Exhibitor Manual March 2017 - Agent€¦ · 1. Exhibition Profile 2. The Organizer 3. Official...
Transcript of Exhibitor Manual March 2017 - Agent€¦ · 1. Exhibition Profile 2. The Organizer 3. Official...
1
Foreword
Dear Exhibitor,
Welcome to our exhibition 2017.
This Exhibitor Manual has been designed to provide you all the information that you need to attend this fair. It will help
you well in advance and assist in ordering the services required. It includes important dates and times you should adhere to
in order to ensure your ordered services arrive in good time.
The Manual has been divided into two sections: Information (Show Information, Rules and Regulations, etc) and Action
(Order Forms). For your convenience, the service order forms are collated separately from the Manual. Please take time
to review this Manual carefully, taking note of appropriate deadlines and responsibilities.
It should be the exhibitor’s priority to nominate one person to co-ordinate and plan their participation, liaise with the
Organizer, and adhere to the required deadlines. The Exhibition Timetable and exhibitor Checklist are useful start. We all
aim to give you good service, please help us by returning your completed order forms on time.
The exhibition is restricted to TRADE and BUSINESS VISITORS only on presentation of a business card with the trade
visitor registration form. Re-entry will be permitted as frequently as desired during the open period of the exhibition.
Visitor Badges are strictly not transferable.
To maintain the high quality of visitor attendance, the Organizer will continue to adopt a strict admission policy:
The show will be restricted to trade and business visitors only.
Persons under the age of 18 will not be permitted entry.
Exhibitors will be allocated a certain amount of complimentary invitations to be sent to their valued customers.
We will do our best to help you with your planning and please do not hesitate to contact the Operations Team (contact
details listed on this manual) if you have any queries.
Thank you for your participation and we look forward to ensuring that you continue to receive our full support.
Best regards,
Global Expo Management, PT.
Jakarta – Indonesia
2
Details:
1. Exhibition Profile
2. The Organizer
3. Official Partner
4. Exhibition Time Table
Exhibition Profile
Name : INAPA, INABIKE, TYRE & RUBBER INDONESIA, INAFASTENER,
HARDWARE+AUTO TOOLS, RUBBERTECH, IIBT, FORKLIFT & CRANE
INDONESIA, CON-MINE, RAILWAYTECH INDONESIA, AUTOMATION
INDONESIA
Date : 29 March – 1 April, 2017
Open Hour : 10.00 am – 06.00 pm
Hall/Venue : Jakarta International Expo (JIExpo) – Kemayoran,
Jakarta – Indonesia
Hall Area : A, B, C, D & Open Space
Objective : An annual gathering and market place for international manufacturers & suppliers to
showcase their latest auto components/parts, equipment, tools, technology &
method to targeted maintenance professional audiences from across Asia and other
countries.
Admission : Trade and professional only (visitors under 18 will not be admitted)
Host : Indonesian Automotive Parts & Component Industries Association (GIAMM)
Supporter : This Exhibition supported by
The Ministry of Industry, the Republic of Indonesia
The Ministry of Trade, the Republic of Indonesia
The Ministry of Transportation, the Republic of Indonesia
The Indonesian Rolling Stock Manufactuirng Corporation (INKA)
Association of Indonesian Carosserie Industries (ASKARINDO
Indonesia Mining Services Association (ASPINDO)
Indonesia Automotive Body Repair Association (ABBA)
Society of Automotive Engineers Indonesia (IATO-SAE Indonesia)
Indonesian Automotive Centre (SOI)
Indonesian Auto Workshop Association (ASBEKINDO)
Indonesian French Chamber of Commerce and Industry (IFCCI)
EXHIBITION INFORMATION
3
The Organizer
Organizer
Global Expo Management, PT.
