The Tulsa SPCA’s mission is to improve the lives of

dogs and cats, and their human companions.

Tulsa Society for the Prevention of Cruelty to Animals

2910 Mohawk Blvd ● Tulsa, OK 74110 918.428.SPCA (7722) www.tulsaspca.org

Tulsa SPCA ● TSPCA Board Dates to Remember • Aug 10th, 2019 – Board Retreat • Sep 25th, 2019 – Board Meeting • Nov 20*, 2019 – Board Meeting *moved

up due to Thanksgiving • Jan 22nd, 2020 – Board Meeting • Mar 25th, 2020 – Board Meeting • May 27th, 2020 – Board Meeting • Jul 22nd, 2020 – Board Meeting • Sep 23rd, 2020 – Board Meeting • Nov 18th, 2020 – Board Meeting Committee Mtg Dates • Finance – August 21st 5:30 • Special Events – August 6th Noon • Operations – ?? • ER – ?? • Strategic Planning –August 7th • Board Dev’t – as needed Other Dates to Remember • July 27th, 2019 – AR Workshop • Sep 21st, 2019 – Trivia Night • Nov 23rd – 24th, 2019 – Rt. 66 Marthon • Dec TBD 2019 – Holiday Party

Tulsa SPCA Board Meeting Agenda Wednesday, July 24th, 2019 | 6pm – Webco Board Room

Call to Order – Jene Harmon, President Welcome to Guest(s):

• Scott Vrooman, Triarch • Wendy Gregory • Suzanne Lucenta

Approval of meeting minutes – Jene President Update

o Excused Absences – Kjerstie Johnson o Scott Vrooman – Triarch Master Plan overview.

Committee Reports • Finance – Susan Rogers, Chair

o Review and Approval: - May Financials o Likely Embezzlement article

• Operations – Mary Green, Chair

• External Relations –

• Board Development – Nichole Bostian Trantham, Chair o New board member approvals

Wendy Gregory Suzy Lucenta

• Special Events – Charlotte Henry, Chair o Bingo Bash overview, held July 20th o Craft workshop benefiting SPCA on July 27th o Restaurant gift cards $25, wine $15 and silent auction donations

are NEEDED for Trivia Night. o Pawsh Palaces now be led by SPCA staff will resume in Fall. We

are seeking all builders and sponsor for houses.

• Resource Dev’t / Strategic Planning – Jene Harmon, Chair o Retreat Update

Executive Director Update – Mindy Tiner

New Business/Reminders

• Next meeting September 25th, 2019

Adjourn

Please submit the completed form to mtiner@tulsaspca.org

Board Member, Committee and Volunteer INTEREST FORM 2910 Mohawk Blvd. | Tulsa, Oklahoma 74110 918.428.7722 | mtiner@tulsaspca.org | tulsaspca.org

Nominated by ______________________________________ Date _________________

| NOMINEE |

________________________________________________________________________ Name

________________________________________________________________________ Preferred Mailing Address

__________________________________________/________________/____________ City State Zip

_____________________________________________/__________________________ E-mail Phone

______________/_________________________________________________________ Gender Preferred Animal(s): Dogs, Cats, Both, Other (please specify)

| WORK EXPERIENCE & EDUCATION |

________________________________________________________________________ Occupation / Profession

______________________________________/_________________________________ Current Position Company

______________________________________/_________________________________ Previous Position Company

_______________________________________________________/__________________________________________ Educational Background Professional Certifications or Training

| INTERESTS | Applying for the position(s) of ____ Board Member ____ Committee Member ____ Volunteer

__________________________________________________________________________________________________ Volunteer Experience (particularly Director, Officer, Committee Chair roles, etc.)

_________________________________________________________________________________________________ Committee Interest(s) – please choose Top 2 by preference (Board Development, Corporate Governance, External Relations,

Finance, Operations, Personnel/HR, Resource Development, Special Events, Strategic Planning)

__________________________________________________________________________________________________ What area(s) of expertise do you feel you would bring to the Tulsa SPCA? (Animal Advocacy, IT, Operations, Construction,

Marketing, Public Relations, Capital Campaigns, Fundraising (Corporations/Foundations/Individuals), Event Planning, etc.)

