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Exhibitors Manual

XXIV International Congress of Entomology

August 19(Sun) – 24(Sat), 2012

EXCO, Daegu, Korea

Host Organizations: The Entomological Society of Korea

The Korean Society of Applied Entomology

The Apicultural Society of Korea

The Korean Society of Sericultural Science

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CONTENTS

Ⅰ. Checklist for Exhibition Schedule

Ⅱ. General Information

1. Congress Name

2. Organizer

3. Exhibition Venue

4. Show Date & Hours

5. Set-up & Dismantling Schedule

Ⅲ. Terms and Conditions

1. Shell Scheme Booth

2. Space Only Booth

3. Restrictions

4. Safety/Fire Regulations

5. General Regulations

6. Exhibit Move-in & Move-out

7. Dismantling

Ⅳ. Utility / Other Services

1. Electricity (Supply)

2. Additional Items/Others

3. Shipment/Freight

Ⅴ. Contact Information

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Ⅰ. Checklist for Exhibition Schedule

CONTENTS DEADLINE

Application

&

Payment

Application for Exhibition July 13(Fri), 2012

Full payment for Exhibition July 18(Wed), 2012

Payment for Utility Services July 30(Fri), 2012

Payment for Furniture Services July 30(Fri), 2012

Company Name for Signboard July 10(Fri), 2012

Application and Contract for Utility Service July 10(Fri), 2012

Application for Exhibition Catalogue in the Program Book July 10(Fri), 2012

Application for Bonded Exhibit Goods July 10(Fri), 2012

Exhibitor’s Badges Order July 10(Fri), 2012

Application for Individual Stand Contractor Information July 10(Fri), 2012

Heavy Exhibits Move-in Order Form August 3(Fri), 2012

Application for Handling Hazardous Materials August 3(Fri), 2012

Application for Furniture Services July 10(Fri), 2012

On-Site

Submission Application for Exhibits Move-in/out

During Move-in/out of

Exhibiting Items

Installation

- Space-Only Booths

August 18(Sat), 2012

08:00~20:00

August 19(Sun), 2012

08:00~20:00

- Shell-Stand Booths August 19(Sun), 2012

13:00~20:00

Carry-in of

Exhibits

- Space-Only Booths August 18~19, 2012

08:00~20:00

- Shell-Stand Booths August 19(Sun), 2012

13:00~20:00

Carry-Out of Exhibits August 24(Fri), 2012

17:00~20:00

Carry-Out of Dismantling of Equipments August 24(Fri), 2012

17:00~20:00

*Application forms can be downloaded at www.ice2012.org

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Ⅱ. General Information

1. Congress Name

XXIV International Congress of Entomology

(www.ice2012.org)

2. Organizer

The Entomological Society of Korea

The Korean Society of Applied Entomology

The Apicultural Society of Korea

The Korean Society of Sericultural Science

3. Exhibition Venue

Exhibition Hall 4 (3,872m2), 3F, EXCO

1676 Sangyeok-2dong, Buk-gu, Daegu 702-712, Republic of Korea

4. Exhibition Date & Hours

August 20 (Mon) – August 24 (Fri) 10:00 - 17:00

Access for Exhibitors: 09:00-17:30

Access for Participants: 10:00-17:00

5. Set-up & Dismantling Schedule

• Set-up

- August 18 (Sat) ~ 19(Sun), 09:00-20:00

• Dismantling

- August 24 (Mon) 17:00-20:00

Additional fees will be charged for any plastic, wood or glass items left behind after

moving out or dismantling.

ICE2012 has the authority to set the opening hours and the days for installation and

dismantling of the booths. The Exhibitors are not allowed to dismantle their booths before

the show officially ends.

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Ⅲ. Terms and Conditions

This document is provided to assist the Exhibitors and Contractors to meet their legal obligations

and to provide information regarding the rules that must be observed while working within the

EXCO. It is up to the reader to conduct sufficient inquiries to stay fully informed, in order to keep

abreast of relevant legislation and as to fulfill all the obligations as required by the relevant

authorities and governing bodies.

