-9580 [email protected]


EXHIBITOR SCHEDULE(TENTATIVE SCHEDULE BELOW IS SUBJECT TO CHANGE) Conference events and educational sessions will be held in the David L. Lawrence Convention Center. NOW: Sign up for the best booth

location

NOW: Submit contract for sponsorship and advertising opportunities

Feb. 24: Deadline for Web banners to run on conference website in March

Mar. 17: Deadline for vendor presentation material to be submitted to IISE for approval.

Mar. 31: Deadline for literature inserts proof to be submitted to IISE for approval

Apr. 14: Deadline for printed conference bag inserts to be received by IISE for conference shipment

May 3: Artwork deadline for print ads to be included in on-site conference schedule

May 11: Deadline for ad banners to run in the “daily updates conference” e-newsletter

May 20: Attendee Networking Reception – presented by the Sponsoring Universities

May 21: Exhibitor Installation and Setup

May 21: Welcome Reception in the Exhibit Hall (dedicated time)

May 22: Vendor Presentations (on-site)

May 22: Exhibit Hall Open (dedicated time)

May 23: Exhibit Hall Open (dedicated time)

May 23: Exhibitors Dismantling and Move-Out**Exhibitors may not dismantle their booths prior to the official closing of the Exhibit Hall.

DATES TO REMEMBER

SATURDAY, MAY 20

3 p.m. – 7 p.m. Conference Registration Desk Open

6 p.m. – 7:30 p.m. Networking Reception - Presented by the Sponsoring Universities (not in Exhibit Hall, but exhibitors are invited to attend)

SUNDAY, MAY 21

7 a.m. – 6:30 p.m. Conference Registration Desk Open

Noon – 4 p.m. Exhibitor Installation and Setup

6:15 p.m. – 8 p.m. Welcome Reception in the Exhibit Hall (dedicated time)

MONDAY, MAY 22

7 a.m. – 6 p.m. Conference Registration Desk Open

10:45 a.m. – 4 p.m. Exhibit Hall Open

10:45 a.m. Refreshment Break in the Exhibit Hall (dedicated time)

11 a.m. – 6:15 p.m. Vendor Presentations (on-site)

11:30 a.m. – 1:30 p.m. Lunch available for purchase in the Exhibit Hall

3:15 p.m. Refreshment Break in the Exhibit Hall (dedicated time)

TUESDAY, MAY 23

7 a.m. – 6:30 p.m. Conference Registration Desk Open

10:45 a.m. – 4 p.m. Exhibit Hall Open

10:45 a.m. Refreshment Break in the Exhibit Hall (dedicated time)

11:30 a.m. – 1:30 p.m. Lunch available for purchase in the Exhibit Hall

3:15 p.m. Refreshment Break in the Exhibit Hall

4 p.m. – 6 p.m. Dismantling and Move-Out*

*Exhibitors may not dismantle their booths prior to the official closing of the Exhibit Hall.

IMPORTANT – PLEASE READ: It is preferable that your booth be staffed at all times, but not mandatory. It is mandatory that all booths be adequately staffed during dedicated exhibit time. Please be in your booth and ready to go at least 15 minutes prior to dedicated exhibit time.


INSERT FLYER FOR ATTENDEE BAGS $500 per standard insert (1 page or front/back page)$750 per brochure, pamphlet, tri-fold, CD, etc.Your company’s product ad or flyer is a great way to guarantee that attendees see

your message. You provide the material; we place it in the attendee conference bags for

distribution at registration.

PRE-CONFERENCE CUSTOM E-BLAST$750 (limited to 5)Get your message out to all registered attendees with a pre-conference custom-designed

e-blast! Promote your company’s product or service for the upcoming conference and

don’t forget your booth number. You provide the HTML and text-only files and host the

images from your server. With the ability to customize everything, you have complete

control over the content of the e-blast.