Mutiara Taman Palem, Block C-5 No. 28-29
Jl. Kamal Raya Outer Ring Road
Jakarta Barat 11730 – Indonesia
Tel: +62 21 54358118
Fax: +62 21 54358119
Email: [email protected]
For operational, please contact:
Ms. Rima Efrila (Operational Manager)
Mobile: +62 852 80132891
Email: [email protected]
Ms. Paramitha Rahayu (Project Manager)
Mobile: +62 818 07959040
Email: [email protected]
Ms. Metta Sari (International Agent Coordinator)
Mobile: +62 819 2841 7141
Email: [email protected]
Official Partners
Official Contractors
Hall A1, A2, A3, B1, B2, C1, D1, D2 &
Open Space
City Neonindo Indah Murni, PT.
Contact Person:
Mrs. Atiek Marsono
Mobile: +62 816 1892269
Email: [email protected]
Mr. Wirawan Wahyudi
Mobile: +62 838 70562882
Email: [email protected]
4
Official Freight Forwarders
Agility Fairs & Events, PT.
Contact Person:
Mrs. Rini Astuti
Mobile: +62 856 92353037
Email: [email protected]
Mrs. Yuniar
Mobile: +62 817 0092247
Email: [email protected]
Vissasa Parama Nati, PT.
Contact Person:
Mr. Andi Mulyadi
Mobile: +62 812 8404335
Email: [email protected]
Mr. Andre Sutjiono
Mobile: +62 815 10232375
Email: [email protected]
Note:
The Exhibitor who use non-official contractor/non-recommended contractor should pay the Inspection charge
USD 8 per sqm to the organizer, and it is not refundable. The payment should be paid when the design is
approved.
Recommended Contractors
Mitra Kreasi Promosindo, PT.
Contact Person:
Ms. Nina
Mobile: +62 811 9165579
Phone : +62 21 29450946
Email:
Pedang Berlian, PT.
Contact Person:
Mrs. Linda
Mobile: +62 812 9173612
Email:
Mr. Vikar
Mobile: +62 813 11597661
Email:
Pentawira Cipta Indonesia, PT.
Contact Person:
Ms. Sari
Mobile: +62 818 608690
Email: [email protected]
Ms. Cindy
Mobile: +62 817 6786189
Email: [email protected]
Wanindo Prima, PT.
Contact Person:
Ms. Jenny
Mobile: +62 896 17178912
Email : [email protected]
5
Non-Official Contractor/non-recommended contractor should pay the deposit to Jiexpo.
Exhibitor Timetable
26
March 27 March 28 March
29
March
30
March
31
March 01 April 01 April
BUILD UP
SHOW DAYS
BREAKDOWN
Show Opening Hours
29-31 March : 10.00 am – 06.00 pm
01 April :10.00 am – 04.30 pm
Brea
kdow
n Sc
hedu
le
04.3
0 pm
– 1
0.00
pm
Completion of
Individually Designed
Stands
Floo
r Mar
king
, Lay
ing
Car
pet,
Arriv
al o
f Bui
ldin
g M
ater
ials
& B
uild
ing
of M
ain
Stru
ctur
e
08.00 am – 10.00 pm 08.00 am – 10.00 pm
Completion of
Organiser’s Stand
Package
08.00 am – 10.00 pm 08.00 am – 10.00 pm
Furniture Distribution 08.00 am – 10.00 pm 08.00 am – 03.00 pm
Possession by
Exhibitors
03.00 pm – 08.00 pm
(Local Exhibitors)
12.00 pm – 08.00 pm
(Overseas Exhibitors)
Electrical Installation 08.00 am – 03.00 pm
Heavy and/or Large
Exhibits to Move In 08.00 am – 08.00 pm 08.00 am – 08.00 pm
Hand Carried Goods 03.00 pm – 08.00 pm
(Local Exhibitors)
12.00 pm – 08.00 pm
(Overseas Exhibitors)
EXHIBITION HALL OPENING HOURS
BUILD UP SHOW DAYS BREAK DOWN
27 March 08.00 am – 10.00 pm 29-31 March 10.00 am – 06.00 pm 01 April 04.30 pm – 10.00 pm
28 March 08.00 am – 10.00 pm 01 April 10.00 am – 04.30 pm
From 27th March 2017, the Organizers will be available in the Organizers Office at the Jakarta International Expo
6
Exhibitor Check List
Requirement Form Latest Date Action
* Show Directory
* Product Index
* Fascia Name
* Exhibitor Badge
Principal
Agent - Representative
Seeking Agent
Space Only Stand
Contractor Badge (Space Only)
Furniture Rental
Electricity Rental
Multimedia Rental
Advertising & Sponsorship Opportunities
Temporary Staff
