Exhibition Technical Manual - ATTD 2021
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Exhibition Technical Manual
Transcript of Exhibition Technical Manual - ATTD 2021
Exhibition Technical Manual
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December 2019 (updated version)
Dear ATTD Exhibitor, This Exhibition Technical Manual contains important information and is designed to assist you in preparing for the ATTD 2020 Exhibition. The Exhibition will be held in conjunction with the 13th International Conference on Advance Technologies & Treatments for Diabetes (ATTD 2020) which will be held from February 19 to 22, 2020, in Madrid, Spain. Please read all the information in this manual. It will take you very little time now and could save you a great deal of time later. Please forward this manual to everyone who is working on this project, including your stand builder, as it contains useful information about the Conference. Exhibitor’s Portal Each exhibitor will receive a separate e-mail containing instructions on how the orders should be placed as well as an individual login and password. The Exhibitor’s Portal enables Sponsors and Exhibitors to:
• Submit Company profile and logo for inclusion in the Conference publications
• Order additional exhibitor badges
• Submit stand drawing (for "Space Only” stands)
• Order Lead retrieval application/scanner
• Submission of other deliverables as per contract
Kindly note that only by submission of your company profile and logo, you will be permitted access to the other optional services available for you. We recommend keeping the Exhibitor’s Portal link together with your login information on hand for future reference.
Exhibitor Services Technical installations and exhibition services such as electricity, furniture and others to be ordered through the official Vendors. For your convenience, this manual has been divided into sections. We shall be happy to assist you with any additional services that you may require. If there is anything, we can do to facilitate your stand set up, please do not hesitate to contact us. We wish all of us a successful Conference and Exhibition. Best Regards, Michal
Michal Lelcuk I [email protected] Senior Exhibition & Industry Coordinator
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Table of Contents Section 1: General Information
➢ Dates ➢ Exhibition Manager \onsite Exhibition Manager ➢ Symposia Coordination ➢ Industry Liaison & Sales Associate ➢ Registration ➢ Hotel Accommodation ➢ Secretariat and Conference Organisers ➢ Conference Venue ➢ Conference Website
Section 2: Exhibition Schedule, Floor Plan & List of Exhibitors
➢ Exhibition Schedule ➢ Exhibition Floor Plan ➢ List of Exhibitors
Section 3: Exhibition Services
➢ Exhibitor Registration / Badge ➢ Lead Retrieval Wireless Barcode Reader ➢ Access to the Exhibition Hall during Set-up & Dismantling Times ➢ Parking ➢ Access to the exhibition area ➢ Access\ Vehicle Passes and Unloading
➢ Access for deliveries
Section 4: Official Contractors
➢ Customs Clearance, Freight Handling & Onsite Logistic Agent ➢ Stand Catering ➢ Additional Stand Fittings \ Rental Furniture \ Electricity\ Storage \ Hostess services \ Cleaning
Services \ Telecommunications & Internet\ Plants & Floral Arrangements Section 5: Technical Information
➢ Exhibition Stands ➢ Technical information and regulations for Shell Scheme booths ➢ Technical information and regulations for space only booths ➢ Build – Up Height ➢ Ceiling Suspensions ➢ Electricity and Electrical Installations ➢ Storage ➢ Exhibition Hall ➢ Floor ➢ Raised Floor ➢ Internet
Section 6: Rules & Regulations
➢ Children/Animals ➢ Damage to the Premises ➢ Disposal of Material ➢ Insurance and Liability Insurance ➢ Fire Insurance (compulsory)
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➢ Health & Safety ➢ General Fire Regulations ➢ Music (Authors and publisher rights) ➢ Poster Hanging, Banners etc. ➢ Promotional Activities ➢ Security ➢ Smoking ➢ Hanging of Posters, Banners etc. ➢ Insurance (compulsory) ➢ Promotional Activities ➢ Special Effects ➢ Stand Cleaning ➢ Waste Removal
Section 6A: Venue Information and Regulation
➢ Venue information as well as regulations can be found on the IFEMA service on-line shop Section 7: Order Forms Section 8: Delivery Regulations and Instructions
➢ Handling Rates 25 ➢ Material Handling Form ➢ Shipping Instructions
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Exhibition Related Table
Action Item Deadline Contact Person
Hotel Reservation for Staff As soon as possible Teresa Casillas Seoane: [email protected] Company logo and profile As soon as possible and
no later than Friday, December 20, 2019
Via Kenes Exhibitor’s Portal
https://exhibitorportal.kenes.com Designed Stand Approval (For Space Only stands)
Friday, January 10, 2020
Text for Fascia (Shell Scheme stands only)
Friday, January 31, 2020
Lead Retrieval Barcode Readers Order Friday, February 7, 2020
Order of additional Exhibitor badges
Friday, February 7, 2020
Via Kenes Exhibitor’s Portal
mco.senal.ketroprto//exhibi:sptth
Electricity (Offered for Shell Scheme stands only)
Monday, January 6, 2020 [email protected] chal LelcukMi
Dedicated Wi-Fi / Internet Monday, January 6, 2020
Furniture Rental for space only exhibitors
Monday, January 6, 2020 mos.camrof@sotceoyrpo zoP roictV Electricity order for space only
Shell Scheme Extras for space only
Graphics/Signage
Hostesses & Temporary Staff Hire 2 weeks prior to the congress Eloisa Gallegos E: [email protected]
T: +34 618 787 546
Catering 2 weeks prior to the congress Anabel Paredes
[email protected] Must be received in full before
Exhibition opens Payment of Invoice
Balance
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Section 1: GENERAL INFORMATION Dates Wednesday, February 19 – Saturday, February 22, 2020 Exhibition Manager Kenes Group Ms. Michal Lelcuk T: +41 22 908 0488 ext. 921 I E: [email protected] Onsite Exhibition Manager Desk The Exhibition Manager Desk will be open throughout the Exhibition set-up, opening and dismantling period. The desk will be located within the Exhibition Area. Prior to this time, if you have any queries regarding your participation at ATTD 2020, please feel free to contact me at: [email protected] Symposia Coordinator Kenes Group Ms.Sharon Gamliel E: [email protected] Industry Liaison & Sales Associate Ms. Judit Gondor E: [email protected] | T: +41 22 908 0488 Ext. 531 Registration Kenes Group Ms. Keren Abuhasira T: +41 22 908 0488 Ext. 513 E: [email protected] I [email protected] For group registration (10 participants and more) please contact: E: [email protected] I [email protected] I W: Registration Hotel Accommodation We have a wide variety of hotels with special rates for conference participants. Don’t miss out the opportunity to save on time and money. Kenes Group Ms. Teresa Casillas Seoane T: +41 22 9080488 ext. 544 E: [email protected] W: hotels ATTD 2020 Secretariat and Conference Organisers c/o Kenes Group Rue François-Versonnex 7\1207 Geneva, Switzerland https://attd.kenes.com/ Conference Website You are welcome to visit the Conference website: https://attd.kenes.com/ for updated information regarding the ATTD Conference and Exhibition.
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Conference Venue
IFEMA Palacio Municipal Campo de las Naciones
Av. Capital de España, 7, 7-28042 Madrid, Spain
T: +34 917 22 50 74 W: IFEMA Palacio Municipal
Getting to the Congress Venue: Information on how to reach IFEMA google maps as well as instructions on how-to-get-there.
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Section 2: Exhibition Schedule, Floor Plan & List of Exhibitors
Exhibition Timetable at a Glance The timetable is subject to possible changes in accordance to the scientific program.
Updates to follow up in due time.
