Executive Committee Meeting August 12, 2015 11:30 am 2:30 pm · 8/12/2015 · Executive Committee...

Executive Committee Meeting August 12, 2015

11:30 am – 2:30 pm

Meeting Location: City of Minnetonka – Minnehaha Room

14600 Minnetonka Boulevard Minnetonka, MN 55345

AGENDA 1. CALL TO ORDER – President Bob Cockriel

2. PRESIDENT’S REPORT – Bob Cockriel

A. Delegate selection

3. SECRETARY/TREASURER’S REPORT – Chris Petree, Secretary/Treasurer; Lee Gustafson, Deputy Treasurer A. Minutes of June 5 and July 10, 2015 Officers conference calls (attached) B. Minutes from June 10, 2015 meeting (attached) C. Financial Report (Gustafson)

i. Merrill Lynch Report (attached) ii. Chapter Financial Report (attached)

D. Event Waivers (attached) E. Draft 2016 budget comments/requests F. Chapter Accounting Contract

4. VICE PRESIDENT’S REPORT – Sue Mason

A. 2015 Congress Chapter Dinner B. Awards Reception

5. PAST PRESIDENT’S REPORT – John Rodeberg

A. Nominating Committee update B. Past Presidents - Database and Enhanced Roles

6. COUNCIL OF CHAPTERS REPORT - Angela Popenhagen

A. Delegate’s Report B. 2016 Congress Update

a. Congress statement of account (attached) C. History Committee (Dave Hutton, Chair)

7. DIRECTOR/COMMITTEE CHAIR REPORTS

A. State/County Director: Beth Engum i. Membership & Special Events Committee – Jason Sprague/Mark Kasma, Co-Chairs

a. Committee Report

B. Outstate Director: Troy Nemmers i. Outstate Committee – Troy Nemmers

ii. Awards Committee – Sarah Rippke, Chair a. Committee Report

C. Vendor/Contractor Director: Mitchell Hoeft

i. Communication Committee – Kristin Asher, Chair a. Committee Report b. Chapter Internal Calendar (attached)

D. Manager/Engineer Director: Michael Thompson

i. Environment and Sustainability Committee – Michael Thompson, Chair a. Committee Report

E. Superintendent Director: Bert Tracy

i. Education & Training Committee – Andy Brotzler, Chair a. Committee Report (attached) b. Scholarship Award recommendations (attached)

F. Consultant Director: Marcus Thomas

i. Diversity Committee: Alyson Fauske, Chair a. Committee Report (attached)

G. City Engineer / DPW Director: Russ Matthys

i. Public Awareness Committee – Kevin Kielb, Chair a. Committee Report

H. Conference Planning: Jupe Hale/Sue Mason, Co-Chairs

i. Committee Report

I. 2050 Committee Report: Dan Gage, Chair i. Committee Report – next meeting August 13, 2015 at 1 pm

J. Volunteer Coordinator Report: Beth Engum

8. OLD BUSINESS

9. NEW BUSINESS

10. ADJOURNMENT

American Public Works Association Minnesota Chapter

2015 EXECUTIVE COMMITTEE ROBERT COCKRIEL, President City of Bloomington (952) 563-8774 [email protected] SUE MASON, Vice President SEH, Inc. (651) 490-2018 [email protected] CHRIS PETREE, Secretary/Treasurer City of Lakeville (952) 985-2701 [email protected] JOHN RODEBERG, Past President SEH, Inc. (651) 470-2448 [email protected] ANGELA POPENHAGEN, Delegate Stevens Engineers Inc. (651) 436-2075 [email protected] LEE GUSTAFSON Deputy Treasurer WSB & Associates, Inc. (763) 762-2821 [email protected] MICHAEL THOMPSON Director – Engineer/Manager City of Maplewood [email protected] TROY NEMMERS Director – Outstate City of Fairmont [email protected] BETH ENGUM Director – State/County Agency Ramsey County Public Works [email protected] MITCHELL HOEFT Director – Vendor/Contractor Insituform Technologies USA, LLC [email protected] MARCUS THOMAS Director – Consultant Bolton & Menk, Inc. [email protected] RUSS MATTHYS Director – City Engineer/DPW City of Eagan [email protected] BERT TRACY Director - Superintendent City of Golden Valley [email protected] PAT SCHUTROP Chapter Assistant P.O. Box 27965 Golden Valley, MN 55427 1-888-407-2650 (toll free) [email protected]

MEMORANDUM To: Executive Committee From: Bob Cockriel, President Date: August 12, 2015 Subject: Delegate Selection Angela Popenhagen has served as the Chapter Delegate since 2010 and her term will expire as of December 31, 2015. Since no formal process was available in selecting a new Delegate, the Chapter officers developed selection criteria. On June 10, 2015, an email soliciting letters of interest was sent out to the APWA-MN Chapter members. Letters were to be received by July 6, 2015. The following individuals submitted letters of interest:

• David Hutton, SRF Consulting Group, Inc., current History Committee Chair

• Jeannine Clancy, Metropolitan Council Environmental Services, current Co-chair of the 2016 Congress Planning Committee

The Chapter officers scored the applicants using the selection criteria. Although both excellent applicants, the officers determined that Jeannine Clancy scored higher overall and recommends appointing Jeannine as the next Delegate starting January 1, 2016.

P.O. Box 27965 Golden Valley, MN 55427

mailto:[email protected]













APWA-MN Executive Committee Officers Conference Call Minutes

Friday, June 5, 2015

Attendees Bob Cockriel, President Sue Mason, Vice President Chris Petree, Secretary/Treasurer John Rodeberg, Past President Angela Popenhagen, Delegate Pat Schutrop, Chapter Assistant

Conference call convened at 8:31 a.m.

1. Minutes for May 1, 2015 Officers Conference Call (Cockriel)The officers accepted the minutes for the May 1, 2015 Officers conference call as presented.

2. Financial Statements for months ending April 30, 2015 (Petree/Gustafson)*Financial statements for months ending May 31, 2015 have not been received to date. The statements formonths ending April 30, 2015 were received and show the following balances:

a. Merrill Lynch: $137,397.10b. MN-Chapter: $1,826c. MN2050: The MN2050 account will be closed as of June 8. Remaining funds will roll into the

Chapter account.

3. Review Task List (Cockriel)*a. Education &Training (E&T) recommendations for Scholarship Awards (Cockriel)

Dan Fick will make recommendations for scholarship awards at the June 25 E&T Committeemeeting. The E&T will forward their recommendations to the Executive Committee at its August 12meeting for approval.ACTION: It was agreed that the E&T Committee would provide the draft recommendations toChapter Assistant following their June 25th meeting so that the results could be discussed at theJuly 10th Officers Conference call.

b. Delegate selection (Cockriel)Bob will include information about the delegate opening in his President’s article with a link to theselection criteria. Angela would like to have the new delegate identified in time for the ArizonaCongress so that person can attend the Council of Chapters meeting.ACTION: Bob will work with Pat in getting an email out to the members requesting letters ofinterest be submitted by July 6 so the officers can make their decision at the July 10 conferencecall and ratify the recommendation to the Executive Committee at the August 12 meeting.

c. Volunteer coordinator (appointment/reappointment) (Cockriel)ACTION: Bob will contact Beth Engum to see if she is interested in being reappointed.

d. Solicit nominations for 2016 Executive Committee open positions (secretary/treasurer, consultant,outstate, CE-DPW, state/county) (Rodeberg)Typically, the Nominating Committee discusses possibilities and solicits potential candidates. Theprocess has been informal. The bylaws state the Nominating Committee selects members willing

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to serve as directors and the office of the secretary/treasurer and any member may submit a nomination to the committee by August 1 for consideration. ACTION: John will prepare language for an email to be sent to the members notifying them of the upcoming director openings and the secretary/treasurer opening and to submit nominations by August 1. ACTION: John will prepare the email for Pat to send out. ACTION: Pat will send John the current list of past directors and presidents, as well as information on the Nominating Committee that would help him clarify the process. ACTION: Discuss again at the July 10 conference call.

e. Emerging Leaders Academy (ELA) (Rodeberg)Two letters of interest were received; Eric Seaburg, City of Golden Valley, and Alexandra Miller,WSB & Associates. The officers support both candidates.ACTION: John will prepare a memo to present to the Executive Committee at the June 10 meetingrecommending Eric Seaburg and Alexandra Miller to the ELA.

f. Invitation to 2015 Congress Chapter Dinner (Mason)The Chapter dinner will be held at Los Olivos located in Old Town Scottsdale. With transportation,the cost will be about $50/person. The restaurant can handle about 70 people. Sue has reservedthe restaurant. She hopes to have the invitation finalized and ready to send out by the June 10Executive Committee meeting.

g. Draft 2016 Budget preparation (Cockriel, Mason, Petree and Gustafson)ACTION: Delay discussion until the decision is made if the Chapter will obtain its own accountingservice. The renewal date of the contract with APWA National is June 30. The renewal will bediscussed at the June 10 Executive Committee meeting. If the decision to hire an accounting firm isnot made by June 30, the Chapter will request an extension of the contract with National.ACTION: Angela recommends giving Lee the authority to move forward and ratify the contract atthe August 12 Executive Committee meeting. The officers agreed.