The EXCO and the Organizer do not assume responsibility for the accuracy or omissions of any

statements, opinions, advice or information in these guidelines.

The EXCO and the Organizer reserve the right to stop or suspend any work if, in their opinion,

the health and safety obligations of people are not being met. Nor will they be responsible for any

costs associated with any work interruption, equipment damage or loss or any inspection by a

government inspectorate.

1. Shell Scheme Booth : Set-up and Dismantling to be done by the Organizer

The Organizer provides the following (Please refer to image of Shell scheme booth):

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1.1 Size per 1 Booth: 3m x 3m (provided for up to 2 booths)

- Structure: Partition, company name (English and Korean), number board

- Floor: 9m2 needle punch carpet

- Furniture: One information desk with one chair

- Electrical: Three spotlights (100W), two electric socket (220V), two arm spotlight

• Should extra electricity be required, please submit a separate application.

The Organizer will provide 1kW per booth.

• Additional installation and purchase shall be made by the Exhibitor.

• The company name sign will be marked in English and Koran in a uniform style,

written in capital letter

1.2 Notice

Any company that causes damage to the Shell scheme booth panel by nailing or using

adhesives is fully responsible for the cost of returning the panel to its original state.

Therefore, please pay attention to the statements above. Contact the official contractor

for more detailed information regarding the booth.

2. Space Only Booth : Booths to be built by the Exhibitor

• The Organizer provides only space for the booths

• In the case of more than 2 booths, space is only provided.

2.1 Construction

(1) The Exhibitor is recommended to select one of the registered companies for

construction of the customized booth (including electricity, sign board, and carpet) and

take all the necessary measures and inform ICE2012 Secretariat the details of the

construction.

(2) The size of the structure and the exhibits shall be limited to 5m in height. All

construction or decoration items above 3m must be positioned 1m away from the

neighboring stands and away from the aisles. The sides of desks, decorations or panels

facing neighboring stands must be smooth, plain and painted in neutral colors or

covered in wall covering that is neutral in color.

(3) Any fittings on the facade must have a 50% opening on each of the sides which face

out onto an aisle. Any transparent structure which allows visitors to clearly view the

inside of the stand (glass, transparent textiles, etc.) may be considered as an open

partition.

Their location and the type of materials used must be specified before the stand

proposal can be accepted. Their height will be limited to 3m at the edges of the aisles.

2.2 Submission of Design & Drawings

All Exhibitors must submit their booth designs and drawings and get prior approval for

the booth design, along with its size, materials, an overview floor plan, a sectional floor

plan and an elevation of each exhibition stand from the ICE2012 Secretariat and EXCO

by August 10, 2012.

2.3 Approval of Stand Construction

(1) The Organizer and EXCO shall, after reviewing the design drawings, decide its

appropriateness before approving the construction of the exhibition stands and can

request revisions on areas found to be in violation of the Fire Code and other mandatory

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requirements.

(2) The Exhibitor, who has received a request for revision from EXCO or who intends to

make revisions to the submitted drawings, shall submit the revised drawings and obtain

approval from EXCO.

(3) For electrical installations and related works, the Exhibitor shall submit an electrical

installation layout drawing to the Organizer and EXCO by no later than three weeks

prior to the set up period to obtain approval from EXCO.

(4) Should the Exhibitor or its Contractor obtain conditional approval from the Organizer

and EXCO to perform any necessary construction and work based on the Organizer

and EXCO’s review of the submitted documents as prescribed in paragraphs 1, 2 and 3

of this Article, the Exhibitor shall make every effort to satisfy all of the conditions

requested by EXCO. Failure to comply will result in the Contractor being removed from

EXCO’s designated contractors list. The Organizer and EXCO reserve the right to deny

power supply and all other supportive services to the Exhibitor.

2.4 Work Report

(1) For any and all work to be performed in the exhibition halls, each responsible

Contractor shall submit a “Declaration for Work & Stand Contractor” (Form 4) to EXCO

by no later than three weeks prior to using the exhibition halls.

(2) All personnel and labor force shall, at all time, wear identification cards issued by

EXCO and duly observe the regulations of EXCO.

