Exhibitor Manual - RechargExpo Thailand 2015

RechargExpo Thailand 2015 September 15-‐16, 2015

Queeen Sirikit National Convention Center(QSNCC) Bangkok，Thailand

Contact Info: Organizer RechargeAsia Corp 2275 Huntington Dr.#162, San Marino, CA91108 USA Office: China Office: Sunny sun Jessica Hao Tel: 626 569 8238 Tel: 86-‐10-‐5126 5580 Fax: 86-‐10-‐5885 874 Email: [email protected] Email: [email protected]

Local Partner Axis Globe Mr. Zhao zhi Tel: 66 (0)9 0008 5748 Bizevents Co., Ltd 120/59 M 5 Bangduer, Muang, Patumthani 12000 Thailand Tel: +66 (0)2 978 3009 Fax: +66 (0)2 903 0080 ext 2357 E-‐mail: [email protected]

Venue Queeen Sirikit National Convention Center (QSNCC) 60 New Rachadapisek Road, Klongtoey, Bangkok 10110, Thailand. Tel: (662)229-‐3000 Fax: (662)229-‐3001 E-‐mail:[email protected]

Contractor N.C.C. ZMAGE CO.,LTD. Queeen Sirikit National Convention Center(QSNCC) 60 New Rachadapisek Road, Klongtoey, Bangkok 10110,Thailand.

Ms.Tipsuda Naimthet Tel: +66 (0)2 203-‐4156 Fax: +66 (0)2 203-‐4117

E-‐mail: [email protected]

Forwarder Freighter Agility Co Ltd. 136 Romklao Road Klongsampravej, Ladkrabang Bangkok 10520 Thailand Ms. Surada Wanichkornchai Thannapatsorn Leelacherdchai E-‐mail: [email protected] E-‐mail: [email protected] Tel: +66 2 326 3456 Fax: +66 2 360 8634


Queeen Sirikit National Convention Center (QSNCC) Bangkok，Thailand

Event Schedule Monday, Sept 14 2015

08:00-‐24:00

Booth Build up Exhibitors (Special construction) move in

from 11:00am

Exhibitors (standard booth) move in from 14:00 pm.

Tuesday, Sept 15 2015

10:00-‐18:00

Show days

Wednesday, Sept,16 2015

10:00-‐18:00

Show days

Wednesday, Sept,16 2015

18:01-‐24:00

Tear down

Visa Application: People in China can apply for the Visa on arrival. Other regions should contact with the local Thai embassy about the Visa. Note for Special construction: the limited height of Exhibition hall is 5 meter in the high ceiling area; the limited height of Exhibition hall is 3 meter in the low ceiling area.



Exhibitor Services Guide Booth 2x3 m

-‐ Fluorescent: 2 nos -‐ Reception desk: 1 nos -‐ Black chair: 2 nos -‐ waste basket: 1 nos -‐ Needle punch carpet -‐ Socket 5 Amp 220v. : 1 nos -‐ fascia name with company name and booth number -‐ height of the booth: 2.50 m. Standard Stand Regulation -‐-‐Do not move, make any addition or any change to the Standard shell scheme. Should you wish to do so, please contact the operation staff of NCC for further action. -‐-‐Do not spray glue, glue or silicone on the wall panel. -‐-‐Do not paint, spray-‐paint, or write on the wall pane. -‐-‐Do not drill, nail, perforate, tack down, staple or cause any damage to the panel or any parts of the standard shell scheme. Should you need to affix any exhibit or sign to the wall please contact our Operation staff. -‐-‐In case of violation of the above rules, NCC Image Co., Ltd. in the capacity of official contractor, will be obliged to request the payment from exhibitor for any damage caused at the rate of 3,000 Baht/panel. Remark : The Socket ,which given in the stand is not allow to use with any lighting.



Exhibitor Services Guide Booth 3x3 m

-‐ Fluorescent: 2 nos -‐ Reception desk: 1 nos -‐ chair: 2 nos -‐ waste basket: 1 nos -‐ Needle punch carpet -‐ Socket 5 Amp 220v. : 1 nos -‐ fascia name with company name and booth number -‐ height of the booth: 2.50 m. Standard Stand Regulation -‐-‐Do not move, make any addition or any change to the Standard shell scheme. Should you wish to do so, please contact the operation staff of NCC for further action. -‐-‐Do not spray glue, glue or silicone on the wall panel. -‐-‐Do not paint, spray-‐paint, or write on the wall pane. -‐-‐Do not drill, nail, perforate, tack down, staple or cause any damage to the panel or any parts of the standard shell scheme. Should you need to affix any exhibit or sign to the wall please contact our Operation staff. -‐-‐In case of violation of the above rules, NCC Image Co., Ltd. in the capacity of official contractor, will be obliged to request the payment from exhibitor for any damage caused at the rate of 3,000 Baht/panel. Remark : The Socket ,which given in the stand is not allow to use with any lighting.



Exhibitor Services Guide Booth 4x3 m.

-‐ Fluorescent: 2 nos -‐ Reception desk: 1 nos -‐ chair: 2nos -‐ waste basket: 1 nos -‐ Needle punch carpet -‐ Socket 5 Amp 220v. : 1 nos -‐ fascia name with company name and booth number -‐ height of the booth: 2.50 m. Standard Stand Regulation -‐-‐Do not move, make any addition or any change to the Standard shell scheme. Should you wish to do so, please contact the operation staff of NCC for further action. -‐-‐Do not spray glue, glue or silicone on the wall panel. -‐-‐Do not paint, spray-‐paint, or write on the wall pane. -‐-‐Do not drill, nail, perforate, tack down, staple or cause any damage to the panel or any parts of the standard shell scheme. Should you need to affix any exhibit or sign to the wall please contact our Operation staff. -‐-‐In case of violation of the above rules, NCC Image Co., Ltd. in the capacity of official contractor, will be obliged to request the payment from exhibitor for any damage caused at the rate of 3,000 Baht/panel. Remark : The Socket ,which given in the stand is not allow to use with any lighting.



Exhibitor Services Guide Booth 6x3 m.

-‐ Fluorescent: 4 nos -‐ Reception desk: 2 nos -‐ chair: 4 nos -‐ waste basket: 2 nos -‐ Needle punch carpet -‐ Socket 5 Amp 220v. : 2nos -‐ fascia name with company name and booth number -‐ height of the booth: 2.50 m. Standard Stand Regulation -‐-‐Do not move, make any addition or any change to the Standard shell scheme. Should you wish to do so, please contact the operation staff of NCC for further action. -‐-‐Do not spray glue, glue or silicone on the wall panel. -‐-‐Do not paint, spray-‐paint, or write on the wall pane. -‐-‐Do not drill, nail, perforate, tack down, staple or cause any damage to the panel or any parts of the standard shell scheme. Should you need to affix any exhibit or sign to the wall please contact our Operation staff. -‐-‐In case of violation of the above rules, NCC Image Co., Ltd. in the capacity of official contractor, will be obliged to request the payment from exhibitor for any damage caused at the rate of 3,000 Baht/panel. Remark : The Socket ,which given in the stand is not allow to use with any lighting.

RechargEXPO 2015 (SEPTEMBER 15-16, 2015)

FURNITURE AND ACCESSORIES SERVICES N.C.C. Image Company Limited (Head office) TAX ID : 0105538011258 60 New Rachadapisek Road, Klongtoey, Bangkok 10110, Thailand. Miss Kanitta Amonlerdviman Direct: (66-2) 203-4147 [email protected]

Ref Description Color Size

WxLxH (cm.)

Within 1 Sep-15

rate (Baht)

After 1 Sep-15

rate (Baht)

Number required

Total (Baht)

F01 Counter showcase White 50x100x100 2,750 3,025 ............... .............…… F02 Tall showcase(without light) White 50x50x250 3,080 3,390 ............... .............…… F03 Big showcase (without light) White 50x100x250 4,400 4,840 ............... .............…… F04 Lockable cabinet White 50x100x75 1,210 1,331 ............... .............…… F05 2-tier counter White 50x100x100/120 1,430 1,573 ............... .............…… F06 Counter White 50x100x75 1,430 1,573 ............... .............…… F07 TV & VDO stand White 60x60x120 880 970 ............... .............…… F08 Display stand White 50x50x50or75/100 660 725 ............... .............…… F09 Receptionist desk White 60x120x75 660 725 ............... .............…… F10 Round table White 75x75 660 725 ............... .............…… F11 Low table Wood 65x65x40 550 605 ............... .............…… F12 Wall shelf(Flat or Slope) White 25x100 330 363 ............... .............…… F13 Steel upright chair Black 50x50x50/80 385 425 ............... .............…… F14 Fiber chair Gray 50x50x50/80 385 425 ............... .............…… F15 Lounge chair (sofa) Black leather 60x80x40/70 770 850 ………... ……………. F16 Stool Black 50x50x85/120 715 785 ............... .............…… F17 Refrigerator (without outlet) White 4.4 cu. ft. 3,300 3.630 ............... .............…… F18 Brochure stand Chromium 30x40x170 1,430 1,580 ............... .............…… F19 Cloth rack Wood 40x40x180 1,000 1,100 ............... .............…… F20 S Hook - 6.5 cm. (Long) 55 60 ............... .............…… Sub total

7% VAT

Grand Total

Remark: 1. Amendment or reproduction during set-up or showday will cause us to charge directly to requester. 2. There’ll be no refund for any cancellation during set-up and showday. 3. Orders are valid only when accompanied with full payment by cash, company cheque or transfer in favor of “N.C.C. Image Co., Ltd.”