__________________________________________________________________________________________________ Do you have experience or an existing relationship with the Tulsa SPCA or related organizations?

Nominations for all Board Member prospects are made to Tulsa SPCA’s Board Development Committee. A limited number of boardpositions are open at any given time. Prospects must serve on a commitee for at least three months before consideration for board membership. Additionally, relatives are generally not invited to join nor are those employed with a company already represented on the board. Please offer as muchdetail or explanation as possible; additional sheets may be attached.

Nominations for all Committee Member prospects are made to the respective Tulsa SPCA Committee Chair.

Nominations for all other Volunteers (E.g. Shelter, Clinic, MAC, Special Events, etc.) are made to the Tulsa SPCA staff position of Volunteer Manager.

__________________________________________________________________________________________________ Other comments you’d like to share with us

The Tulsa SPCA’s mission is to improve the lives of dogs and cats and engage the community to foster mutual well-being

Tulsa SPCA Executive Director’s Update – 24 July 19

Program Related:

Intake was up 55% (YTD) from 2018 and up 19% from 2017. Adoption numbers were up 74% (YTD) from 2018

and up 19% from 2017. Revenue was up 3% (YTD) from 2018 but down 16% from 2017. For the year, adoptions

revenue is at 43% of our budgeted revenue.

Clinic revenue is at 69% of total budgeted revenue for the year,

We did 371 S/N in May and 336 in June and are scheduled to increase our numbers over the next quarter.

Cruelty investigations were up 9% (YTD) from 2018 and 26% (YTD) from 2017.

Average length of stay for dogs is 19 days and cats 28 days. Compared to the same time period in 2018 dog - 25,

cat – 49

Clear the Shelters is coming up (August 17th) – please let Troy know if you plan to volunteer!

Fundraising:

Bingo Bash was great!!! Thanks to all who made it happen!

See Randi’s report for additional info.

Trivia sponsorships are still available

Marketing / PR and Networking:

We’re working with Jen and Crissy to develop print materials for each of our programs as well as a coordinated

marketing strategy.

Please be sure and share our board needs with your contacts! Look for an email with suggested language soon!

Staff / HR:

Employees who left – Clinic – Angelica Delligatti

Employees hired – Hailey Jones (VA), Ashley Cloud (CM), Billy Dobbs (FMS).

We are implementing a dress code policy over the next several months.

Financial:

Expense-wise we are about 5% under budget through June.

Other:

Construction is slowly progressing, concrete is the major issue at this point. Hope to have more information by

Friday, 26 July 19.

I will be out of town from July 27th until August 8th but will have my phone and laptop with me for emergencies.

We have most of the funding to do a vaccine clinic & heartworm testing for 400 dogs and 100 cats, but still need

a location, preferably in north Tulsa.

May & June 2019 Intake and Adoption Report

70

36

3

13

0

47

38

0 0

3429

3

19

0 0

22

0 1

85

17

4

48

0 0

35

0 0

4750

5

34

2 1

16

1 00

10

20

30

40

50

60

70

80

90

Cats on-site1st of month

Cats Rcv'd Cats Ret'd Cats Fstr'd Cats RTO Cats Trnsf. Cats Adpt'd Cats Decs'd Cats Euth'd

Cat Intake & Adoption - May

May-19 May-18 May-17 May-16

24

62

5

19

3 1

23

1 2

43

61

1

17

0 0

33

1 0

71

20

2

41

0 0

35

0 0

82

11

2

9

0 0

19

1 00

10

20

30

40

50

60

70

80

90

Cats on-site1st of month

Cats Rcv'd Cats Ret'd Cats Fstr'd Cats RTO Cats Trnsf. Cats Adpt'd Cats Decs'd Cats Euth'd

Cat Intake & Adoption - June

Jun-19 Jun-18 Jun-17 Jun-16

75

33

10

0

53

43

0 1

28

45

9 9

0

9

39

0 1

33 32

52 0 0

41

1 0

69

46

7 6

0 2

38

0 00

10

20

30

40

50

60

70

80

Dogs on-site1st of month

Dogs Rcv'd Dogs Ret'd Dogs Fstr'd Dogs RTO Dogs Trnsf. Dogs Adpt'd Dogs Decs'd Dogs Euth'd