2.5 Work Permit for Extra Hours

A list of workers who wish to remain in the exhibition hall either for installation,

dismantling or other work after the closing hour (20:00) needs to be submitted to the

security guard. The permit is issued by the Organizer. Failure to report the extra hours

beforehand will incur additional expense including exhibition hall rental fee and guard

fee.

2.6 Ceiling Work/Rigging

(1) Permission from the organizer and EXCO is required in order to do ceiling work.

Please submit a structural analysis report. Any structure loaded over 50kg must get

approval from the organizer when submission of a report. Since it takes about 3 weeks

to get permission, we advise you to send detailed information of any potential ceiling

work as soon as possible.

(2) Ceiling work or rigging may only be undertaken and altered by a designated rigging

company.

(3) The highest point of the sign or its support must not be higher than 8.5m.

(4) The sign must be confined within the stand limits and be set back 1m from any

separations between the adjoining stands or the aisle.

2.7 Instructions on Construction of Two-level Exhibition Stands

(1) To construct two-level exhibition stands, the Exhibitor shall submit a structural

assessment report by no later than 15 days prior to construction.

(2) The total floor area of the two-story exhibition stand must be less than 1/3 of the total

floor space rented.

(3) At least 1/2 of the perimeter of the two-story exhibition stand must be open structure.

(4) The stairs of the two-story exhibition stand shall be wider than 1.2 meters.

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(5) Fire extinguishers must be installed at locations every 10 meter distance within the

two-story exhibition stand.

(6) In case a roof structure is constructed over the two-story exhibition stand, automated

fire-prevention sprinklers must be installed at locations every 10m2 of the roof structure.

(7) The width of the entrance doors must be wider than 0.9m with doors opening in the

direction of the evacuation plan and rechargeable emergency lights must be installed on

the upper side of the doors.

(8) Security personnel must be on-site at all times.

2.8 Compliance of Fire Code and Other Related Laws

(1) All materials used to construct exhibition stands including the floor carpet must be

fire-retardant or non-flammable materials.

(2) The Exhibitor shall comply with the Fire Code and other related laws in selecting and

using installation materials.

3. Restrictions 3.1 Restrictions on Electrical Installations

The Exhibitor shall comply with each of the following rules in performing electricity works:

(1) Electrical power for spot lighting shall not exceed 100W per square meter.

(2) For wiring, 600 Volt EV cables shall be used. 600 Volt IV cables and PVC cords are

not permitted.

(3) No fuse breakers shall be used on the main power source switches.

(4) In the case of installing 220 Volt power outlets, materials specifically designed for

220 Volt shall be used and power outlets shall be installed at least 30cm above ground

level.

(5) Switches to operate exhibition goods and lighting shall be installed separately.

(6) Class III grounding shall be applied to the motors and machineries used for the

operation of exhibition goods.

(7) Any and all electrical installation works shall comply with Electrical Regulations.

(8) Electricity supply will be provided after a safety inspection has been conducted and

approved by EXCO.

3.2 Restrictions on Heavy Exhibition Goods

(1) The weight of exhibition goods brought into and displayed at in/outdoor exhibition

halls of EXCO shall not exceed 5 ton/m2.

(2) In the event that heavy exhibition goods are required to be brought into the

exhibition halls, the Exhibitor shall submit a “Heavy Exhibits Move-in Order Form” (Form

7) along with all required attachments prescribed in the application by no later than

three weeks prior to bringing in respective good(s) to obtain prior approval from EXCO.

Upon installation of the respective good(s), the Exhibitor shall be in full responsibility of

taking necessary measures to disperse the weight load of the good(s) on the floor.

(3) Should the Exhibitor fail to comply with the stipulations of paragraph 1 and 2 of this

Article, EXCO reserves the right to deny power supply and other forms of supports and

the Exhibitor shall be in full responsibility of any and all consequences deriving from

such failure to comply.

3.3 Restrictions on Hazardous Materials and Handling

(1) In the event that hazardous material(s) are required to be brought into the exhibition

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halls, the Exhibitor shall submit an “Application for Handling Hazardous Materials”

(Form 8) by no later than 2 weeks prior to bringing in respective material(s) to obtain

prior approval from EXCO. No other hazardous materials shall be permitted other than

the material(s) pre-approved by EXCO.