Exhibition Hours
Exhibition Set-up Monday, February 17, 2020
SPACE ONLY 10:00 - 21:00
SHELL SCHEME STANDS 16:00 - 21:00
Tuesday, February 18, 2020 ALL STANDS 08:00 - 21:00
Wednesday, February 19, 2020 DECORATION ONLY
08:00 - 11:00
Exhibition Opening Hours
Wednesday, February 19, 2020 18:30 – end of Networking Reception
Thursday, February 20, 2020 09:30 - 15:30
Friday, February 21, 2020 09:30 - 15:30
Saturday, February 22, 2020 09:30 - 12:00
Dismantling / Breakdown Saturday, February 22, 2020 12:30 - 21:00
Networking Reception
On Wednesday, 19 February you are cordially invited to the Networking Reception held in the Exhibition Hall, from 18:30. Exhibitors are asked to please man their stands during the Networking Reception in the Exhibition Hall. Please note: ➢ Empty crates and packaging materials must be removed after set-up and no later than Tuesday, February
18t at 16:00H.
➢ All aisles must be clear of exhibits and packaging materials to enable cleaning.
➢ Please note that all exhibitors should be in their booth 30 minutes before the official opening hour.
➢ Dismantling of the stands before the official closing of the exhibition is not permitted.
➢ It is the exhibitor’s responsibility to dispose of all materials after dismantling.
➢ Any equipment displays aid or other material left behind after Saturday, February 22, 2020, at 21:00 will
be considered discarded and abandoned. Any charges incurred for waste removal will be sent to the
exhibitor.
➢ Please note that participants will be walking through the Exhibition area to reach the ePosters area\meeting rooms which will be active before and after the Exhibition Opening Hours. Therefore, you may either man your booth during those times or consider hiring extra security for your valuables.
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Exhibition Floor Plan
The floor plan has been designed to maximize the exhibitor’s exposure to the delegates.
For updates please visit the online floor plan: https://apps.kenes.com/floorplan/#/congress/ATTD20
List of Exhibitors
For updates please visit the online floor plan: https://apps.kenes.com/floorplan/#/congress/ATTD20
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Section 3: EXHIBITOR BADGES Exhibitor Badges All company representatives are required to wear badges to access the Exhibition. Company representatives not wearing their badges will not be allowed to access the Exhibition. Exhibitor badges are for the use of company personnel manning the stand and should not be used to bring visitors to the Exhibition. Each exhibiting company is entitled to free exhibitor badges. The amount of free exhibitor badges is stated in your contract and determined by your stand size.
Two exhibitor badges will be given for the first 9 sqm booked, and one additional badge for each 9 sqm thereafter. Exhibitor badges will be prepared for you to collect onsite (they will not be mailed in advance). The exhibitor badges allow access to the Exhibition Area, Networking Reception and Farewell Refreshments. The exhibitor badges are generic and state the name of the company only, in order that they may be used
e is no need to submit individual names. ore, therinterchangeably between staff members. Theref
Exhibitors are required to access the Exhibitor's Portal and provide the name of the company they wish to be displayed on the badges (otherwise the company name as appear on your application form will be printed on the badge). Additional exhibitor badges may be purchased online through the Exhibitor’s Portal, at the rate of €250 per badge. Companies may purchase a maximum number of exhibitor badges as follows:
➢ Stands of up to 60sqm - 15 exhibitor badges ➢ Stands larger than 60sqm - 25 exhibitor badges
➢ Exhibitor badges allow access to the exhibition area only and shall be used by company staff only.
➢ The exhibitor badges allow free access to the exhibition area, refreshments and Networking
Reception.
➢ Any additional exhibitor badge will be charged an exhibitor registration fee of €250 each.
➢ Exhibitor badges may be collected from the Registration Desk onsite. Badges will not be mailed in advance.
Exhibitor badges can be ordered via the online Exhibitor's Portal.
Deadline for ordering online Friday, February 7, 2020
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K- Lead Retrieval Application and Mini Scanners (No Device Is Included) The Application should be installed on your company/personal device. Lead Retrieval systems are a helpful tool for receiving participants’ contact information when visiting your stand. The information obtained by lead retrieval systems enables Exhibitors to enhance their database by securing valuable leads for further marketing and communication. You are welcome to download the “K-Lead” app onto company\personal device and transform it into an instant, easy lead retrieval system and capture participants' full contact information with a quick scan of their badge. Device is not included. If you wish to rent device, please check with us cost and stock availability.
The advantages of the K-Lead application:
• Effortless process using registration badge barcode
• Ability to insert exhibitor's comments for each lead
• Immediate information retrieval online
• Application is available for download from Apple store or Google play: "Kenes K-Lead App"
• Cost per unit – €400 + additional 4% for Credit Card payments
K-Lead Retrieval Application and a Device You may order a devise if you do not wish to install the K-Lead Application on your personal device.
• Cost per unit – €600 + additional 4% for Credit Card payments The Mini Scanner is available for Symposia only: The Mini Scanner
• No editing capabilities
• Basic participant info
• Pocket size
• Cost per unit – €300 + additional 4% for Credit Card payments
Please Note: In light of the new data protection regulation recently enacted in Europe, Kenes Group has updated its privacy policy.
You can view our updated privacy notice here
Kenes will not share delegate’s personal data with third parties without their consent.
Please note that similarly to sharing a business card, presenting delegate badge for scanning at exhibition booths or
industry symposia constitutes an expression of consent to share their personal details with the company that is scanning
their badge so that it may contact them in the future.
Barcodes on delegate’ badges contain contact information as supplied by the registrant or the agency responsible for the registration process of the delegate. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details. In addition, please note that neither Kenes Group nor the Organising Committee is responsible for the content of the information. The Mini Scanners may be picked up onsite at the Exhibition Manager Desk. Earliest pick up time: Tuesday, February 18, 2020 after 12:00.
Mini scanners need to be returned to the Exhibition Manager’s Desk no later than Saturday, February 22, 2020 by 12:00
To order “K-Lead” Application and to reserve your Mini Scanners, please refer to the online Exhibitor's Portal Deadline for ordering online: Friday, February 7, 2020 (subject to availability)
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Access\ Vehicle Passes and Unloading during set up days Exhibitors\Contractors Access to the Exhibition Hall during Set-up & Dismantling Times Stand contractors and staff must wear service passes during the entire set up and dismantling period. Service passes are free of charge and may be ordered via the ID list for set up days which will be sent prior to move -in day. Trucks entrance for download goods during building up and break down: Please see directional map on page 12.
Please make sure to register in advance all vehicles (with vehicles numbers) arriving to the venue on set up\dismantling days via the ID list for set up days which will be sent prior to move -in day. For more information please refer to Technical Regulations here Please note that MERKUR Expo Logistics GmbH is the exclusive agent for move in and move out. To ensure that traffic movement is as smooth and trouble free as possible, exhibitors will be allocated a time at which to unload. It is imperative that unloading times are strictly adhered to and that vehicles are removed as soon as unloading is complete. There are no parking facilities for exhibitors at the venue. If you require booth delivery during exhibition opening days, please contact the official logistic company.
Parking (for car or small van – hand-carry items only) IFEMA currently has a wide range of parking spaces for parking at ATTD 2020 Conference. Please click here for full information regarding parking and rates. Access to the exhibition area The delivery and removal of materials and goods for the exhibition stands is allowed only by the official freight forwarder and their local agent. Important note: companies which are bringing their own goods should contact the official freight forwarder to coordinate their arrival and the use of the loading bay and the service entrance. Access for Deliveries Please be advised that neither the Organisers nor the Venue can accept deliveries on an exhibitor’s behalf and arrangements must be made for a stand/company representative to be available when deliveries are made. Deliveries may not be made prior to Monday, February 17, 2019. Any deliveries prior to this date will not be accepted. As a courtesy to the delegates and your fellow exhibitors, deliveries or the removal of any equipment to or from stands must be made 30 minutes before or after exhibition open hours. It is recommended that all contractors, drivers and exhibitors bring their own trolleys to transport goods to and from their stand. This will reduce the amount of time it takes to load and unload and thus assist the free flow of traffic. Unloading Bay – Loading/unloading is via Amberes street with access from Ribera del Sena
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Vehicles and forklifts are not allowed inside exhibit areas. Only forklift trucks operated by MERKUR Expo Logistics are permitted within the loading bay. Only trolleys are allowed in the exhibition area. Use of goods only lifts - Freight Elevators There are 2 elevators transferring goods to the Exhibition Area:
Elevator M1 Elevator M2
Width: 2.50 m
Height: 2.70 m
Depth: 5.00 m
Weight: 5,000 kg
Width: 1.00 m
Height: 2.00 m
Depth: 2.50 m
Weight: 1,500 kg
Use of passenger lifts and escalators Passenger lifts and escalators may not be used to transport goods and equipment. Due to limitation of delivery entrances please respect the clearways and waiting times. All exhibitors, also the
ones who prefer to unload themselves, need to apply for loading and unloading slots. Please contact Ms.