CONFERENCE WEBSITE BANNER AD$1,500 (300”x250” pixels ad runs for 3 months, limited to 3)RUN BEGINS MARCH 1, 2017, AND ENDS MAY 31, 2017

Promoting your company before the show is a great way to ensure that buyers know you

will be at the conference. Your company’s web banner graphic and link to your landing

page will be displayed on the official conference website for three (3) highly visible

months. Web banner ads can drive traffic to your website and allow dynamic and time-

sensitive promotion as well as enhance your company’s image and brand awareness prior

to the conference.

ADVERTISING IN THE DAILY UPDATES CONFERENCE NEWS (EXCLUSIVE)

$900 (leaderboard 650”x90” pixels will appear in approximately 5 issues)Every afternoon during and after the conference, we send attendees an update

about upcoming schedules and events as well as an update from the show floor. Take

advantage of this opportunity to highlight your company with your own customized ad.

ADVERTISING OPPORTUNITIES


VENDOR PRESENTATION$500 per 80-minute sessionExpand your company’s presence at this year’s event by giving a presentation on the

show floor. Vendor presentations should be educational and not a specific sales pitch.

They should be targeted to showcase success stories, applications, problem solving,

technology integration, and retrofit/new construction considerations. Each presentation

slot will be an 80-minute session. Your presentation slot will not be confirmed until

your presentation information is submitted. Multiple slots can be purchased and each

80-minute slot will sell for $500. Seating will be made available for approximately 40

attendees (additional standing room if necessary). There are a limited number of slots

available ONLY to exhibiting vendors on Monday, May 22, 2017.

DISPLAY AD IN CONFERENCE ON-SITE PROGRAMFULL-PAGE, BLACK/WHITE ONLY$400 (INSIDE FRONT OR INSIDE BACK COVER) OR $595 (BACK COVER)Increase your visibility to every conference attendee by placing a full-page, four-color

display ad in the conference program that every attendee will receive. This program is

used by all attendees as a daily guide and key to planning their schedules. Every activity,

session and event is listed in this informative program guide. Remember this guide will be

carried by each attendee at the conference and kept to use as a reference tool throughout

the year.

PREMIUM AD SPACE ON THE CONFERENCE MOBILE APP (EXCLUSIVE)

$3,000 (SOLD) Don’t miss this opportunity to increase your exposure, booth traffic and leads by securing

exclusive premium ad space on the IISE Annual Conference mobile app! The mobile

app is one of the most popular and widely used attendee tools – ensure your ad is seen

every time an attendee opens it. Include a specific call to action that will direct users to

your desired destination, as well as a link to your website to drive traffic. Act now to take

advantage of this prized advertising real estate!

Hutson Lambert (228) 452-9683 [email protected]

Anita Lambert (228) [email protected]

Dolores Ridout (281) 762-9546 [email protected]

QUESTIONS?


ATTENDEE CONFERENCE T-SHIRTS $8,500 (SOLD) Seize this perfect opportunity to ensure your brand sticks with people even after the conference is over. This year’s T-shirt will feature the conference logo on the front and your company’s logo on the back. Have your brand viewed on a global scale by hundreds of attendees at the IISE Annual Conference, but also receive additional exposure after the conference whenever someone wears the T-shirt. This exclusive deal is only available to one exhibitor.

ATTENDEE 4’X6’ PHOTO BOOTH $5,000 Keep attendees mingling! Having a photo booth in the Exhibit Hall will give attendees — who may not know one another — a point of commonality and a simple conversation starter. In addition, if attendees get pulled into a photo booth shoot with attendees they don’t know, that’s sure to get the networking ball rolling. A picture’s worth a thousand words, right? Attendees will want to share their goofy and fun photos with others at the event and elsewhere. The photo booth allows on-site photo strip printing branding your company name, logo and landing page link so that attendees will have a branded souvenir of the event.