A payment must be received by N.C.C. Image Co., Ltd. within the deadline to use the “within deadline” rate. Late order will be subject to use the after deadline rate or 30% for surcharge on-site order with full cash payment only.

4. Please note that 7% VAT is applicable in Thailand and must be included in your payment. 5. Our banking information is as follows : Please fax us a copy of evidence of your payment (copy of cheque, transfer document etc.)

A/C Name : N.C.C. Image Company Limited A/C No. : 009-1-70976-8 (Savings Account) Bank’s Name : Krung Thai Bank Public Company Limited

Queen Sirikit National Convention Center Office Address : 60 New Rachadapisek Road, Klongtoey, Bangkok 10110 Swift Code : KRTHTHBK

** Withholding tax of 3% of services may be deducted only when applying with an official withholding tax form upon placing order.

AUTHORIZED BY : (REMARK : The company’s address “which we can use for the invoice”.)

Company: Stand no. :

Address:

**Tax ID. or ID Card no. : **!Head office !Branch:

(Branch’s code)

Telephone no. : Fax no. :

Contact person: E-mail :

Signature : Date :

**FOR THAI’S COMPANY ONLY

DEADLINE 1 September , 2015

Date : 21/07/15 File : F11E-International.doc


N.C.C. Image Company Limited 60 New Rachadapisek Road, Klongtoey, Bangkok 10110, Thailand. Contact Person: Miss Kanitta Amonlerdviman Direct: (66-2) 203-4147 Fax: (66-2) 203-4118 E-mail : [email protected] Accounts: Ms.Onsiri , Ms.Nonlapan Direct: (66-2) 203-4127-8 Fax: (66-2) 203-4119 E-mail : [email protected]

Section A Equipment rental/plus individual fitting, inclusive of power consumption

Service / Item Early Discount

(before 1 Sep

,2015)

(Baht)

Standard (after 1 Sep, 2015)

(Baht)

On_site 15-16 Sep,

2015 (Baht)

QTY Amount

Spotlight 100 W. standard 750 825 975 Spotlight 100 W. with arm 780 858 1,014 Fluorescent Light 1.2 m. 36 W. 660 726 858 Down Light 60 W. 780 858 1,014 Down Light Halogen 50 W. 907 1,000 1,179 Spotlight Halogen 50 W. with arm 907 1,000 1,179 Halogen Lamp 300 W. 200 V. 1,815 2,000 2,360 Halogen Lamp 500 W. 220 V. 3,000 3,300 3,900 Section B Breaker for Exhibits ( for machinery, engine, motor), inclusive of power consumption Socket 5 Amp (5 Amp fuse) 220 V. 50 Hz. 840 924 1,092 Socket 5 Amp (5 Amp fuse) 220 V. 50 Hz., 24 Hr. 1,680 1,848 2,184 Breaker 15 Amp / 220 V. Single Phase 50 Hz. 2,880 3,168 3,744 Breaker 15 Amp / 380 V. Three Phase 50 Hz. 5,940 6,534 7,722 Breaker 30 Amp / 220 V. Single Phase 50 Hz. 5,760 6,336 7,488 Breaker 30 Amp / 380 V. Three Phase 50 Hz. 11,880 13,068 15,444 Breaker 60 Amp / 380 V. Three Phase 50 Hz. 23,760 26,136 30,888 Breaker 15 Amp / 110 V. Single Phase 50 Hz. 5,760 6,336 7,488 Breaker 30 Amp / 110 V. Single Phase 50 Hz. 11,520 12,672 14,976 Section C Breaker for lighting / Power point charge for exhibitors using their own equipment Breaker 15 Amp / 220 V. Single Phase 50 Hz. 11,280 12,408 14,664 Breaker 30 Amp / 220 V. Single Phase 50 Hz. 22,560 24,816 29,328 Breaker 15 Amp / 380 V. Three Phase 50 Hz. 33,840 37,224 43,992 Breaker 30 Amp / 380 V. Three Phase 50 Hz. 67,680 74,448 87,984 Connecting (by exhibitor) per unit of 100W. 360 396 468 Connecting (by Image) per unit of 100 W. 420 462 546 Orders are valid only when accompanied with full payment by cash, company cheque Sub Total or transfer in favor of “N.C.C. Image Co., Ltd.”

7% VAT

A/C Name : N.C.C. Image Co.,Ltd. A/C No. : 009-1-70976-8 (Savings Account) Grand Total

Bank’s Name : Krung Thai Bank Public Co.,Ltd. / Queen Sirikit Convention Center Branch Address : 60 Rachdapisek Road, Klongtoey, Bangkok 10110 ** Withholding tax of 3% of services may be deducted only when applying with an official withholding tax form upon placing order. (No. 0105538011258)** Remark : 1. A socket must be used for one exhibit at a time. Multi-point connection is not allowed to prevent the risk of power overload.

2. Cancellation of orders must be made in writing to N.C.C. Image Co., Ltd. Cancellation received 1 September, 2015 shall be 100% refunded.

There will be no refund for cancellation during set up and show days. 3. Order on-site is subject to goods availability and there is a 30% surcharge. All on-site orders are to be paid in full cash (Thai Baht) only. 4. The standard supply is 110V, 220V or 380V with approximately 10% fluctuation. For the safety of your equipment, please use a stabilizer. 5. A surcharge of 100% of electrical equipment will be added if you require 24-hour operating services. 6. 7% VAT is included in the above prices 7. Please follow according to regulations manual strictly. AUTHORIZED BY : (Remark : The company’s address which we can use for the invoice.)

COMPANY : STAND NO. ADDRESS : TEL : FAX : CONTACT PERSON : POSITION : E-MAIL : SIGNATURE : DATE :

THIS FORM MUST BE RETURNED BY FAX NOT LATER THAN 1 Sep,

2015

ELECTRICAL SERVICE (FOR EXHIBITOR)


MISCELLANEOUS

N.C.C. Image Company Limited(Head office) TAX ID : 0105538011258 60 New Rachadapisek Road, Klongtoey, Bangkok 101100 Thailand Miss Kanitta Amonlerdviman Direct: (66-2) 203-4147 [email protected]

Description Color Size WxLxH

Within 1 Sep-15

Rate (Baht)

After 1 Sep-15

Rate (Baht)

Number required

Total (Baht)

• Panel (system-built) White 1.0x2.5 m. high

800.-/unit 880.-/unit

• Fascia board with standard lettering 10 cm. high

- 30 cm. wide

400.-/running m.

440.-/running m.

• Folding door (system-built) Light grey 1.0x2.0 m. 1,500.-/unit 1,650.-/unit

• Wood platform without carpet

- 15 mm. thick

350.-/sqm. 385.-/sqm.

• Needle punch carpet Red/ Blue/ Grey/ Green

- 250.-/sqm. 275.-/sqm.

Sub total

7% VAT

Grand Total

Remark: 1. Amendment or reproduction during set-up or showday will cause us to charge directly to requester. 2. There’ll be no refund for any cancellation during set-up and showday. 3. Orders are valid only when accompanied with full payment by cash, company cheque or transfer in favor of “N.C.C. Image Co., Ltd.”

A payment must be received by N.C.C. Image Co., Ltd. within the deadline to use the “within deadline” rate. Late order will be subject to use the after deadline rate or 30% for surcharge on-site order with full cash payment only.

4. Please note that 7% VAT is applicable in Thailand and must be included in your payment. 5. Our banking information is as follows : Please fax us a copy of evidence of your payment (copy of cheque, transfer document etc.)

A/C Name : N.C.C. Image Company Limited A/C No. : 009-1-70976-8 (Savings Account) Bank’s Name : Krung Thai Bank Public Company Limited Queen Sirikit National Convention Center Office Address : : 60 New Rachadapisek Road, Klongtoey, Bangkok 10110 ** Withholding tax of 3% of services may be deducted only when applying with an official withholding tax form upon placing order.



Address:


(Branch’s code)



Signature : Date :


DEADLINE 1 Sep , 2015


LETTERING / LOGO

N.C.C. Image Company Limited (Head office) TAX ID : 0105538011258 60 New Rachadapisek Road, Klongtoey, Bangkok 10110, Thailand. Miss Kanitta Amonlerdviman Direct: (66-2) 203-4147 [email protected] FASCIA NAME All exhibitors who book standard shell scheme should indicate in the space below the company name (maximum 24 letters) which will appear on the fascia, provided at no extra charge. The name will be cut on vinyl sticker in English capital letters (10 cm high) or Thai, with booth number. PLEASE USE BLOCK CAPITALS:

** use ( / ) to split words BOOTH NUMBER:

If your fascia name details are not received by the deadline date, the company name details in your contract will be used. In all cases, abbreviations will be used i.e. Company = Co. , Limited = Ltd. For those who book for “Space only” , please put “ not applicable” on this form. COMPANY LOGO Logo may be attached onto the fascia. Please note that production of logo is at EXHIBITOR’S EXPENSE. If you wish to have your logo on the fascia, please send a sample with this form.

SIZE Early Discount Within 1 Sep-15

(Baht)

Standard Rate After 1 Sep-15

(Baht)

QTY Total Amount

30 cm. 1,650 1,950 40 cm. 2,200 2,600 50 cm. 2,750 3,250

Total Amount 7% VAT Grand total

Please note: Orders are valid only when accompanied with full payment by cash, company cheque or transfer in favor of “N.C.C. Image Co., Ltd.”