(2) In handling hazardous materials, the Exhibitor shall comply with the Fire Code and

other related laws. Liquefied petroleum gas and butane gas are not permitted inside the

exhibition halls.

(3) Handling of fire is not permitted inside exhibition halls without prior consent and

approval from EXCO.

(4) The Exhibitor shall comply with the instructions of EXCO in handling and storing of

hazardous material(s).

(5) The Exhibitor shall be in full responsibility of any and all accidents derived from

remitting hazardous material(s).

3.4 Restrictions on Utilization of Electrical Equipment

(1) The Exhibitor shall comply with each of the following stipulations in utilizing electrical

equipment.

① Utilization of compressors, chainsaws, electric planers, grinders and other

electrical machines is not permitted in the exhibition halls.

② Highly dangerous exhibition goods such as boilers, furnaces and stoves shall not

be operated inside the exhibition halls.

(2) In the event that utilization of the above stipulated electrical equipment is inevitable,

the Exhibitor shall obtain prior consent and approval from EXCO to use the restricted

tools and 10 equipment on a conditional basis.

3.5 Restrictions on Use of Electrical Heating Equipment

(1) In using electrical heating equipment, the Exhibitor shall install a perimeter fence

around the equipment for safety in case the surface temperature of the equipment

exceeds 70℃.

(2) Electrical heating equipment to be displayed and demonstrated in the exhibition

stands must be at least 20 cm above ground and shall only be permitted on

fire-retardant structures. Any and all forms of wooden structures are not permitted as

suitable display structure.

(3) Walls adjacent to electrical cookware, iron and other heating products shall be

protected with fire-retardant material.

(4) No carpet or Pytex shall be installed in the exhibition stands where electrical heating

equipment is to be demonstrated.

3.6 Prohibition of Smoking

Smoking in all indoor areas of EXCO is prohibited except those areas designated by

EXCO to permit smoking. When deemed necessary, the Exhibitor may operate

additional smoking areas upon obtaining prior consent and approval from EXCO on the

conditions of installing a required ventilation system and satisfying the fire prevention

measures at the Exhibitor’s expense.

4. Safety/Fire Regulations

4.1 Safety Regulations for Exhibition Structures and Installation

(1) Displaying exhibits and structures in the hallway between booths and causing any

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inconvenience for delegates is strictly prohibited.

(2) Fire resistant materials and incombustibles are strongly recommended, particularly

for lighting screens, backdrop or block out curtains, etc.

(3) The Exhibitors are responsible for their own exhibits and are not allowed to drive

nails and screws on the walls and floors. Furthermore, the Exhibitors are not allowed to

use painting materials that are indelible if spilt on the floors, roofs and raw materials of

the booth. Anyone who violates the above rules must compensate for the damage.

(4) In case of fixations of structures to the floor by nailing, the prior approval of the

Organizer's office is required. The floor shall be returned to the former condition

afterward.

(5) The height of the floor inside a booth shall be limited to less than 10cm. Note that a

facet of the booth facing the hallway shall be in decline for visitors' safety.

(6) Constructors shall at all times carry an admission card for entry.

4.2 Fire Regulations

(1) Exhibits and all other materials within exhibition hall shall be incombustible

according to Fire Prevention Regulations.

(2) The Organizer may ask participants to take appropriate fire safety precautions and

the participants should comply.

(3) Explosives, flammable materials and other dangerous materials may not be brought

into the exhibition halls. The use of such materials within a limited scope may be

allowed if required for demonstration.

(4) The following type of dangerous materials shall not be brought into the exhibition

halls:

• Oil such as gasoline and kerosene, flammable gases and high-pressure gases

such as propane

• Generators of flammable gases

• Electrical heating devices for cooking

• Explosives

• Other items which the Organizer believes could cause fire, explosion and other

accidents

(5) If the Exhibitor fails to arrange fire extinguishers during exhibition, the Organizer may

install such equipment, in which case the Exhibitor shall pay all expenses.