* Compulsory Forms
Form A
Form B
Form C
Form D
Form E
Form F
Form G
Form H
Form I
Form J-1
Form J-2
Form J-3
Form K
Form L
January 20, 2017
January 20, 2017
January 20, 2017
January 20, 2017
January 20, 2017
January 20, 2017
January 20, 2017
January 20, 2017
January 20, 2017
February 28, 2017
February 28, 2017
February 28, 2017
January 20, 2017
February 28, 2017
7
Details:
1. Stand Package
2. Space Only
3. Standard Stand Package Specification
4. Stand Construction
5. Carpet
6. Compressed Air / Gas
7. Electrical
8. Floor Loading Capacity
9. Furniture
10. Height Restrictions
11. Stand Cleaning
Stand Package
Space Only Standard Shell Package
Premium Package
STAND DETAIL
8
Floor Space Only (min 24 sqm)
Description: Space without stand structure and carpets. Allow the flexibility to build your own special designed stand
Standard Stand Package (min 9 sqm)
Stand Area in sqm
9 12 15 18 21 24 27 30 33 36≥
Fluorescent Tube 2 2 2 4 4 4 6 6 6 8
2Amp 220V Socket 1 1 1 2 2 2 2 2 2 4
Reception Table 1 1 1 2 2 2 3 3 3 4
Folding Chair 3 3 3 6 6 6 9 9 9 12
Round Table 1 1 1 2 2 2 3 3 3 4
Wall Shelving 2 2 2 4 4 4 6 6 6 8
Premium Package (min 15 sqm)
Stand Area in sqm 15 18 21 24 27 30 33 36 39<
Fluorescent Tube 2 2 4 4 4 6 6 6 8
13 Amp/1 Ph 220V Socket 1 1 1 1 1 1 1 1 1
Reception Desk 1 1 2 2 2 3 3 3 4
Great Wall Chair 3 3 6 6 6 9 9 9 12
Dealing Table Glass 1 1 2 2 2 3 3 3 4
Basket 1 1 2 2 2 2 2 2 3
Lockable Cabinet 2 2 2 2 2 3 3 3 4
Box Display 1 1 2 2 2 3 3 3 4
Spotlight 2 2 2 2 2 2 2 2 2
9
Space Only Stand
If you have chosen to take space only, it is important that you complete and return Order Form H – Space Only Stand
Space Only Exhibitors are reminded that they are required to display their stand name and number on each open front of
the stand.
Space only stands, are not providing with any electrical supply unless ordered on the Electrical Order – Form J-2.
Supply will be a cable only to the stand. The position of the cable on the stand will depend on the position of the cable
trench serving the stand.
Stand construction and display work to ‘Space Only’ stands inside the Hall may not exceed 4.0 meters in height without
the written permission of the Organizers.
Exhibitors who are making their own arrangements for the erection of the stand have to take into consideration that they
need to have their own walls as well as floor covering. It is forbidden to use the walls of the neighboring stands.
The companies are reminded that, where their stand abuts another exhibitor’s area, the back of any dividing
walls, panels or exhibits must be painted white or masked to present a neat appearance. All space only exhibitors are
responsible for ensuring that their stand number is clearly displayed.
Please follow these guidelines when sending the stand designs:
1. All stand drawings should be clear and readable
2. Written application for permission from the organizers for any double decker stands.
3. All double decker stands must have structural calculations and dimensions.
4. All stands built on a raised platform must have rounded corners to prevent injury. The use of metal angle trims
at the edges of raised platforms, for safety reasons shall not be permitted.
5. All special stands should have a 3D perspective view of the stand together with dimensions and sizes.
6. Drawings must show the form and dimension of every structural member with sections and elevations, including
full details of stairways. All calculations of loading and strength to be included and drawings must be to scale.
