Exhibitor Prospectus - Amazon S3 · • Cosmetic Dentistry • Vision Correction • Clinic or Spa...

A Multi-Specialty Aesthetic, Fitness and Wellness ExperienceFebruary 9-11, 2018

Atlanta, Cobb Galleria Centre

Exhibitor Prospectus Presented by Rdent Events, LLC

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wPublic Expo Featuring the Best in Aesthetics, Anti-Aging, Plastic Surgery, Skin Care, Makeup, Dermatology, Fitness, Health, Nutrition, and more.

The Forever Young Expo gives suppliers and providers a unique opportunity to interact directly with eligible and interested consumers, who, now more than ever are looking to stay young, stay active, and learn about new treatments, technologies and how to live their best and most beautiful lives.

For Expo Visitors:• See the latest, most effective and emerging technologies,

techniques, services and products• Interact and learn from board-certified plastic surgeons, industry experts

and prominent educators through consultations and seminars• Dialogue with exhibitors and experts to determine which services and

products most meet their needs and desires, while also learning about cost, recovery time and other important considerations.

For Exhibitors and Sponsors:• Face-to-face interaction, demonstrations and sales directly to

highly qualified customers• Customer contacts from exhibits, seminars and event functions • Industry recognition at a professionally-focused top tier event

Who attends?15,000+ customersAge: 30-65Middle to High IncomeMale and FemaleActive/Healthy LifestyleHigh Level EducationProfessional

Why Exhibit?Demonstrate- Showcase your products and/or servicesInfluence- Validate your offerings through educational seminars and one-on-one consultationsExcite- Stimulate your audience through sponsorships and promotions

Expo Dates and Times:Friday, February 9th - 10:00 AM - 6:00 PM Saturday, February 10th - 9:00 AM - 6:00 PM Sunday, February 11 - 9:00 AM - 4:00 PM

Who Exhibits? Technology SuppliersManufacturersMedical PractitionersMed Spa SpecialistsFitness and Wellness Professionals

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Dem

onstrateShowcase Your Product or Service on the Exhibit Floor

• Implant Companies • Med Spa Technologies• Injectables• Lasers• Ultrasonic Therapies• Cellulite Freezing Therapies• Chemical Peels• Body Wraps• Makeup and Makeover Products• Regenerative Aesthetics• Sexual Wellness

• Emory Aesthetic Center• Northside Hospital• Spa Sydell• Allergan• Merz• Cook Medical• Sientra, Inc• Omni Bioceutical Innovations • Invisialign • Venus Concept• Zeltiq• Sciton• Obagi• Skinmedica

Reserve your space early. Limited Availability.

• Holistic Medicine • Cosmetic Dentistry• Vision Correction• Clinic or Spa Owners• Medical Specialists• Life Coaches• Personal Finance• Nutritional Products• Fitness Services• Fitness Products• and more

Exhibitor TypesTechnology suppliers and medical service providers to directly demonstrate products and services to tens of thousands of prospective customers and colleagues with the ability for dialogue.

Invited ExhibitorsThe Forever Young Expo is a unique opportunity for top names and brands in the industry to have direct access to, and one-one-one interaction, with interested and engaged potential customers—more than 10,000 are expected to attend. Join the momentum as a sponsor, exhibitor and/or speaker—a sampling of those invited include:

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Cobb Galleria Centre• Atlanta's population is the 9th largest in the US• Third largest metropolitan area in the southeast• Atlanta has the second highest growth rate among the largest US cities• Cobb Galleria Centre has 70,000 square feet of exhibit space • Lecture rooms next to exhibit hall• Private meeting/consultation rooms• Conveniently located, fronting I-285 Perimeter

across from the new Suntrust Park• Connected to Four Diamond Renaissance Waverly Hotel,

and nearby several area hotels.