4. APWA 2015 Congress (Mason)a. Chapter Dinner

See discussion above.

5. Next Executive Committee Meeting: Wednesday, June 10, 2015 (Cockriel)*NOTE: Sue will be late to the meeting and John will be on vacation. The following items will be added tothe agenda:

• Young Professionals stipend. Sue will prepare the memo.• APWA National accounting contract• Delegation selection• 2016 Congress Accounting – Resolution to open checking account for 2016 Congress

6. Upcoming Website Articles (Cockriel)*The Communication Committee continues to prod people to submit their articles.

7. Water Supply Plan – APWA-MN/CEAM Response (Cockriel)Bob has been working with Klayton Eckles to craft a joint response to Met Council acknowledging theprocess. The officers reviewed the draft and were in agreement with how it is written.ACTION: Bob will follow up with Klayton letting him know the officers agree with the content of the letterand forward to Jeannine Clancy, Met Council, for her to review.

8. 2016 Congress Update (Popenhagen)a. 2016 Memorandum of Understanding (MOU)

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The MOU was returned to National. The Executive Committee and the 2016 Congress Planning Committee are about 99% in agreement with the document. The main item the Planning Committee asked to be deleted from the MOU was supplementing the National budget for general session speakers.

b. 2016 Congress AccountingOriginally, the funding for the 2016 Congress was going to be blended into the Chapter’s account;however, National now thinks that will create problems. Because of all the additionalrequirements and because the Chapter may obtain its own accounting service, it was decided toopen a separate checking account for the 2016 Congress funds. Mark Ray will be the officialCongress Treasurer and he will work with Lee to make certain the necessary reports are preparedand submitted.ACTION: Add a resolution giving approval to open a separate checking account for the 2016Congress to the June 10 Executive Committee.

c. Arizona 2015 Congress. The Planning Committee is looking for volunteers to staff the booth at thecongress in Phoenix. They are waiting for people to register. Sue Mason and Shelly Pederson areworking on the t-shirts for the volunteers. They anticipate about 30 to 40 t-shirts will need toordered and will need sizes.ACTION: Angela will work with Kristin and Matt Saam, Publicity Committee co-chairs, to get thatinformation to Sue and Shelly.

9. OtherNone.

10. AdjournThe conference call adjourned at 9:12 a.m.

Future Topics: None

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APWA-MN Executive Committee Officers Conference Call Minutes

Friday, July 10, 2015

Attendees Bob Cockriel, President Sue Mason, Vice President Chris Petree, Secretary/Treasurer John Rodeberg, Past President Angela Popenhagen, Delegate Lee Gustafson, Deputy Treasurer Pat Schutrop, Chapter Assistant

Conference call convened at 8:33 a.m.

1. Minutes for June 5, 2015 Officers Conference Call (Cockriel)The officers accepted the minutes for the June 5, 2015 Officers conference call as presented.

2. Financial Statements for months ending June 30, 2015 (Petree/Gustafson)*The financial statements for months ending May 30, 2015 were received and show the following balances:

a. Merrill Lynch: $135,146.68b. MN-Chapter: $40,403c. MN2050: This account has been closed and Lee received the final general entry from National for

archiving.

3. Review Task List (Cockriel)*a. Delegate selection (Cockriel)

Letters of interest were received from Jeanine Clancy and David Hutton. Both scored close;however, after discussion, the officers agreed to recommend Jeannine because of her experienceand interaction with APWA National staff (during the 2005 congress and present) and herunderstanding of resources available within the organization.ACTION: The officers agreed to recommend Jeannine Clancy as the next Chapter Delegate.ACTION: The officers will recommend the Executive Committee appoint Jeannine Clancy as theChapter Delegate at the August 12 meeting.ACTION: Bob will contact both Jeannine and David notifying them of the recommendation.

b. E&T recommendation for Scholarship Awards (Cockriel)Dan Fick is finalizing the list of recommendations for the August 12 Executive Committee meeting.A total of 17 applicants were received (4 applying for technical school scholarship and 13 for the5 college scholarships). The Education & Training Committee (E&T) will recommend 10 applicantsto receive scholarship awards to stay within the $12,500 budget.ACTION: The E&T will recommend 10 students (6 for college and 4 for technical school) to receiveScholarship Awards at the August 12 meeting.

Chris said $805 was raised for scholarships at the golf outing and wanted to know how those fundsare incorporated into the scholarship fund. Lee said traditionally, those funds are deposited intothe general revenue fund and not set aside specifically for scholarships. Those amounts are kept in

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mind should a unique situation come up where it can be used. Chris said the E&T will ask about it and request an increase in the scholarship amounts to defer the increasing tuition rates when the budget is drafted for 2016. Lee suggested sending out an email to the committee chairs requesting feedback for the 2016 budget.

c. Bylaw amendments (Cockriel)Nothing new to add at this time.

d. Draft 2016 Budget (Petree/Gustafson)ACTION: Bob will send out an email to the committee chairs requesting comments andrecommendations for the 2016 budget. Comments will be directed to Chris and Lee.ACTION: Lee will prepare the draft 2016 budget for Chris to comment on and then it will beforwarded to the officers for review before going to the Executive Committee.

e. Nomination Committee for 2015 Executive Committee candidates (secretary/treasurer, andconsultant, outstate, CE-DPW, state/county director positions) (Rodeberg)John received a nomination from Russ Matthys for John Mazzitello of Mendota Heights (and aletter of interest from John). He also talked to Kent Exner to see if he would be an Outstatecandidate and he is considering that position. Jim Owens called to ask if he could be consideredagain, but John did not think the Chapter has done that before.ACTION: Pat will set up the Past Presidents and Directors’ logs in alphabetical and chronologicalorder and forward to John.ACTION: Pat will look through previous years for names of people considered for director positionsin the past.

f. PO box renewal (Schutrop)The Chapter PO box comes up for renewal in August and Pat is requesting it be moved to theMinnetonka or Hopkins location. The current Golden Valley location is inconvenient and costly dueto the distance and time it takes to pick up the mail. Unfortunately, the 2016 Congress checkingaccount was just opened and checks were printed with the Golden Valley address.ACTION: The officers agreed with moving the Chapter address to a new PO Box location inMinnetonka or Hopkins.ACTION: Once the new address is set up, the Chapter Assistant will give new information to MarkRay.POST MEETING NOTE: After discussions with the Congress Treasurer, Mark Ray, the decision wasmade to keep the PO Box in Golden Valley until after the 2016 Congress.

4. APWA 2015 Congress (Mason)a. Chapter Dinner

The information is on the Chapter website.ACTION: Pat will send out a reminder to the members on July 20.

b. The Awards Reception. The officers discussed who should accept the awards on behalf of theChapter. Chapter officers are willing to accept the awards, but discussed if members of the AwardsCommittee would like to do that.ACTION: Pat will check to see who from the Awards Committee is registered for Congress andforward those names to Bob.

5. Next Executive Committee Meeting: Wednesday, August 12, 2015 (Cockriel)*• Event waivers (Petree/Gustafson)• Delegate appointment (Cockriel)

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• Scholarship awards (Cockriel)

6. Wednesday, September 16, 2015 Executive Committee Meeting (Cockriel)An AWWA Conference is scheduled during this week that Bob needs to attend in order to receiveeducation hours for certification. The officers discussed various alternatives and decided on September 9.ACTION: Pat will check with the city of Minnetonka to see if the conference room is available onSeptember 9 and notify the Executive Committee of the change.POST MEETING NOTE: The Minnehaha Room was available to move this meeting to September 9. TheExecutive Committee was notified of the date change.