7. Detailed stand drawings to be submitted in duplicate (no Fax Copies) before March 19, 2017.
Exhibitors employing stand building contractors must ensure that the company is approved by the Organizer. It
will not be possible for exhibitors to obtain on-site services or labour for the erection of their stands and displays, unless
prior arrangements have been made.
Standard Stand Package Specification
The Organizers have appointed Contractor to be responsible for the supervision and erection of the Organizer’s official
Stand Package and to provide a full on-site management and technical service. Exhibitors who have ordered stand
package will receive a stand erected to the following specifications:
Floor Covering: All stands are covered in close carpeted tiles.
Dimensioned drawings of all Space Only stands must be sent to the Organizers for approval the latest by
March 19, 2017. The Organizers reserve the right to reject a design likely to unreasonably affect nearby
exhibitors’ sites in any way.
10
Walling: 2.5 meters high (2.44 m to underside of ceiling beams) comprising 1 meter wide panels. Each panel can
take a maximum weight of 1.5 to 2 kg. The inside of each panel measures 0.95 m x 2.35 m (approx).
Fascia 0.25 m deep aluminum frame with infill panel fitted between dividing walls with additional supports at
corner.
Electric: each 9 sqm 2 x 40 watt fluorescent lamp are fitted behind the fascia-board or to the roof support beam
and 1 x 2 Amp is provided on the rear wall.
Furniture: The Official Contractor offer furniture such as counters, shelf units, and display panel on a rental basis
for the duration of the exhibition.
Full details are available in Form J-1 – Furniture Order
Please complete and return Form J, giving details of electrical & furniture required 28th February 2015.
Stand Construction
1. In the case of all stands, all materials used in the construction of stand fitting and display must be fireproofed
and must conform to local regulations in all respects.
2. No projections of display materials or exhibits into the gangways will be permitted.
3. It is strictly prohibited to affix nails, hooks, tacks, screws, adhesives, paint or similar items to the floors, walls,
ceiling or other parts of the premises. Drilling holes into the floor is also strictly prohibited. The use of plastic
packing tape, gaffer tape, masking tape or drafting tape on the floor will not be allowed. Contractor will charge
the offenders for any damage to their stand panels.
4. Please refer to the Show Timetable and remember that all stand fitting and installations must be completed on
28th March 2017.
5. Exhibitors may affix lightweight photos, technical information, sheets, etc., direct to the shell stand walls with
double sided adhesive pads or similar, provided such materials can be removed at the close of the Exhibition
without damage to wall panels.
6. All aisles inside the Exhibition Halls will be carpeted.
7. The floor loading capacity is 1.500 kg / sqm within the exhibition halls.
Carpet
The contractor of each hall has been appointed as carpet contractor. All gangways will be covered with carpet.
Compressed Air / Gas
If either of these services is required, please apply in writing to the Organizers at least 6 weeks prior to the opening of
the show.
Electrical
Electrical installations shall be of a nature to ensure safety in the utilization of electricity and shall be carried out in a
competent manner. Where a fault becomes apparent the equipment shall not be used until the fault has been rectified.
The Official Contractors are responsible for stand servicing and maintenance of Shell Scheme stands also electricity
throughout the whole period of the exhibition. Please contact the contractor based on the hall of your stand.
Floor Loading Capacity
The floor loading capacity is 1.500 kg / sqm within the exhibition hall.
11
Furniture
The Official Contractor offer furniture such as counters, shelf units, and display panels on a rental basis for the duration
of the exhibition. Full details, specifications, prices and order forms are available in the Exhibitor manual. As supplies
may be limited, it is advisable to apply early. Exhibitors, please ensure that all stand fitments and furniture are ordered
through the Official Contractor Only.
Height Restrictions
Stands and displays that exceed 2.5 meters need to apply for permission to the Organizers accompanied by scaled
drawings of the stand.