Included in Exhibitor Registration (10x10)• 8’ high back drape and 36” high side dividers (linear booths only)• 7” x 44” identification sign with company name and booth number

(linear booths only)• Complimentary company description and product listing in the

printed event program, online exhibitor directory and mobile app. (Subject to deadline)

• Three (3) complimentary exhibitor booth personnel badges per 10’ x 10’ booth/100 sq. ft. (additional badges available for purchase)

• Ten (10) complimentary VIP Entry tickets per 10’ x 10’ booth/100 sq. ft. (additional tickets available for purchase)

• Access to all Educational Seminars (exhibitor badge required)

Move-in/ Move-outInstall: Wednesday, February 7, 2018 - 12:00 PM - 5:00 PM Thursday, February 8, 2018 - 9:00 AM - 5:00 PMDismantle: Sunday, February 11, 2018 - 4:00 PM - 12:00 AM


Expo Dates and Times:Friday, February 9th - 10:00 AM - 6:00 PM Saturday, February 10th - 9:00 AM - 6:00 PM Sunday, February 11 - 9:00 AM - 4:00 PM

Show Services Anne Phillips,Show Services Manager [email protected] 678-398-2650

Forever Young Expo Location and Exhibitor Information

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Show Services Anne Phillips,Show Services Manager [email protected] 678-398-2650

Booth Packages Booth Packages are available for exhibitors that need new exhibit properties.

Exhibitor Kits - MC2 will provide all contracted exhibitors with an Exhibitor Services Kit containing information.

Private Rooms*A limited number of private rooms are available for patient/client consultations, meetings, market research, and other purposes.*1-day and 3-day rentals available

VIP Preview and BonusSponsored by a notable media name, a curated group of 150-200 elite guests will join Forever Young Expo for a preview, one-on-one consultations, service demos and product giveaways. VIP guests will receive a swag bag filled with product samples and bounce back offers from participating sponsors, exhibitors and speakers.

Invited VIP guests who purchase expo tickets, will receive a complimentary ticket upgrade for reserved seating at all seminars and “jump the line” access to consultations during the expo.

*A limited number of additional sponsorships are available for the VIP Preview, please contact [email protected]

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Educate Interested Consumers on your Offerings Through Interactive SeminarsAn intimate auditorium seating 100-150 persons, is available for educational seminars, product and procedure demonstrations. Forever Young Expo offers four educational tracks: 1) Surgical Aesthetics; 2) Med Spa Procedures; 3) At Home Beauty; and 4) Wellth / Nutrition/ Fitness.

Interested in speaking or sponsoring a seminar? Educational seminars give attendees the opportunity to learn about procedures, technologies, products and services in the aesthetics and wellness fields. Speakers: Speakers must provide an outline of the seminar for approval.

Sponsors: Provide the topics of interest and speaker suggestions. (Sponsors are responsible for honorarium and seminar fee.) *All Sponsors must also be exhibitors at the Expo. Seminar Fee: 1 Hour Time Slot $3,000 2 Hour Time Slot $5,000

Estimated Honorarium $2,000 + Travel


Proposed Educational Tracks:Surgical Aesthetics• Eye Surgery• Breast Augmentation• Rhinoplasty• Facelifts• Surgical Weight

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Med Spa Procedures• Injections• Lasers/RF/Thermo• Hormone Replacement• Regenerative Medicine• Dental Beauty

At-Home Beauty• Scar Treatment• At Home Skin Care• Hair Regeneration• Eye Care• Dental Care

Wellness/Nutrition/Fitness• Movement• Weight Management• Aging and Supplements• Diet• Financial Future

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ExciteIncrease Awareness Through SponsorshipSponsorship opportunitiesStand out from the crowd. Highlight your product or service to tens of thousands of motivated clients. Drive traffic to your booth. Great exposure for your brand.