5. General Regulations

5.1 Security of Exhibition Halls

ICE2012 has a contract with a security company in order to provide reliable security

services during the set-up, congress and dismantling periods. Although 24 hour security

is provided, the ultimate responsibility for displayed exhibits and equipment lies with the

individual exhibitor. The Organizer will not be responsible for any damage caused by

natural disaster, arson, theft or breakage. Staff shall stay in the booth in order to keep

the exhibits from theft and damage. In addition, insurance is recommended.

5.2 Noise control

Use of sound devices may be permitted, but the volume shall be minimized to not

disturb others. The intensity of the sound shall be restricted up to less than 85 decibels.

The Organizer's office is authorized to take measures against those not complying with

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the noise control regulation. If necessary, the supply of electricity to the booth may be

disconnected.

5.3 Cleaning

Waste produced during installation or removal of structures shall be collected and

cleaned by the Exhibitor. Additional expenses for remaining materials, such as plastic,

wood, glass, etc. may be claimed to the Exhibitor.

5.4 Non-fulfillment of the Possessory Right

The ICE2012 office is authorized to discretionarily use any booth that has been

incompletely installed by the due date of the display. Furthermore, if the Exhibitor fails to

notify the Organizer's office of cancelling the use of a booth in advance, the Exhibitor

may be deprived of the priority to use the booth.

5.5 Re-lease

In case of sublease or re-lease, the Organizer's office may restrict the participation of

the Exhibitor.

5.6 Classification of Return Freight and Application for Disposal

Fill out the Disposal Instruction form distributed from a designated shipping and

customs company and submit it to the Organizer's office as soon as possible for prompt

delivery.

5.7 Display of Exhibits

Displayed items shall not create inconveniences to visitors and shall be kept within the

booth line. If the Exhibitor fails to conform to this rule, the Organizer’s office may

demand those items to be relocated. This rule is designed to give equal opportunities to

every Exhibitor in terms of space and visibility. Any item that is visible from the pathway

or other Exhibitors’ booths shall be decorated at the Exhibitor’s expense. Decoration,

lighting and audio equipment should not disturb other Exhibitors or their booths.

6. Exhibit Move-in & Move-out

6.1 Exhibits Move-in

The Exhibitor shall submit all goods and materials to be exhibited no later than 3 days

prior to move in of goods and materials.

(1) The exhibits' move-in/out shall be completed within the designated time. All

cardboard boxes and containers used for wrapping shall be removed by the Exhibitor.

(2) Additional installation, replacement or modification of exhibits' arrangement during

the exhibition period shall be prohibited. If required, work shall be implemented in

accordance with approval from Organizer's office after the exhibition-hours.

(3) A supervisor in charge of the move-in shall manage all work, staying in the booth.

The Exhibitor shall be liable for theft and damage to the exhibit during the move-in.

(4) The Exhibitor shall individually contact a rental company to hire a forklift for the

move-in/out.

(5) Note that all vehicles for work shall be placed in the parking lot behind the exhibition

center (3 hours free).

(6) Please note that no garage space is offered in the exhibition halls.

6.2 Exhibits' Move-out

The move-out shall be strictly prohibited during the exhibition period. If necessary,

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approval of the move-out should be acquired from the Organizer's office. 7. Dismantling

7.1 Removal of Exhibits and Structures

(1) Shell Scheme Booths

Additional equipment and interior items shall be moved out within the period of removal.

(2) Space only Booths

Structures and remaining materials shall be completely removed. Extra expenses for

dismantling structures and materials abandoned in the exhibition halls shall be claimed to

the Exhibitor.

Ⅳ. Utility / Other Services

1. Electricity (Supply)

1.1 Installation Details

Electrical power supply shall be provided for the Exhibitor as follows.

- 220V/60Hz/Single phase

- 220V/60Hz/Triple phase

- 380V/60Hz/Triple phase

(1) Shell Scheme: Main trunk line, lighting, switch, consent, etc. shall be installed by

designated constructors (Note that additional electricity may be charged). Basically,

1kW of electricity shall be supplied free of charge.