A/C Name : N.C.C. Image Company Limited A/C No. : 009-1-70976-8 (Savings account) Bank’s Name : Krung Thai Bank Public Company Limited Queen Sirikit National Convention Center Office Address : : 60 New Rachadapisek Road, Klongtoey, Bangkok 10110 ** Withholding tax of 3% of services may be deducted only when applying with an official withholding tax form upon placing order.



Address:


(Branch’s code)



Signature : Date :


DEADLINE 1 Sep, 2015


Please indicate location of needed utility point on the form. Otherwise, we will place these utilities point on our contractor’s discretion. We will not be responsible for any relocation. กรุณาระบุตําแหน่งของจุดสาธารณูปโภคที;ตอ้งการในแบบฟอร์ม มิฉะนัEน บริษัทจะติดตัEงลงตามดุลยพินิจของผูร้ับเหมา และจะไม่รับผิดชอบในการยา้ยตําแหน่งสาธารณูปโภคทีDไดต้ิดตัEงไปแลว้

Please return to:

COMPANY : STAND NO. TAX ID/ ID CARD : HEAD

OFFICE BRANCH No. (Require 5 digit)

ADDRESS : TEL : FAX : CONTACT PERSON : POSITION : E-MAIL : SIGNATURE : DATE :

BACK/ด้านหลัง

RIGHT/ขวา

FRONT/ด้านหน้า

LEFT/ซ้าย

N.C.C.IMAGE CO.,LTD. (Head Office) Queen Sirikit National Convention Center 60 New Rachadapisek Road, Klongtoey, Bangkok 10110, Thailand Tel: +66 (0) 2203 4147 Fax: +66 (0) 2203 4118 Attn: Miss Kanitta Amonlerdviman E-mail : [email protected]

Socket Point จุดปลั'กไฟ

C Compressed Air เครื%องปั*มลม

W Water นํ#าประปา

D Drain ท่อระบายนํ+า

N Connecting (by IMAGE) จุดต่อไฟ (โดยอิมเมจ)

B Breaker เบรกเกอร ์

Fluorescent Lamp หลอดฟลูออเรสเซนท์

Spotlight w/ arm สปอตไลท์พร้อมแขน

Spotlight standard สปอตไลท์มาตรฐาน

T Telephone โทร ศั พท์

UTILITY POINT


RechargEXPO 2015 (SEPTEMBER 15-16, 2015) N.C.C. Image Company Limited ( Head office) 60 New Rachadapisek Road, Klongtoey, Bangkok 10110, Thailand. Contact Person: Miss Kanitta Amonlerdviman Direct: (66-2) 203-4147 Fax: (66-2) 203-4118 E-mail : [email protected] Accounts: Ms.Onsiri , Ms.Nonlapan Direct: (66-2) 203-4127-8 Fax: (66-2) 203-4119 E-mail : [email protected]

DESCRIPTION Early Discount

(before 1 Sep, 2015)

(Baht)

Standard

(after 1 Sep, 2015)

(Baht)

On site

(1 Sep, 2015)

(Baht)

QTY

(UNIT)

NO. OF

DAY

AMOUNT

Breaker 15 Amp / 220 V. Single Phase 50 Hz. 800 880 1,040

Breaker 30 Amp / 220 V. Single Phase 50 Hz. 1,600

1,760 2,080

Sub Total

7% VAT

Grand Total

Please indicate the date require : ___________________________________ (DD/MM/YY) Remarks : 1. The standard supply is 110V, 220V or 380V with approximately 10% fluctuation. For the safety of your equipment, please use a

stabilizer. 2. Cancellation of orders must be made in writing to N.C.C. Image Co., Ltd. Cancellation received 1 September,

2015 shall be 100% refunded. There will be no refund for cancellation during set up and show days. 3. A surcharge of 100% of electrical equipment if you require after midnight operating services. 4. Orders are valid only when accompanied with full payment by cash, company cheque or transfer in favor of “N.C.C. Image Co.,

Ltd.” Please fax us a copy of evidence of your payment (copy of cheque, transfer document etc.) 5. 7% VAT is included in the above prices. 6. Our banking information is as follows:

A/C Name : N.C.C. Image Company Limited A/C No. : 009-1-70976-8 (Savings account)

Bank’s Name : Krung Thai Bank Public Co.,Ltd. / Queen Sirikit Convention Center Branch Address : 60 New Rachadapisek Road, Klongtoey, Bangkok 10110 SWIFT code : KRTHTHBK

** Withholding tax of 3% of services may be deducted only when applying with an official withholding tax form upon placing order.(No. 0105538011258)** AUTHORIZED BY : REMARK : The company’s address which we can use for the invoice.


OFFICE BRANCH NO. (Require 5 digit)


THIS FORM MUST BE RETURNED BY FAX NOT

LATER THAN 1 Sep, 2015

ELECTRICITY FOR SET UP & TEAR DOWN



N.C.C. Image Company Limited ( Head office) 60 New Rachadapisek Road, Klongtoey, Bangkok 10110, Thailand. Contact Person: Miss Kanitta Amonlerdviman Direct: (66-2) 203-4147 Fax: (66-2) 203-4118 E-mail : [email protected] Accounts: Ms.Onsiri , Ms.Nonlapan Direct: (66-2) 203-4127-8 Fax: (66-2) 203-4119 E-mail : [email protected]

AUDIO/VISUAL DESCRIPTIONS COST/DAY (BAHT) QTY (UNIT) NOS. OF DAY AMOUNT

Plasma and LCD Screens 20 inch LCD. 1,250 26 inch LCD. 1,750 32 inch LCD. 2,300 42 inch Plasma/ 42 inch LCD. 3,300 50 inch Plasma./ 50 inch LCD. 4,000 Stand for Screen (eye level). 750 Hanging Brackets for Screen (for partition wall). 460 DVD Blu-ray Player. 970 Computers + Laptop + Monitors Laptop Standard. 2,200 Laptop Hi Spec. 2,800 PC (Personal Computer) + 19 inch LCD 1,900 17 inch LCD flat screen monitor. 850 19 inch LCD flat screen monitor. 980 Projectors Data Projector 2000 ANSI Lm, XGA 4,200 Data Projector 3200 ANSI Lm, XGA 5,000 Data Projector 4500 ANSI Lm, XGA 7,500 Data Projector 5500 ANSI Lm, XGA 12,500 Projection Screens Screen, 2x 3 m. (150”) Projection. 4,000 Screen, 3x 4 m. (200”) Projection. 6,400 Screen, 4.5x 6 m. (300”) Projection. 18,000 Sub Total Please indicate the date require : From : ___/___/___ To : ___/___/___ Total _____day(s)

7% VAT (D/M/Y) (D/M/Y)

Grand Total Remarks : 1. Late order may not be provided and, if available, will be subject to a surcharge of 10% for order after the deadline or 30% for

order on-site with full cash payment. 2. Orders cancelled between set-up days, the exhibitor will be liable for full cost of rental. 3. For Video Projection Walls, quotation will be submitted upon request. 4. Orders are valid only when accompanied with full payment by cash, company cheque or transfer in favor of “N.C.C. Image Co.,

Ltd.” Please fax us a copy of evidence of your payment (copy of cheque, transfer document etc.) 5. Please note that 7% VAT is applicable in Thailand and must be included in your payment.

Our banking information is as follows: A/C Name : N.C.C. Image Co., Ltd. A/C No. : 009-1-70976-8 (Savings Account) Bank’s Name : Krung Thai Bank Public Co., Ltd. / Queen Sirikit Convention Center Branch Address : 60 Rachdapisek Road, Klongtoey, Bangkok 10110 ** Withholding tax of 3% of services may be deducted only when applying with an official withholding tax form upon placing order.(No. 0105538011258)** AUTHORIZED BY : REMARK : The company’s address which we can use for the invoice.




THIS FORM MUST BE RETURNED BY FAX

NOT LATER

THAN 1 Sep, 2015

AUDIO/VISUAL EQUIPMENT RENTAL



N.C.C. Image Company Limited ( Head office) 60 New Rachadapisek Road, Klongtoey, Bangkok 10110, Thailand. Contact Person: Miss Kanitta Amonlerdviman Direct: (66-2) 203-4147 Fax: (66-2) 203-4118 E-mail : [email protected] Accounts: Ms.Onsiri , Ms.Nonlapan Direct: (66-2) 203-4127-8 Fax: (66-2) 203-4119 E-mail : [email protected]

MOTOR PRESSURE FREE AIR DELIVERY

UNIT COST QTY. NO. OF AMOUNT

SIZE PSI BAR L/M CFM PER DAY DAY(S) 0.5 HP 100 7 40 2 1,550.-Baht 1 HP 100 7 88 3.11 1,950.-Baht 2 HP 100 7 180 6.36 3,100.-Baht 3 HP 100 7 300 10.3 3,750.-Baht 5 HP 115 10 770 32 4,150.-Baht

10 HP 115 10 1600 59 7,000.-Baht 15 HP 115 10 2400 92 10,000.-Baht

Sub Total

7% VAT

Remarks : Grand Total

1. The above prices include power supply and electrical consumption. 2. Only compressors of not over 1 HP will be permitted in your stand. 3. A 5-metre hose and connecting services will be provided (upon request) free of charge. Exhibitors must however bring their own

fitting/connectors for attachment of their exhibits to the hose. 4. The hose exceeding 5 metres will be charged 100.- Baht per metre. 5. Our compressed air outlet is not equipped with an air-filter nor an air-dryer, exhibitors may bring their own equipment. 6. N.C.C. Image will provide free of charge upon request, compressed air for testing purpose only during 3 hours on setup day. Any use of

compressed air beyond 3 hours will be subject to additional charge of one day rate. 7. Late order may not be provided and, if available, will be subject to a surcharge of 10% for order after the deadline or 30% for order on site with

full cash payment. 8. There will be no refund for cancellation during onsite and showdays. 9. Orders are valid only when accompanied with full payment by cash, company cheque or transfer in favor of “ N.C.C. Image Co., Ltd.” Please

fax us a copy of evidence of your payment (copy of cheque, transfer document etc.) 10. Please note that 7% VAT is applicable in Thailand and must included in your payment.