Zehavit Akerman at: Zehavit Akerman at [email protected]
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Section 4: OFFICIAL CONTRACTORS
Customs Clearance & Freight Handling Agent MERKUR Expo Logistics GmbH Ms. Zehavit Akerman T : +49 69 747 848 T : +972 8 914 6382 M : +972 52 511 4982 E: [email protected]
Stand Construction \ Additional Stand Fittings \ Electricity \ Furniture Rental \ Graphics & Signage Formas Mr. Victor Pozo Tel.: +34-91 3675428
moc.asmrof@sotceyorp: ailm-E To place an order for the services mentioned above, please refer to Formas Services Order Form at the end of this manual.
Catering Monico Anabel Paredes E: [email protected] Deadline to order 2 weeks prior the congress.
Hostesses & Temporary Staff Hire Meridiana Servicios Auxiliares SLU Eloisa Gallegos E: [email protected] I T: +34 618 787 546 Deadline to order 2 weeks prior the Congress Stand Cleaning The Organisers will arrange general cleaning of the exhibition hall (intendent as Vacuuming of the carpet floor and emptying waste baskets), excluding space only exhibits, prior to the opening of Exhibition and daily prior to opening thereafter.
Waste Removal Exhibitors are responsible for the removal of all refuse/waste from the Exhibition area. Any discarded waste, including promotional material, left behind will be removed by the Organisers at the expense of the exhibitor concerned.
Venue services Spanish: https://www.expositores.ifema.es/zwas/presupuesto_default.htm?idioma=es&feria=20AT&modo=PEX_MOSTRAR_SERVICIOS English: https://www.expositores.ifema.es/zwas/presupuesto_default.htm?idioma=en&feria=20AT&modo=PEX_MOSTRAR_SERVICIOS
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Section 5: TECHICAL INFORMATION Exhibition Stands To ensure the smooth and efficient installation and dismantling of your booth, an Official Stand Contractor has been appointed. Shell Schemes that have been pre-booked from Kenes include:
➢ Standard Shell Scheme - white melamine panels with aluminum frame. ➢ Shell scheme frame (200/300/400/cm X 2.90cm height)
Facia - Front panel with one company name Fascia inscription (company name) in Ariel font,
bold, black,20 characters max. Please submit your fascia wording via the Exhibitor’s Portal
➢ Blue carpet ➢ Led Spotlight(s) (as per booth size) ➢ Corner stands are provided with two open sides and 2 fascia panels with company name. ➢ Booth Cleaning prior to exhibition opening
Booth furniture - All furniture items included in the package, are not exchangeable. When cancellation is made after Monday, January 6, 2020 the entire value of the reservation will be charged.
Any loss or damage to the equipment/furniture will be at the exhibitors’ expense.
Shell Schemes that have been pre-booked from Kenes will NOT include the following: ➢ Electricity ➢ Stand cleaning
Booth furniture, accessories etc. are available for rent, online shop will be available shortly. Or, contact the official stand contractor. All components are rented. Once the material is set up, the exhibitor is liable for any damage caused. Due to the constant rotation of stocks and renovation of material, we reserve the right to change the contracted model for another similar one with the same characteristics. Fascia Sign Maximum of 20 characters including spaces may be written on your fascia. Please submit lettering for fascia until by using the form on the Exhibitor’s Portal. you wish to print your logo on the board, instead of the name or in addition to the name, this can be ordered at additional cost via the official contractor. If text for your fascia is not received by this date, we will provide you with a fascia title as per your application form.
Shell scheme booth drawing and measurements can be found at the end of this manual
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Electric package for Shell Scheme booths 2KW connection box and with 500W outlet included in the box Deadline: Monday, 6 January 2020. Please complete and return the order form below to [email protected] Rate: Euro 100.00 Above rate is for the full duration of the exhibition and does not include VAT if applicable. Shell scheme exhibitor that has any special electric request, please contact the official contractor directly for availability and quotations.
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Technical Information and Regulations for Shell Scheme Booths
1. All basic shell scheme booths will be designed and built by the Official Stand Contractor.
2. Exhibitors are not allowed to make any alterations to the structure of the booths or remove any integral parts from the booths. Exhibitors wishing to remove or change the location of any standard equipment within the booth should indicate clearly on the location plan and forward it together with clear instructions to the official contractor before January 6, 2020
3. No shell scheme booth-fitting or display(s) may exceed a height of 2.5M or extend beyond the
boundaries of the site allocated. This includes company names, advertising materials and logos provided by the exhibitor.
4. No tape, nail or fixture of any kind is allowed to be affixed to the partitions, floor, ceiling or fascia.
Exhibitors are liable to any damage caused to their booth fixtures, fittings at the fair.
5. All furniture items, if included in the Scheme Package, are not exchangeable.
6. An exhibitor occupying a booth at the corner can request to close the additional side(s). If the official stand contractor is not being notified in writing before January 5, 2020, it will be assumed that the exhibitor will have opening on the additional side(s).
7. The exhibition hall is carpeted with grey tiles. If exhibitor wishes to change the colour of the carpet
in the booth, please refer to the online shop or contact the official contractor.
8. Exhibitors requiring additional equipment should contact the official contractor as per the above deadlines information.
9. No painting is allowed; no usage of nails or screws.
10. Double sided tape can be used to affix lightweight items on paper tape.
11. It is possible to use fishing line (nylon) to hang pictures etc.
12. Damaged panels will be charged to the exhibitor causing such damage.
13. Excess stock, literature or packing cases may not be stored on, around or behind stands, unless
contained within a lockable storeroom.
14. Please note that booths are visible from the upper Gallery on the way to the exhibition hall. Please always keep your booth neat.
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Technical Information and Regulations for Space Rental Stands We recommend exhibitors using Independent Booth Contractor to include a site visit in the planning process to assure smooth and well-planned set -up. Please contact: Estela García at [email protected] Exhibitors using independent contractors are required to submit the following for approval by January 10th, 2020.
For submission of booth layout for approval, please refer to the online Exhibitor's Portal
1. A scaled drawing, including elevation views, scaled 1:200 DWG showing the duct layer of the
proposed booth to be built, indicating measures, weights, technical installation and a render
design in 3D.
2. A list of all Electrical appliances to be installed in the booth as well electrical consumption
➢ All exhibits are to be displayed to avoid blocking aisles, obstructing adjoining booths, or
damaging the premises.
➢ Exhibitors are kindly requested to allow sufficient see-through areas that ensure clear views of
surrounding exhibits. Entire sideway walls will not be approved.
➢ Island stands should be partly accessible on all “open” sides. Requests to be partially exempt
from this rule should be submitted in writing to the Exhibition Manager.
➢ Multilevel structures are not permitted.
➢ Arches, bridges or similar construction connecting two or more stands are not permitted.
➢ The Organisers will NOT approve stands that do NOT comply with the accepted standards until
the necessary changes have been made.
➢ Work cannot commence until the exhibitor layout is approved by the Organisers and the
Venue.
➢ Exhibitors are required to submit the name and contact details of their respective construction by February 2, 2020 to: [email protected]
➢ For further information please refer to the IFEMA Technical Regulations here
➢ If you require additional stand equipment please refer to the Exhibitor Services Website
➢ Please note that booths are visible from the upper Gallery on the way to the exhibition hall. Please always keep your booth neat.
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Exhibition Hall \Hall Specifications The exhibition will be held in Espacio Polivalente, on the 3rd floor.