(2) Space Only: Only a main trunk line shall be installed and the Exhibitor shall

complete the electricity work by himself. All electricity work shall be reported to the

Organizer. In the case of Space Only booths, the electrical power is not provided free of

charge. Please submit an application form after checking the total kW of all equipment

including lighting.

1.2 Attention

(1) Since electrical power is supplied in 220 Volt single phase, make sure if a down

transformer needs to be prepared.

(2) Electrical power supply shall be provided for each booth from 1 hour before opening

to half an hour after closure during the exhibition. Exhibitors demanding electricity

power supply for 24 hours should submit an application to the Organizer.

(3) Excessive use of electricity may cause fire accidents. All electricity work shall be

carried out by registered electricity constructors.

(4) The Exhibitor shall apply for electrical power for both lighting and machines to

prevent fire caused by excessive use of electricity. Compensation in the case of fire

may be claimed to the Exhibitor.

(5) The Exhibitor shall install interior lamps, fluorescent lamps, incandescent electric

lamps, taking fire prevention measures into account. All materials shall be

incombustibles.

(6) Exhibitors who temporarily need to use electricity for a trial of operation for

machinery are required to submit an application form for work. Use of compressors,

power saws, electric grinders, etc. is strictly prohibited.

(7) Since electrical equipments are stored under trench covers, use of water in the

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exhibition halls is strictly prohibited.

2. Additional Furniture/Telephone/Internet Lines/Others

(1) Upon the request of the Exhibitor, the Organizer shall install additional facilities in

the exhibition booth.

(2) In any event that telephones or other facilities are lost, damaged or rendered

defective, the Exhibitor shall be liable for repair. To order additional furniture, please

refer to the related order form.

3. Shipment/Freight

3.1 General information EXPO LOGIS INC. is able to handle all kind of exhibition goods to come for “ICE 2012” in Korea. The agency comprehensive range of services include Customs clearance, Transportation, On-site handling and Re-export arrangements handled by our fully equipped and experienced team of executives supervisors and workers. Any inquiries, please address to:

3.2 Time Schedule (Deadline for exhibition goods)

(1) Seafreight arrival at Busan seaport: August 9, 2012(10days before moving target date)

(2) Airfreight arrival at Incheon airport: August 12, 2012(7days before moving target date)

3.3 Documets

(1) Following document are needed for customs clearance in Korea.

- Bill of Lading (B/L) or Airway Bill

- Commercial Invoice & Packing List

- Insurance Policy

* For Ocean shipment, all original (copy) shipping documents should be sent to

EXPO LOGIS INC. No later than 3days prior to the vessel arrival.

* For Air shipment, a telex / telefax pre-alert must be sent to EXPO LOGIS INC. indicating

the AWB, Flight No, Carrier’s name, Number of packing, Weight, Dimension and Name

of exhibitor / Booth number.

* Each invoice packing list should indicate as possible regarding Description, Quantities,

unit price, total amount, gross weight and Measurements.

* Exhibitors are cautioned to note that price indicated on the shipping documents must be

reasonable. Also, customs will not accept “No Value” or “Free of Charge” invoice.

Price must be mentioned for all items including consumable items.

* Separate invoice / packing list should be made for Given-away, Consumable, Literature

and other promotional materials in one separate invoice from those of exhibits.

3.4 Consignee Instruction

(1) Consignee

EXPO LOGIS INC.

Rm. 4002 Trade Center 159-1, Samsung-Dong, Kangnam-Gu, Seoul, Korea

EXPO LOGIS INC.

Rm. 4002 Trade Center 159-1, Samsung-Dong, Kangnam-Gu, Seoul, Korea 135-729

Tel. : +82-2-551-5824 Fax : +82-2-551-5200~1

PIC : Patrick E-mail: Patrick@expologis.com

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135-729

Tel : +82 2 551 5824 Fax : +82 2 551 5200~1 ATTN : PATRICK

(2) Notify

Exhibition Name : ICE 2012

Name of Exhibitor :

Booth No :

(3) Destination

For SEA Freight : BUSAN PORT

For AIR Freight : INCHEON AIRPORT

3.4 Packing

All items should be packed separately according to the following three categories.