Our banking information is as follows : Name : N.C.C. Image Company Limited

A/C No. : 009-1-70976-8 (Savings Account) Bank’s Name : Krung Thai Bank Public Company Limited

Queen Sirikit Convention Center Branch Address : 60 New Rachadapisek Road, Klongtoey, Bangkok 10110 ** Withholding tax of 3% of services may be deducted only when applying with an official withholding tax form upon placing order.(No. 0105538011258)**

(Please indicate location of compressed air point with a “ CA ” in this plan below) BACK “ CA ” - Compressed Air

RIGHT

LEFT

FRONT AUTHORIZED BY : REMARK : The company’s address which we can use for the invoice.




THIS FORM MUST BE RETURNED BY FAX NOT

LATER THAN 1 Sep, 2015

COMPRESSED AIR RENTAL

Date : 21/7/15 File : F16E-rule.doc

RULES AND REGULATIONS RELATED TO ELECTRICAL SERVICES

1 The standard shell scheme includes:

• 2 unit of Fluorescent 36 W. • 1 unit of 5-Amp socket point. (not for lighting) The above items are readily provided by Organizers. Additional requirements have to be ordered through Electrical Services Order Form.

(The details of electrical package for standard booth showing in the rules & regulation are still tentative, it would be varied on our further contract.)

2 Locations of lights and socket points in the standard booth are fixed locations and may

not be moved. 3 The Electrical Services Order Form is divided into 3 sections: Section A : For Exhibitors requiring individual fittings.

Section B : For Exhibitors requiring electrical services for their exhibit only. (not for lighting)

Section C : For Exhibitor using their own special light fittings, either to be installed by themselves or by contractor. 4 The organizer has appointed the Official Electrical Contractor to be responsible for :

4.1 Standard supply of electricity 4.1.1 - The standard supply is three phase AC 380V/50Hz with + 10%

fluctuation. For the safety of your equipment, please use a stabilizer. - The standard supply is single phase AC 220V/50Hz with + 10% fluctuation.

For the safety of your equipment, please use a stabilizer. 4.1.2 Other requirements such as single phase 110V/50Hz or three phase

220V/50Hz can be specially arranged for if requested in the electrical order form.

4.1.3 There are two main power supply circuits : “Lighting Power Circuit” and “For Exhibit Power Circuit”.

4.2 All electrical motors have independent automatic protection against excessive

current surge. The following starter systems should therefore be used : 4.2.1 Direct on line : up to 5 HP 4.2.2 Star delta : 5 to 25 HP 4.2.3 Auto transformer : above 25 HP

4.3 Power supplies to the exhibits will be switched off at source 30 minutes after the exhibition closes every evening and 60 minutes after close on the final day of the exhibition.

4.4 Exhibitors who require 24 hours electricity supply for their specific

requirements should indicate accordingly on the electrical order form before the deadline.

4.5 The two units of fluorescent lights and a 5-Amp fused socket point which are included in the shell scheme package includes electricity supply.

4.6 Cost of electricity consumption is inclusive in all items offered in Section A, B

and C (I+II)


4.7 All electrical installations must conform strictly to the required standard safety

regulations without exception.

5 Electrical Installation

5.1 General Hall lighting will be provided by Organizer. All electrical power supplies in the booths and for demonstrations, must be installed by the official contractor. Exhibitors should complete the order form provided by the Official Electrical Contractor within the stated deadline. For safety sake, exhibitors are not allowed to connect their exhibits or lighting to the building’s main distribution. The Organizer reserves the right to stop power supply in case of improper connections.

5.2 All electrical installation works must be carried out solely by the Organizer’s

official contractor, or authorized electricians. 5.3 Exhibitors who will use their own contractors to install lighting in their booth

must submit the names of their electricians prior to the set-up days for authorization.

5.4 The contractors appointed by an exhibitor must submit details of electrical

installations, layout and specifications to the Organizer within the deadline indicated on the Order Form. The following requirements must be stated, otherwise, the application may not be considered. 5.4.1 Specifications and rating in watts/unit of the light fitting 5.4.2 Total units to be installed 5.4.3 Layout drawings of the electrical installation 5.4.4 Company name of the contractor 5.4.5 Names and identity card/passport number of the attending electrical

personnel 5.4.6 Electrical order form duly completed.

5.5 Approved electricians can collect their personal entry/working passes from the Organizer’s show management office in the exhibition hall, by providing their own identity card in exchange.

5.6 A proper power input terminal must be installed by the contractor for

inspection by the Official electrical contractor prior to connection to the supply line.

5.7 All socket points must be ordered through the electrical order form, otherwise,

no other socket point is allowed in the booth. 5.8 Priority will be given to those exhibitors who order their electrical items from

the Organizer’s official electrical contractor. 5.9 Any illegal connection/adaptation found will be disconnected without prior

notice. This will also include multi-outlet adapters and any extension from the socket point.

5.10 No flashing lights will be permitted unless they form an integral part.


5.11 Exhibitors who apply for “Space Only” or special designed stands must submit their electrical order together with their layout plan before the deadline. An inspection on site will carried out before turning on the power supply.

5.12 All additional electrical orders in the electrical order form must show location

behind the form. Please read the terms and conditions stipulated on this form. 5.13 All electrical orders after the deadline will be subjected to :

5.13.1 Availability of electrical fittings and power suppliers 5.13.2 A surcharge of 10% after deadline and 30% for on site order 5.13.3 50% charge for cancellation of the order

5.14 Those exhibitors who have been approved to use their own special lighting must order electrical sources from the electrical order form either through Section C (1) based upon total power supply or using Section C (2) based upon the number of units of light fitting at maximum up to 100W or part therefore per unit of lighting fitting.

5.15 The organizer reserves the right to disconnect the electrical supply to any

installation, which in the opinion of the electrical consultants, is deemed dangerous or likely to cause annoyance to visitors or other exhibitors.

5.15.1 Exhibitor are not permitted to perform any electrical connection, to modify, amend or reinstall any out electrical devices with out consulting the official electrical contractor.

6 The official electrical contractor reserves the right for installation of electrical supply

system including all socket points which must be ordered from the official electrical contractor only. 6.1 Socket point : it is strictly prohibited for exhibitors to connect their light fitting

to the socket point. 6.2 Exhibitors are not allowed to connect their power exhibit and breaker for

lighting to the socket point by themselves.

7. According to the company is an official contractor for electrical services and power supply and standard shell scheme. The Company reserves the right to stand ready to cut off power in case of overload noise makes other people feel uncomfortable, or the company has been notified by the organizers to cut it. If participants do not follow the guide for attendees / regulations on the use of the premises to be strict. Participants will not claim damages from any and all participants display their work. Damages directly or indirectly.

The violation of these rules may result in the immediate disconnection by authorized agents.

SHIPPING MANUAL

RechargExpo Thailand 2015 15-16 september 2015

QSNCC Bangkok, Thailand

Presented by

Agility Co Ltd 136 Romklao Road Klongsampravej, Ladkrabang Bangkok 10520 Thailand

For : Fairs & Events Tel. +66 2 326 3456 • Fax +66 2 360 8634

Website – www.agi l i t y.com

Contact:

Mr. Jakrawut Wichitpornchai Assistant Manager – Sales & Marketing Department

Tel: +66 2 326 3456 ext. 2331 Mb: +66 8 6326 0930

E-mail: [email protected]

Agility Co Ltd. Co. Reg. No. 198701172E 136 Romklao Road, Klongsampravej Ladkrabang, Bangkok 10520 Thailand Tel. +(662) 326 3456 • Fax +(662) 360 8634 www.a gi l i t y . c om

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Recharge Expo Thailand • 15-16 September 2015 • QSNCC • BANGKOK • THAILAND

SHIPPING TARIFF SEAFREIGHT a) DOCUMENT DEADLINES We need the following documents not later than 17 August 2015.

� 2 originals and 3 copies of Bill of Lading � 5 copies of Commercial Invoice/Packing List � 1 original of Health Certificate (for food & dry food products) � 1 copy of label on each food, dry food, liquor product � 1 original ATA Carnet (if shipment under ATA Carnet) for shipment ship without ATA Carnet,

a Bank Guarantee issued by local bank / Embassy letter of guarantee is required. � 1 set of Product catalogues & price list � 1 set of Machine picture of each sides � 1 copy of Insurance Policy (if insured)

Note:- All shipping documents must be sent to us for checking before/within the above deadlines to prevent any mistakes/problems or delay.