SPONSOR VIDEO KEYNOTE SESSION $5,000 (ONLY 1 SPONSOR SLOT REMAINING)(There will be 1 keynote presentation daily for a total of 3 presentations)Be featured for up to three minutes before each keynote presentation! Keynote presentations are the best attended sessions of any conference, which means your infomercial sponsorship is a can’t-miss chance to get your business in front of nearly all the conference attendees. Be as creative as you like – just send us your video and we’ll do the rest!

BRANDED REUSABLE WATER BOTTLES $3,250 Secure a brand reminder every time attendees take a sip. Each attendee will receive a reusable water bottle with your company’s logo on it. Attendees can fill their water bottles – giving you high visibility both during and after the event. Don’t forget your booth number!

MOBILE RECHARGING STATION $4,000 Now is your opportunity to enhance your company’s visibility! Your company’s logo will be prominently displayed on a centrally located charging station used by attendees to charge their smartphones and tablets throughout the conference. But the best feature about the charging locker is that it has multiple units with lockable doors! Attendees set their own combination, go and attend a session, and return for their phone or tablet. For an extra fee, add TV monitors for front/back panel coverage offering continuous branding for your company or products. A great way to show your sponsorship support of this event.

ATTENDEE PADS & PENS $3,500 (SOLD)With so many sessions for note-taking, every attendee will be thankful to have your branded pad and pen to keep them organized. Attendees will see your company’s logo every time they take a note. After the show, attendees will continue to use these items and see your brand, reminding them to give you a call.

SPONSORSHIP OPPORTUNITIES


CYBER CAFÉ $2,500 (SOLD)Welcome attendees to visit the Cyber Café – an easily accessible, centralized hub for networking. Equipped with laptop stations where attendees can check and send email, access conference information and surf the net, the Cyber Café will provide attendees a relaxed and inviting atmosphere. Prominently displayed signage with your company’s logo will recognize you as the sponsor. Bring mouse pads with your company’s logo for added exposure at individual workstations.

LARGE CONFERENCE SIGNAGE $2,500 (SOLD)(39.37” wide x 6” tall) Be the sponsor of these strategically placed signs used at major conference intersections for directional and information purposes. There will be approximately 9-10 signs to assist attendees throughout the conference. Your company logo will be prominently displayed at the base of each conference sign.

POSTER SESSIONS $1,000 (SOLD)The conference poster session is always a big draw. Be seen as the sponsor for those cutting-edge posters selected to be on display for viewing in the Exhibit Hall. The sponsorship includes placement of your company’s logo in the conference program next to the selected poster’s listing, as well as on the conference website.

ONLINE CONFERENCE PROCEEDINGS $1,125 (SOLD)Make sure your company logo and link to your landing page receive high visibility with conference attendees even after the conference is over. All attendees will want to review the online Conference Proceedings, and your sponsorship will ensure they see your logo each time they do!

ATTENDEE CONFERENCE BAGS $5,550 (SOLD)All conference attendees will receive a conference bag at registration imprinted with your company’s logo and the conference logo. Take advantage of this exclusive chance to brand a top-quality, highly visible item utilized by every attendee. Attendees will be thrilled that you provided an easy, take-home bag for them.

ATTENDEE BADGE HOLDERS $4,250 (SOLD)(This is a lottery sponsorship that requires 2 consecutive years of commitment)Take advantage of this opportunity to reinforce your brand in the minds of conference attendees. Your company logo will be printed on the name badge holder each attendee will receive upon registering.

ATTENDEE HOTEL ROOM KEY CARDS $3,250 (SOLD)(This is a lottery sponsorship that requires 2 consecutive years of commitment)How often do you get the chance to sponsor something that attendees hold onto throughout the conference? Your company logo and booth number will appear on each attendee’s hotel key card.