Stand Cleaning
General cleaning of the halls, gangways and stands will be the responsibility of the Organizer. All stands will be cleaned
each day prior to the opening of the Show. It is essential that internal gangways are kept clear of basket and other
obstructions at all times. During the buildup, exhibitors and their contractors are responsible for ensuring all waste
materials are identified in order to assist the cleaning staff.
12
Details:
1. Address of Venue
2. Exhibitor Attribute
3. Exhibitor Badge
4. Exhibition Directory
5. Exhibitor Identification / Badges
6. Exhibitor’s Check-In
7. Exhibits Move-In
8. Fascia Name
9. Indemnity and Authorized Signatories
10. Invitation Tickets
11. Invitation To The Opening Ceremony
Address of Venue
PT. Jakarta International Expo
Jl. H. Benyamin Sueb, Kemayoran
Jakarta 10620
Phone : +62 21 26645000/131
Fax : +62 21 65700010
EXHIBITOR INFORMATION
13
Exhibitor Attribute
Each exhibitor shall be provided with:
4 (four) badges + 2 (two) (depend on the size of the stand)
4 (four) Working Pass Cards (depend on the size of the stand)
Invitation based on request
Exhibitor Badge
Please refer to Badges and fill in Form D respectively. Exhibitors will be required to wear their badges at all time
throughout the show, including build up, break down and the open period as proof of identification. Badges can be picked
up along with the exhibitor packs on March 29-01 April 2017 at the organizer’s office (Hall A3). Admittance to the Halls
may be refused at any time if a badge not be worn. All request for Exhibitor Badges have to be made online through our
website exhibitor.gem-indonesia.net commencing from 3 September 2016 until the deadline. The exhibitor will be
provided with LOG-IN and PASSWORD.
Exhibition Directory
The organizer will provide exhibition directory containing exhibitor profile. Therefore, each exhibitor should complete the
form A and form B and these forms shall be completed on not later than 20th January 2017.
Exhibitor Identification / Badges
Exhibitor/Contractor passes and badges will be prepared by the Organizers and issued free to stand representatives of
exhibiting companies. These passes are not transferable. Strict security is maintained in the exhibition Halls and
personnel must be in possession of the necessary identification pass to gain entry.
Exhibitor’s Check-In
All exhibitors should register at the Exhibitors’ Check-In Counter on arrival at the exhibition site to collect badges and the
exhibitor’s information pack.
Exhibits Move-In
Cargoes which are consigned to the exhibition site should NOT arrive at the exhibition hall earlier than 27 March 2017
Exhibitors, their agents or contractors are responsible for the early installation of their heavy or large exhibits according
to the move-in schedule provided by the Organizer. When stand structures are erected, it may not be possible to move-
in/install heavy and large exhibits that arrive late.
All packing should be clearly marked with the following details:
(Name of Freight Forwarder)
c/o INAPA, INABIKE, TYRE & RUBBER INDONESIA, INAFASTENER, HARDWARE+AUTO TOOLS, RUBBERTECH, IIBT, FORKLIFT & CRANE INDONESIA, CON-MINE, RAILWAYTECH, AUTOMATION INDONESIA 2017 (Name of Exhibiting Company)
(Stand Number), (Exhibition Hall Number)
Jakarta International Expo – Kemayoran, Indonesia
14
Please note that official freight forwarders must be appointed for mechanical handling within the exhibition hall(s).
Forklifts, cranes and pallet trucks from exhibition and other forwarders will not be permitted into the exhibition hall(s).
Exhibits arriving on site without a pre-appointed official freight forwarder will be referred to an official freight forwarder by
the Organizer. All cost incurred will be borne by the exhibitor.
Fascia Name
Please indicate the name to be shown on your fascia panel on the FORM C (Fascia Name Form)
Company stand number will also be shown own fascia panel, such a form shall be submitted on not later than January
20, 2017. Maximum 30 letters.
Invitation Tickets
The Organizer will supply, free of charge, complimentary invitation tickets to exhibitors for mailing to their clients. They
can be ordered by email to [email protected]. There are two invitations, VIP Invitation and Regular Invitation
(invitation tickets). VIP Invitation will be printed based on information from VIP Form. For Regular Invitation, it will be
given based on total request without providing complete information. Admission to the exhibition will be free to all trade
and professional visitors.