CONSIGNMENT INSTRUCTIONS Exhibition goods must arrive at Bangkok Port / Laem Chabang Port not later than 24 August 2015. LATE ARRIVAL / URGENT RETURN SHIPMENT SURCHARGE Late arrival surcharge (based on 30% of the basic handling rate) will apply should shipment arrive after the stipulated deadlines. This will also apply for shipments that need to be returned urgently within 2 working days after the show. In any such case, Agility will make all reasonable effort to ensure delivery before the show opens; however, no guarantee can be given. The surcharge will apply regardless of delivery date to the show site.

b) INWARD/OUTWARD HANDLING TARIFF

(for individual exhibits not exceeding 2,000 kg)

From arrival at the Port to the exhibition stand inclusive of removal and temporary storage of empty packing cases (where applicable) at site or vice versa.

Basic handling rate from arrival at Bangkok Port

US$ 100.00 per cbm or 1,000 kg, whichever is the greater.

Basic handling rate from arrival at Laem Chabang Port

US$110.00 per cbm or 1,000 kg, whichever is the greater.

Minimum charge LCL 3 cbm per consignment (HBL) per exhibitor.

Minimum charge for FCL

FCL 20’ 23 cbm per 20’ container

FCL 40’ 46 cbm per 40’ container

FCL 40’ HC 55 cbm per 40’ HC container

*LCL charge/fee and Terminal Handling Charge

US$40.00 per cbm or 1,000 kg, whichever is the greater (at cost).

Minimum charge 1 cbm per consignment (HBL) per exhibitor.

*FCL Terminal Handling Charge US$200.00 per 20’ container (at cost)

US$250.00 per 40’ container (at cost)

**Consignment Service Charge US$300.00 per consignment (HBL) per exhibitor.

* Current and actual cost levied by Container Freight Stations (CFS), all third party’s charges incurred will be charged at cost.


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NOTE: 1) For sea freight consignments, a shipment pre-alert shall be sent to us indicating the vessal schedule/ Bill of

landing number, number of packages, weighs and dimensions upon uplift of goods.

2) Goods arriving after the above deadline will be subject to a late arrival surcharge (based on the basic handling rate).

3) In any such case, AGILITY CO., LTD. will make all reasonable efforts to ensure delivery before the show opens. However, no guarantees can be given. The surcharge will apply regardless of delivery date to the show site.

4) The above rates exclude stand dressing, assembly of display panels or machinery or decoration of any kind. If these special services are required, it will be subject to a mutual agreement with the exhibitor and additional charges will be levied.

5) Seaport storage charges and removal charges will be charges as per outlay.

LASHING CERTIFICATE FEE According to the shipping line requirement for export of all Flat Rack and Open Top containers will be required for lashing certificate. App Lashing certificate fee will be charged to agent or consignee accordingly.

Survey & Certificate fee for 20 ft’ Flat Rack/ Open top US$550.00 per certificate

Survey & Certificate fee for 40 ft’ Flat Rack /Open top US$650.00 per certificate

AIRFREIGHT a) DOCUMENT DEADLINES Exhibition goods must arrive at Bangkok Airport not later than 24 August 2015.

� 2 originals and 3 copies of Airway Bill � 5 copies of Commercial Invoice/Packing List � 1 original of Health Certificate (for food & dry food products) � 1 copy of label on each food, dry food, liquor product � 1 original ATA Carnet (if shipment is under ATA Carnet) for shipment shipped without ATA

Carnet, a Bank Guarantee issued by local bank / Embassy letter of guarantee is required. � 1 set of Product catalogues & price list � 1 set of Machine picture of each sides � 1 copy of Insurance Policy (if insured)

Note:- All shipping documents must be sent to us for checking before/within the above deadlines to prevent any mistakes/problems or delay.

CONSIGNMENT INSTRUCTIONS Exhibition goods must arrive at Bangkok Airport not later than 31 August 2015. LATE ARRIVAL / URGENT RETURN SHIPMENT SURCHARGE Late arrival surcharge (based on 30% of the basic handling rate) will apply should shipment arrive after the stipulated deadlines. This will also apply for shipments that need to be returned urgently within 2 working days after the show. In any such case, Agility will make all reasonable effort to ensure delivery before the show opens; however, no guarantee can be given. The surcharge will apply regardless of delivery date to the show site.


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b) INWARD/OUTWARD HANDLING TARIFF

(for individual exhibits not exceeding 2,000 kg)

From arrival at Bangkok Airport to the exhibition stand inclusive of removal and temporary storage of empty packing cases (where applicable) at site or vice versa.

Basic handling rate US$1.00 per kg based on actual or volumetric weight, whichever is the greater.

Minimum charge 300kg per consignment (HAWB) per exhibitor.

*Terminal Handling Charge US$0.20 per kg based on actual or volumetric weight, whichever is the greater (at cost).

Minimum charge US$10.00 per consignment (HAWB) per exhibitor.

**Consignment Service Charge US$300.00 per consignment (HAWB) per exhibitor.

* Current and actual cost levied by Airport, all third party’s charges not listed above will be charged at cost.

NOTE: 1) For airfreight consignments, a shipment pre-alert shall be sent to us indicating the flight numbers, Airway Bill

numbers, number of packages, weighs and dimensions upon uplift of goods.

2) Goods arriving after the above deadline will be subject to a late arrival surcharge (based on the basic handling rate).

3) In any such case, AGILITY CO., LTD. will make all reasonable efforts to ensure delivery before the show opens. However, no guarantees can be given. The surcharge will apply regardless of delivery date to the show site.

4) The above rates exclude stand dressing, assembly of display panels or machinery or decoration of any kind. If these special services are required, it will be subject to a mutual agreement with the exhibitor and additional charges will be levied.

5) Airport storage charges and removal charges will be charges as per outlay.

ALL CONSOLIDATED SHIPMENTS BY AIRFREIGHT OR SEAFREIGHT MUST BE ISSUED WITH HOUSE AIRWAY BILL OR HOUSE BILL OF LADING. A CONSOLIDATION CARGO MANIFEST MUST ALSO BE PROVIDED. COURIER, FILMS & VIDEO TAPES/DISCS

a) CONSIGNMENT DEADLINES Exhibition goods, films & video tapes/discs arriving via courier must arrive in Bangkok not later than 07 September 2015

b) HANDLING TARIFF FOR FILMS & VIDEO TAPES/DISCS

From arrival at Agility's premises up to delivery to the exhibition stand, excluding the censorship fee levied by the Board of Film Censors.

Any duties/taxes/GST paid in advance on behalf of the exhibitor will be passed back to exhibitor as per outlay.

Handling rate US$30.00 per piece

Minimum charge US$30.00 per consignment per exhibitor

Should films & video tapes/discs arrive via airfreight/seafreight, the tariff for airfreight/seafreight shall apply.


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c) HANDLING TARIFF FOR EXHIBITS VIA COURIER (DHL/FEDEX/UPS/TNT & etc.)

Please note that all shipment sent via Courier would be cleared on permanent basis. To ensure no delay on delivery of your courier shipment to your exhibition stand we would recommend not sending courier shipments addressed to exhibition hall or hotel since advance shipments may not be accepted and delivered on time to the venue. All courier shipments along with copy of documents should be sent to:-

Consignee: AGILITY CO., LTD. 136 Romklao Road Klongsampravej Ladkrabang Bangkok 10520 Thailand For: Fairs & Events

For: RechargExpo Thailand 2015

Notify: As Above

Attend: Mr. Jakrawut W.

By this method, we will arrange to receive your shipment and deliver to the venue. A charge will be levied for this service. Exhibits sent via courier are subject to the following charges:

Handling rate US$100.00 per consignment per exhibitor

We only accept the consignment under DDP terms only. In case of shipment exceed 50kgs, we will charge US$10 per additional 20kg.

NOTE: d) Copies of invoices & packing list must send to us for checking before sending your courier

shipments from the original seaport / airport. e) Please DO NOT send your shipment without our confirmation. Failing which, we will not be held

liable if there are problems regarding customs clearance. f) If a customs formality is require releasing your shipment, our charges will be the same as an

airfreight shipment. g) Duties and taxes for all consignments must be paid by sender in country of origin PRIOR TO

EXPORT. h) Please notify us in advance if you will like us to pay import duty/tax on your behalf, 2% fee on import

duty/tax amount will be charged.) All charges & fee are subject to local VAT. i) A fax pre-alert shall be sent to us indicating the Courier Airway Bill numbers, Courier Company,

Name of Exhibition/Event, your contact details and confirmation of acceptance form (Annex I) for us to assist further.

j) DOCUMENTATION CHARGES

Courier of documents Min.US$60.00 per consignment per exhibitor (at cost)

Telex release for seafreight shipment US$60.00 per consignment per exhibitor

OB/L, agency fees US$60.00 per consignment per exhibitor

Handover fee of freight (nominated shipment) US$100.00 per consignment per exhibitor


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DOCUMENTATION

To assist you in the preparation of documents, we have attached, at the end of this Shipping Manual, a specially designed Combined Commercial Invoice and Packing List form for your use. You may photocopy additional copies if the attached is insufficient.