Partner (3 available)Logo on all printed and electronic materials (Expo Printed Guide, Promotional Book, Tickets, Website, App, Emails)Full Page Advertisement Forever Young Expo Printed GuidePrivate Room for Meetings/Consultations1 Hour Speaker Slot100 VIP TicketsSponsor Benefits

Gold (5 available) Private Room for Meetings/Consultations1 Hour Speaker Slot50 VIP TicketsSponsor Benefits

Silver (10 available) 40 VIP TicketsSponsor Benefits

Bronze (20 available)30 VIP TicketsSponsor Benefits

Sponsor BenefitsLogo on Event WebsiteEvent Printed Materials to DistributeCoupon in Promotional BookLogo on day on event signageBooth SignageEnhanced Exhibitor Listing


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More Sponsorship Opportunities

• Promotional Book containing coupons from exhibitors and retailers• Half-page Ad • Full-page Ad

• Event On-Stage Promotions/ Demonstrations• Raffle (Free with Donated Product/ Service)• Door Bag Give-away • Post-Expo Event• Website

• Sponsorship • Web Banner

• Floor Stickers • Enhance Online Exhibitor Listing• Column Wraps• Attendee bag sponsorship• New Product Showcase• Registration Sponsorship

Additional Sponsorships are available at your request

See the Education, Sponsorship, and Promotions Guide

Sponsorship, Seminars and Marketing OpportunitiesMatthew Bine, Project [email protected]

Engage

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Key Exhibit Dates

April 15 Exhibit application and 50% deposit for booth assignment June 15 Cancellations and/or booth size reductions are subject to $500 processing fee before this date

July 14 5% Early Bird Exhibit Registration Discount Ends Cancellations received between this date and September 15, subject to 50% penalty

September 15 Remaining 50% exhibit fee due for space assignment 100% payment due with Exhibit Application and booth assignment

November 17 Exhibitor Listing Deadline Coupon Book Art Due

December 15 Registration Deadline Utility/Furniture Rental Application Due

December 22 Online space assignment Notifications Sent Promotional Ticket Vouchers Sent

February 7 - Exhibitor Move-in 12:00PM - 5:00PMFebruary 8 - Exhibitor Move-in 9:00AM - 5:00PMFebruary 9 - Exhibit hours 10:00AM - 6:00PMFebruary 10 - Exhibit hours 9:00AM - 6:00PMFebruary 11 - Exhibit hours 9:00AM - 4:00PM February 12 - Exhibitor Move-out 4:00PM - 12:00AM

Housing and TravelHousing: The 4 Diamond Renaissance Waverly Hotel, 2450 Galleria Pkwy SE, Atlanta GA (770) 953-4500, is connected to the Cobb Galleria Centre.

Airport: Atlanta’s Hartsfield-Jackson Airport (ATL) is one of the nations busiest airports. The Cobb Galleria is about 20 minutes away from the airport.


2018 Event Registration Form

Send completed form to: [email protected]

Cobb Galleria Centre, Atlanta GAFebruary 9-11, 2018

Company InformationPlease list information EXACTLY as it should appear in publicationsCompany�� Address ��City �� State �� Zip �� Phone �� Fax ��Company Email ��Website ��

Contact Information (for Exhibitor Planning communications)Contact Name ��Title ��Address ��City �� State �� Zip ��Phone �� Fax ��Email ��Additional Contact ��Title ��Phone ��Email ��Description of Product/ Service ��

Check all that apply� Medical Office� Manufacturer/Supplier� MedSpa� Surgical Procedures� Non-Surgical Procedure� Regenerative Medicine� At-Home� Dentistry� Nutrition� Fitness

� Fitness Facility� Professional Office � Skin� Hair� Face� Body� Wellness� Life Coaching� Financial Planning

Exhibit Space Exhibit Fee10’ x 10’ Inline x ___ $1,995/100 Sq ft 20’ x 20’ Island $8,995 30’ x 30’ Island $19,995(15% Early Bird Discount Before July 15, 2017)