- Category A : TEMPORARY IMPORT

- Category B : Items accompanied A.T.A Carnet.

- Category C : PERMANENT IMPORT

Please do not mix exhibits and consumables in one invoice.

* PLEASE NOTE!

It is strongly recommended that items should be packed in separate cases

per exhibits and consumables.

3.5 CASE MARKING “ICE 2012”

Name of Exhibitor:

Booth No:

Case No:

Dimension:

3.6 The quarantine requirements on wpm (1) Enforcement date: (Shipping date)

(2) Regulated articles

All non-manufactured Wood Packaging Materials (WPM) such as pallets, crating,

dunnage, packing blocks, etc.

(3) Non-compliance measures

WPM without approved mark: Disposal or Return to the origin

WPM with approved mark but with live regulated pests : Treatment or Disposal

or Return to the origin

(4) Marking for approved measures

-

XX-OOO

YY

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WPM

- Without approved mark: Disposal or Return to the origin

- ISO two letter country code followed by a unique number assigned by the

NPPO to the producer of the wood packaging material, who is responsible for

ensuring appropriate wood is used and properly marked

- IPPC(International Plant Protection Convention) abbreviation for the approved

measure used (e.g. HT, MB)

3.7 Insurance

Exhibitors are highly recommended to carry an ALL-RISK insurance policy on their goods

from departure through to final destination after the show. 3.8 Import customs clearance

(1) Temporary import (BONDED) – In case of exhibition site is allowed as

“BONDED AREA” by Customs Authorities.

- SOLD Item during the show: To be removed to bonded W/H after exhibition

and then buyer can clear customs for permanent import with payment Duty & Tax.

- RETURN Item : To be transported Busan or Incheon airport after show.

Return instruction should be known to us at least one days before show is over.

Otherwise, The shipment would be charged from show-site to B w/h additionally

Such as Tariff (no. 3, 5-4) and bonded warehouse charge.

(2) Permanent import (for FREE-Distribution)

- Consumable goods such as leaflet (100% Duty Free), Give away and other

Promotional items valued less then US$5.00 (C.I.F value) per piece are Duty

Free. However, such items must be reasonable in quantity and in price in the

option of Customs. Otherwise, such items shall be dutiable

Consumable goods should be marked such as weight, quantity over the

Packing List & Commercial Invoice separately.

- Decision of “Dutiable or Duty Free” will be advised at the time of Customs

Inspection at exhibition site regardless of the afore mentioned provision.

* PLEASE NOTE

- In accordance with the Korea Customs regulations, all items under

temporary

- (in Bond) entries are exclusively under the control of the customs authorities.

Exhibitor cannot distribute or consume any goods unless customs duties &

Taxes have been paid.

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Ⅴ. Contact Information

ICE2012 Secretariat _ Exhibition Ms. Inhee Park

Assistant manager

KOIMA Blgd. 2rd. Floor

874-1, Bangbae4-dong, Seocho-gu,

Hangangno-3ga, Yongsan-gu,

Seoul, Korea (Zip Code 137-839)

Tel: +82-2-3475-2650

Fax: +82-2-3475-2635

E-mail: ice2012_ex@ezpmp.co.kr

Stand Constructor / Furniture Rental KOREA E&I

Mr. Jae-Ho KIM

Manager

Trade Tower Rm.4002, World Trade Center,

Samsung-dong, Gangnam-gu,

Seoul, Korea(Zip Code 135-729)

117 Samseong-dong, Gangnam-gu,

Seoul, Korea,

Tel:+82 2 563 8669/+82-2-538-6426

Fax:+82 2 563 8772

E-mail: messewor@hanmail.net

Recommended agent for Forwarding, Shipping EXPO LOGIS INC.

Patrick

Rm. 4002 Trade Center 159-1,

Samsung-Dong, Gangnam-gu,

Seoul, Korea (Zip Code 135-729)

Tel:+82 2 551 5824

Fax:+82 2 551 5200~1

E-mail: patrick@expologis.com