EXHIBITOR MANUAL · - Pop up banners (max height 8 ft) - Collateral (brochures, promo material) -...

DESIGN ENGINEERING EXPO (DEX) www.dexexpo.com METALWORKING MANUFACTURING & PRODUCTION EXPO (MMP) www.mmpexpo.com

Dartmouth Sportsplex, Dartmouth, Nova Scotia June 7, 2016

EXHIBITOR MANUAL

Dear Exhibitor: We are pleased to welcome you to the Design Engineering Expo / Metalworking Manufacturing & Production Expo in Dartmouth, Nova Scotia. We look forward to making this tabletop show a successful experience for you and your company. This manual is designed for your convenience and contains the necessary information for your participation in the show. We strongly recommend that you read this manual carefully to familiarize yourself with all of its contents to help you in preparation of your exhibit space. Enclosed is a list of the official show contractors and suppliers. Please place your orders early to ensure availability of desired items and to maximize cost savings. It is important that the Exhibitor Manual be given to the person directly responsible for participation in the show. Your assistance in meeting deadlines is greatly appreciated. We would like to make your participation at the Design Engineering Expo / Metalworking Manufacturing & Production Expo Dartmouth 2016 both successful and enjoyable. If there is any information that you require, or questions we can answer, please do not hesitate to contact us. Sincerely,

Alan MacPherson, Publisher, Design Engineering

Rob Swan, Publisher, Canadian Fabricating &Welding

http://www.dexexpo.com/

http://www.mmpexpo.com/



Last Updated 12/05/2016 of 14

EXHIBITOR MANUAL

Table of Contents

Important Dates and Schedule .................................................................................................................................. 3

Move-In Map ............................................................................................................................................................. 4

Tips For A Successful Show ........................................................................................................................................ 5

Show Location ............................................................................................................................................................ 6

Inclusions & Show Colours ......................................................................................................................................... 6

Additional Services..................................................................................................................................................... 6

Insurance – DUE May 16, 2016 .................................................................................................................................. 7

Rules & Restrictions ................................................................................................................................................... 7

Shipping ..................................................................................................................................................................... 8

Show Management Information ............................................................................................................................... 9

Official Service Contractors ..................................................................................................................................... 10

At-A-Glance .............................................................................................................................................................. 11

Accommodation & Travel ........................................................................................................................................ 12

Important Deadlines ................................................................................................................................................ 14

All forms can be found online at: DEX: www.dexexpo.com/exhibitors/exhibitor-manual MMP: www.mmpexpo.com/exhibitor-kit



http://www.dexexpo.com/exhibitors/exhibitor-manual/

http://www.mmpexpo.com/exhibitor-kit/




EXHIBITOR MANUAL

Important Dates and Schedule

Exhibitor Move-In: Access through LOADING DOCK ONLY. Please review move-in map on following page. Monday June 6, 2016 1:00 p.m. - 5:00 p.m. (Highly Recommended) Tuesday June 7, 2016 7:30 a.m. – 9:30 a.m. (Hand Carry Items Only - no exceptions) All exhibits must be set by 9:30 a.m. Any exhibitors that do not check in by this time may forfeit their right to exhibit. Onsite Contact: 416-510-6833 or 416-510-5211 Special Keynote Presentation Tuesday June 7, 2016 9:00 a.m. – 10:00 a.m. (On show floor) Trade Show Hours: Tuesday June 7, 2016 10:00 a.m. – 4:00 p.m. Exhibitor Move-Out: Tuesday June 7, 2016 4:00 p.m. – 6:00 p.m. Note: All exhibit items must be removed from the facility no later than 6:00 p.m. Exhibit items left on show floor after that time might be subject to additional fees.




LOADING DOCK

Move-In Map

EXHIBITOR MOVE-IN access through LOADING DOCK ONLY Monday June 6, 2016 1:00 p.m. - 5:00 p.m. (Highly Recommended) Tuesday June 7, 2016 7:30 a.m. - 9:30 a.m.* (Hand Carry Items Only - no exceptions) *All exhibits must be set by 9:30 a.m.

LOADING DOCK: Ground Level Loading ONLY, forklift available for skid shipments during Monday Exhibitor Move-In Registration, Tradeshow, and Keynote presentation are located on Main Floor

N




EXHIBITOR MANUAL

Tips For A Successful Show

Before the Show…

Read your Exhibitor Manual – It contains all the details, regulations and forms you will need to be prepared on-site. The exhibitor manual is available online by visiting the DEX or MMP website: DEX: www.dexexpo.com/exhibitors/exhibitor-manual MMP: www.mmpexpo.com/exhibitor-kit ‎

Certificate of Insurance - Note that each exhibitor must submit a certificate of insurance coverage for their booth/table, no exceptions.