WELCOME RECEPTION $10,000Your company can welcome and host this informal networking event on Sunday, May 21,

2017. Attendees will enjoy hors d’oeuvres and drinks in a relaxed atmosphere and discuss the

day’s events. As a sponsor, this is a great way to increase the awareness of your company

with attendees. Your sponsorship will be listed in the conference on-site program and on

the conference website. High-quality signage with your company’s logo will be prominently

displayed at the reception. Enhance the event with additional branding options. You may also

provide cups and napkins with your company’s logo to increase visibility.

MORNING COFFEE/MID-MORNING SNACK BREAK $5,000 PER DAYHelp attendees focus with an infusion of coffee and snacks mid-morning, between sessions.

We will prominently display full-color signage featuring your company’s logo near the food and

beverage stations. For added exposure, you may provide cups and napkins with your company’s

logo or marketing message to increase visibility. Only available Tuesday, May 23, 2017.

AFTERNOON REFRESHMENT BREAK $3,000 PER DAYAttendees will be sure to thank you for providing a relaxing break between sessions. We will

provide prominently displayed signs with your company’s logo at the refreshment stations

located in the Exhibit Hall. Further your exposure by supplying cups and napkins with your

company’s logo or marketing message. Available Monday, May 22, 2017, or Tuesday, May 23,

2017.

CO-SPONSORSHIP OPPORTUNITIES

As a conference sponsor, your company will receive recognition in the conference on-site schedule and mobile app. Your company’s logo and link to your landing page

will be featured on the conference website sponsors page.


EXHIBIT HALL FLOOR PLAN

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HOTEL ACCOMMODATIONS

THE WESTIN CONVENTION CENTER, PITTSBURGH1000 Penn AvenuePittsburgh, Pennsylvania 15222

P: (412) 281-3700

A limited number of rooms are available at the

conference rate for a single or double room plus

applicable city taxes, which are currently fourteen

percent (14%). The taxes are subject to change without

notice. Discount room rate expires at 5 p.m. Eastern

Standard Time (EST) on Friday, April 28, 2017, or when

the room block is full. Complimentary Westin hotel

shuttle operates within a one mile radius of the hotel

from 7 a.m. – 11 p.m., Monday – Friday. The Westin is

the only Pittsburgh hotel directly connected to the David

L. Lawrence Convention Center via the skywalk. Hotel/

travel information will be available in late fall. Please

check back and visit www.iise.org/annual then click on

Hotel/Travel on the navigation menu bar.

INSTALLATION AND DISMANTLINGSetup day for exhibitors is Sunday, May 21, 2017, from noon to 4 p.m. Tear-down may begin after the official closing of the Exhibit Hall and not before. Currently, dismantling and move-out is scheduled to begin on Tuesday, May 23, 2017, from 4 p.m. to 6 p.m.

DELIVERIESExhibitor service manuals will be mailed/emailed directly from provider to each exhibitor’s specified contact person. Please be sure to provide your exhibitor contact information to Leigh Anne Stroud at [email protected] as soon as possible. Manuals should go out to exhibitors by mid-January.

OMNI WILLIAM PENN HOTEL530 William Penn PlacePittsburgh, Pennsylvania 15219P: (412) 281-7100

A limited number of rooms are available at the

conference rate for a single or double room plus

applicable city taxes, which are currently fourteen

percent (14%). The taxes are subject to change without

notice. Discount room rate expires at 5 p.m. Eastern

Standard Time (EST) on Friday, April 28, 2017, or when

the room block is full.

Hotel/travel information will be available in late fall.

Please check back and visit www.iise.org/annual then

click on Hotel/Travel on the navigation menu bar.