7. Event Waivers (Gustafson)A new event waiver has been approved and the waiver template will be modified to fit each event. Thewaiver will be discussed at the Executive Committee meeting on August 12 as a reminder that participantsattending most events will need to sign a waiver.

8. Upcoming Website Articles (Cockriel)*• An article was posted introducing APWA’s Interim Executive Director, Larry Frevert.• Sue has an article due.

9. 2016 Congress Update (Popenhagen)a. The new bank account has been set up and currently has a balance of $33,470.55.b. The biggest push now is to get the volunteers’ shirts and giveaways ready for the 2015 Congress in

Phoenix. Committee chairs, co-chairs and officers will get a shirt. As many people on the pre-registration list can get a shirt to help promote the Minnesota 2016 Congress.ACTION: Angela will contact Brian Van Norman to ask about where to ship items and a contactname.

c. After September 1, the Chapter can only use the APWA National approved PWX-Congress logo.Because the Chapter’s apparel logo has been approved by National, it will be on the shirts.

10. Othera. MN2050 website domain renewal (Gustafson)

The MN2050 domain name is up for renewal. Lee asked if the Chapter wants to keep the websiteactive, the renewal should be set up on an auto renewal basis on one of the officers’ credit cards(possibly Chris’s since his is the most recent and has the longest expiration date). The annual costis $18.99. Dan Gage said MN2050 recently received $120,000 in donation commitments to securenew TPT programming ($100,000 from MnDOT and $20,000 from the U of M).ACTION: The officers agreed it is worthwhile to preserve the MN2050 domain name and keep thewebsite active.ACTION: Chris will set up the account on an auto-renewal basis in the annual amount of $18.99.ACTION: The officers will discuss the renewal again in four years (July 2019).

b. Nominating Committee meeting (Rodeberg)The officers discussed dates for the Nominating Committee.ACTION: The meeting will be scheduled on August 6, from 9:30 to 11:30, at the City ofBloomington.ACTION: Bob will confirm the meeting room.

11. AdjournThe conference call adjourned at 9:17 a.m.

Future Topics: None

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EXECUTIVE COMMITTEE MEETING June 10, 2015

MINUTES

In attendance: Bob Cockriel, Sue Mason, Chris Petree, Lee Gustafson, Angela Popenhagen, Andy Brotzler, Beth Engum, Alyson Fauske, Monica Heil, Mitchell Hoeft, Kevin Kielb, Troy Nemmers, Sarah Rippke, Marcus Thomas, Michael Thompson, and Bert Tracy

Pat Schutrop, Chapter Assistant and Recorder

1. CALL TO ORDERPresident Cockriel called the meeting to order at 11:59 a.m.

2. PRESIDENT’S REPORT (Bob Cockriel)A. Hugo G. Erickson Awardee Congress Stipend

A $1,500 stipend is offered to each recipient of the Hugo G. Erickson Award. Amy Grothaus and Mark Hansen received the award in 2014 and Jim Grube received it in 2013. Jim Grube was unable to accept the stipend in 2013; however, because he is co-chair of the 2016 Congress Fundraising Committee, the officers agreed to extend the invitation for the stipend to him again. Amy Grothaus and Jim Grube have accepted the stipend to attend the 2015 Congress in Phoenix, AZ. Mark Hansen is unable to attend this year.

B. MCES Water Supply Plan – APWA/CEAM Response A joint letter from APWA-MN Chapter and the City Engineers Association of Minnesota (CEAM) was prepared memorializing the process to date with the MCES and its water supply planning efforts. Both CEAM and MCES gave input and were in agreement with the content of the letter.

3. SECRETARY/TREASURER’S REPORT (Chris Petree/Lee Gustafson, Deputy Treasurer)A. Minutes of April 3 and May 1, 2015 Officers Conference Calls

The minutes for the April 3 and May 1, 2015 conference calls were received and filed.

B. Minutes of April 8, 2015 Executive Committee Meeting The minutes for April 8, 2015 Executive Committee meeting were presented for approval.

MOVED by Angela Popenhagen and seconded by Mitchell Hoeft to approve the minutes of the April 8, 2015 Executive Committee meeting as presented. Motion carried.

C. Financial Reports (Lee Gustafson) i. Merrill Lynch account for months ending May 29, 2015 reports a balance of $137,728.05.

ii. The following MN Chapter financial statements were received and report the following balances:• For months ending April 30, 2015: -$1,826• For months ending May 31, 2015: $39,845

MOVED by Bert Tracy and seconded by Beth Engum to approve the MN Chapter financial report for months ending April 30, 2015 and May 31, 2015. Motion carried.

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iii. The MN2050 account will be closed out as of June 8, 2015, and any remaining funds will roll into the Chapteraccount. The current balance is at $7,691 in the red. The Chapter officers, and with the support of Dan Gage,agreed the MN2050 account should be closed. The MN2050 current balance will be a line item in theChapter’s financial statement. MN2050 recently received $4,000 owed from WSB and there is one or twooutstanding donations due which should balance the MN2050 account to zero. Gage is working with TPT tofacilitate future payments can be made directly to TPT.

4. VICE PRESIDENT’S REPORT (Sue Mason)A. 2015 Congress Dinner

The restaurant is Los Olivos in Old Scottsdale which is about 30 minutes from the conference hotel. There will be a bus that will leave the hotel at 5:30 pm and return at 10 pm. The email notice with specific information and how to register will be sent to the members shortly.

B. Young Professionals Stipend Three applications were received for the Young Professionals Stipend (Georgina Stanley-Woidyla, Mitchell Hoeft and Monica Heil). The officers recommend Monica Heil as the 2015 recipient of the Young Professional Stipend.

MOVED by Bert Tracy and seconded by Angela Popenhagen approve Monica Heil as the 2015 recipient of the Young Professionals Stipend. Motion carried.

5. PAST PRESIDENT’S REPORT (John Rodeberg)A. Emerging Leaders Academy (ELA)

Two letters of interest were received for the ELA: Eric Seaburg, City of Golden Valley, and Alexandra Miller, WSB & Associates. President Cockriel recommends supporting both applicants to attend the ELA.

MOVED by Chris Petree and seconded by Bert Tracy to approve sponsoring Eric Seaburg and Alexandra Miller to attend the Emerging Leaders Academy for the school year 2015-16. Motion carried.

6. COUNCIL OF CHAPTERS (Angela Popenhagen)A. Delegate’s Report

• Peter King, APWA Executive Director, has resigned effective July 20, 2015. Larry Frevert has been named theInterim Executive Director until a new Executive Director is appointed.

• APWA Board of Directors approved the next two congress locations: Orlando in 2017 and Kansas City in 2018.

B. 2016 Congress Update • Memorandum of Understanding (MOU) (Revision date: May 14, 2015)

The recent version of the MOU includes two items in question: (1) the Chapter objects to supplementing the general session speakers ($35,000 to $50,000) and feels that is the responsibility of APWA; and (2) under the Financial Management section, the Chapter requests a separate congress checking account with Mark Ray assigned as the Congress Treasurer and replace the language in the MOU from Chapter Secretary/Treasurer to Minnesota Congress Treasurer.

• Congress Checking AccountA separate checking account will be set up for the 2016 Congress through Hiway Federal Credit Union. Mark Ray will be the official Congress Treasurer on behalf of the Chapter. He will be able to sign checks and/or approve debit purchases under $500. All checks over $500 will require two signatures. As co-chairs of the Congress Planning Committee, Jeannine Clancy and Angela Popenhagen will be authorized to co-sign any expenses over $500. The account will have a debit card to use for purchases. If a credit card is subsequently issued, the credit card will be tracked and approved under the same methods as the Chapter.

MOVED by Bert Tracy and seconded by Marcus Thomas to approve appointing Mark Ray as the official Congress Treasurer on behalf of the Chapter and authorize him to approve debit purchases under $500. Jeannine Clancy and Angela Popenhagen are authorized as co-signers for purchases over $500. If a credit card is issued, the credit card will be tracked and approved under the same methods in place by the Chapter. Motion carried.