Floor Load, Material and Floor Covering The floor is made out of marble. Max floor load: 1000 kg/ sqm
All exhibitors are required to have floor cover or carpeted floor within their stand area.
All floor coverings must be secured and maintained so that they do not cause a hazard.
Temporary fixation of floor coverings\carpet to the hall floor may only be carried out using double
sided tape placed on paper tape.
The repair of any damages respectively the cleaning of remains from any carpet fixations will be
invoiced at a cost.
Build-Up Height Polyvalent hall (triangle)
➢ The maximum allowed build up height for the top of all elements is 4.00 M Hallway on the right side
➢ The maximum allowed build up height for the top of all elements is 2.85 M ➢ Shell scheme stands build up is 2.85M
Exhibitors who will have stands higher than the maximum permitted height will not be allowed to set-up their stands. Any part facing neighboring stands that is above 2.50M in height needs to be designed with neutral Surfaces (white).
Ceiling Hangings Ceiling hanging is NOT permitted. Electricity and Electrical Installations According to the regulations, the electrical installations for the exhibition will only be connected to the power supply after being checked and approved by the official contractor. To ensure maximum safety, all electrical connections to power supply can only be carried by the official contractor. Initial power connections to stands will be made as soon as possible. Power supplies are supplied into the stand via the floor.
Important: The daily power to the booths will be switched on 30 minutes before the Exhibition’s opening, and will be switched off 15 minutes after closing time.
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Space only Booths: Electrical box and connection are reserved exclusively for FORMAS, if you wish to order Electricity please contact: Victor Pozo [email protected]
Exhibitor using its own electrical equipment needs to book the connection trough the Official Contractor. A floor plan showing the required electrical connection locations must be submitted together with the order request. A quotation will be sent to the exhibitor. Twenty-four-hour supplies are available. Power Supply during dismantling: Kindly note that the exhibition power will be switched off for safety reasons one hour after the exhibition has closed. Raised floor It is highly recommended to place a carpet or other floor covering for exhibit stands to avoid damage to the hall floor.
The platform sides must be closed and finished neatly. The platform edges must be safe (secured, safe and easily visible).
Please note that if your booth has a platform higher than 4.5 cm, you are required to provide a ramp or sloped adages for disabled access. Storage The Venue has no storage facilities for empty containers and other materials required for the exhibition. Excess stock, literature or packing cases may not be stored on, around or behind stands, unless contained within a lockable storeroom, doors to which must have a vision panel. Storage of empties: Empties should generally be stored directly with MERKUR Expo Logistics GmbH. The venue does not have any storage facility for materials left on-site outside of tenancy times. Any materials/items left at the end of the tenancy will be thrown away and a charge made to the individual Exhibitor/contractor concerned.
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Internet Access (wireless or wired) ATTD will provide free Wi-Fi access to all delegates, suitable for basic web browsing (public connection).
Should you require an internet connection for any product demonstrations on your exhibition stand, we
strongly suggest ordering a wireless or wired connection, at an extra cost, to guarantee a high-quality
service inclusive of technical support.
Please find on the following page the options for Internet connections.
Exhibitors who wish to order internet connection to their booth please contact the Exhibition Manager: Michal Lelcuk [email protected] or complete the attached order form. NOTE: in order to avoid any kind of interference with the venue Wi-Fi coverage, privat Wi-Fi networking in your booth is not allowed.
The Venue and the Organisers reserve the rights to modify the setting and/or discontinue any activity which interfere with the hall WI-FI coverage
Wired Internet connections
# Discription Price Notes 1 2 Mbps Dedicatetd,
Uncontended and Symetric wired internet connection, DHCP
€ 846.00 Cost of wiring to rack is not included and depend on the location of request
2 4 Mbps Dedicatetd, Uncontended and Symetric wired internet connection, DHCP
€918.00 Cost of wiring to rack is not included and depend on the location of request
3 6 Mbps Dedicatetd, Uncontended and Symetric wired internet connection, DHCP
€ 918.00 Cost of wiring to rack is not included and depend on the location of request
4 8 Mbps Dedicatetd, Uncontended and Symetric wired internet connection, DHCP
€ 1040.00
Cost of wiring to rack is not included and depend on the location of request
5 10 Mbps Dedicatetd, Uncontended and Symetric wired internet connection, DHCP
€ 1116.00
Cost of wiring to rack is not included and depend on the location of request
6 20 Mbps Dedicatetd, Uncontended and Symetric wired internet connection, DHCP
€ 2520.00
Cost of wiring to rack is not included and depend on the location of request
Please note:
The price is for the entire duration of the Conference, VAT excluded.
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Wi-Fi Option #1
Wi-Fi for 10 connected users 20/20 Mbps band width (rack or private Access Point installed in client’s location) Unique network name (SSID) and password of your choice Onsite Support Please make sure that your devices support the 5 GHz Wi-Fi band; as this service will work only in the 5
GHz band.
Price for the duration of the exhibition - 1,470.00 Euro + VAT Wi-Fi Option #2
Wi-Fi for 20 connected users 30/30 Mbps band width (rack or private Access Point installed in client’s location) Suitable for e-mails, web browsing, live streaming, video conferencing, downloads and uploads, file sharing Unique network name (SSID) and password of your choice Onsite Support Please make sure that your devices support the 5 GHz Wi-Fi band as this service will work only in the 5
GHz band.
Price for the duration of the exhibition - 1,755.00 Euro + VAT
Wi-Fi option #3
Wi-Fi for 30 connected users 50/50 Mbps band width (rack or private Access Point installed in client’s location) Unique network name (SSID) and password of your choice Suitable for e-mails, web browsing, live streaming, video conferencing, downloads and uploads, file sharing Onsite Support Please make sure that your devices support the 5 GHz Wi-Fi band as this service will work only in the 5
GHz band.
Price for the entire duration of the exhibition - 2,430.00 Euro + VAT
WI-Fi General
Extra WI-FI connection - the fee is €200 + VAT - subject to requests received form exhibitors.
Extra Wi-Fi connection can be order vis the portal.
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Section 6: EXHIBITION RULES AND REGULATIONS Binding for all Exhibitors and their subcontractors
Participation by exhibitors is dependent upon compliance with all rules, regulations and conditions stated herein.
Children/Animals
No person under the age of 15 years can be admitted to the Exhibition, either during Build-Up, Open Days or Breakdown. This rule also applies to Exhibitors’ children and has to be rigidly enforced to comply with the safety regulations of the exhibition. It is also not permitted to bring animals into Venue.
Damage to the Premises
Exhibitors are liable for all damage caused to floors, walls and pillars during the installation, exhibition and dismantling periods. No adhesive stickers and fixtures of any kind are allowed on floors, walls and pillars.
Disposal of Material
It is obligatory to collect and dispose of all material during the breakdown or dismantling of the event. When the dismantling period is over, the exhibitor loses any right to claim for losses or damage to property left behind and any costs incurred by the venue in removing this property will be charged to the exhibitor.
Fire Insurance (compulsory)
Exhibitors must be insured against fire.
Stand material and fittings must be of non-inflammable materials or impregnated with fire-retardant chemicals. As a general rule, easily inflammable synthetic substances, foam polyester, and non-fireproof straw and reeds are prohibited.
Health & Safety
It is the responsibility of the stand holder to ensure the health, safety and welfare of all employees, contractors and visitors as far as is reasonably practicable throughout the event.
During the period of build-up and dismantling, it is prohibited to consume alcoholic beverages in the working area as well as to perform work under the influence of alcohol and drugs.
! Requirements during set up\dismantling:
Exhibitors and contractors are required to wear the necessary personal protective equipment such as safety footwear (shoes with anti-puncture soles - crush-proof), protective helmets, eye protection, high-visibility vast and hand protection required by the specific work activity.
The use of cutting machines, welding machines, sanders and a spray guns is strictly forbidden.
It is recommended that the stand holders appoint a supervisor for the stand, with the specific responsibility for ensuring the health & safety of their staff and stand builders. It is advisable that a Risk Assessment is completed for the stand and submitted to the Organiser.