Explanatory notes on the filling of this Combined Commercial Invoice and Packing List form are as follows:

a. All entries in these forms must be in the English Language.

b. A full description of the item must be given. Do not just indicate the model name or model number. Describe the item - such as "1:3 scale (cutaway) missile model" or "souvenirs – Lapel pins" or "wooden display plinth - floor standing", etc.

c. Every individual item, including giveaway items and brochures, is to be given a value based on CIF value expressed in U.S. dollars. Do not indicate the phrase "No Commercial Value". d. The following declaration must be indicated: "The invoiced goods are of .... (country) ..... origin

and are intended for display purposes only at the exhibition site in Bangkok." The Combined Commercial Invoice and Packing List must be received by us not later than the deadlines shown

below or at least 7 (seven) days prior to the arrival of vessel and/or aircraft in Bangkok: 17 August 2015 - Seafreight Consignments 24 August 2015 - Airfreight Consignments

For consolidated containerised sea shipments (more than one exhibitor's items in the container), the following additional documents must accompany the Bill of Lading, Commercial Invoice and Packing List: 3 copies of House Bill of Lading 3 copies of Container Manifest For consolidated air shipments, a House Airway Bill for each exhibitor and a consolidation manifest must be issued. For temporary import shipment, Customs authorities require catalogues / brochure for all items which are declared as temporary import. Failure to comply with this instruction may lead to delay in clearance or additional expenses.

SHIPPING INSTRUCTIONS CONSIGNMENT INSTRUCTIONS All exhibition goods by AIRFREIGHT, SEAFREIGHT and COURIER must be sent “Freight Prepaid” to: Consignee: AGILITY CO., LTD.

136 Romklao Road Klongsampravej Ladkrabang

Bangkok 10520 Thailand For: Fairs & Events Department

For: RechargExpo Thailand 2015

Notify: As Above

Attend: Mr. Jakrawut W. All documents such as Bill of Lading and Airway Bill must show Agility as the consignee. (A 5% outlay commission will be imposed on all “Freight Collect” consignments).


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CASE MARKINGS For easy identification, all packages shall be marked as follows:

RechargExpo Thailand 2015 c/o Agility Co Ltd

For: Fairs & Events Department

Name of Exhibitor : _____________________

Stand Number : _____________________

Case Numbers : _____________________

Gross Weight/Net Weight : _____________________

Dimensions : _____________________

PACKING Exhibitors are advised to provide strong packing cases for the transportation of the exhibits which can withstand unpacking and repackaging operations. For main exhibits, we recommend bolted returnable type of cases to be used. This is to avoid unnecessary repair and reconstruction of cases in the event of damages due to handling whilst in transit. STORAGE OF EMPTY CASES Empty cases will be stored within the exhibition site if space is available. Your cases will be marked and stored systematically under shelter during the exhibition period in order to facilitate quick and early retrieval for the re-packaging at the end of the exhibition.

Note for freight forwarders: Container detention fee will be levied by shipping lines for containers kept in use for an extended period of time. Free days allowed by shipping lines are usually up to 3 days after the discharge of containers at the port. Should you require us to keep the container within the exhibition site for storage purposes and subsequent re-export; you are to inform us of the container detention fee that has been negotiated with the shipping line.

CUSTOMS REGULATIONS The Thai Customs are strict and thorough in their examination of goods. All packages can be expected to be opened and contents checked against the Combined Commercial Invoice & Packing List. HEAVY FINES will be imposed on the exhibitor in cases of ‘UNDERVALUATION’, ‘NON-DECLARATION’, and ‘ERRONEOUS DECLARATION’. In such cases, Agility shall not be responsible for any delay in clearance. Customs fines and extra expenses incurred shall have to be borne by the exhibitor. Exhibitors are therefore strongly reminded to declare the true market value of their goods and be extremely careful in their preparation of documents. To assist the Thai Customs in their examination, please attach 2 (two) copies of descriptive/illustrative brochures on the underside of the case lid. If possible, please indicate on these brochures, the model number and serial number of the exhibits. CONTROLLED ITEMS

Exhibitors are requested to note that all Foodstuff, Beverage, Communication equipment (such as radio, radar, etc), Defense Equipment (such as weapons, etc.), Electric Appliance (such as TV, lighting, etc.), Cosmetics, Medicines & Medical equipment, Glass, Light & sound equipment, toy, Motorbikes, Used Cars, Weighting & Measuring equipment, & all dangerous goods, are subject to Import License prior to their importation into Thailand for exhibition purpose.


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For Food & Drinks items, we do not recommend that you ship foodstuff or beverages to the exhibition if you are not exhibiting the food products. We would suggest you buy them in Thailand. If it is essential that you bring your own, please ensure they are packed, documented and shipped on a separate HBL or HAWB from the main exhibits to avoid delays in the customs clearance. All foodstuff and beverages are subject to an Import License by Food & Drug Administration of Thailand. Shipment must not be effected until such license is obtained / approved, otherwise, high customs penalty will be incurred by the exhibitor’s account. All controlled items shall be packed and shipped separately from non-controlled items, to avoid delay on customs clearance. Exhibitors are required to furnish us the full specification/details of such controlled items that you intend to import into Thailand, at least 30 days prior to the arrival of shipment in Thailand.

TEMPORARY IMPORTATION IMPORT LICENCE APPLICATION FEE (For Controlled Items)

Application fee US$200.00 per application

ATA CARNET

Thailand is a subscriber of the ATA Carnet System. Exhibitors participating in International trade fairs / exhibitions in Thailand can use ATA Carnet for temporary admission of their exhibition goods into Thailand – refer to ATA Carnet & Power of Attorney in Form C & D for further details. Exhibition goods can be temporary imported into Thailand but must be re-exported after the fair / exhibition within 2 (two) months after the arrival date of exhibits. Any no-return items are subject to import duty and tax. For exhibition goods destined for a later exhibition in Thailand, our covered storage facility in Bangkok can be utilised at a reasonable storage rate – please contact us immediately should you require such service. NEW REGULATION FOR IMPORTATIONS OF ATA CARNET ITEMS

All items declared in the ATA carnet on temporary importation must be shipped under a separate HB/L or HAWB using ONE OB/L or MAWB. Shipment must not be combined with any items to be imported in on permanent or /and temporary basis under Bank Guarantee Importation / Temporary Import Bond. Agility Co. Ltd shall not be held liable should clients fail to abide the ‘NEW REGULATION FOR IMPORTATION OF ATA CARNET ITEMS’. Basic handling fee will be based on per set of OB/L or MAWB and the actual volume or chargeable weight shown on the OB/L or MAWB. The application surcharge will be as follows: Surcharge US$ 100.00 per way PROCESSING OF TEMPORARY IMPORTATION Consignments that are imported into Bangkok on temporary import basis will be subject to a temporary import guarantee fee (non-refundable) based on the CIF value of the consignment. a) Bank Guarantee Fee – raised by Exhibitor

Administration and co-ordination fee

US$150.00 per Bank Guarantee per consignment (HBL/HAWB)


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b) ATA Carnet – raised by Exhibitor

Administration and co-ordination fee

US$95.00 per application

c) Temporary Importation Fee Temporary Importation Fee

2% on assess CIF Value (Minimum charges US$200.00) per consignment per exhibitor (HBL/HAWB)

Exhibitors are required to sign and endorse in the Letter of Indemnity (refer to Form B) and send back to us so that we can arrange shipment.

PERMANENT IMPORTATION BROCHURES AND GIVEAWAY ITEMS Brochures and giveaway items are permitted entry into Thailand but some are subject to import duties of between 10% and 60% of the CIF value. These dutiable items amongst others are leather wallet, leather key holders, T-shirts, ties, scarves, badges and lapel pins. Such items must be packed and declared separately. Please note that import duties will be calculated based on the declared value or customs assessed value, whichever is the greater.

***Duty & tax calculation for printed matter*** Customs duty & tax will be calculated, based on the weight of the exhibits and mode of transport. The different ways to calculate duty & tax are as follows;- - Airfreight : Thai Customs will assess the FOB value of printed matter at Bht 100/kg (C), plus all cost of airfreight charges which are declared in AWB (IATA rate) as the cost of freight charge (F), plus insurance premium (I), then the duty rate of printed matter is 10% of CIF Value plus Value Added Tax (VAT) 7% of CIF Value plus Duty. - Seafreight : Thai Customs will assess CIF value of printed matter at US$ 4.252/kg and Customs duty & tax will be applied in the same rate as above at 10% and 7% respectively. Note : Customs will use your declared value in your invoice & packing list or their assess value, whichever is greater

FOODSTUFF We do not recommend that you ship foodstuff or beverages to the exhibition if you are not exhibiting food products, and would suggest you buy them in Thailand. If it is essential that you bring your own, please ensure they are packed, documented and shipped on a separate HBL or HAWB from the main exhibits to avoid delays in the customs clearance. All foodstuff and beverages are subject to an Import License by Food & Drug Administration of Thailand. Shipment must not be effected until such license is obtained/approved, otherwise, high customs penalty will be incurred by exhibitor’s account. Please be guided that imported foodstuff and beverages are subject to import duty & VAT. No exemption will be granted DO NOT MIX OR SHIP ALCHOLIC DRINKS OR CANNED FOODSTUFFS WITH YOUR EXHIBITS/STAND MATERIALS AS THESE ITEMS ARE SUBJECT TO STRINGENT INSPECTIONS BY THE THAI CUSTOMS/ HEALTH AUTHORITIES.