MOVED by Mitchell Hoeft and seconded by Sue Mason authorizing the Certificate of Authority/Resolution to officially set up the account with the Hiway Federal Credit Union. Motion carried.

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• Chapter/Congress SponsorshipThe Executive Committee discussed the sponsorship program and how the 2015-2016 program will affect gettingsponsors in time for the Chapter’s annual golf outing. Traditionally, at this time of the year, sponsors would be inplace and the holes would be covered. Because the sponsorship program spans 2015 and 2016 to cover the 2016Congress and the Chapter events, there is a concern that the sponsors for the Chapter’s golf outing will not be inplace. The Executive Committee agreed to accept verbal/email commitments from potential sponsors to facilitateongoing success of the annual golf outing. The Membership Committee may need to personally contact potentialsponsors. Mitch Hoeft will bring the Executive Committee’s feedback to the Membership Committee at its nextmeeting on Friday, June 12.

APWA National has not yet given the Chapter approval to get sponsors for the 2016 Congress. The Chapter can getmembers to sponsor, but not non-members. For example, Xcel Energy is ready to sponsor, but it is not a member.The officers are recommending the Chapter offer non-members that are ready to sponsor, the opportunity tobecome a member.

MOVED by Bert Tracy and seconded by Marcus Thomas authorizing the officers to register any organizationdonating over $3,000 and has never been a member to be an APWA member. Motion carried.

C. History Committee: Dave Hutton, Chair – No report.

7. DIRECTOR/COMMITTEE CHAIR REPORTSB. State/County Director: Beth Engum

i. Membership & Special Events Committee - Jason Sprague/Mark Kasma, Co-Chairsa. Committee Report

• June 25 – St. Croix Crossing Technical Tour. A minimum of 50 people will be needed and theevent will be open to non-members. Coincidentally, the Minnesota Society of ProfessionalEngineers scheduled the tour at the same time.

• July 9 - Annual Summer Golf Classic, Bunker Hills Golf Course. Early registration ends June 26.Information about the event is on the website and an email announcement has been sent tothe members.

• July 29 – Technical Tour of the new Vikings Stadium. Details will be announced whenavailable.

• Young Professionals group is setting up a summer schedule of networking activities. The firstouting is at Betty Dangers (date TBD), July is mini-golf, and Whirlyball in August. Details ofeach event will be forthcoming. Participants will most likely need to sign waivers for theseevents. Chris Petree will look into when a waiver is needed.

C. Outstate Director: Troy Nemmers i. Outstate Committee - Troy Nemmers, Chair

a. Committee ReportFormulating the Outstate Committee continues to be a work in progress. Nemmers is looking forindividuals interested in getting together and a convenient meeting location.

ii. Awards Committee – Sarah Rippke, Chairb. Committee Report

• PACE award application was submitted.• The Chapter received four out of eight award applications submitted. The four awards were

the Exceptional Performance Award, Journalism-MN2050; Donald C. Stone Award – JimGrothaus; Project of the Year-Target Field; and Excellence in Snow & Ice-Waconia.

D. Vendor/Contractor Director: Mitchell Hoeft i. Communications Committee – Kristin Asher, Chair

a. Committee Report• Working on getting more visibility for the Student Chapter and Young Professionals. The

committee discussed modifying the banner at the top of the website and found that wouldbe too costly and now looking at alternate ways to access those two pages. They are

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considering putting them on the home page under the “Who We Are” tab under the “About” section directing people to the YP and Student Chapter pages.

MOVED by Troy Nemmers and seconded by Angela Popenhagen to direct the Communications Committee to add language to the website to direct viewers to the Student Chapter and Young Professionals pages. Motion carried.

• Placeholders have been reserved for social media accounts for LinkedIn, YouTube, Twitter,and Instagram. The City of Bloomington offered to give the committee a crash course onhow to use these social media tools. The committee is also looking for someone to join thecommittee who would be interested in taking on the task of refreshing the content on thesocial media sites.

• The committee is looking for two or three individuals attending the 2015 Congress to writearticles on the Young Professionals outing, Chapter dinner, and a general conference article.

E. Manager/Engineer Director: Michael Thompson i. Environment and Sustainability (E&S) Committee – Michael Thompson, Chair

a. Committee Report• The committee met on May 14. The main topic of discussion was the Metropolitan Council

task force for the water supply plan and next steps, and that the Met Council wants to makethe task force a permanent committee addition to the stakeholder process for future plans.

• Sherri Buss volunteers on the Conference Committee and the committee brainstormedtopics for her to bring to that committee for discussion.

• The committee is recommending partnering with the Minnehaha Creek Watershed Districtto participate in the Minnehaha Creek cleanup on July 26 from 9 am to Noon for theChapter’s environmental services event. The event is organized by the Minnehaha CreekWatershed District. People would be able to sign up on the Minnehaha Creek WatershedDistrict’s website or directly with Michael Thompson. The watershed district will also host aBBQ after the cleanup. The committee will work with the Chapter Assistant to get theinformation to post on the website and a member email. The Executive Committee agrees touse the Minnehaha Creek cleanup as its environmental services project for 2015.

F. Superintendent Director: Bert Tracy i. Education & Training (E&T) Committee – Andy Brotzler, Chair; Monica Heil, Vice Chair

a. Committee Report• Mark Ray is putting information together for the Fall Conference workshop.• Hamline has sent out flyers advertising the Public Works Executive Fellowship.• The UUCIS sessions will be hosted at the City of Bloomington Public Works for the 2015-16

school year. In the past, MnDOT hosted the local site at its Richfield facility. The web-basedoutstate location will be in St. Cloud.

• E&T Committee members will be representing APWA at an Education Leadership Summit inSeptember.

• Two new members have been added to the committee: Jeff Adolphson (Wadena County)and Heather Dorr (U of M-replacing Gene Anderson).

G. Consultant Director: Marcus Thomas i. Diversity Committee – Alyson Fauske, Chair

a. Committee Report• The committee facilitated its first career fair on April 22 at Hennepin Technical College and had a

number of volunteers outside of the Diversity Committee help out in the booth. The strategy wasto reach out to the public works students and instead, non-public works students stopped andasked a number of questions. The committee felt the fair was a success overall.

• The committee is considering participation at similar exhibitor opportunities at Dakota CountyTechnical College and Dunwoody College of Technology.

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• They discussed support of the general membership in getting new members and how to do that.Information gathered included identifying group memberships with open spots and trying to fillthose openings.

• The committee is looking for additional members.

H. City Engineer/DPW Director: Russ Matthys i. Public Awareness Committee (PAC) - Kevin Kielb, Chair

a. Committee Report• The STEM Day at the State Fair is scheduled for August 20. The committee will be meeting with

STEM staff to discuss the requirements for 2015. The PAC will repeat the roundabout activityagain.

• The committee continues to collaborate with the Diversity Committee. The E&T offered to helpwith set up at the State Fair.

• Sue Mason suggested committees consider creating a banner for STEM, career day, etc. The costis about $300/banner.

• To help publicize the event, the committee will consider posting video clips of the roundaboutactivities to the website.

I. Conference Planning: Jupe Hale/Sue Mason, Co-Chairs i. Committee Report

• The committee will start planning for the sessions for the Fall Conference. Members having ideascan forward them to Mason.

J. MN2050 Report: Dan Gage, Chair i. Committee Report – No report.

K. Volunteer Coordinator Report: Beth Engum • People are volunteering for the 2016 Congress as they hear about it. Committees are still taking members

largely because many of their assigned tasks have not started yet. • Received most of the volunteers to take golfing photos. Looking for one more volunteer.• Environmental & Sustainability Committee and Diversity Committee looking for additional members.

8. OLD BUSINESSNone.

9. NEW BUSINESSNone.

10. ADJOURNMENTPresident Cockriel adjourned the meeting at 1:19 p.m.

APWA-MN Chapter’s Mission: To advance the theory and practice of the design, construction, maintenance, administration, and operation of public works facilities and services.