Insurance (Compulsory)
Neither the Organisers nor The Venue, their representatives or agents will be held responsible for any loss or damage to exhibitor’s property. Exhibitors must take precautions to protect their property against pilferage.
The Organisers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his property and person and for the property and persons of his employees through full and comprehensive insurance and shall hold harmless the Organisers for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy.
Exhibitors are personally liable for all expenses incurred by the organiser or by third parties in regard to technical services provide.
23
Insurance (compulsory)
The organisers do not provide insurance for exhibitors and their property. The exhibitor is responsible for his property and person and for the property and persons of his employees through full and comprehensive insurance and shall hold harmless the organisers for any and all damage claims arising from theft and those perils usually covered by a fire and extended-coverage policy. Therefore, you are obliged to have a public liability insurance that covers all injuries to persons and damages that might cover in connection with the exhibition.
We also recommended that you have additional coverage against loss or damage to exhibition material during transport and during exhibition times. Please make arrangements for insurance coverage through your company’s insurer.
Liability Insurance
You are obliged to have a public liability insurance that covers all injuries to persons and damages which might cover in connection with the exhibition.
We also recommend that you have additional coverage against loss or damage to exhibition material during transport and during exhibition times. Please make arrangements for insurance coverage through your company’s insurer.
MANDATORY: You will be requested to show that you have a valid liability insurance. If you failed to show the certificate of valid liability insurance, you will be charged by the venue for it.
Music (Authors and publisher rights)
Please note that the Organisers have no copyright responsibility in respect of any exhibiting company. Exhibitors are reminded that third party copyrights should not be infringed. Proper dispensation must be obtained and any royalties due, paid prior to the use of materials. Should any copyright dispute arises, the Event Organisers will not be liable for any resulting loss or damages, sustained by any Exhibitor or third party.
Poster Hanging, Banners etc.
Hanging of posters, banners or decals, stickers or similar things, on the walls, floors, ceilings or
columns within or outside the installations of The Venue is not allowed without prior written
authorization.
Promotional Activities
All demonstrations or instructional activities must be confined to the limits of the exhibition stand.
Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands.
Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits.
The Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable.
Security
Safety and Security of Material. Please do not leave any bags, boxes or suitcases unattended at any time, whether inside or outside the exhibition area. The Organisers and Venue cannot accept liability for loss of or damage to private property or goods.
The Organisers will provide security guard service in the exhibition hall during off-show hours. Neither the Venue nor the Organisers can accept responsibility for the security of the stands and
24
their contents and for damage to, or theft of any goods. Exhibitors are fully responsible for the security of their stand and equipment.
Smoking
The ATTD 2020 Congress is a non-smoking Conference.
Special Effects
Special effects lighting, live music, smoke and laser projection may not be used in the stands. No
permission will be given for projection in the aisles or on the walls of the hall.
Stand Cleaning
The Organisers will arrange for general cleaning of the exhibition premises prior to the opening of
exhibition and daily prior to opening thereafter.
Each exhibitor is obliged to keep the booth/ exhibition space, and surrounding areas perfectly clean.
2. If you want a daily cleaning of your booth/exhibition space (including hovering and emptying bins) it has to be requested and contracted directly to the venue. This service needs to be contracted at least one month before the beginning of the event.
The Cleaning service is an Exclusive. Waste Removal
Exhibitors are responsible for the removal of all refuse/waste from the exhibition area. Any discarded waste, including promotional material, left behind will be removed by the Organisers at the expense of the exhibitor concerned
Section 6A: VENUE INFORMATION AND REGULATIONS TECHNICAL REGULATIONS: Exhibitors must comply with IFEMA Technical Regulations including operation, fire Safety, construction and other security regulations.
Exhibitors must also comply with rules and regulations as specified by work health Safety laws.
25
Section 7: ORDER FORMS The following orders below are to be filled and submitted through the Kenes Exhibitors’ Portal: https://exhibitorportal.kenes.com • Fascia for Shell Scheme only exhibitors
• Exhibitor Badges • K-Lead- App and or Mini Scanner order • Stand design for space only exhibitors If you require any additional services which do not appear in this manual, please contact the Exhibition Manager [email protected]
26
Electricity – Order Form **For Shell Scheme Stands Only**
Please complete this form and return by e-mail to the Exhibition Manager, Michal Lelcuk, no later than Monday, 6 January 2020. E-mail: [email protected]
➢ Electric connection including consumption up to 2kW (daytime only) and 1 socket
Rate: 100.00 Euro
Company name: ________________________________________Booth# _____________________
Contact person: ___________________________ e-mail: __________________________________
Payment method (please select): Bank Transfer / Credit Card
Billing address:
Company Name ____________________________________________________________________
Street: __________________________________________City______________________________
Zip Code________________________________ Country___________________________________
VAT#_____________________________________
Please note that you will receive an invoice by e mail.
Credit card payment will incur 4% service charge.
Thank you for your order!
27
Authorization for Credit Card Charges
Dear Sirs, In order to charge your credit card and in accordance with the security measures taken by credit card companies – please fill in the following form in your own handwriting and sign.
Name of Company: ___________________ We authorize ‘Kenes’ International Organizers of Congresses Ltd. to make the charge of EURO _______ for Electricity Combined Package fees for Conference: ATTD 2020 Credit Card details to be charged:________________________________________________________ Number:____________________________________________________________________________ Expiration date:______________________________________________________________________ Name of Card holder:_________________________________________________________________ Address: (as per Credit card records):_____________________________________________________ Telephone number:___________________________________________________________________ Security digits (on the back of the credit card):_____________________________________________ Date:__________________________SIGNATURE of Card holder:______________________________
28
Section 8: DELIVERY REGULATIONS AND INSTRUCTIONS
Section 6: Delivery Regulations and Instructions The shipping instructions include the following information:
• Handling Rates
• Labels
• Material Handling Form
• Shipping Instructions Shipping instructions can be found: here Delivery & Logistic Services MERKUR Expo Logistics GmbH has been appointed the official forwarding agent and clearance agent for this Conference and offers the following services: customs clearance, delivery to the stand, freight forwarding, manpower & trolleys for un-loading/loading during build-up and dismantling, storage of empty crates, transportation to and from the Exhibition hall.
For security, insurance, and efficiency reasons, MERKUR Expo Logistics GmbH is the sole official agent to handle cargo inside the venue. Stand builders are prohibited from using trolleys during set-up and dismantling periods. Kindly note that the official agent is the exclusive agent for move in and move out of the venue. Exhibitors and stand builders are free to deliver their goods or to pick their goods up from outside the venue. Those who use their own facilities up to the venue are requested to coordinate their time schedule and unloading of their cargo into the venue with the official logistics agent.
Insurance of Goods All cargo should be insured from point of origin. Exhibition Goods and Display Materials Please note that all materials entering the venue incur a handling charge. This includes materials for display. To receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions. Please Note: All advanced shipments and deliveries to the MERKUR Expo Logistics GmbH warehouse, including by courier, must be coordinated with MERKUR Expo Logistics GmbH.
In order to assure receipt of sent materials, MERKUR Expo Logistics GmbH, must receive the Pre-Advise form found I the shipping instructions. Please complete this form and return it to Zehavit Akerman: [email protected] You will then receive confirmation of your material arrival.