Dog Intake & Adoption - May

May-19 May-18 May-17 May-16

21

71

73

7

24

31

0 0

33

44

4

12

1 0

37

1 1

28

61

9

27

0 1

38

4 3

82

49

12

1 03

34

1 10

10

20

30

40

50

60

70

80

90

Dogs on-site1st of month

Dogs Rcv'd Dogs Ret'd Dogs Fstr'd Dogs RTO Dogs Trnsf. Dogs Adpt'd Dogs Decs'd Dogs Euth'd

Dog Intake & Adoption - June

Jun-19 Jun-18 Jun-17 Jun-16

41

296

2556

4

106

157

5 344

301

30

199

0 9

322

9 3

46

363

34

276

4 10

385

5 0

58

375

34

210

5 12

341

9 40

50

100

150

200

250

300

350

400

450

Cats on-site1st of month

Cats Rcv'd Cats Ret'd Cats Fstr'd Cats RTO Cats Trnsf. Cats Adpt'd Cats Decs'd Cats Euth'd

Cat Intake & Adoption YTD - June

2019 (through current month) 2018 (full) 2017 (full year) 2016 (full year)

47

322

51 6710

129

243

2 542

465

89 126

5 14

480

8 2147

521

96

206

3

67

543

13 10

92

588

82103

2

55

504

14 100

100

200

300

400

500

600

700

Dogs on-site1st of month

Dogs Rcv'd Dogs Ret'd Dogs Fstr'd Dogs RTO Dogs Trnsf. Dogs Adpt'd Dogs Decs'd Dogs Euth'd

Dog Intake & Adoption YTD - June

2019 (through current month) 2018 (full) 2017 (full year) 2016 (full year)

145

181

6270

118

76

116

59

0

20

40

60

80

100

120

140

160

180

200

Total on-site Total Placed

Cat & Dog Combined - May

May-19 May-18 May-17 May-16

45

89

76 71

99

74

164

56

0

20

40

60

80

100

120

140

160

180

Total on-site Total Placed

Cat & Dog Combined -June

Jun-19 Jun-18 Jun-17 Jun-16

87

649

86

830

93

1012

150

919

0

200

400

600

800

1000

1200

Total on-site Total Placed

Cat & Dog Combined YTD - June

2019 (through current month) 2018 (full) 2017 (full year) 2016 (full year)

$2,925

$4,654

$7,579

$1,819

$4,625

$6,444

$2,350

$4,650

$7,000

$1,225

$4,590

$5,815

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

Cat Revenue Dog Revenue Total Adoptions Revenue

Adoption Revenue - May

May-19 May-18 May-17 May-16

$1,420

$3,820

$5,240

$2,480

$4,900

$7,380

$2,786

$4,021

$6,807

$1,730

$3,210

$4,940

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

Cat Revenue Dog Revenue Total Adoptions Revenue

Adoption Revenue - June

Jun-19 Jun-18 Jun-17 Jun-16

$11,650

$26,595

$38,245

$20,862

$52,114

$72,976

$27,371

$55,329

$82,700

$22,968

$53,655

$76,623

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

$80,000

$90,000

Cat Revenue Dog Revenue Total Adoptions Revenue

Adoption Revenue YTD - June

2019 (through current month) 2018 (full year) 2017 (full year) 2016 (full year)

Phone: 918.428.SPCA (7722) Fax: 918.428.2525

2910 Mohawk Blvd. Tulsa, OK 74110

Board Report: July 2019 Community Engagement Director: Troy Martin May At-a-Glance:

• Volunteer Hours: 1763 hours 12 minutes by 177 volunteers • Volunteer Groups: 4 groups totaling 5 visits • MAC Adoption Events: 4 MAC Adoptions: 4 • Humane Education: 2 Schools visited • Special Events: St. Simeon’s Visit, LIFE PACE Senior Center visit, Montereau visit, OU-

Tulsa, Botanical Gardens

June At-a-Glance: • Volunteer Hours: 1803 hours 02 minutes by 182 volunteers • Volunteer Groups: 5 groups totaling 5 visits • MAC Adoption Events: 7 MAC Adoptions: 8 • Humane Education: 2 school visited. • Special Events: St. Simeon’s Visit, LIFE PACE Senior Center visit, Montereau visit, Rt.