Exhibit Space Total

Exhibitor Booth Selection1st_______ 2nd_______ 3rd______ Additional SponsorshipEnhanced Online & App Exhibitor Listing $250Product Showcase (Single Item) $250Product Showcase (Entire Shelf) $500Door Bag Giveaway (Plus Product) $5001/2 page Coupon in Coupon Book $300Full page Coupon in Coupon Book $500 Partner Level Sponsorship $30,000Gold Level Sponsorship $15,000Silver Level Sponsorship $7,500Bronze Level Sponsorship $3,000 Educational Seminar Sponsorship1 hour time slot $3,0002 hour time slot $5,000 Private Consultation RoomSingle Area (10’ x 10’), Single Day $500Entire Room (22’ x 24’), Single Day $1,500Single Area (10’ x 10’), Three Day $1,000Entire Room (22’ x 24’), Three Day $2,000

Grand Total

Payment 50% Deposit is due with application/ contract submission. Space is assigned on a first-come, first-serve basis and is subject to availability.

AMOUNT$ ____________

� CHECK (payable to Rdent EVENTS, LLC)� AMEX � MASTERCARD � VISA Credit Card # _______________________________

Exp Date ___/____ ________________________ Name on card

Agreement and InvoiceYour signature on this application indicates that you understand and agree to comply wih the policies, rules, regulations, terms and conditionss and will abide by the payment policy, have read the rules and regulations, terms and conditions and for proper execution, agree to distribute them to those individuals involved with exhibiting.

The exhibitor has read, understands, and agrees that the 2018 Forever Young Expo rules, regulations, terms and conditions are an integral and binding part of this application process.

________________________________ __________Signature Date

Send completed form to: [email protected]