Freight – Be aware of shipping deadlines to avoid late or unnecessary charges. Use preprinted labels to ensure proper delivery of your items.

Exhibitor Registration – Register your exhibit staff easily using the online link (tradeshow access only). It’s quick and easy and will save you time on-site. Use the online link provided on the exhibitor manual page.

Keynote Speaker – Steve Snider, General Manager & CEO, Halifax Harbour Bridges.

Advertise and Promote – Use online marketing, newsletters, direct mail, e-cards, press releases, telemarketing, industry publications and more to get the word out about your participation in the show. Visit the website to get logos and ideas to promote your company at the show.

During the Show… Lead Retrieval – Keep track of the attendees who visit your table so you can contact them later. Lead

management will be one of the most important components of a successful show. You can order online or download the order form to rent a lead retrieval system that can help you with collecting this information. Place an order at: www.conexsysleads.com Enter Event Code: DHMH0616E

Provide Incentives – Give attendees a reason to visit your table! Promote a new product by handing out giveaways, hosting a special party, or offer drinks and snacks. Be creative in your promotions and draw quality visitors to your table.

After the Show… Follow Up with your Leads – Contact the attendees who visited your table. Send them more information

about your products and maintain the relationship you developed at the show. Often times the key to your success at a trade show depends on how you follow up with your leads.

Evaluate your Participation – Determine what types of promotion worked for increasing booth traffic, etc. Analyze the overall success of the show – learn from your mistakes as well as your success!

Post-Show Meeting – Arrange a meeting after the show with your sales, marketing and operations team. Discuss your follow up plan, what worked, and what you can improve on to increase your recognition and sales.




http://www.mmpexpo.com/exhibitor-kit

http://www.conexsysleads.com/




EXHIBITOR MANUAL

Anytime… Questions? Feedback? – Contact us anytime! Look for the Show Management contact information in this

manual or send an email to: [email protected] or [email protected]

Show Location

Dartmouth Sportsplex 110 Wyse Rd Dartmouth NS B3A 1M2 Tel: 902-464-2600 Fax: 902-464-2902

Website: www.dartmouthsportsplex.com

Directions: https://goo.gl/EZ0Irf

Inclusions & Show Colours

Tabletop Display - 5ft x 8ft Space* - 8 ft x 2 ft draped table - Two Chairs * Note: max height for displays is 8ft.

Show Colours Pipe & Drape: None behind exhibit space. Drape on end aisles is black Flooring: Terra Cover Flooring-Grey Table Skirts: Black

Your Booth Does Not Include: (Other Services that must be ordered separately)

- Electrical outlet (order from Show Management) - Lead Retrieval (order from Conexsys) - Shipping / Transportation / Customs (order from GES) - Advance Warehouse / Material Handling (order from Global Convention Services) - Furnishings / Signs / Displays (order from Global Convention Services) - A/V (order from basil audio-visual)

Additional Services

Additional Services are not included with the cost of your exhibit. To place an order please contact the following suppliers : Electricity………………………………….Show Management Furnishings…………………..Global Convention Services Insurance…………………….PAL/ExhibitorInsurance.com Shipping/Transportation……………………………………GES

A/V………………………………………..… basil audio-visual Internet…….……………………..…Complimentary Wi-Fi Lead Retrieval……………………..……………….Conexsys

Please note that booth numbers are not required when ordering additional services. Please leave that section blank on order forms. See Page 10 for contact information.



mailto:[email protected]


http://www.dartmouthsportsplex.com/

https://goo.gl/EZ0Irf




EXHIBITOR MANUAL

Insurance – DUE May 16, 2016

Each exhibitor is responsible to carry mandatory insurance for the duration of the show. Most exhibitors are able to coordinate insurance through your carrier. Otherwise, insurance can be purchased. You will not be permitted on the show floor without insurance. To download a copy of the insurance requirements and/or to purchase insurance, please visit the online exhibitor manual and click on the Suppliers/Forms tab. DEX: www.dexexpo.com/exhibitors/exhibitor-manual MMP: www.mmpxpo.com/exhibitor-kit Submit your completed certificate by fax to: 416-510-5133 or email to DEX: [email protected] MMP: [email protected] Due May 16, 2016

Rules & Restrictions

Allowed - Pop up banners (max height 8 ft) - Collateral (brochures, promo material) - Small lightweight equipment or display material

that can fit on your table - Your own tablecloth to drape over

Not Allowed - Exhibit displays exceeding 8’ wide x 5’ deep x 8’

high - Hanging banners (there is no back wall pipe

and drape to hang signage on) - Heavy equipment on table - No pop-up banners on top of the table (only

with pre approval and adhering to height restrictions) No equipment to be set outside of your 8’ wide x 5’ deep space on the floor