Dated: August 12, 2015 Respectfully submitted,

Chris Petree APWA-MN Chapter Secretary/Treasurer

Page 5

Minnesota Chapter APWA

Statement of Financial Position

For the Months Ending July 31, 2015

2015

ACTUAL

Current Assets

Cash:

101-200-000-MN0 Cash-MN Chapter $156,226

Operating Investments:

101-800-000-MN0 Operating Investments-Merrill

Lynch $518

Receivables (Net):

121-000-000-MN0 Receivables (Net) $0

Prepaid Expenses

140-000-000-MN0 $735

Total Current Assets $157,478

Long-Term Investment Account

160-000-000-MN0 Long-Term Investments-

Merrill Lynch $134,629

Total Assets $292,107

Accounts Payable (Net):

201-001-000-MN0 Accounts Payable (Net) $103

Total Liabilities $103

Total Net Assets $292,004

Beginning of Year Net Assets

Unrestricted Funds:

303-000-000-MN0 Unrestricted Funds $237,375

Total Unrestricted Funds $237,375

Total Liabilities and Net Assets $237,375

Year to Date Change in Net Assets $54,628

Assets

Liabilities

3Cii


Statement of Activities

Month/Year to Date Ending July 31, 2015

ANNUAL July 2015 Y-T-D 2015 PERCENT

ACCOUNT # DESCRIPTION BUDGET ACTUAL ACTUAL BUDGET BALANCE AVAILABLE

REVENUE

400-200-103-MN0 103 - Unrealized Gain from Investment Accts $0 $0 $3,723 ($3,723) 0%

405-200-191-MN0 191 - Registration Fees Tech Tours $0 $40 $40 ($40) 0%

405-200-471-MN0 471 - Registration Fees UUIS $16,000 $990 $1,785 $14,215 89%

435-200-230-MN0 230 - Membership Dues, Chapter $32,000 $12,601 $33,287 ($1,287) -4%

465-200-100-MN0 100 - Miscellaneous $3,000 $805 $5,805 ($2,805) -94%

480-200-501-MN0 501 - Exp Reimbursement-Chapter Dinner $3,500 $35 $35 $3,465 99%

490-200-100-MN0 100 - Sponsorship Fees, Events $18,000 $0 $500 $17,500 97%

491-200-230-MN0 230 - Membership Rebates from National $7,200 $0 $2,143 $5,057 70%

491-200-232-MN0 232 - Membership Rebates -Chapter Leadership Training $700 $0 $1,000 ($300) -43%

491-200-235-MN0 235 - Delgate Stipend from National $600 $0 $0 $600 100%

492-200-182-MN0 182 - Royalties Spring Conference $6,000 $5,676 $5,676 $324 5%

492-200-184-MN0 184 - Royalties Fall Conference $27,000 $0 $38,118 ($11,118) -41%

499-200-103-MN0 103 - Contributions from Reserves $38,560 $0 $0 $38,560 100%

TOTAL REVENUE $152,560 $20,147 $92,113 $60,447 40%

EXPENSES

552-200-232-MN0 232 - Board/Delegate Travel, Chapter Officer Mileage $2,000 $0 $1,370 $630 31%

552-200-235-MN0 235 - Board/Delgate Travel, HOD $1,800 $0 $500 $1,300 72%

552-200-501-MN0 501 - Board/Delgate Travel, President to Congress $0 $0 $0 $0 0%

553-200-501-MN0 501 - Board Travel $5,000 $0 $1,029 $3,971 79%

575-200-103-MN0 103 - Insurance $250 $0 $0 $250 100%

600-200-188-MN0 188 - Facility Costs-State Fair/STEM Day $500 $0 $0 $500 100%

615-200-100-MN0 100 - Food & Bev-G&A $1,500 $0 $484 $1,016 68%

615-200-121-MN0 121 - Food & Bev-Board Orientation/YE Recpt $1,000 $0 $0 $1,000 100%

615-200-136-MN0 136 - Food & Bev-Membership Committee $2,000 $123 $572 $1,428 71%

615-200-137-MN0 137 - Food & Bev-Communications Committee $600 $0 $715 ($115) -19%

615-200-139-MN0 139 - Food & Bev-Audit Committee $60 $0 $0 $60 100%

615-200-145-MN0 145 - Food & Bev-Awards Committee $250 $0 $0 $250 100%

615-200-146-MN0 146 - Food & Bev-Education & Training Committee $1,250 $0 $358 $892 71%

615-200-147-MN0 147 - Food & Bev-Environmental Committee $600 $0 $182 $418 70%

615-200-148-MN0 148 - Food & Bev-Executive Committee $2,500 $0 $478 $2,022 81%

615-200-149-MN0 149 - Food & Bev-Planning Committee $1,300 $0 $0 $1,300 100%

615-200-237-MN0 237 - Food & Bev - U of MN Student Chapter $1,500 $0 $273 $1,227 82%

615-200-350-MN0 350 - Food & Bev - Young Prof $1,000 $0 $79 $921 92%

615-200-471-MN0 471 - Food & Bev-UUCIS $250 $0 $0 $250 100%

615-200-501-MN0 501 - Food & Bev-Chapter Dinner at Congress $6,500 $0 $0 $6,500 100%

615-200-711-MN0 711 - Food & Bev-Public Awareness $500 $0 $72 $428 86%

670-200-100-MN0 100 - C/SC Fees - Sponsor Signage $200 $0 $0 $200 100%

670-200-103-MN0 103 - C/SC Fees-Bookkeeper/Scan Doc $6,000 $0 $0 $6,000 100%

670-200-108-MN0 108 - C/SC Fees-Website Mgmt $4,000 $285 $537 $3,463 87%

670-200-192-MN0 192 - C/SC Fees-Education Events/Misc $750 $0 $0 $750 100%

670-200-230-MN0 230 - C/SC Fees - Chapter Services $26,000 $3,164 $16,916 $9,084 35%

670-200-471-MN0 471 - C/SC Fees-UUIS $13,000 $0 $5,500 $7,500 58%

670-200-601-MN0 601 - C/SC Fees-Chalkline/Comm $2,500 $0 $1,294 $1,206 48%

675-200-148-MN0 148 - Committee Facilitation-Executive $750 $0 $0 $750 100%

700-200-100-MN0 100 - Office Supplies - G&A $300 $0 $345 ($45) -15%

700-200-471-MN0 471 - Office Supplies - UUCIS $1,000 $0 $0 $1,000 100%

705-200-237-MN0 237 - Student Membership-U of MN Student Chapter $500 $210 $465 $35 7%

730-200-100-MN0 100 - Postage - G&A $0 $0 $0 $0 0%

838-200-100-MN0 100 - Printing & Production-G&A $2,000 $0 $0 $2,000 100%

838-200-183-MN0 183 - Printing & Production-Summer Golf Event $300 $297 $297 $3 1%

861-200-183-MN0 183 - Award & Door Prizes-Summer Golf Event $1,800 $1,600 $1,600 $200 11%

861-200-231-MN0 231 - Award & Door Prizes-Chapter Awards/Recg Plaques $1,000 $0 $0 $1,000 100%

863-200-100-MN0 100 - Scholarship to Non Students $0 $0 $0 $0 0%

863-200-471-MN0 471 - Scholarship to NS - UUIS $1,100 $0 $300 $800 73%

863-200-501-MN0 501 - Stipend NS-Young Mem/Hugo Erickson Award to Congr $2,000 $0 $0 $2,000 100%

864-200-100-MN0 100 - Scholarship to Students-Educational Scholorships $12,500 $0 $0 $12,500 100%

890-200-103-MN0 103 - Bank Service Charges - Finance $1,000 $68 $494 $506 51%

898-200-100-MN0 100 - Misc Expenses - G&A $3,000 $73 $2,888 $112 4%

898-200-182-MN0 182 - Misc Expenses - Spring Conf $0 $0 $0 $0 0%

898-200-191-MN0 191 - Misc Expenses - Technical Tours $500 $0 $0 $500 100%

898-200-850-MN0 850 - Misc Expense-2016 Congress $0 $0 $381 ($381) 0%

898-200-851-MN0 851 - Misc Exp-2016 Congress Management $6,000 $0 $258 $5,742 96%

898-200-852-MN0 852 - Misc Exp-2016 Congress fundraising $3,000 $0 $0 $3,000 100%

898-200-853-MN0 853 - Misc Exp-2016 Congress Volunteer $1,500 $0 $0 $1,500 100%

898-200-855-MN0 855 - Misc Exp-2106 Congress Get Acquainted Party $8,000 $0 $0 $8,000 100%