66/Fleet Week 1st mile, 3 Botanical Gardens, Magic City Book Signing, C.A.R.E Transport, YPB Summer Kickoff, HOT Street Party

Volunteers: Our volunteer schedule is continued to be sent out weekly to staff. Our volunteer amount has increased as well as our volunteer opportunities. We continue to have an increase in our volunteers as expected for the summer. Our Community Service program has picked back up. Foster Program: In May we had 19 dogs in foster and 23 cats in foster. In June we had 3 dogs in foster and 19 cats in foster. Lauren and Troy attended Maddy’s Fund: Growing an existing Foster Program Apprenticeship. Maddie’s Fund paid for them to travel to Austin Pet’s Alive and learn all they could about Fostering. MAC Events:

We are excited about the current MAC events and are still looking to increase. We have a great event at Fine Fermentations coming up at the end of May. We have attended Hot Street Party, YPB summer kickoff, Magic City Book Signing, Dog Days at the Botanical Gardens, and are currently working on several other opportunities as well. We have had success with the MAC events and are looking for ways to improve these even more. We need to promote them with social media a little more. Take pictures while we are at the event and post. Utilizing more opportunities to get out in the community. Special Events: We now have 4 nursing homes we will be visiting 6 times during the month. We will continue this outreach to focus on helping to raise awareness and need for the Tulsa SPCA. Morale and personal growth of the organization has been boosted since inviting multiple people from within the organization on our outings. Our employees and volunteers are really enjoying the back and forth of seeing these animals out and seeing the joy they bring to people. We will be adding OU Tulsa to our monthly list in August. We have included new Tulsa Botanical Garden, Book Signings, C.A.R.E Transports, ect to our monthly special events. Humane Education: No More Bullying! Program will be picking back up soon. Very much looking forward to this opportunity of educating children on the effects of bully and such. We are currently visiting schools and speaking about the Tulsa SPCA and what we do multiple times a month. We currently are reaching out to Summer Programs while schools are out. Clear the Shelters: Preparations have begun for Clear the Shelters. We currently have 23 shelters participating. Channel 2 and the woodland hills mall are working with us. Currently drawing up two plans—one if the clinic is open, one if it still isn’t.

TulsaSPCA.org

Cruelty Investigation Report May 1, 2019 – May 31, 2019

2019 2018 2017 Citations Issued 06 15 11 Direct Contact with Owners 56 45 25 Reports of Dogs Tied Up 18 13 20 Reports of No Food or Water 47 35 28 Reports of Abuse 16 15 16 Reports of Cruelty 20 21 30 Reports of Dogs with No Shelter 18 17 29 Cases of Abandonment 02 02 05 Reports of Neglect 41 37 43 Re-checks for Compliance 10 12 11 Reports of Loose Dogs 10 06 15 Reports of Suspected Puppy Mills 02 00 01 Livestock Complaints 00 01 03 Reports of Animal Fighting 03 00 05 Animals Seized to Tulsa SPCA for Eval. 01 20 03 Total Written Cruelty Complaints 74 60 53 Total Investigated on Location 74 60 53

May, a different month entirely. From rescues to transports to floods. To the clearing of many shelters and the transport of hundreds of dogs and cats, out of state, to the re-sheltering of displaced animals many owners were unable to care for during efforts to re-home themselves. The process was a long and difficult one and may take months to stabilize. The spca and other rescue/shelters worked, tirelessly, to care for all these animals and will continue that work to the end of this road. All spca personnel were involved in early morning loading and shipping and late night care, feeding and housing. No need to name each supervisor and staffer since all shared responsibility of care. I’m happy to have been a part of these efforts… The food assistance program received a sizable donation from Southern Agriculture, raising the food supply on hand and making more available for re-donation. This, along with public support of donated food, much of it for the displaced flood animals, has provided us with extra amounts of supplies for several months. The changing seasons bring about different types of situations for field investigations. Winter is cold and the need for insulated shelters is primary. In summer other things happen. Keeping animals cool and hydrated now becomes the most important effort in the field. So far I’ve responded to dogs locked in closed cars and animals without water. The pet owners remain at the heart of these cruelty issues and I always find new, negligent owners each season that I never knew where there before. The beat goes on…