If you wish to display something outside of what has been listed above, submit the dimensions and an image of your display to Melissa Ho, [email protected] and Tiffany Gin [email protected] no later than May 20, 2016. Any changes to standard table and chairs set up are subject to show management approval and must be received in writing. Please note that no displays are permitted in any of the aisles and that staff must remain in exhibit booth area and are not permitted to stand or exhibit in the aisles.




http://www.mmpxpo.com/exhibitor-kit/








EXHIBITOR MANUAL

Shipping

Carefully review the information below and note date and shipment restrictions. GENERAL SHOW INFORMATION: Note that there are weight and size restrictions on the show floor. You must notify show organizers

three weeks (May 20, 2016) in advance of the show if you are interested in displaying heavy or large equipment or anything above and beyond the 8ft by 5ft space.

The venue is equipped with a ground level loading dock only. Forklift available for Monday Exhibitor Move-In.

Provide your onsite staff with the shipping service you have chosen so they are able to track it down if it has not arrived in time. You can use your own shipper or recommended service providers below.

The venue and Show management are not responsible for any shipments.

TRANSPORTATION / SHIPPING / CUSTOMS GES (Global Experience Specialist) Wes Moroz: Phone (403) 243-2212 |Direct (403) 218-7428| [email protected]

ADVANCE WAREHOUSE & MATERIAL HANDLING Global Convention Services 120 Crane Lake Drive, Bayers Lake Business park, Halifax NS B3S 1B4 902-425-1400 | [email protected]

Shipment must arrive between May 2nd – May 30th, 2016, Monday to Friday 9:00am-4:00pm

Direct Shipments Dartmouth Sportsplex will refuse any shipments that arrive before Monday, June 6, 2016, it will be returned to the sender at your expense. Direct shipments might be subject to material handling fees based on the total weight of your shipment unless you are onsite when it arrives to sign and receive your shipment directly at your booth. Direct shipments to the venue should be properly labelled to the following address:

Dartmouth Sportsplex RE: DEX / MMP Dartmouth 2016, June 6-7 Exhibitor Name: YOUR COMPANY NAME 110 Wyse Rd Dartmouth, NS B3A 1M2 Canada Return Shipments All material must be picked up on June 7, 2016 between 4pm – 6pm. Any shipments left at the venue after 6pm will be subject to material handling fees and taken to Global Convention Services Warehouse and stored there until return shipment is arranged. Storage and shipping fees will apply. ORDER FORMS: DEX: www.dexexpo.com/exhibitors/exhibitor-manual MMP: www.mmpexpo.com/exhibitor-kit










EXHIBITOR MANUAL

Show Management Information

Annex Business Media 80 Valleybrook Drive Toronto, ON M3B 2S9 Tel: 416-442-5600 Fax: 416-510-5133 Toll Free: 1-800-268-7742 x6833 FMA Communications, Inc 1154 Warden Ave. Suite 416 Toronto, ON M1R 0A1 Tel: 888-394-4362

About Us: Design Engineering magazine is published under the Annex Business Media banner. Canadian Metalworking magazine and Canadian Fabricating & Welding magazine are published under FMA Communications Canada, a media subsidiary of FMA.

For Exhibit Sales, Sponsorship or Media Inquiries Alan Macpherson Show Manager, DEX Tel: 416-510-6756 E-mail: [email protected] Ron Salmon Accounts Manager, DEX Tel: 416-510-5140 Email: [email protected] Rob Swan Show Manager, MMP Tel: 416-846-2514 E-mail: [email protected]

Exhibitor Billing/General Inquiries Melissa Ho Event Coordinator Tel: 416-510-6833 E-mail: [email protected] Tiffany Gin Event Coordinator Tel: 416-510-5211 E-mail: [email protected]

Stephanie Chiang Event Manager Tel: 416-510-5244 E-mail: [email protected]












EXHIBITOR MANUAL

Official Service Contractors

Official Show Decorator Furnishings, Signs, Carpeting, Labour Global Convention Services 1800 Argyle Street, Suite 445 Halifax, NS B3J 3N8 Tel: 902-425-1400 Fax:902-423-4129 Email: [email protected] Web: www.globalconvention.ca

Advance Warehouse & Material Handling Global Convention Services 120 Crane Lake Drive Bayers Lake Business park Halifax NS B3S 1B4 Tel: 902-425-1400 Fax:902-423-4129 Email: [email protected] Web: www.globalconvention.ca