898-200-856-MN0 856 - Misc Exp-2106 Congress Hospitality $500 $0 $0 $500 100%

898-200-858-MN0 858 - Misc Exp-2016 Congress Promotions $4,000 $0 $0 $4,000 100%

898-200-859-MN0 859 - Misc Exp-2016 Congress Publicity $16,500 $0 $97 $16,403 99%

898-200-861-MN0 861 - Misc Exp-2016 Congress Sports $500 $0 $0 $500 100%

899-200-100-MN0 899 - Sponsorship/Contr Educ Grants $2,000 $0 $0 $2,000 100%

TOTAL EXPENSES $152,560 $5,819 $37,484 $115,076 75%

REVENUE OVER EXPENSES $0 $14,328 $54,628 ($54,628) 0%


Statement of Financial Position

For the Months Ending June 30, 2015

2015

ACTUAL

Current Assets

Cash:

101-200-000-MN0 Cash-MN Chapter $142,632

Operating Investments:

101-800-000-MN0 Operating Investments-Merrill

Lynch $518

Receivables (Net):

121-000-000-MN0 Receivables (Net) $0

Prepaid Expenses

140-000-000-MN0 $0

Total Current Assets $143,150

Long-Term Investment Account

160-000-000-MN0 Long-Term Investments-

Merrill Lynch $134,629

Total Assets $277,779

Accounts Payable (Net):

201-001-000-MN0 Accounts Payable (Net) $0

Total Liabilities $0

Total Net Assets $277,779

Beginning of Year Net Assets

Unrestricted Funds:

303-000-000-MN0 Unrestricted Funds $237,375

Total Unrestricted Funds $237,375

Total Liabilities and Net Assets $237,375

Year to Date Change in Net Assets $40,403

Assets

Liabilities


Statement of Activities

Month/Year to Date Ending June 30, 2015

ANNUAL June 2015 Y-T-D 2015 PERCENT

ACCOUNT # DESCRIPTION BUDGET ACTUAL ACTUAL BUDGET BALANCE AVAILABLE

REVENUE

400-200-103-MN0 103 - Unrealized Gain from Investment Accts $0 $215 $3,723 ($3,723) 0%

405-200-471-MN0 471 - Registration Fees UUIS $16,000 $0 $795 $15,205 95%

435-200-230-MN0 230 - Membership Dues, Chapter $32,000 $0 $20,686 $11,314 35%

465-200-100-MN0 100 - Miscellaneous $3,000 $5,000 $5,000 ($2,000) -67%

480-200-501-MN0 501 - Exp Reimbursement-Chapter Dinner $3,500 $0 $0 $3,500 100%

490-200-100-MN0 100 - Sponsorship Fees, Events $18,000 $0 $500 $17,500 97%

491-200-230-MN0 230 - Membership Rebates from National $7,200 $0 $2,143 $5,057 70%

491-200-232-MN0 232 - Membership Rebates -Chapter Leadership Training $700 $0 $1,000 ($300) -43%

491-200-235-MN0 235 - Delgate Stipend from National $600 $0 $0 $600 100%

492-200-182-MN0 182 - Royalties Spring Conference $6,000 $0 $0 $6,000 100%

492-200-184-MN0 184 - Royalties Fall Conference $27,000 $0 $38,118 ($11,118) -41%

499-200-103-MN0 103 - Contributions from Reserves $38,560 $0 $0 $38,560 100%

TOTAL REVENUE $152,560 $5,215 $71,966 $80,594 53%

EXPENSES

552-200-232-MN0 232 - Board/Delegate Travel, Chapter Officer Mileage $2,000 $0 $1,370 $630 31%

552-200-235-MN0 235 - Board/Delgate Travel, HOD $1,800 $0 $500 $1,300 72%

552-200-501-MN0 501 - Board/Delgate Travel, President to Congress $0 $0 $0 $0 0%

553-200-501-MN0 501 - Board Travel $5,000 $0 $1,029 $3,971 79%

575-200-103-MN0 103 - Insurance $250 $0 $0 $250 100%

600-200-188-MN0 188 - Facility Costs-State Fair/STEM Day $500 $0 $0 $500 100%

615-200-100-MN0 100 - Food & Bev-G&A $1,500 $206 $381 $1,119 75%

615-200-121-MN0 121 - Food & Bev-Board Orientation/YE Recpt $1,000 $0 $0 $1,000 100%

615-200-136-MN0 136 - Food & Bev-Membership Committee $2,000 ($102) $449 $1,551 78%

615-200-137-MN0 137 - Food & Bev-Communications Committee $600 $597 $715 ($115) -19%

615-200-139-MN0 139 - Food & Bev-Audit Committee $60 $0 $0 $60 100%

615-200-145-MN0 145 - Food & Bev-Awards Committee $250 $0 $0 $250 100%

615-200-146-MN0 146 - Food & Bev-Education & Training Committee $1,250 $0 $358 $892 71%

615-200-147-MN0 147 - Food & Bev-Environmental Committee $600 $0 $182 $418 70%

615-200-148-MN0 148 - Food & Bev-Executive Committee $2,500 $0 $478 $2,022 81%

615-200-149-MN0 149 - Food & Bev-Planning Committee $1,300 $0 $0 $1,300 100%

615-200-237-MN0 237 - Food & Bev - U of MN Student Chapter $1,500 $0 $273 $1,227 82%

615-200-350-MN0 350 - Food & Bev - Young Prof $1,000 $0 $79 $921 92%

615-200-471-MN0 471 - Food & Bev-UUCIS $250 $0 $0 $250 100%

615-200-501-MN0 501 - Food & Bev-Chapter Dinner at Congress $6,500 $0 $0 $6,500 100%

615-200-711-MN0 711 - Food & Bev-Public Awareness $500 $0 $72 $428 86%

670-200-100-MN0 100 - C/SC Fees - Sponsor Signage $200 $0 $0 $200 100%

670-200-103-MN0 103 - C/SC Fees-Bookkeeper/Scan Doc $6,000 $0 $0 $6,000 100%

670-200-108-MN0 108 - C/SC Fees-Website Mgmt $4,000 $84 $252 $3,748 94%

670-200-192-MN0 192 - C/SC Fees-Education Events/Misc $750 $0 $0 $750 100%

670-200-230-MN0 230 - C/SC Fees - Chapter Services $26,000 $2,151 $13,753 $12,247 47%

670-200-471-MN0 471 - C/SC Fees-UUIS $13,000 $0 $5,500 $7,500 58%

670-200-601-MN0 601 - C/SC Fees-Chalkline/Comm $2,500 ($694) $1,294 $1,206 48%

675-200-148-MN0 148 - Committee Facilitation-Executive $750 $0 $0 $750 100%

700-200-100-MN0 100 - Office Supplies - G&A $300 ($195) $345 ($45) -15%

700-200-471-MN0 471 - Office Supplies - UUCIS $1,000 $0 $0 $1,000 100%

705-200-237-MN0 237 - Student Membership-U of MN Student Chapter $500 $50 $255 $245 49%

730-200-100-MN0 100 - Postage - G&A $0 $0 $0 $0 0%

838-200-100-MN0 100 - Printing & Production-G&A $2,000 $0 $0 $2,000 100%

838-200-183-MN0 183 - Printing & Production-Summer Golf Event $300 $0 $0 $300 100%

861-200-183-MN0 183 - Award & Door Prizes-Summer Golf Event $1,800 $0 $0 $1,800 100%

861-200-231-MN0 231 - Award & Door Prizes-Chapter Awards/Recg Plaques $1,000 $0 $0 $1,000 100%

863-200-100-MN0 100 - Scholarship to Non Students $0 $0 $0 $0 0%

863-200-471-MN0 471 - Scholarship to NS - UUIS $1,100 $0 $300 $800 73%

863-200-501-MN0 501 - Stipend NS-Young Mem/Hugo Erickson Award to Congr $2,000 $0 $0 $2,000 100%

864-200-100-MN0 100 - Scholarship to Students-Educational Scholorships $12,500 $0 $0 $12,500 100%

890-200-103-MN0 103 - Bank Service Charges - Finance $1,000 $68 $426 $574 57%

898-200-100-MN0 100 - Misc Expenses - G&A $3,000 $2,490 $2,815 $185 6%

898-200-182-MN0 182 - Misc Expenses - Spring Conf $0 $0 $0 $0 0%

898-200-191-MN0 191 - Misc Expenses - Technical Tours $500 $0 $0 $500 100%

898-200-850-MN0 850 - Misc Expense-2016 Congress $0 $0 $381 ($381) 0%

898-200-851-MN0 851 - Misc Exp-2016 Congress Management $6,000 $0 $258 $5,742 96%