Exhibitor Contract Company name: Assigned booth:

Company address:

City, state, zip, country: Phone: Fax: Website:

Pre-Conference Contact Person Name: Title:

Email: Phone: Fax:

Reserve booth size Location preference 1.________ 2. ________ 3. ________ ☐10’x10’ $2,950 (includes two complimentary full conference badges) ☐10’x20’ $5,650 (includes four complimentary full conference badges) ☐20’x20’ $11,150 (includes eight complimentary full conference badges) List companies you prefer to be located AWAY from: Sponsorship Opportunities ☐Attendee Conf. T-Shirts (SOLD) $8,500 ☐Attendee Pads and Pens (SOLD) $3,500 ☐Conference Bags (SOLD) $5,550 ☐Attendee 4’ x 6’ Photo Booth $5,000 ☐Cyber Café (SOLD) $2,500 ☐Badge Holders (SOLD) $4,250 ☐Sponsor Video Keynote Session $5,000 ☐Large Conference Signage (SOLD) $2,500 ☐Hotel Room Key Cards (SOLD) $3,250 ☐Branded Reusable Water Bottles $3,250 ☐Poster Sessions (SOLD) $1,000 ☐Mobile Recharging Station $4,000 ☐Online Conf. Proceedings (SOLD) $1,125 Co-Sponsorship Opportunities ☐Welcome Reception $10,000 ☐Morning Coffee/Mid-Morning Snack $5,000 per day ☐Afternoon Refreshment Break $3,000

per day Conference Program & Conference Mobile App ☐Inside front cover – C2 (b/w) $400 Featured black and white print ad in the conference program all attendees will receive. ☐Inside back cover – C3 (b/w) $400 Choose one of the following positions: Inside Front (C2), Inside Back (C3) or Back Cover (C4). ☐Back cover – C4 (b/w) $595 Printed horizontal style 11” x 8.5” with a .25 bleed – Black/White only! ☐Conference Mobile App (SOLD) $2950 Premium ad space on the conference mobile app. Exclusive Advertising and Traffic Booth Drivers ☐Insert flyer for attendee bags Select→ ☐One-page or front/back flyer only - $500 ☐Brochure, pamphlet, tri-fold, CD - $750 ☐Pre-conference custom e-blast $750 Vendor must be able to provide customized HTML and text-only files to IISE. Limited to 5 ☐Conference website banner ad $1,500 Your company ad and landing page link will run three (3) months on the conference website.

Begin run: Mar. 1, 2017 End run: May 31, 2017 – Web banner size 300”x250” pixels. Limited to 3 ☐Daily Updates Conference News $900 Exclusive leaderboard banner promoting your company products or services will appear at the top

of each Daily Updates Conference e-newsletter (approx. 5 issues). Banner size 650”x90” pixels. ☐Vendor Presentation session $500 80 min. session – Vendor must provide Presentation topic, outline and speaker’s name and bio.

Payment and Cancellation Terms A 50 percent deposit fee is due with your contract application if received before December 31, 2016. All signed contracts received January 1, 2017, or after require full payment. Your booth is not guaranteed until payment has been received and processed. By signing this contract, I agree to the payment and cancellation terms of this agreement.

Signature Date:

Printed name: Title:

I, authorize the amount of $ _____________ in U.S. dollars. ☐MasterCard ☐Visa ☐American Express

Credit Card # Expiration Date: Security Code: Authorized Signature Name of credit card:

(print name) Authorized Signature (print):

Title:

Please return signed contract to Anita Lambert at [email protected] or Leigh Anne Stroud at [email protected]. Fax to (770) 263-8532.


Participation Agreement (terms and conditions for vendor participation in the IIE Annual Conference & Expo 2017) Assignment of space: The event sponsors (Hereafter, Sponsors) shall assign the booth, display and/or table top space as agreed to under this contract for the period of the display and such assignment will be made no later than four weeks before the event. Location assignments will be on a first-come, first served basis and will be made solely at the discretion of the sponsors.

Use of display space: Company is allowed to distribute literature, run demonstrations, and sell products with the boundaries of the Company’s assigned space. Company’s product demonstration, placement or handling out of literature, signage, all booth furnishings and lighting must be well within the confines of the assigned space at all times and may in no way interfere with adjacent space. Demonstrations using audio must use headsets to demonstrate audio capabilities. Company shall not assign to a third party its space or a portion of the space without the prior written consent of sponsors, which sponsors may grant or withhold at its sole discretion. If such permission is given, the Company shall assume full responsibility for the conduct of the assignee and all its representatives. No other conferences or events may be promoted in any format at IISE managed events without written permission from IISE.