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Polyvalent hall (triangle)
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Hallway on the right side
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ATTD MADRID 02/2020 ‐ FORMAS ‐ EXTRAS BROCHURE
1000
CHAIR ‐ BLOCK BLACK NAPEL
1001
ARMCHAIR ‐ DOMO LEATHER
1101
CHAIR ‐ MAREA
1102
ARMCHAIR ‐ BLACK NAPEL
1103
CHAIR ‐ GREY CANVAS UPHOLSTERED
1104
CHAIR ‐ MILAN BLACK
1105
CHAIR ‐ CANADA BEIGE
1106
CHAIR ‐ OSLO BLUE
1107
CHAIR ‐ NEVADA BLACK
1107
CHAIR ‐ NEVADA WHITE
1109
CHAIR ‐ VERONA BLACK
1110
CHAIR ‐ TONET
1111
CHAIR ‐ JACOBSEN WOODEN
1112
CHAIR ‐ BARCELO
1113
CHAIR ‐ LISBOA BLACK
1300
SWIVEL CHAIR WITH WHEELS
1400
BAR STOOL ‐ LEATHER UPHOLSTERED
1401
BAR STOOL ‐ CANVAS UPHOLSTERED
1402
BAR STOOL ‐ FOLDING
1403
BAR STOOL ‐ WOODEN
1404
BAR STOOL ‐ NEVADA WHITE
1405
BAR STOOL ‐ PEKIN GREY
1405
BAR STOOL ‐ PEKIN BLACK
1406
BAR STOOL ‐ TEXAS BLACK
1407
BAR STOOL ‐ VIENA BLACK
1408
BAR STOOL ‐ ATLANTA BLACK
1408
BAR STOOL ‐ ATLANTA WHITE
1501
TABLE ‐ Ø75 CM GLASS
1501
TABLE ‐ Ø75 CM WOODEN
1502
TABLE ‐ Ø110 CM GLASS
1502
TABLE ‐ Ø110 CM WOODEN
1502
TABLE ‐ Ø110 CM BLACK
1503
TABLE ‐ CATERING Ø180 CM
1600
TABLE ‐ DESK INOX 125 CM WHITE
1600
TABLE ‐ DESK INOX 125 CM GLASS
1600
TABLE ‐ DESK INOX 125 CM WOODEN
1600
TABLE ‐ DESK INOX 125 CM BLACK
1601
TABLE ‐ DESK METALIC 125 CM GLASS
1601
TABLE ‐ DESK METALIC 125 CM WHITE
1601
TABLE ‐ DESK METALIC 125 CM BLACK
1601
TABLE ‐ DESK METALIC 125 CM WOODEN
1603
TABLE ‐ DESK CHROME 125 CM GLASS
1603
TABLE ‐ DESK CHROME 125 CM BLACK
1604
TABLE ‐ DESK 120 CM GLASS
1605
TABLE ‐ 140 CM MARBLE
1700
TABLE ‐ BOARDROOM 180 CM BLACK
1701
TABLE ‐ MEETINGS 150 CM WOODEN
1701
TABLE ‐ MEETINGS 150 CM BLACK GLASS
1703
TABLE ‐ MEETINGS 290X120 CM
1800
BAR TABLE ‐ Ø75 CM GLASS
1800
BAR TABLE ‐ Ø75 CM WOODEN
1801
BAR TABLE ‐ Ø60 CM GREY
1802
BAR TABLE ‐ Ø60 CM CHROME WHITE
1802
BAR TABLE ‐ Ø60 CM CHROME BLACK
1900
COFFEE TABLE ‐ 70X70+40 CM WHITE
1900
COFFEE TABLE 70X70+40 CM WOODEN
1900
COFFEE TABLE 70X70+40 CM BLACK
1901
COFFEE TABLE 70X70+40 CM GLASS
2000
CABINET ‐ BROCHURES 2 DOORS WOODEN
2001
CABINET ‐ 2 DRAWERS AND BLACK DOOR
2002
CABINET ‐ 3 DRAWERS GREY
2151
WASTE BIN METALIC
2152
WASTE BIN PLASTIC
2200
BROCHURE EXHIBITOR VERTICAL
3210
SHELF ‐ CHROME 5 SHELVES
2201
BROCHURE EXHIBITOR WOODEN
2100
STANDING COAT RACK
2102
HANGING BAR 100 CM MODULAR
2104
COAT HANGING BAR 100 CM MODULAR
2106
COAT HANGING STRUCTURE
2350
VERTICAL BASE CHAIN / ROPE
2351
VERTICAL BASE EXTENSIBLE
3000
SHOWCASE 100X100+250 CM WITH LIGHT. EXHIBITION
SPACE 85 CM. EXTRA LIGHT POINT REQUIRED
3001
SHOWCASE 100X50+250 CM WITH LIGHT. EXHIBITION SPACE
85 CM. EXTRA LIGHT POINT REQUIRED
3002
SHOWCASE 50X50+250 CM WITH LIGHT. EXHIBITION SPACE
85 CM. EXTRA LIGHT POINT REQUIRED
3003
SHOWCASE DOUBLE 100X100+250 CM WHITH LIGHT.
EXHIBITION SPACE 85 + 85CM. EXTRA LIGHT POINT
REQUIRED
3004
SHOWCASE DOUBLE 100X50+250 CM WITH LIGHT.
EXHIBITION SPACE 85 + 85CM. EXTRA LIGHT POINT
REQUIRED
3005
SHOWCASE DOUBLE 50X50+250 CM WITH LIGHT.
EXHIBITION SPACE 85 + 85CM. EXTRA LIGHT POINT
REQUIRED
3006
SHOWCASE HIGH 100X100+250 CM WITH LIGHT. EXHIBITION
SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
3007
SHOWCASE HIGH 100X50+250 CM WITH LIGHT. EXHIBITION
SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
3008
SHOWCASE HIGH 50X50+250 CM WITH LIGHT. EXHIBITION
SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
3009
SHOWCASE HIGH CENTRE 100X100+250 CM WITH LITGHT.
EXHIBITION SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
3010
SHOWCASE HIGH CENTRE 100X50+250 CM WITH LIGHT.
EXHIBITION SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
3011
SHOWCASE HIGH CENTRE 50X50+250 CM WITH LIGHT.
EXHIBITION SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
3012
SHOWCASE PLANTER 100X100+250 CM. EXHIBITION SPACE
164 CM. EXTRA LIGHT POINT REQUIRED. PLANTS NOT
INCLUDED
3013
SHOWCASE PLANTER 100X50+250 CM. EXHIBITION SPACE
164 CM. EXTRA LIGHT POINT REQUIRED. PLANTS NOT
INCLUDED
3014
SHOWCASE PLANTER 50X50+250 CM. EXHIBITION SPACE 164
CM. EXTRA LIGHT POINT REQUIRED.PLANTS NOT INCLUDED
3206
INNER SHELF FOR SHOWCASE 100X100 CM REF 1700‐1703‐
1706‐1709‐1712
3207
INNER SHELF FOR SHOWCASE 100X50 CM REF 1701‐1704‐
1707‐1109‐1713
3208
INNER SHELF FOR SHOWCASE 50X50 CM REF 1702‐1705‐
1708‐1110‐1714
3015
TUBULAR SHOWCASE 95X44+200 CM. EXTRA LIGHT POINT
REQUIRED
3016
SHOWCASE WOODEN 50X50+100 CM. EXTRA LIGHT POINT
REQUIRED
3017
SHOWCASE WOODEN 100X50+100 CM. EXTRA LIGHT POINT
REQUIRED
3018
SHOWCASE WOODEN 100X100+200 CM. EXTRA LIGHT POINT
REQUIRED
3019
SHOWCASE WOODEN 100X50+200 CM. EXTRA LIGHT POINT
REQUIRED
3020
SHOWCASE WOODEN 50X50+200 CM. EXTRA LIGHT POINT
REQUIRED
3100
COUNTER 100X50CM MODULAR. OPTIONAL LOCK
3101
COUNTER 200X50CM MODULAR. OPTIONAL LOCK
3102
COUNTER 100X100CM MODULAR. OPTIONAL LOCK
3103
COUNTER 50X50CM MODULAR.