898-200-852-MN0 852 - Misc Exp-2016 Congress fundraising $3,000 $0 $0 $3,000 100%

898-200-853-MN0 853 - Misc Exp-2016 Congress Volunteer $1,500 $0 $0 $1,500 100%

898-200-855-MN0 855 - Misc Exp-2106 Congress Get Acquainted Party $8,000 $0 $0 $8,000 100%

898-200-856-MN0 856 - Misc Exp-2106 Congress Hospitality $500 $0 $0 $500 100%

898-200-858-MN0 858 - Misc Exp-2016 Congress Promotions $4,000 $0 $0 $4,000 100%

898-200-859-MN0 859 - Misc Exp-2016 Congress Publicity $16,500 $0 $97 $16,403 99%

898-200-861-MN0 861 - Misc Exp-2016 Congress Sports $500 $0 $0 $500 100%

899-200-100-MN0 899 - Sponsorship/Contr Educ Grants $2,000 $0 $0 $2,000 100%

TOTAL EXPENSES $152,560 $4,656 $31,562 $120,998 79%

REVENUE OVER EXPENSES $0 $559 $40,403 ($40,403) 0%

American Public Works Association – Minnesota Chapter Adult/Waiver Release

IN CONSIDERATION OF being allowed to participate in the American Public Works Association – Minnesota Chapter (APWA-MN) ____________________ on _________________, the undersigned acknowledges, appreciates and agrees that:

1. There is risk of injury from the activities involved in this event, including the potential for permanentparalysis and death, and while particular rules, equipment, and personal discipline may reduce thisrisk, the risk of injury does exist; and

2. I KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISINGFROM THE NEGLIGENCE OF APWA-MN or others and assume full responsibility for participation andany damage arising out of my use of equipment, such as golf carts;

3. I expressly relieve the American Public Works Association and the APWA-MN Chapter from any dutyof care, which is or may be owed to me as a result of my participation in the event; and

4. I willingly agree to comply with the stated and customary terms and conditions for participation. If,however, I observe any unusual significant hazard during my presence or participation, I will removemyself from participation and bring such to the attention of the nearest official immediately; and

5. I, for myself and on behalf of my heirs, assigns, personal representatives and next of kin, HEREBYRELEASE AND HOLD HARMLESS the American Public Works Association and the American PublicWorks Association – Minnesota Chapter, its officers, officials, agents, and/or employees, otherparticipants, sponsoring agencies, sponsors, advertisers, and if applicable, owners, lessors ofpremises used to conduct the event (Releasees), with respect to any and all injury, disability, deathor loss or damage to personal property, whether arising from the negligence of the Releasees orotherwise.

I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.

Print Name Signature of Participants Date

3D

Print Name Signature of Participants Date

Waiver Requirements for Chapter Events and Technical Tours

APWA requires its chapters/branches to have signed waivers by event participants on file. The following guidelines apply:

Golf Outings All sports events including Golf outings, Ski events, Hockey, Run/Walk, Whirlyball events require waivers for participants taking part in these activities.

Technical Tours Generally, waivers are not required; however, all participants must adhere to any onsite safety rules/regulations, e.g., wearing hardhats, safety googles, etc.

Special Events Participants of Rodeos and operators of heavy/dangerous machinery must sign waivers before taking part in such activities. Waivers must be signed by all participants taking part in water-related activities. Waivers must be signed by guardians for events containing activities such as a ‘Jumpy House’ or any activity that may pose significant risks to children/minors.

ALL SIGNED WAIVERS MUST BE FORWARDED TO THE CHAPTER ASSISTANT FOR FILING.

Month Date Item Committee Contact CC Contact

January

1 Past President's Message EC John R. Kristin

1 New EC Member Spotlight EC New Members Eric E.

1 Events Calendar Update EC Pat S.

1 Committee Report Audit Mark Burch

1 Solicit Chapter Membership for National Awards Awards Sarah Rippke Pat s. & Erica P.

1 Announce Technical Tour 1 Membership Pat S.

15 Idea Center - Innovation and Technology Brian B.

15 Legislative Update Communications LMC Kristin

February


1 Snow and Ice National Award Submittal Due to National Awards

1 Advertise Earth Day Event Env. Michael T. Pat S.

1 Committee Report Communication Kristin A. Melissa G.

1 Advertise Feed My Starving Children Event Membership Pat S. & Erica P.

1 President's Message EC Robert C. Kristin

15 Committee Report MN2050 Dan G. Melissa G.

15 New Member Listing Membership Pat

15 Technical Tour 1

MN AWWA Water Utility Management Institute E&T Pat S.

15 Director's Article - Communication Communication Mitch H. Melissa G.

15 Public Works Champion/Awareness Committee Eric E.

March


1 All Other National Award Submittals due to National Awards

1 Technical Tour 1 Recap Nina S.

1 Committee Report Awards Sarah Rippke Melissa G.

15 Feed My Starving Children event Membership

15 Where are they now Rick P.

15 Student Chapter Article Student Chapter Lydia Larson Mitch H.

15 Director's Article - Awards Awards Troy N. Melissa G.

15 Member Spotlight Nina S./Brian B.

April


1 National Public Works Week Forecasting Article Public Awareness Kevin K. Eric. E.

1 Feed My Starving Children Recap Paul C.

1 Results delivered to Chapter for National Awards Awards

1 Conference Committee Report Conference Jupe H. Melissa G.

15 Director's Article Conference Sue M. Melissa G.


late Earth Day Environmental Services Event Env. Sherri B.

May


1 Diversity Committee Report Diversity Alyson Melissa G.

1 Announce Technical Tour 2 Membership Pat S. & Erica P.

1 Advertise for Young Professional Stipend

mid Spring Golf Outing (prior to Spring Conference) Membership

mid Spring Conference Conf. Planning

2015 Internal Chapter Calendar

7Cib



15 National Public Works Week (starts the 3rd Sunday) National


15 Director's Article Diversity Marcus Melissa G.

15 Public Works Champion/Awareness Committee Eric E.

June


1 Spring Conference Articles Chad I.

1 Spring Golf Outing Recap Chad I.

1 Committee Report E&T Chris P. Melissa G.


1 PACE Award Due to National Awards

1 Education Scholarship Applications Due E&T

15 Announce UUCIS E&T Pat S. & Erica P.

mid Technical Tour 2 Membership

15 Announce NHCC Public Works Certificate Program E&T Pat S. & Erica P.

15 Announce Hamline Leadership Academy E&T Pat S. & Erica P.

15 Solicit for Potential EC Candidates Officers

15 Where are they now History Dave Hutton Nina S.

15 Director's Article E&T Dale R. Melissa G.

July


1 Technical Tour 2 Recap Nina S.

1 Committee Report Env. Michael T. Melissa G.

mid Summer Golf Outing Membership Chad I.

15 Legislative Session Recap Communications LMC Kristin

15 Director's Article - Environment and Sustainability Env. Michael T. Melissa G.


August


1 Summer Golf Outing Recap As Assigned Chad I.

1 Committee Report History Dave Hutton Melissa G.

late APWA Congress (Chicago 2013/Toronto 2014/Phoenix 2015) National

15 Director's Article - History History Angela P. Melissa G.

15 Public Works Champion/Awareness Committee Jessica C.

20 Solicit Chapter Award Nominations Awards Sarah Rippke Pat S.

20 Announce PACE Award Awards Sarah Rippke Pat S.

September



1 General Congress Recap

1 Congress Chapter Dinner Recap

1 Committee Report Membership Mark Kasma Melissa G.

15 Announce Fall Conference Conf. Planning Pat S. & Erica P.

15 Announce Fall Workshop E&T Pat S. & Erica P.

15 Delegate's Report EC Angela P. Kristin A.

mid Leadership Academy Begins E&T

mid NHCC Public Works Certificate Program Begins E&T




15 Director's Article - Membership Membership Beth Melissa G.

October


1 Announce Election for New EC Members Elections Pat S. & Erica P.

1 Advertise Chapter Bowling Event Membership Pat S. & Erica P.

1 Committee Report Nominating John R. Melissa G.

early Chapter Award Nominations Due Awards

late Underground Utilities Construction Inspector School E&T

late Chapter Award Selection and Notifications Awards


15 Treasurer's Report EC Chris Petree Melissa G.

November


1 Student Chapter - New Members Student Chapter Lydia Larson Mitch H.

1 Committee Report Outstate N/A Melissa G.

mid Fall Workshop and Conference Conf. Planning

mid Chapter Bowling Event Membership

15 Director's Article Outstate Troy N. Melissa G.

?? 15 Announce Election Results Elections Pat S. & Erica P.