TulsaSPCA.org

Cruelty Investigation Report June 1, 2019 – June 30, 2019

2019 2018 2017 Citations Issued 09 08 13 Direct Contact with Owners 53 41 32 Reports of Dogs Tied Up 13 15 23 Reports of No Food or Water 46 40 31 Reports of Abuse 11 15 15 Reports of Cruelty 15 20 28 Reports of Dogs with No Shelter 20 20 26 Cases of Abandonment 03 04 12 Reports of Neglect 33 39 50 Re-checks for Compliance 08 11 05 Reports of Loose Dogs 10 06 14 Reports of Suspected Puppy Mills 02 02 02 Livestock Complaints 01 00 01 Reports of Animal Fighting 01 00 02 Animals Seized to Tulsa SPCA for Eval. 01 20 27 Total Written Cruelty Complaints 70 60 57 Total Investigated on Location 70 60 57

Field cases for June were all handled without having to re-check as many as usual. Contact with owners allows some measure of success on the initial visit. Fifty three (53) of these owners were available and were advised of the reason for my visit. Compliance was high. The hot weather zeroed in on our area and caused a spike in the delivery of state approved water proof shelters. In total, seven doghouses were donated and set by the spca for the animals in need of cover. Unfortunately, I’ve already found several animals that were unable to survive for lack of water and the shelter. They all seem to be at abandoned houses, or tied somewhere, left on their own by negligent owners. That would contribute to the large number of cases, reported as negligence, on Junes report. Seventy (70) field cases were worked for June which is an indicator for the rest of the summer season. Normally the numbers are less in the spring and early summer but that isn’t the case so far this year. One hundred forty four (144) complaints have been answered in May and June alone. Weather always dictates the activity in the field. The food assistance program continues in high gear. Through half of this year we have assisted one hundred fifty eight (158) homes and provided food for four hundred forty one (441) dogs and one hundred sixty seven (167) cats,….a total of six hundred eight (608) animals that have been assisted with food. These numbers indicate the strong need for continued donations to the spca from outside sources. Southern Agriculture and

TulsaSPCA.org

Walmart have helped but the contributions we make to the public clearly show the need we have. Presently I have on hand enough food in storage to finish the summer and possibly into the fall. I really want to say what a great job I think Lauren Holder is doing with intakes and transports of so many dogs and cats. Her networking has made it possible to retrieve more animals and to know that, in addition to adoptions, the transports out of state will find homes for these animals and provide them with the life they deserve.

TulsaSPCA.org

Development Report July 2019

*

Average gift goal FY2019: $250.00 Actual average gift FY2019: $148.57

New donor goal FY2019: 500 Actual new donors FY2019: 200

*Note that this doesn’t include corporate, estate, fundraisers etc. – it is strictly individual dollars. This is from 1/1/2019 to 6/30/2019, it is close but hasn’t been completely reconciled with the June 2019 financials.

DONOR RETENTION As of June 2019, 6% of new 2018 donors have donated in 2019. As of June 2019, 30% of established 2018 donors have donated in 2019.

TOP MONETARY DONORS OF FY2019 (non-estate giving) – Unrestricted Revenue as of JUNE 30, 2019 1. Christi Scott - $5,149.64 2. Betty Center - $5,000.00 3. James Allen & Charlotte Sue Crain - $3,385.23 4. Rachel Fisher - $3,000.00 5. Lonnie Sullivan – $2,500.00 / Korey Scott $2,500.00

786

554 66

4

193

368 48

8

511

270

1154

1042 11

75

463

2 0 1 6 2 0 1 7 2 0 1 8 2 0 1 9

DONOR RETENTIONNew Donors Established Donors Total Donors

TulsaSPCA.org

Current development initiatives: Clinic receptions

Working with Jen. The timing pends on any other needs or delays with the new building. Major donor, past board, present board, donors, adopters, media, public officials, public servants/first responders, public ticketed evet, shelters/rescues, local vets.

One-on-one Due to Bingo Bash preparations there has been a delay with my board one on ones. Resuming July 25.