3104
COUNTER SHOWCASE 100X50 CM
3105
SHOWCASE 100X50+100CM GLASS 4 SIDES
3108
COUNTER MF WOODEN
3200
SHELF 4 LEVELS 95X200 CM
3201
SHELF INCLINED 5 LEVELS 95X200 CM
3204
STRAIGHT SHELF 100X30 CM WHITE ‐ ON RAIL‐GUIDES
3204
STRAIGHT SHELF 100X30 CM GLASS ‐ON RAIL‐GUIDES
3205
SHELF INCLINED 100X30 CM WHITE ‐ON RAIL‐GUIDES
STORAGE ROOM 1X1 METER MODULAR ‐ SHARING PARTY
WALL
STORAGE ROOM 1X1 METER MODULAR ‐ SHARING 2 PARTY
WALLS
STORAGE ROOM 1X1 METER MODULAR ‐ ISLE
STORAGE ROOM 2X1 METERS OCTOGONAL ‐ SHARING PARTY
WALL
STORAGE ROOM 2X1 METERS MODULAR ‐ SHARING 2 PARTY
WALLS
STORAGE ROOM 2X1 METERS MODULAR ‐ ISLE
STORAGE ROOM 2X2 METERS MODULAR ‐ SHARING PARTY
WALL
STORAGE ROOM 2X2 METERS MODULAR ‐ SHARING 2 PARTY
WALLS
STORAGE ROOM 2X2 METERS MODULAR ‐ISLE
STORAGE ROOM 1X1 METERS WOODEN ‐ SHARING PARTY
WALL
STORAGE ROOM 1X1 METERS WOODEN ‐ SHARING 2 PARTY
WALLS
STORAGE ROOM 2X1 METERS WOODEN ‐ SHARING PARTY
WALL
STORAGE ROOM 2X1 METERS WOODEN ‐ SHARING 2 PARTY
WALLS
PANEL 100X300 CM MODULAR SYSTEM
DOOR 100X300 CM MODULAR SYSTEM
FOAM 295X95 CM
FOAM 244,5X95
STANDARD VINYL LETTERING 196X46 FRONTIS
VINYL IMPRESSION 1 SQM OR LESS
(**)CONNECTION BOX ______KW (MINIMUM 3KW)
DICHROIC RING RECESSED 50W
LED 2W RECESSED WHITE LIGHT
QUARTZ 150‐300W RECESSED
QUARTZ 150‐300W BASE ROD
HQI 70W BASE
HQI 70W RECESSED
HQI 150W BASE RAIL
RECESSED SOCKET ‐ AERIAL UP TO 2KW
RECESSED SOCKET ‐ AERIAL FROM 2 UP TO 3KW
MULTIPLE SOCKET
POWER POINT 1KW
POWER POINT FROM 1 UP TO 3KW
PLANTS: DRACAENA MARGINATA
PLANTS: FICUS BENJAMINA
PLANTS: FLOWERBOX 60X30 (**) MANDATORY ORDER FOR “FREE SPACE” BOOTHS AND “SHELL SCHEME” BOOTHS THAT DO NOT ASK FOR ELECTRIC PACKAGE.
Deadline for ordering: 1 MONTH BEFORE CONGRESS
OPPENING . A surcharge of 20% will be imposed
on orders sent after this date.
Please fill the provided order form and send it to
Order Form ATTD 02/20 MADRID FORMAS STANDS
S.R.L.
ORDERING COMPANY:
Company Name:
Contact Person:
Email Address:
Telephone Number:
V.A.T Company number:
Billing Adress:
Date:
Name plate to be produced, on fascia board (max. 15 characters):
PAYMENT METHOD:
By Bank transfer:
· Please ensure that the name of the Congress and of the participant is stated on the bank transfer.
Please make drafts payable to:
Account Name: FORMAS STANDS SL
Bank Details: LA CAIXA
IBAN Number: ES49 2100 0813 6702 0070 2209
Swift No: CAIXESBBXXX
·Bank charges are the responsibility of the participant and should be paid at source in addition to the order cost.
·Deadline for ordering: 1 MONTH BEFORE CONGRESS OPENNING. A surcharge of 20% will be imposed on orders sent after this date.
·Please send the completed form to [email protected] ; [email protected] .
Order Form FORMAS SRL
Ref. Description Cost * € Units Sum €
1000 CHAIR - BLOCK BLACK NAPEL 28,63 1001 ARMCHAIR - DOMO LEATHER 67,90
1101 CHAIR - MAREA 15,66
1102 ARMCHAIR - BLACK NAPEL 15,23
1103 CHAIR - GREY CANVAS UPHOLSTERED 20,76
1104 CHAIR - MILAN BLACK 23,54
1105 CHAIR - CANADA BEIGE 29,60
1106 CHAIR - OSLO BLUE 22,98
1107 CHAIR - NEVADA BLACK 32,68
1107 CHAIR - NEVADA WHITE 32,68
1109 CHAIR - VERONA BLACK 34,14
1110 CHAIR - TONET 37,84
1111 CHAIR - JACOBSEN WOODEN 22,98
1112 CHAIR - BARCELO 34,15
1113 CHAIR - LISBOA BLACK 35,99
1300 SWIVEL CHAIR WITH WHEELS 60,50
1400 BAR STOOL - LEATHER UPHOLSTERED 34,15
1401 BAR STOOL - CANVAS UPHOLSTERED 44,29
1402 BAR STOOL - FOLDING 34,15
1403 BAR STOOL - WOODEN 34,15
1404 BAR STOOL - NEVADA WHITE 44,88
1405 BAR STOOL - PEKIN GREY 54,70
1405 BAR STOOL - PEKIN BLACK 54,70
1406 BAR STOOL - TEXAS BLACK 45,77
1407 BAR STOOL - VIENA BLACK 64,90
1408 BAR STOOL - ATLANTA BLACK 50,54
1408 BAR STOOL - ATLANTA WHITE 50,54
1501 TABLE - Ø75 CM GLASS 42,92
1501 TABLE - Ø75 CM WOODEN 42,91
1502 TABLE - Ø110 CM GLASS 83,96
1502 TABLE - Ø110 CM WOODEN 83,96
1502 TABLE - Ø110 CM BLACK 83,96
1503 TABLE - CATERING Ø180 CM 105,98
1600 TABLE - DESK INOX 125 CM WHITE 42,91
1600 TABLE - DESK INOX 125 CM GLASS 42,91
1600 TABLE - DESK INOX 125 CM WOODEN 42,91
1600 TABLE - DESK INOX 125 CM BLACK 42,91
1601 TABLE - DESK METALIC 125 CM GLASS 42,91
1601 TABLE - DESK METALIC 125 CM WHITE 42,91
1601 TABLE - DESK METALIC 125 CM BLACK 42,91
1601 TABLE - DESK METALIC 125 CM WOODEN 42,91
1603 TABLE - DESK CHROME 125 CM GLASS 47,38
1603 TABLE - DESK CHROME 125 CM BLACK 47,38
1604 TABLE - DESK 120 CM GLASS 64,08
* VAT not included
Order Form FORMAS SRL
1605 TABLE - 140 CM MARBLE 116,84
1700 TABLE - BOARDROOM 180 CM BLACK 86,58
1701 TABLE - MEETINGS 150 CM WOODEN 95,99
1701 TABLE - MEETINGS 150 CM BLACK GLASS 95,99
1703 TABLE - MEETINGS 290X120 CM 160,33
1800 BAR TABLE - Ø75 CM GLASS 51,67
1800 BAR TABLE - Ø75 CM WOODEN 51,67
1801 BAR TABLE - Ø60 CM GREY 51,67
1802 BAR TABLE - Ø60 CM CHROME WHITE 51,67
1802 BAR TABLE - Ø60 CM CHROME BLACK 51,67
1900 COFFEE TABLE - 70X70+40 CM WHITE 42,46
1900 COFFEE TABLE 70X70+40 CM WOODEN 42,46
1900 COFFEE TABLE 70X70+40 CM BLACK 42,46
1901 COFFEE TABLE 70X70+40 CM GLASS 42,46
2000 CABINET - BROCHURES 2 DOORS WOODEN 36,62
2001 CABINET - 2 DRAWERS AND BLACK DOOR 23,36
2002 CABINET - 3 DRAWERS GREY 35,10