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Application for import license requires the following documents:-

1. Commercial invoice 2. Packing list: exhibitor must declare the details of packing (e.g. quantity per carton, volume per bottle) 3. Health Certificate and Certificate of free sale, issued by government agency recognized by the

government. The certificate must be stated clearly that ‘These products can be consumed without danger and freely to distribute and sell in the country’

4. Customs authorities may remove some samples for testing and analyzing. So, please ensure that you send in enough stock for your own usage after amounts are removed for sampling and testing.

Failure to comply with these instructions will cause unnecessary delays in clearance, and may lead to additional expenses incurred.

PORT STORAGE IN THAILAND Temporary shipment (non-controlled items) It will take about 5-10 working days after the shipment arrival. For controlled items, please check with us on case by case basis. Permanent shipment (non-food items / non-controlled items) It will take about 3-5 working days after the shipment arrival. For food items, it will take about 5-10 working days. Seaport & Airport storage charges and demurrage fee for FCL shipments during the customs process are billed as per receipts.

CONSOLIDATION SHIPMENT

Delivery fee and Collection fee

US$60.00 per consignment per exhibitor

DOCUMENTATION SURCHARGE All consumable items being packed / shipped together with the exhibition goods in the same consignment will require an extra custom permit for import/export.

Seafreight US$50.00 per consignment (HBL) per exhibitor

Airfreight US$50.00 per consignment (HAWB) per exhibitor

SALE OF EXHIBITS Goods may be sold during the exhibition but under no circumstances, they will be removed from the show venue until duties/taxes have been paid and permanent customs import procedures have been completed. Exhibitors are allowed to store their goods in the facility for up to 2 (two) months from the date of entry into Thailand, after which duty must be paid or the goods must be re-exported. All goods may be sold, you must check with us on case by case basis before arrange shipment from original port/airport.


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TRANSPORT OF “SOLD GOODS” TO WAREHOUSE All ‘Sold Goods’ are requested to be transferred from the exhibition site to our warehouse and keep for temporary storage pending for completion of permanent import documentation and payment of duties/taxes at least 7 working days.

Handling rate US$40.00 per cbm or 1,000 kg, whichever is the greater

Minimum charge 2 cbm per consignment, (HBL/HAWB) per exhibitor

Customs re-processing fee US$200.00 per consignment , (HBL/HAWB) per buyer/agent.

STORAGE CHARGE The goods that need to be stored in our warehouse over 7 days before our consignment deadlines and after the exhibition is subject to storage charge.

Storage charge US$10.00 per week or part thereof

Minimum charge US$20.00 per exhibitor per consignment

FUMIGATION FEE According to the quarantine requirements for export of Wood Packaging, shipment to restricted countries will be automatically fumigated. Re-fumigation may be requested by the shipping line and / or the airline before loading and our fumigation fee will be imposed accordingly.

Fumigation fee US$200.00/ consignment/ exhibitor

VACUUM PACKING

Vacuum packing fee US$50.00 per cubic meter

Minimum charge US$ 200.00 per exhibitor per consignment

HEAVY-LIFT SURCHARGE Individual exhibit in excess of 2,000 kg per package will incur heavy-lift surcharge (in addition to the basic handling charge).

Up to 3,000 kg US$30.00 per 1,000 kg

Up to 4,000 kg US$40.00 per 1,000 kg

Up to 5,000 kg US$50.00 per 1,000 kg

Exhibits exceeding 5,000 kg per package will be subjected to an individual quotation when the dimensions and weights are provided. Please contact us for further information. These additional heavy-lift surcharges are applicable severally for inward movements as well as for outward movements.


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CRANAGE For safety reasons, all containers must be grounded to facilitate stuffing or un-stuffing of containers. Our charges for grounding loaded containers and reloading of empty containers are:

Loaded/Empty container

20’ US$300.00 per operation

40’ US$400.00 per operation

TRANSFER OF CONTAINERS

Return of empty containers to shipping line depot or collection of empty containers from depot (cranage charge is applicable)

US$300.00 per 20’

US$350.00 per 40’

CURRENCY Factor / Crisis : 5% of conversion is required. VAT (VALUE ADDED TAX) ON PERMANENTLY IMPORTED GOODS

The Thai Government will not refund VAT for all goods sold, disposed, given away or not re-exported at the end of the exhibition.

VAT (VALUE ADDED TAX) ON HANDLING CHARGES Our handling charges indicated in this manual do not include VAT. VAT, if any, will be charged at the rate of 7% (subject to changes).

ADDITIONAL CHARGES Endorsement of documents by relevant government departments will be charged as per outlay. ADDITIONAL SERVICE For additional services not listed above, an individual quotation will be given upon receipt of specific requirements INSURANCE We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by Agility, and also ensure that Transport Insurance in arranged for exhibits sold locally. Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits, it follows that the cost of insurance cover is not included in our charges. Our maximum liability is US$1.00 per kg, so we highly recommend you to take adequate Marine (Transport) insurance separately.

Upon written instructions, AGILITY CO., LTD. can offer the exhibitor insurance coverage at competitive premiums.


12


TERMS OF PAYMENT Inward : Upon uplift of goods, prior to delivery to the stand. Outward : Upon presentation of invoice/prior to the return of exhibits All payments must be made without any deduction or deferment on account of any claim, counterclaim or off-set. Our bank account details are as follows: Thailand KASIKORNBANK Public Company Limited. # 1 Thai Farmers Lane , Ratburana Road Bangkok 10140 , Thailand . For the Account Of : AGILITY Co., Ltd. KASIKORNBANK – Ekamai Branch Account No. # 059 – 1 – 04545 – 8

Swift Code # KASITHBK For payment exceeding US$500.00 per remittance, please arrange to send via telegraphic transfer to our USD account. Payment that is less than US$500.00 per remittance is to be transferred to our Thai Baht account. Remittance charges are to be borne by exhibitor.

DEADLINES

For additional information or clarification, please contact us at: THAILAND AGILITY CO., LTD. 136 Romklao Road Klongsampravej Ladkrabang Bangkok 10520, Thailand Telephone : (66)(2) 326 3456 Telefax : (66)(2) 360 8634 Contact : Mr. Jakrawut W. E-Mail: : [email protected] IMPORTANT All business is only transacted in accordance with the General Trading. A copy is available upon request. Use of AGILITY’s services – be it partly or in full – and any requirement for additional services at any time before, during or after the exhibition express orally and/or in writing and/or by conduct, implies acknowledgement and acceptance of the foregoing.

Arrival of films and video tapes/discs by courier. 07 September 2015

Copies of Bill of Lading and the Commercial Invoice and Packing List for seafreight consignments

17 August 2015

Arrival of exhibits shipped by seafreight 24 August 2015

Copies of Commercial Invoice and Packing List for airfreight consignments

24 August 2015

Arrival of exhibits shipped by airfreight. 31 August 2015


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BANK GUARANTEE FORMAT

To : (Name of corresponding Bank in Thailand) (The following Bank Guarantee is to be sent by telefax from your Issuing Bank to their corresponding Bank in Bangkok, Thailand for submission to Agility Co Ltd). Quote Guarantee for total amount of Baht............... Account : ____________________________________________________________ (Name and Address of Company)

Accountee : AGILITY CO., LTD.

136 Romklao Road Klongsampravej Ladkrabang Bangkok 10520, Thailand

For: Fairs & Events Department

Telephone : +66 2 326 3456 Telefax : +66 2 360 8634 Person-in-charge : Ms Thannapatsorn Leelacherdchai Dear Sirs Please issue Guarantee under our responsibility (the number of Guarantees will be separated by AGILITY Co Ltd) for the total amount of Baht.......... for a period of ( 3 months for Sea-cargo, 2 months for Air-cargo) after the said exhibition cargo has arrived Bangkok or until the original Guarantee has been returned to you. This Guarantee shall be issued in favor of the Customs Department, Bangkok, Thailand for temporary importation of exhibition cargo of ...............(list of names of exhibitors)................. Goods are destined to be exhibited at:

RechargExpo Thailand 2015

15-16 september 2015 QSNCC, Thailand

In considering your issuing the above-mentioned Guarantee, we (name and address of issuing bank) hold you indemnified and irrevocably undertake to pay you upon receipt of your first written demand stating that you have been called upon to pay under your Guarantee the amount actually claimed by the beneficiaries but not exceeding Baht ................. Our counter guarantee ceases to be valid when your letters of guarantee are returned to you for cancellation, and we await your respective advice in due course.

Unquote

FORM A


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FORM B

LETTER OF INDEMNITY (Only applicable if exhibitor uses Agility's Bank Guarantee Facility)

Indemnity Agreement made on the ........ day of ............... between .................. (exhibiting company).............. having its registered place of business at ................................................................................................................................................................................ (hereinafter referred to as 'Party A') and Agility Co Ltd having its registered place of business at 136 Romklao Road, Klongsampravej Ladkrabang, Bangkok 10520, Thailand.(hereinafter referred to as 'Party B'). WHEREAS, Party A wishes to import (hereinafter referred to as 'Goods') into Thailand in order to participate in RechargExpo Thailand 2015. WHEREAS, Party A wishes to have the exemption from payment of import duties and taxes on the Goods and requests Party B to issue the Bank Guarantee to the Thai Customs Authority on behalf of Party A guaranteeing the re-export of Goods within 2 months from the date of importation of Goods, and WHEREAS, Party B agrees to arrange the bank guarantee for import duties and taxes on the Goods to be imported by Party A. NOW THEREFORE, THE PARTIES AGREE AS FOLLOWS: 1. Party A shall import the said Goods (the details of which are as per the attachment) into Thailand for the purpose of exhibiting

the Goods at RechargExpo Thailand 2015 during 15-16 september 2015 and shall re-export the said Goods within 2 months from the date of their importation.