Invitation to the Opening Ceremony
Each exhibitor will be provided with 1 (one) invitation to the opening ceremony to be held on 29th March, 2017. Such an
invitation shall be provide especially for the company’s management/person in charge.
15
Details:
1. Business Center
2. Child-Care
3. Language
4. Money Changer
5. Prayer Room
6. Noise Level
7. Organizer Office
8. Photography
9. Products Demonstration and Presentation
10. Security
11. Visa Regulation
12. Water and Waste
Business Center
There will be a Business Centre in front of Exhibitor Counter at Hall A2 equipped with a photocopier and printer. The
Centre will be open during the opening hours of the exhibition.
Child Care
There are no facilities to provide for child-care at the exhibition venue. If exhibitors intend to travel with children for the
exhibition, please check with the hotel you will be staying in, if they provide baby-sitting facilities; as children under the
age of 18 are not permitted to enter the exhibition halls for safety reasons.
Language
The official language is Bahasa Indonesia, but English is very widely spoken in business circles.
Money Changer
There will be a Money Changer at the exhibition hall and open during the opening hours of exhibition.
Prayer Room
The prayer room located at Trade Mart Building (level 2, 3 & 4) and Hall C1, D2.
Noise Level
Excessive noise levels from Exhibitors promotional videos and displays are not permitted. Please be advised that the
organizer reserve the right to ask exhibitors to reduce the volume or shut the source
GENERAL INFORMATION
16
Organizer Office
Organizer’s Office will be fully operational throughout the Exhibition, including build up and break down. The office is
located in the Exhibition Hall A3.
Photography
The official exhibition photographer will be in attendance throughout the event.
Exhibitors who wish to employ their own photographers should contact the Organizer’ Office to arrange authorization
and passes.
Products Demonstration and Presentation
The Organizer appreciates that demonstrations and presentations form an integral part of exhibitions. Exhibitors,
however, should exercise discretion to other exhibitors when carrying out demonstrations and presentations.
Loudspeakers/sound devices and/or image projection equipment are to be placed in such a way that sound/image is
directed downwards and into the stand, and not towards or across the aisles. The operation of any sound device or
image projector must not interfere with or be an annoyance to neighboring stands. Sound levels recorded at
adjacent or opposite stands should not exceed 70dB for all speech, music and sound effects.
The organizer may also require such demonstrations or presentations to be carried out in accordance to a timetable
as laid down after the consultations with the exhibitors involved.
Exhibitors planning to stage demonstrations or presentations must provide a reasonable space for the audience
within the confines of the stand.
Security
General security arrangements for the exhibition will be controlled by the Organizer in conjunction with the Hall Owners.
While the Organizers will make all reasonable arrangements for security, they will not take responsibility for any loss or
damage which may occur and the responsibility for the security of a stand, its exhibits and contents (including personal
property), is that of the exhibitor and appropriate insurance should be effected by the exhibitor. It is recommended that a
member of staff should be present on the stand at least half an hour before the exhibition opens and again until all
visitors have left the halls. The stand should not be left unmanned at any time during the open periods.
Visa Regulation
1. Free Visa for Short Visit (BVKS)
Based on Presidential Regulation of the Republic of Indonesia No. 16/2008 on the Second Changing of
Presidential Decision No.18/2003, there are 12 countries which accepted by Free Visa for Short Visit (BVKS)
Brunei Darussalam, Chile, Equador, Hong Kong SAR (Special Administration Region), Macao SAR, Malaysia,
Maroco, Peru, Philippines, Singapore Thailand, Vietnam. Will be issued with a 30-days (thirty days) stay permit
without charge. This visa is not extendable or convertible to any other type of Visa. This visa-free entry also
applies to participants of officially approved conventions held in the country. Visa-free entry and exit to
Indonesia is restricted to recognized airports and seaports, including Soekarno-Hatta International Airport and
Tanjung Priok Seaport in Jakarta. A visa is required if you plan to enter or exit the country through an
unrecognized gateway.