2151 WASTE BIN METALIC 29,54
2152 WASTE BIN PLASTIC 15,18
2200 BROCHURE EXHIBITOR VERTICAL 65,90
3210 SHELF - CHROME 5 SHELVES 68,80
2201 BROCHURE EXHIBITOR WOODEN 137,29
2100 STANDING COAT RACK 34,16
2102 HANGING BAR 100 CM MODULAR 21,90
2104 COAT HANGING BAR 100 CM MODULAR 21,90
2106 COAT HANGING STRUCTURE 65,54
2350 VERTICAL BASE CHAIN / ROPE 48,89
2351 VERTICAL BASE EXTENSIBLE 107,86
3000 SHOWCASE 100X100+250 CM WITH LIGHT. EXHIBITION SPACE 85 CM. EXTRA LIGHT POINT REQUIRED 228,80
3001 SHOWCASE 100X50+250 CM WITH LIGHT. EXHIBITION SPACE 85 CM. EXTRA LIGHT POINT REQUIRED
194,98
3002 SHOWCASE 50X50+250 CM WITH LIGHT. EXHIBITION SPACE 85 CM. EXTRA LIGHT POINT REQUIRED
184,73
3003 SHOWCASE DOUBLE 100X100+250 CM WHITH LIGHT. EXHIBITION SPACE 85 + 85CM. EXTRA LIGHT POINT REQUIRED
249,62
3004 SHOWCASE DOUBLE 100X50+250 CM WITH LIGHT. EXHIBITION SPACE 85 + 85CM. EXTRA LIGHT POINT REQUIRED
225,17
3005 SHOWCASE DOUBLE 50X50+250 CM WITH LIGHT. EXHIBITION SPACE 85 + 85CM. EXTRA LIGHT POINT REQUIRED
225,17
3006 SHOWCASE HIGH 100X100+250 CM WITH LIGHT. EXHIBITION SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
243,50
3007 SHOWCASE HIGH 100X50+250 CM WITH LIGHT. EXHIBITION SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
219,07
3008 SHOWCASE HIGH 50X50+250 CM WITH LIGHT. EXHIBITION SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
219,07
3009 SHOWCASE HIGH CENTRE 100X100+250 CM WITH LITGHT. EXHIBITION SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
241,88
3010 SHOWCASE HIGH CENTRE 100X50+250 CM WITH LIGHT. EXHIBITION SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
219,07
3011 SHOWCASE HIGH CENTRE 50X50+250 CM WITH LIGHT. EXHIBITION SPACE 146 CM. EXTRA LIGHT POINT REQUIRED
219,07
3012 SHOWCASE PLANTER 100X100+250 CM. EXHIBITION SPACE 164 CM. EXTRA LIGHT POINT REQUIRED. PLANTS NOT INCLUDED
207,84
Order Form FORMAS SRL
3013 SHOWCASE PLANTER 100X50+250 CM. EXHIBITION SPACE 164 CM. EXTRA LIGHT POINT REQUIRED. PLANTS NOT INCLUDED
185,42
3014 SHOWCASE PLANTER 50X50+250 CM. EXHIBITION SPACE 164 CM. EXTRA LIGHT POINT REQUIRED.PLANTS NOT INCLUDED
185,42
3206
INNER SHELF FOR SHOWCASE 100X100 CM REF 1700-1703-1706-1709-1712 42,13
3207
INNER SHELF FOR SHOWCASE 100X50 CM REF 1701-1704-1707-1109-1713 22,92
3208
INNER SHELF FOR SHOWCASE 50X50 CM REF 1702-1705-1708-1110-1714 22,92
3015
TUBULAR SHOWCASE 95X44+200 CM. EXTRA LIGHT POINT REQUIRED 292,40
3016
SHOWCASE WOODEN 50X50+100 CM. EXTRA LIGHT POINT REQUIRED 213,07
3017
SHOWCASE WOODEN 100X50+100 CM. EXTRA LIGHT POINT REQUIRED 243,30
3018
SHOWCASE WOODEN 100X100+200 CM. EXTRA LIGHT POINT REQUIRED 300,82
3019
SHOWCASE WOODEN 100X50+200 CM. EXTRA LIGHT POINT REQUIRED 259,69
3020
SHOWCASE WOODEN 50X50+200 CM. EXTRA LIGHT POINT REQUIRED 259,69
3100 COUNTER 100X50CM MODULAR. OPTIONAL LOCK 93,22
3101 COUNTER 200X50CM MODULAR. OPTIONAL LOCK 144,76
3102 COUNTER 100X100CM MODULAR. OPTIONAL LOCK 144,76
3103 COUNTER 50X50CM MODULAR. 81,50
3104 COUNTER SHOWCASE 100X50 CM 114,90
3105 SHOWCASE 100X50+100CM GLASS 4 SIDES 156,46
3108 COUNTER MF WOODEN 125,08
3200 SHELF 4 LEVELS 95X200 CM 54,43
3201 SHELF INCLINED 5 LEVELS 95X200 CM 68,06
3204 STRAIGHT SHELF 100X30 CM WHITE - ON RAIL-GUIDES 23,56
3204 STRAIGHT SHELF 100X30 CM GLASS -ON RAIL-GUIDES 23,56
3205 SHELF INCLINED 100X30 CM WHITE -ON RAIL-GUIDES 23,56
STORAGE ROOM 1X1 METER MODULAR - SHARING PARTY WALL 227,94
STORAGE ROOM 1X1 METER MODULAR - SHARING 2 PARTY WALLS 146,74
STORAGE ROOM 1X1 METER MODULAR - ISLE 227,94
STORAGE ROOM 2X1 METERS OCTOGONAL - SHARING PARTY WALL 309,13
STORAGE ROOM 2X1 METERS MODULAR - SHARING 2 PARTY WALLS 227,94
STORAGE ROOM 2X1 METERS MODULAR - ISLE 309,13
STORAGE ROOM 2X2 METERS MODULAR - SHARING PARTY WALL 390,04
STORAGE ROOM 2X2 METERS MODULAR - SHARING 2 PARTY WALLS 309,13
STORAGE ROOM 2X2 METERS MODULAR -ISLE 390,04
STORAGE ROOM 1X1 METERS WOODEN - SHARING PARTY WALL 404,46
STORAGE ROOM 1X1 METERS WOODEN - SHARING 2 PARTY WALLS 290,22
STORAGE ROOM 2X1 METERS WOODEN - SHARING PARTY WALL 514,56
STORAGE ROOM 2X1 METERS WOODEN - SHARING 2 PARTY WALLS 394,40
PANEL 100X300 CM MODULAR SYSTEM 56,87
DOOR 100X300 CM MODULAR SYSTEM 126,35
FOAM 295X95 CM 201,78
FOAM 244,5X95 167,32
STANDARD VINYL LETTERING 196X46 FRONTIS 48,74
VINYL IMPRESSION 1 SQM OR LESS 59,40
Order Form FORMAS SRL
(**)CONNECTION BOX ______KW (MINIMUM 3KW / PRICE €/KW)
23,26
DICHROIC RING RECESSED 50W 32,76
LED 2W RECESSED WHITE LIGHT 35,88
QUARTZ 150-300W RECESSED 40,56
QUARTZ 150-300W BASE ROD 40,56
HQI 70W BASE 85,80
HQI 70W RECESSED 78,00
HQI 150W BASE RAIL 101,40
RECESSED SOCKET - AERIAL UP TO 2KW 18,72
RECESSED SOCKET - AERIAL FROM 2 UP TO 3KW 25,74
MULTIPLE SOCKET 37,44
POWER POINT 1KW 17,16
POWER POINT FROM 1 UP TO 3KW 27,30
PLANTS:
DRACAENA MARGINATA 37,80
FICUS BENJAMINA 65,58
FLOWERBOX 60X30 31,20
AUDIOVISUAL: UP TO 42" SCREEN W/USB PORT 683,10
UP TO 50" SCREEN W/USB PORT 804,54
UP TO 55" SCREEN W/USB PORT 925,98
(**) MANDATORY ORDER FOR “FREE SPACE” BOOTHS AND “SHELL SCHEME” BOOTHS THAT DO NOT ASK FOR ELECTRIC PACKAGE.
PARTIAL AMOUNT
VAT 21% if Applicable
TOTAL €