Transportation & Customs GES (Global Experience Specialist) 3030 – 2600 Portland St. SE Calgary, AB T2G 4M6 Tel 403.243.2212 Fax 403.243.3868 Email: [email protected] Web: www.gesexpo.ca

Electrical Show Management Annex Business Media Fax: 416-510-5133 Online Form: http://goo.gl/nu16cF Email: [email protected] / [email protected]

Audio Visual basil audio-visual 201 Brownlow Ave., Suite 52 Dartmouth NS B3B 1W2 Tel: 902-471-1338 Email: [email protected]

Brokers Trust Insurance Group ExhibitorInsurance.com 434 North Rivermede Rd, Unit 3 Concorde, ON L4K 3M9 Tel: 905-695-2971 Fax: 905-760-2260

Catering Service Dartmouth Sportsplex 110 Wyse Rd Dartmouth NS B3A 1M2 Tel: 902-464-2600 Fax: 902-464-2902 www.dartmouthsportsplex.com

PAL Insurance PAL Insurance 2 Norfolk St. South Simcoe ON N3Y 2V9 Tel: 1-800-265-8098 Fax: 519-428-5661

Conference Registration / General Inquiries Melissa Ho / Tiffany Gin Event Coordinator Annex Business Media Tel: 416-510-6833 / 416-510-5211 Email: [email protected] / [email protected]

Lead Retrieval Conexsys Registration 7050B Bramalea Rd, Unit 34 Mississauga, ON L5S 1S9 Tel: 905-405-8415 or 1-800-661-5319 Fax: 905-405-9870 E-mail: [email protected] Web: www.conexsysregistration.com





http://www.globalconvention.ca/


http://www.globalconvention.ca/


http://www.gesexpo.ca/

http://goo.gl/nu16cF




http://www.dartmouthsportsplex.com/




http://www.conexsysregistration.com/

http://www.dexexpo.com/exhibitors/exhibitor-manual





EXHIBITOR MANUAL

At-A-Glance

About the show Design Engineering magazine, Canadian Metalworking magazine and Canadian Fabricating & Welding magazine have partnered to bring you Design Engineering Expo & Metalworking Manufacturing & Production Expo, two co-located shows on June 7, 2016 in Dartmouth, Nova Scotia. Design Engineering Expo website: www.dexexpo.com Metalworking Manufacturing & Production Expo website: www.mmpexpo.com Design Engineering website: www.design-engineering.com Canadian Metalworking website: www.canadianmetalworking.com Canadian Fabricating & Welding website: www.canadianfabweld.com What your Exhibit Space includes: - Approximately 5ft by 8ft Space - 8ft x 2.5ft draped table - Two chairs Move-In & Move Out ***MANDATORY SAFETY SHOES*** To provide a safe working environment for everyone on the show floor, during move-in and move-out all individuals must wear proper footwear. Absolutely no sandals, heels, flip-flops, or ballet flats. Exhibitor Registration Register your exhibit staff easily using the online link. It’s quick and easy and will save you time on-site. Registration for Keynote Speaker and the Tradeshow pass is complimentary. Go to Exhibitor Registration tab on our online Exhibitor Manual: DEX: www.dexexpo.com/exhibitors/exhibitor-manual MMP: www.mmpexpo.com/exhibitor-kit Entry into the show Show Management reserves the right to refuse admission to the show building to any visitor, exhibitor, or contractor who, in the opinion of Show Management is unfit, intoxicated or in any way creating a disruption of the show. No persons under 16 years of age are permitted, including during move-in/move-out. Parking FREE Parking at the Dartmouth Sportsplex. Additional street parking nearby. Marketing Remember to invite your clients to the show! Invitations and other marketing tools are available on our online Exhibitor Manual, click on Marketing Tools tab. DEX: www.dexexpo.com/exhibitors/exhibitor-manual MMP: www.mmpexpo.com/exhibitor-kit





http://www.design-engineering.com/

http://www.canadianmetalworking.com/

http://www.canadianfabweld.com/



http://www.dexexpo.com/exhibitors/exhibitor-manual

http://www.mmpexpo.com/exhibitor-kit




EXHIBITOR MANUAL

Keynote Speaker Design Engineering Expo / Metalworking Manufacturing & Production Expo are excited to welcome Steve Snider to this year’s show.