17
2. Visa On Arrival (VOA)
In accordance with the Regulation of Minister of Law and Human Right of the Republic of Indonesia Number 26,
2013, citizen from 61 countries and 1 region are eligible for obtaining Visa on Arrival (VOA).
This visa can be obtained directly when you are landed at the certain airports and seaport in Indonesia
regardless of the purpose of your visits (Business, Tourist, and Social). The Visa on Arrival is neither a work
visa nor a visitation visa. Therefore, it cannot be converted to obtain other immigration permits. The
maximum stays permitted for the visa on arrival is 30 days. If you plan to stay longer than 30 days, you need to
mention your intention to stay longer. Visa on Arrival can be extended for another 30 days. Visa-On-Arrival
(VOA) Facility is available for passport holders from the following 61 countries and one special territory:
Algeria, Argentina, Australia, Austria, Bahrain, Belgium, Brazil, Bulgaria, Canada, Czech Republic, China,
Cyprus, Denmark, Egypt, Estonia, Fiji, Finland, France, Germany, Greece, Iceland, India, Ireland, Italy, Japan,
Kuwait, Latvia, Libya, Liechtenstein, Lithuania, Luxembourg, Maldives, Malta, Mexico, Monaco, New Zealand,
Norway, Oman, Panama, Poland, Portugal, Qatar, Romania, Russia, Saudi Arabia, Slovakia, Slovenia, South
Africa, South Korea, Spain, Suriname, Sweden, Switzerland, Taiwan Territory, Timor Leste, Tunisia, The
Netherlands, United Arab Emirate, United Kingdom, United States of America
For visitors from countries not listed above, non-extendable visas can be obtained from any Indonesian
Embassy or Consulate. For the latest visa information contact the nearest Indonesian Embassy.
The VOA facility is only available at the following Gateways:
1. Airport: Adi Sucipto (in Yogyakarta, Special Territory of Yogyakarta), Adi Sumarmo (in Surakarta (Solo),
Central Java), Ahmad Yani (in Semarang, Central Java), El Tari (in Kupang, East Nusa Tenggara), Halim
Perdana Kusuma (in the Special Region of the Capital City of Jakarta), Hang Nadim (in Batam, Riau
Archipelago), Hasanuddin (in Makassar, South Sulawesi (Celebes)), Husein Sastranegara (in Bandung,
West Java), Ir. Juanda (in Surabaya, East Java), Lombok (in Mataram, West Nusa Tenggara),
Minangkabau (in Padang, West Sumatera), Ngurah Rai (in Denpasar, Bali), Polonia (in Medan, North
Sumatera, )Sam Ratulangi (in Manado, North Sulawesi (Celebes)), Sepinggan (in Balikpapan, East
Kalimantan (Borneo)), Soekarno-Hatta (in the Special Region of the Capital City of Jakarta), Sultan
Iskandar Muda (in Banda Aceh, Nanggroe Aceh Darussalam), Sultan Mahmud Badaruddin II (in
Palembang, South Sumatera), Sultan Syarif Kasim II (in Pekanbaru, Riau), Supadio (in Pontianak, West
Kalimantan (Borneo))
2. Seaports : Bandar Bintan Telani Lagoi (in Tanjung Uban, Riau Archipelago), Bandar Sri Udana Lobam (in
Tanjung Uban, Riau Archipelago), Batam Centre (in Batam, Riau Archipelago), Belawan (in Belawan, North
Sumatera), Benoa (in Badung, Bali), Bitung (in Bitung, North Sulawesi), Citra Tritunas (Harbor Bay) (in
Batam, Riau Archipelago), Jayapura (in Jayapura, Papua), Marina Teluk Senimba (in Batam, Riau
Archipelago), Maumere (in Maumere, East Nusa Tenggara), Nongsa (in Batam, Riau Archipelago), Padang
Bai (in Karangasem, Bali), Pare-Pare (in Pare-Pare, South Sulawesi), Sekupang (in Batam, Riau
Archipelago), Sibolga (in Sibolga, North Sumatera), Soekarno-Hatta (in Makassar, South Sulawesi), Sri
Bintan Pura (in Tanjung Pinang, Riau Archipelago), Tanjung Balai Karimun (in Tanjung Balai Karimun, Riau
Archipelago), Tanjung Mas (in Semarang, Central Java), Tanjung Priok (in the Special Region of the