Did meet with volunteer/potential donor Darla Vanskike in June/July and confirmed over $100+ worth of goods for Bingo Bash– In addition, she donated 5 nights at Big Cedar Lodge – we used this as a live auction and received $1,200 from it. She intends to donate towards Trivia Night as well, and also attend.

Database

I am doing a demo of Raiser Edge NXT, but financially I don’t think it is worth it – Plus, we’ve had a pretty negative experience with Blackbaud. Currently speaking to Bloomerang, Kindful, and Neon – will be scheduling demos and receiving quotes soon. I am currently working to reconcile eTapestry reports to coincide with the June 2019 financials. Working with Susan to verify that coding is done accurately and are reflected correctly with eTapestry and QuickBooks. With staff changes and Penny resigning – I am now doing all thank you letters for monetary and in-kind contributions.

NAMING RIGHTS OF CLINIC AS OF JULY 2019

TulsaSPCA.org

GRANTS Awarded Grants 2019: WaterShed Foundation - $353,000.00 Grace & Franklin Bernsen Foundation - $26,000.00 Founders of Doctor’s Hospital Foundation - $4,904.00 Gelvin Foundation - $2,500.00 GreaterGood.org - $1,716.40 of in-kind product, Quadriguard Follow Up report due – 8/7 GreaterGood.org - $5,000 Flood disaster relief *new! Waters Charitable Foundation - $10,000 unsolicited *new!

Denied Grants 2019: Banfield Foundation – Pet Advocacy - $15,000.00 Outstanding Grants 2019: Pedigree Foundation : General Operations - $1,000.00 Pedigree Foundation : Program Development - $10,000.00 Greater Good – In-kind products for animal enrichment ASPCA/Subaru Grant = $5,000

UPCOMING GRANTS: JULY PetSmart Charities – Improving Access to Care AUGUST American Fidelity Foundation Avery Family Trust* delayed submission for naming rights one sheet to be included. BOK Foundation Freese Family Foundation* delayed submission for naming rights to be included. PetCo Foundation – Animal Welfare Org grant PetSmart Charities – Spay & Neuter EVENTS Paws & Pictures – June 20, 2019 COMPLETED

Exclusive sponsors: CareATC ($1,500), Woodland West Animal Hospital & Resort ($1,500), Jessica Deason ($250) Revenue - $10,090, a 23.8% difference compared to 2018. Bingo Bash – July 20, 2019 COMPLETED

Exclusive sponsors: Becky Robbins/Dana Kastelic ($500), Judy & Glenn Hudgens ($250), Margaret Carnahan ($250) 65 sponsor seats, 118 individual seats, 14 complimentary seats – 48 sponsorship tickets were donated back to the organization by sponsors who were unable to attend, we were able to resell the majority of those tickets to individuals. Results not available yet.

Trivia Night – September 21, 2019 (confirmed) Exclusive sponsors: Andrea Gillman ($500)

152 sponsor seats, 8 individual seats – 40 remaining PAWsh Palaces – Prep, July – September. Event, October – December.

I am chairing, with Jen Bladen co-chairing, the PAWsh Palaces 2019 event. The backend of this project will roll out August 1, and the dog houses/cat condos/animal furniture will be displayed from October 26 – December 1. Our plan is to have 1 house at each of the 7 Southern Agriculture stores. We have removed the school partnerships from the event, school mentoring for architects will be optional. We anticipate that the expenses for this project will be significantly less than last year. 44 architecture firms have been contacted about participating – As of Monday 7/22 we have 1 confirmed participant, and 4 tentative ‘yes’ participants. 3 have declined. There was a lot of interest from several of the individuals that I spoke to.

TulsaSPCA.org

JOINT SPONSORSHIPS- $23,000 Presenting sponsor $7,500 American Waste Top Dog sponsor $5,000 Heart of Gold sponsor - $2,500 Susan Rogers Williams Inc. Tito’s Vodka ($3k) Pick of the Litter sponsor - $1,000

K9 Manners & More Oklahoma Animal Alliance

Osage Casino Summit Financial Group The Tiner Family Nichole Bostian Trantham

Cat’s Meow sponsor - $500 Jen & Barbara Bladen Builders Unlimited Commerce Bank Employee Benefits Advantage Jene Harmon Moyers & Martin Paula Maxey Stanfield + O’Dell