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Exhibit Map

1. PurposeThe objective of the Forever Young Expo (FYE) is to provide a forum to advance aesthetic medicine, regenerative medicine, wellness, nutrition and fitness through educational sessions and exhibits. Exhibitors are limited to firms, organizations and agencies whose exhibits are in harmony with the purpose of this Exposition. Exhibitors selling items in their exhibitor booth are required to collect and remit city and state sales tax.2. Location of ExhibitsThe Exposition will be held in Cobb Galleria Centre, Atlanta, GA.3. SubleasingExhibitor may not sublet his exhibit space, nor any part thereof, nor exhibit, offer for sale, or advertise articles not manufactured or sold by the exhibiting company, except where such articles are necessary for proper demonstration or operation of the exhibitor’s display, in which case identification shall be limited to the manufacturer’s normal regular nameplate. Exhibitor may not permit non-exhibiting company representatives to operate from his exhibitor table. Rulings of FYE shall, in all instances, be final with regard to use of exhibit space.4. Occupancy DefaultAny exhibitor failing to occupy space contracted for shall not be relieved of the obligation of paying the full rental charge of such space. If not occupied by the time set for completion of the installation of the displays, such space shall be taken by FYE, and re-allocated or reassigned for such purposes or use FYE may see fit.5. EligibilityFYE has the sole right to determine the eligibility of any company or product for inclusion in the Exposition.6. Cancellation or Change of AgreementIn the event that the premises in which the Exposition is conducted should become unfit for occupancy or substantially interfered with by reason of any cause or causes not reasonably within the control of FYE or its agents, the Exposition may be canceled or moved to another appropriate location, at the sole discretion of FYE. FYE shall not be responsible for delays, damage, loss, in-creased costs, or other unfavorable conditions arising by virtue of cause or causes not reasonably within the control of FYE. Causes for such action beyond the control of FYE shall include, but are not limited to: fire, casualty, flood, epidemic, earthquake, explosion, accident, blockage, embargo, inclement weather, governmental restraints, act of a public enemy, riot or civil disturbance, im-pairment or lack of adequate transportation, inability to secure sufficient labor, technical or other personnel, labor union disputes, loss of lease or other termination by the Cobb Galleria Centre, municipal, state or federal laws, or act of God. Should FYE terminate this agreement pursuant to the provisions of this section, the exhibitor waives claims for damage arising therefrom. Refunds of “Paid Exhibit Space Fees” in the event of event termination or cancellation shall be made to exhibitors at the sole discretion of FYE and in any case, will not exceed the amount of each exhib-itor’s paid exhibit space fee less any pro rata adjustments based on non-reimbursable direct and/or indirect event costs or financial obligations incurred by FYE through the date of exhibitors’ notification of event termination or cancellation or through the completion of event termination or cancellation processes, whichever is later.7. Cancellation / ReductionFYE considers reductions to be the same as cancellations. In the event of cancellation by an exhibitor, FYE shall determine an assessment covering the reassignment of space, prior services performed, and other damages related to cancellation, according to the following schedule: Prior to 9/15/17, 50% of total fee, after 9/15/17 100% of total fee. FYE must receive written notification of the cancellation. Date cancellation notice is received by FYE will determine above assessment charges. In the event of either a full or partial cancellation, FYE reserves the right to reassign canceled opportunities, regardless of the cancellation assessment. Subsequent reassign-ment of canceled opportunity does not relieve the canceling company of the obligation to pay the cancellation assessment. Appropriate payment must be received within 15 days of cancellation.8. Limitation of LiabilityGrantor agrees to make no claim for any reason whatsoever against FYE, its employees, agents, or representatives for loss, theft, damage, or destruction of goods; nor for any injury, includ-ing death, to himself, employees, agents or representatives; nor for any damage of any nature, including damage to his business for failure to provide marketing benefits; nor for failure to hold the event as scheduled; nor for any action or omission of FYE. The grantor is solely responsible for his own exhibition material and products, and should insure exhibit and products from loss or damage from any cause whatsoever. It is understood all property of an exhibitor is in his care, custody, and control in transit to, or from, or within the confines of the exhibit hall. FYE shall bear no responsibility for the safety of the exhibitor, its personnel, employees, agents or represen-tatives or personal property.9. InsuranceExhibitors shall, at their sole cost and expense, procure and maintain through the term of this contract, the following insurance: Comprehensive General Liability insurance with limits not less than $1,000,000 including Contractual Liability and Products Liability coverage and Work-man’sCompensation in full compliance with all laws covering the exhibitor’s employees. Proof of suchinsurance shall be provided to FYE or its agent or representative with final grant payment.10. Installing, Exhibiting, DismantlingHours and dates for installing, exhibiting, and dismantling shall be those specified by FYE. Exhib-itor shall be liable for all storage and handling charges resulting from failure to remove exhibit material from the Exposition before the specified conclusion of the dismantling period set by FYE.11. Damage to PropertyExhibitor is liable for any damage caused by exhibitor, exhibitor’s agents, employees or represen-tatives to building floors, walls, or columns, or to standard exhibitor table equipment, or to other