Steve Snider, General Manager & CEO Halifax Harbour Bridges Steve Snider is the General Manager and CEO of Halifax Harbour Bridges (HHB). As one of the longest serving CEOs of a tolling authority in North America, Mr. Snider is responsible for the overall operations, maintenance and administration of the Angus L. Macdonald and A. Murray MacKay

bridges. These critical pieces of infrastructure represent almost 34 million crossings each year, a 21 per cent increase in traffic since Mr. Snider started with HHB in 1994. He is overseeing the largest capital project since the opening of the MacKay Bridge in 1970, the replacement of the suspended spans on the Macdonald Bridge, a project also known as the Big Lift. Mr. Snider is a member of the Halifax Gateway Council, Strategic Joint Regional Transportation Committee, board member of the Alliance for Tolling Interoperability and is a past president of the International Bridge, Tunnel and Turnpike Association (IBTTA). Through his more than 20 years of experience in the transportation industry Mr. Snider has become a respected leader within the transportation sector.

Accommodation & Travel

HOTELS Holiday Inn Halifax Harbourview and Hampton Inn by Hilton Halifax -Downtown are offering preferred rates for attendees and exhibitors of the Design Engineering Expo (DEX) / Metalworking Manufacturing & Production Expo (MMP): Holiday Inn Halifax Harbourview 101 Wyse Road Dartmouth, NS B3A 1L9 Phone: 902-463-1100 | Toll free: 1-888-434-0440 www.hiharbourview.ca Rate per night: Standard 2 Double Beds, $126 or Standard King Bed, $130 (Offer expires May 13, 2016) Rooms are subject to applicable taxes. Please make booking by phone 1-888-434-0440 or email [email protected] indicating that you are coming in for the DEX/MMP Expo or block code N55



http://www.hiharbourview.ca/





EXHIBITOR MANUAL

Hampton Inn by Hilton Halifax-Downtown 1960 Brunswick St. Halifax, NS B3J 2G7 Phone: 902-422-1391 | Toll free: 1-855-331-0334 www.Halifax.HamptonInn.com Rate per night: Standard Guestroom, $174 (Offer expires May 13, 2016) Rooms are subject to applicable taxes. Please make booking by phone 1-855-331-0334 indicating that you are coming in for the DEX/MMP Expo or block code DME. Online reservations available at www.Halifax.HamptonInn.com. If booking online, select “add Special Rate Code” and enter DME

. DISCOUNTED AIRFARE Air Canada Air Canada is pleased to offer delegates of the Metalworking Manufacturing & Production Expo a 10% discount off their best available regular fare at the time of the booking (excluding web fares and seat sales pricing). To book a flight with the promotion code, access aircanada.com and enter the promotion code in the search panel. The promotion code is D8XNFB61 . The booking must be made to Halifax, YHZ (NS). The travel period begins May 30, 2016 and ends June 14, 2016. Discount not applicable to Tango rates or Executive Class lowest bookings. WestJet WestJet is pleased to offer delegates of the Metalworking Manufacturing & Production Expo a 10% discount on all their fare products, Econo, Flex, and Plus (Taxes, fees, and charges are extra). To book a flight, visit www.westjet.com and use the promotion code YHZ02and coupon code GKQ3AWZ. The booking must be made to Halifax, YHZ (NS). The travel period begins May 31 and ends June 14, 2016. Please call WestJet at 1-844-213-5230 from 8 a.m. to 4:30 p.m. (MST) Monday to Friday with any questions or concerns.

ENJOY THE SHOW!



http://www.halifax.hamptoninn.com/

http://www.halifax.hamptoninn.com/

http://www.westjet.com/




EXHIBITOR MANUAL

Important Deadlines

Form/Deadline Date

Hotel Reservation Discount Deadline – Holiday Inn Halifax Harbourview

May 13, 2016

Hotel Reservation Discount Deadline – Hampton Inn by Hilton Halifax -Downtown

May 13, 2016

Insurance Certificate Due May 16, 2016

Electrical Order with Show Management Discount Deadline May 20, 2016

Global Convention Services Material Handling & Early Bird Deadline (all furnishings, signs, custom displays)

May 23, 2016

Lead Retrieval Order Form (Advance Pricing) May 27, 2016

Global Convention Services Order Deadline (all furnishings, signs, custom displays)

May 30, 2016

Last Day for Advance Shipments to Arrive May 30, 2016 at 4pm

Exhibitor Badge Registration Closes (Online Link) June 3, 2016 at 10am

First Day to Accept Show Site Deliveries June 6, 2016

Exhibitor Move Out & Return Shipments June 7, 2016 (4pm-6pm)






EXHIBITOR MANUAL · - Pop up banners (max height 8 ft) - Collateral (brochures, promo material) -...

Documents

Transcript of EXHIBITOR MANUAL · - Pop up banners (max height 8 ft) - Collateral (brochures, promo material) -...