Capital City of Jakarta), Teluk Bayur (in Padang, West Sumatera), Tenau (in Kupang, East Nusa
Tenggara), Yos Sudarso (in Dumai, Riau)
18
The general requirements for Visa on Arrival are:
Expiration date of the applicant’s passport must be at least 6 (six) months at the date of entry. At least one blank visa page Round-trip airplane ticket Visa on Arrival fee (refer below)
The fees for Visa on Arrival are:
Visa for stay up to 7 (seven) days in several Special Economic Zones (SEZ)= US$ 15,- Visa for stay up to 30 (thirty) days = US$ 35,- Extension of stay for up to 30 (thirty) days = US$ 35,-
This Visa in non-extendible and cannot be converted to any other form of Visa
3. Applying For Visas Before Arrival
Citizens of countries not included on a Visa-Free or Visa-On-Arrival (VOA) list must apply for a visa overseas
before arriving in Indonesia. Citizens of any country wishing to stay more than 30 days must also apply for an
appropriate visa at their nearest Indonesian Embassy or Consulate before traveling to Indonesia.
PLEASE TAKE A NOTE:
Business Visa
If you are travelling to our event as ‘EXHIBITOR’, you will need to apply business visa (not visa on arrival).
Visa on Arrival
Visa on Arrival is valid only when the foreigners come to vacation destination or just visit the exhibition as visitors (not for trade).
Fyi, immigration violations can cause your passport confiscated and you will be required to report to the immigration authorities.
If you require an invitation letter to allow you to travel to Indonesia for attending, please email to lidya@gem-
indonesia.com with subject: Request for Invitation Letter for Visa Application. Please provide the full details
of your identity as such Full Name (as in passport), Passport Number, Nationality, Job Title,
Company/Institution, Full Address, Country, Telephone, Fax and Email address. Complete details on
immigration requirements can be obtained from the Consular Section of your nearest Indonesian Embassy.
Water and Waste
Water and waste facilities can be provided through the official contractor of each hall. Please refer to the Contractor for
more information.
19
Agility and Vissasa Parama Nati will take care of the shipping and transportation requests of our exhibitors. They have
total responsibility for the movement of all exhibits on the exhibition site.
Please contact our Official Forwarder as follow:
Agility, PT. (Fair & Event)
Gambir Expo, Blok D No.1-3, Lt. 2
Arena Pekan Raya Jakarta Kemayoran
Jakarta – Indonesia
Tel: +62 21 26645170
Fax: +62 21 26645171
Email: [email protected] or [email protected]
Contact Person:
Mrs. Rini Astuti
Mobile: +62 856 92353037
Mrs. Yuniar
Mobile: +62.817.009.2247
Vissasa Parama Nati, PT.
Duta Garden Square Blok A.9
Jl. Husein Sastranegara
Tangerang 15125 – Indonesia
Tel: +62 21 54370666 (Hunting)
Fax: +62 21 54370566
Email: [email protected] or [email protected]
Contact Person:
Mr. Andi Mulyadi
Mobile: +62 812 8404335
Mr. Andre Sutjiono
Mobile: +62 815 10232375
We recommend that exhibitors use the services of Agility and Vissasa Parama Nati as they have experience in handling
exhibition shipments and will supply comprehensive pre-exhibition, site and post-exhibition services.
Storage
Direct arrangements for storage of empties and show consumables should be made with Agility and Vissasa Parama
Nati. Otherwise, exhibitors must arrange for their cartons and cases to be transported back to their own premises. Such
items should not be stored within the exhibition halls. GEM serves the right to remove/dispose of any cartons, cases
and/or packing material left in the exhibition halls/behind stands. Any cost incurred will be borne by the exhibitors.
SHIPPING AND TRANSPORTATION OF EXHIBITS