Company events: Company shall not schedule or sponsor any event in connection with the conference, including without limitation: evening events, during a time that overlaps or conflicts with a Conference event published in the sponsor’s conference schedule.

Indemnity and limitation of liability: Neither the sponsors, co-sponsors, venue provider nor any of their respective officers, agents, employees, facilities, representatives or assigns shall be liable for, and Company hereby releases them from, any claims for damage, loss, harm, or injury to the person, property or business of the Company and/or its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the facility, accident or any other reason in connection with the display at the conference. The company shall indemnify, defend, and protect the sponsors and hold sponsors, any co-sponsor and venue provider harmless from any and all claims, demands, suits, liability, damages, losses, costs, attorney’s fees, and expenses which might result or arise from Company’s participation in the conference or any actions of its officers, agents, employees, or other representatives. Under no circumstances will sponsor, co-sponsors, or the venue provider be liable for lost profits or other incidental or consequential damages for any of their acts or omissions whatsoever whether or not appraised of the possibility or likelihood of such damages or loss profits. In no event shall sponsors liability, under any circumstance, exceed the amount actually paid to it by the Company. Sponsors make no representations or warranties regarding the number of persons who will attend the conference.

Observance of laws: Company shall abide by and observe all laws, rules and regulations, and ordinances.

Cancellation or termination by sponsor: If for any reason beyond its reasonable control including fires, strike, earthquake, damage, construction or renovation to the display site, government regulation, public catastrophe, act of God, or any similar reason, sponsors shall determine the conference or any part may not be held. Sponsors may cancel the conference or any part thereof. In that event, sponsors shall determine and refund the Company its proportionate share of the balance of the fees received which remains after deducting all expenses incurred by sponsors.

Cancellation by Company: All payments made to sponsors under the application shall be deemed fully earned and non-refundable in consideration for expenses incurred by sponsors and sponsors lost or deferred opportunity to provide space and/or sponsorship opportunities to others. Company may cancel or withdraw from the conference subject to the following conditions:

The company shall give written notice of cancellation or booth reduction, email is not acceptable. Such notice will be considered official on the date of receipt by IISE.

Notice of cancellation or booth reduction received in writing by IISE prior to December 2, 2016, will result in no penalty cost to exhibitor. Notice of cancellation or booth reduction received in writing by IISE between December 2, 2016 – February 2, 2017, will result in a 50 percent refund of fee. Notice of cancellation or booth reduction received February 3, 2017, or after will receive no refund.

Company conduct: Company and all of its representatives shall conduct themselves at all times in accordance with the highest standards of decorum and good taste, as defined by IISE. Sponsors reserve the right to eject from the conference any Company or Company representative violating those standards, without refund.

Agreement to terms, conditions and rules: Company agrees to observe and abide by the foregoing terms and conditions and by such additional terms, conditions, and rules made by sponsors from time to time for the efficient and safe operation of the conference. This application represents the final, complete and exclusive agreement between the Company and the sponsors concerning the subject matter of this application. Sponsors do not make any warranties or other agreements except as set forth above. Any amendment to this contract must be in writing signed by sponsor representative. If any term of this agreement shall be declared invalid or unenforceable, the remainder of the agreement shall continue in full force and effect. This agreement shall be binding upon the heirs, successors, and assigns of the Company subject to the terms of this agreement regarding assignment.

Exhibitor & Sponsorship Marketing Kit...ADVERTISING IN THE DAILY UPDATES CONFERENCE NEWS (EXCLUSIVE)...

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Transcript of Exhibitor & Sponsorship Marketing Kit...ADVERTISING IN THE DAILY UPDATES CONFERENCE NEWS (EXCLUSIVE)...