2. Party B shall arrange the bank guarantee to the Thai Customs Authority for the purpose of exemption of payment of import

duties and taxes on the said Goods upon importing goods into Thailand by Party A. 3. In consideration of Party B arranging the bank guarantee. Party A shall pay Party B a fee based on 2.0 % of CIF value or the

value as assessed by the Thai Customs Authority (Minimum charges US$200.00). Party A shall further indemnify and hold Party B harmless from any and/or all liabilities, losses, damages that Party B may suffer as a result of claims, demands, costs (including attorney's fees) against Party B made by the commercial bank issuing the said bank guarantee to the Thai Customs Authority resulting from Party A's failure to prevent the Goods - in whole or in part - being sold without payment of duties/taxes, missing, disposed off, consumed, given away or donated or for whatsoever reasons, and/or failure to re-export the goods within the period as warranted by Party B to the Thai Customs Authority.

4. In any event Party B shall have a general lien on the Goods. IN WITNESS HEREOF, Party A and Party B hereto have caused this Agreement to be executed by its representative on the date and year first written above. PARTY A: PARTY B: (Name and Company's stamp of AGILITY CO., LTD. Exhibiting Company) ........................................................... .......................................................... (Name and Signature) (Name and Signature)


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FORM C

ATA CARNET

Thailand has become a subscriber of the ATA Carnet system, effective from 30th December 1994 onwards. Overseas exhibitors participating in international trade fairs/ exhibitions in Thailand can use ATA Carnet for Temporary admission of their exhibition goods into Thailand. In order to arrange customs clearance, Exhibitors or holders of ATA Carnet are requested to send a full set of ATA Carnet together with other shipping documents such as commercial invoice, packing list, catalogues of exhibits and letter of power of Attorney. (See attached draft and please have it typed on holder of ATA Carnet letter head.) Goods on the BL/AWB must be consigned to “AGILITY CO., LTD.”, notify same, On the ATA carnet, Do not indicate a name in Name of Representative column - leave it blank; otherwise we will require the representative of the ATA carnet to give us another letter of Attorney. Exhibition goods shall be re-exported after the fair/exhibition within two months after arrival date of exhibits. Any no-return items are subject to import duty and tax. The ATA Carnet will be returned to the holder after the completion of export customs formalities and duty/tax have been paid to Thai customs. Countries who are subscribers of the ATA Carnet System under the customs convention concerning facilities for the importation of goods for display or use at exhibitions, fairs, meeting, or seminar Events 1961 are as follows:

Algeria, Australia, Austria, Belgium, Bulgaria, Canada, Cote d’ Ivoire, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Gibraltar, Greece, Hongkong, Hungary, Iceland, India, Ireland, Israel, Italy, Japan, Korea, Luxembourg, Lebanon, Malaysia, Malta, Mauritius, Netherlands, New Zealand, Norway, Poland, Portugal, Romania, Senegal, Singapore, Slovakia, Slovenia, South Africa, Spain, Sri Lanka, Sweden, Switzerland, Thailand, Turkey, United Kingdom, United State of America, Yugoslavia

For further information, please contact Mr. Jakrawut Wichitpornchai at: [email protected]


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(ATA CARNET HOLDER'S LETTERHEAD)

POWER OF ATTORNEY

Dear Sirs, This Power of Attorney issued by (Company name) located at (Address) are participating in RechargExpo Thailand 2015 during 15-16 september 2015 at QSNCC hereby designates and authorizes " Agility Co., Ltd." located at 136 Romklao Road, Klongsampravej Ladkrabang,Bangkok 10520 Thailand to act as our customs broker for import/export customs clearance and redemption of ATA Carnet No. _____________________ for the purpose of the above mentioned exhibition. In witness whereof, we has caused these presents to be sealed and signed by __(Name of Authorized Person) . (Company's seal and Authorized Signature) (Name of authorized person in block letters) Date: ________________________________

FORM D


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Importation of Medical Instrument Please be guided that importation of Medical instrument into Thailand is subject to temporary import license from FDA. The license can be applied upon arrival of the shipment but details of the instrument have to be advised to us in advance. Application for import/export license requires the following documents:

1. Commercial invoice 2. Packing list 3. Catalogues and photo for all instruments which will be imported into Thailand 4. Technical information/specification for all individual item (e.g. Brand, Model, Serial

Number). Please note that the license is applicable for exhibition purpose only. Permanent imports are not allowed. All items have to be re-exported after show.

Importation of Drug Drug, medicine, or related items cannot be temporarily imported into Thailand. Permanent importation can be arranged but the importer must have a drug manufacturing permit guarantee. For further information, please contact Mr. Jakrawut Wichitpornchai at: [email protected]

FORM E

CONFIRMATION OF ACCEPTANCE (CoA) AGILITY CO., LTD.

1) STANDARD TRADING CONDITIONS All business is transacted only in accordance with the Standard Trading Conditions of the Thai International

Freight Forwarders Association, (1990) Edition. Copy is available upon application. 2) TERMS OF PAYMENT Inward : Upon uplift of goods, prior to delivery to stand. Outward : Upon presentation of invoice/prior to return of exhibits to sender. All payments must be made without any deduction or deferment on account of any claim, counterclaim or off-

set.

Our bank account is:

KASIKORNBANK Public Company Limited. # 1 Thai Farmers Lane , Ratburana Road Bangkok 10140 , Thailand . For the Account Of : AGILITY Co., Ltd. KASIKORNBANK – Ekamai Branch Account No. # 059 – 1 – 04545 – 8

Swift Code # KASITHBK

(Remitting bank charges are to be borne by the exhibitor). 3) INSURANCE As our tariff is computed on the basis of volume or weight and has no correlation with the value of exhibits, it

follows that the cost of insurance cover is not included in our charges. It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by us, and also ensure that Transport Insurance is arranged for exhibits sold locally.

4) REQUEST FOR INSURANCE Upon written instructions, AGILITY can offer you insurance coverage at competitive premiums. 5) EXHIBITOR'S ACCEPTANCE Use of AGILITY's services - be it partly or in full - and any requirement for additional services at any time

before, during or after the exhibition express orally and/or in writing and/or by conduct, implies acknowledgement and acceptance of the Standard Trading Conditions and the foregoing terms numbered 1, 2, 3 and 4 above.

For RechargExpo Thailand 2015

Quotation dated _______________

_____________________________________________ _________________________ Signature and stamp of Company Date (Please print name of signatory)

Name of Exhibitor :

Contact Person : Designation :

Telephone : Fax :

Return/Fax to: Agility / Bangkok Fax no. : +66 (0) 2 360 8634

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FREIGHT INSTRUCTIONS

TTHHIISS FFOORRMM MMUUSSTT BBEE CCOOMMPPLLEETTEEDD AANNDD RREETTUURRNNEEDD BBYY EEVVEERRYY EEXXHHIIBBIITTOORR

We advise Agility Co., Ltd., the Official Forwarding Agent and On-Site Installation Contractor that we shall be shipping the following for the event, and we instruct Agility to customs clear and deliver the goods to our stand:

No. of pieces

Description of contents Dimensions (metres) Weight (kg)

We also note and understand the following:

1. DEADLINE FOR SHIPMENT Arrival of films and video tapes by courier service : 07 September 2015 Receipt of documents for seafreight consignments : 17 August 2015 Receipt of documents for airfreight consignments : 24 August 2015 Arrival of seafreight consignments : 24 August 2015 Arrival of airfreight consignments : 31 August 2015 2. CONSIGNMENT INSTRUCTIONS All exhibition goods either by seafreight, airfreight or courier, must be consigned “Freight Prepaid” as follows:

Consignee: AGILITY CO LTD 136 Romklao Road Klongsampravej Ladkrabang Bangkok 10520 Thailand Tel. +(662) 326 3456 • Fax +(662) 360 8634 For: Fairs & Events Department For the show : RechargExpo Thailand 2015

All documents such as the Bill of Lading and Airway Bill must show the consignee as above.

3. INSURANCE It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the

exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by Agility, and also ensure that Transport Insurance is arranged for exhibits sold locally.

We also inform Agility Co. Ltd that we will be using the services of the company below to freight our exhibits from

_____________________________ (country). Name of Freight Forwarder from origin: __________________________________________

Contact Person: ____________________________________________ Tel: __________________________________________________

Fax: ____________________________________________ E-mail: _________________________________________________________

Authorised by: Booth No: ______________

Name

Title

Company

Address

Tel Fax

Signature & Date

Show Name : RechargExpo Thailand 2015

Show Dates : 15-16 september 2015

Show Venue : QSNCC

City, Country : Bangkok, Thailand

Send this form to: AGILITY CO., LTD. 136 Romklao Road, Klongsampravej Ladkrabang, Bangkok 10520 Thailand For: Fairs & Events Department Tel. +66 2 326 3456 Fax +66 2 360 8634 Contact : Mr. Jakrawut Wichitpornchai E-mail : [email protected]

DEADLINE: 3 weeks before show

Exhibitor Manual - RechargExpo Thailand 2015

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Transcript of Exhibitor Manual - RechargExpo Thailand 2015