exhibitor’s property. Exhibitor may not apply paint, lacquer, adhesive or other coatings to building columns, floors or walls, or to standard exhibitor table equipment.12. Floor LoadingUnder no circumstances may the weight of any equipment or exhibit material exceed the speci-fied floor load limit of the exhibit hall. Exhibitor accepts full and sole responsibility for injury or damage to property or persons resulting from failure, knowingly or otherwise, to distribute the exhibit material and products in conformity with the maximum floor load specifications.13. Food & BeveragesThe dispensing or distribution of food & beverages in the Exposition hall is prohibited without the express prior approval of FYE.14. Flammable MaterialsNo flammable fluids or materials of any nature, including decorative materials, use of which is prohibited by national, state, or city fire regulations may be used in any exhibitor table.15. Noise & OdorsNoisy or obstructive work will not be permitted during open hours of the Exposition, nor will noisily operating displays, nor exhibits producing objectionable odors. FYE shall have sole discre-tion in determining what is noisy, obstructive or objectionable.16. MusicAny exhibitor using music must ensure that licensing fees have been paid to the appropriate agency. FYE is not responsible for any licensing fees for music played in exhibitor’s exhibitor table.17. Obstruction of Aisles or Exhibitor TablesAny demonstration or activity that results in excessive obstruction of aisles or prevents ready access to nearby exhibitor’s table shall be suspended for any periods specified by FYE.18. AttendanceAdmission policies shall remain, at all times, the prerogative of FYE, and may be revised or amended to suit unforeseen conditions.19. Exhibitor table PersonnelExhibitor representatives are restricted to personnel engaged in the display, demonstration,application or sale of the company’s product or services. Exhibitor table personnel shall wear “exhibitor” badge identification furnished by FYE at all times while they are in the exhibit area. All other employees and representatives of the exhibiting companies must register as Exhibitor Attendees, at the discounted rate of $50 each. Refer to Exhibitor Prospectus for number of Exhibitors registrations included for the specific booth purchased. FYE reserves the right to restrict or limit the number of exhibitor table representatives. 20. Use of SpaceDisplays and demonstrations are limited to the confines of an exhibitor’s own exhibitor space, as is the distribution of literature or other items. Exhibitor’s display must use of the space without detriment to neighboring exhibitors or the Exposition walkway.21. Electrical SafetyAll wiring on exhibitor tables or display fixtures must meet underwriters’ rules and standard fire department inspection. This applies to exhibitor table construction only and not to pre-wired radio and electronic equipment.22. IndemnificationExhibitor agrees to defend, indemnify, and hold harmless FYE for and against all claims, de-mands, actions, damages, losses, costs, liabilities, expenses, and judgments, including attorneys’ fees, recovered from or asserted against FYE relating or arising from this agreement, the FYE Conference & Exposition, the conduct and acts of Exhibitor and/or event attendees, and any person’s possession or use of any product, technique, method, or information obtained from Exhibitor. Exhibitor understands and agrees that this section applies to any and all claims, demands, actions, damages, losses, costs, liabilities, expenses, and judgments, including attorneys’ fees, on account of injury or damage to any person or property that may be incident to, arise out of, or be caused, either proximately or remotely, wholly or in part, by an act, omission, negligence, or misconduct on the part of any event attendee, Exhibitor, or FYE, and their agents. Exhibitor agrees that if FYE is made a party to any litigation commenced by or against Exhibitor or relating to this agreement or the FYE Conference & Exposition, then Exhibitor will defend FYE in such litigation and pay all costs and expenses including attorneys’ fees and court costs, incurred by or imposed upon FYE by virtue of such litigation. Disclaimer of Endorsement Exhibitor under-stands and agrees that FYE does not endorse the Exhibitor or its products, techniques, processes, services, displays, actions, statements, information, or views. FYE does not make any warranty, express or implied, including warranties of merchantability and fitness for a particular purpose, or assume any responsibility or legal liability for the statements, information, accuracy, complete-ness, usefulness, or quality of any of Exhibitor’s products, techniques, processes, services, displays, actions, statements, information, or views. 23. Waiver of RightsAny rights of FYE under this contract shall not be deemed waived in any manner except as specifically waived in writing and signed by an authorized officer of FYE.24. Relocation and Floor Plan RevisionsFYE retains the exclusive right to revise the exhibition hall floor plan and/or move assigned exhibitors as necessary.25. Amendment and Addition RulesAny matters not specifically covered by the preceding rules shall be subject solely to the decision of FYE. FYE may, at any time, amend or add further rules to these rules, and all amendments made shall be binding on exhibitor equally with the foregoing rules and regulations.26. Agreement to RulesExhibitor, for himself or itself, his or its personnel, employees, agents or representatives, agrees to abide by the foregoing rules, and by any amendments and additional rules that may be put into effect by FYE.

Forever Young Exposition & Symposium Rules and Regulations

Exhibitor Prospectus - Amazon S3 · • Cosmetic Dentistry • Vision Correction • Clinic or Spa...

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