15 Public Works Champion/Awareness Committee Jessica C.

20 Request New EC Members Spotlight Articles Communications Eric E. Eric E.

December


1 Committee Report Public Awareness Kevin K. Melissa G.

1 Fall Conference Local Awards Article Awards Amy G. Chad I.

1 Fall Conference/Workshop Articles Chad I.

early Executive Committee Orientation Meeting EC


15 Director's Article - Public Awareness Public Awareness Russ M. Melissa G.

15 Where are they now History Dave Hutton Nina S.

*Sponsors articles are expected each month but are managed separately.

- Events - no web content or e-mails needed

- Executive Committee

- Membership Committee

- Awards Committee

- Education and Training

Executive Committee Update By: Andy Brotzler, Chair, and Monica Heil, Vice-Chair

Education & Training Committee Date: August 12, 2015

Executive Committee Action Items 1. Approve award of scholarships per the attached recommendations.

Committee Discussion Items and Updates 1. The Education and Training Committee at its June meeting reviewed this year’s

scholarship applicants and recommended award of scholarships. 2. Planning for the Fall Workshop is complete and speakers have been identified.3. Petree and Brotzler had an annual check-in meeting with the instructors for the Public

Works Certificate Program. This year will be Gary Brown’s last year as an instructor. LeeGustafson has expressed an interest in taking over Gary Brown’s class.

4. The following updates have been sent out on the Fall 2015 Educational Offerings:a. Underground Utility Construction Inspector Schoolb. Public Works Certificate Programc. Hamline Leadership Academy – program will be offered concurrently with the

Public Works Executive Fellowship due to demand.d. Hamline Public Works Executive Fellowship

Committee Membership Chair: Andy Brotzler Vice Chair: Monica Heil EC Liaison: Bert Tracy Members: Jeff Adolphson, Mindy Carlson, Heather Dorr, Dan Fick, Dave Hutton,

Zach Johnson, Steve Klein, Bruce Loney, Chris McKenzie, Chris Petree, Tim Plath, Jeff Radick, Mark Ray, Dale Reed, Rick Shomion, Nate Stanley, Mike Waltman and Joe Wiita

Mission The APWA-MN Chapter Education & Training Committee will identify, develop and support the implementation of quality and timely educational opportunities.

7Eia

2015-2016 Scholarship Awards per June 25, 2015 E&T Committee Meeting

College Scholarship Winners Technical School Scholarship Winners Ryan Horning

1015 6th Street SE Minneapolis, MN 55414

320-905-2761 [email protected]

$2,250 Dewey Kasma Scholarship

Michael Jabs 807 Lodge Drive

Jordan, MN, 55352 952-201-3014

[email protected] $1,000 Scholarship

Joshua Barsness 18579 County Rd 8 NW

Brandon, MN 56315 320-304-1838


Ryan Kotthoff 124 Celestine Circle Mankato, MN 56001


$1,000 Scholarship Cody Mathisen

1200 Hidden Hills Dr. PO Box 710 Delano, MN 55328

612-735-3572 [email protected] $1,250 Scholarship

Megan Andre 16341 Victoria Curve Prior Lake, MN 55372


$1,000 Scholarship Jennifer Vanderheiden

4304 9th Avenue Cir S, #206 Fargo, ND 58103


$1,250 Scholarship

Greda Lynn Staples 4117 27th Avenue South Minneapolis, MN 55406


$1,000 Scholarship Chad Booth

521 12th Avenue SE Minneapolis, MN 55414

763-614-0801 [email protected] $1,250 Scholarship

Eric Francen 2405 Cole Avenue

Minneapolis, MN 55414 763-234-8373


College email list: [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]

Technical email list: [email protected]; [email protected]; [email protected]; [email protected];

College Budget: $8,500 Tech School Budget: $4,000 College Awarded: $8,500 Tech School Awarded: $4,000

Total Budget: $12,500 Total Awarded: $12,500 Difference: $0

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Executive Committee Update

Diversity Committee Date: August 12, 2015

Executive Committee Action Items 1. Discussion Items

a. Could a survey of our existing membership assist in identifying what our members want out ofthe Chapter and potentially increase their engagement?

2. Recommendations for Action/Votea. None

Committee Discussion Items and Updates • Committee Chair, Alyson Fauske, has been collaborating with Public Awareness Committee in support of

Chapter’s attendance at STEM Day at the Minnesota State Fair. She has been assisting with soliciting volunteers.

• Beth Engum’s assistance in advertising openings on our Diversity Committee has netted one new member!Also might have interest from an individual with the City of St. Paul.

• Last Diversity Committee meeting was held on July 30, 2015. Discussion items included:o Committee welcomed new member, Nasir Sakandar from LHB. Can he please be added to our official

roster, including the website?o Reviewed committee goals of short-, mid-, and long-term outreach initiatives, and discussed need to

update committee assignments in recognition of membership turnover that has occurred over thepast year.

o Reviewed Chapter’s group membership log and identified 29 openings among 17 different agencies.We would like to reach out to these agencies to encourage them to fully utilize their groupmemberships and also inform them of our Chapter’s interest in increasing the diversity of ourmembership. What we need, to continue, is the process/mechanism by which agencies can addindividuals to their existing memberships – once they receive our encouragement to increase theirmembers, we’d like to give them instruction on how to do so.

o Could a survey of our existing membership assist in identifying what our members want out of theChapter and potentially increase their engagement? Might we also get feedback on increasing theChapter’s diversity?

o Will be looking into future career fair opportunities through technical colleges and counties. We justnoticed that Ramsey County was holding a Diversity Career Fair during the first week of August.

• Next Diversity Committee meeting is scheduled for September 24, 2015.

Committee Membership Chair: Alyson Fauske Members: Marcus Thomas, Jen Desrude, John Morast, Kristy Morter, Ismael Martinez,

Nasir Sakandar EC Liaison: Marcus Thomas

Mission The Committee’s Mission is to advance Diversity throughout the Minnesota Chapter of the American Public Works Association and Minnesota’s public works profession.

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Visit our

PARTNERS American Council of

Engineering Companies of Minnesota (ACECMN)

Central States Water Environment Association

City Engineers Association of Minnesota (CEAM)

Metropolitan Airports Commission (MAC)

Minnesota Asphalt Pavement Association (MAPA)

Minnesota Chapter – APWA

Minnesota Council of Airports

Minnesota County Engineers Association (MCEA)

Minnesota Department of Transportation (Mn/DOT)

Minnesota Government Engineering Council (MGEC)

Minnesota Ports Association

Minnesota Rural Water Association (MRWA)

Minnesota Section – ASCE

Minnesota Section - AWWA

Minnesota Society of Professional Engineers

Minnesota Transportation Alliance

North-Central Section Institute of Transportation Engineers

Visit our website at: http://mn2050.org/

APWA-MN Executive Committee:

We have a lot to update everyone on regarding our videos, our website and our ‘State of the Infrastructure’ survey. First, TPT has submitted each of the three documentaries that we produced for an Emmy award. They will keep us informed if they are successful. In addition, we have received the APWA “National Award for Journalism.” This is based off the three documentaries as well. We will receive the award at Congress on August 31 in Phoenix, AZ at the National award ceremony. Next, our website design and content has been taken over by the staff at TKDA. Please say thanks to them when the opportunity presents itself. Check it out as there is new content on the web page. Thirdly, our statewide Asset Management Survey is underway. Last winter, we received a two-year grant through State Aid. We contracted with the Wilder Research Foundation to develop, implement, populate, and summarize the survey. A pilot survey was completed in May that involved six cities and six counties. Once the pilot was complete, the first survey went out to all Minnesota cities, counties, Met Council and to MnDOT on June 9 and it was closed on July 10. Our survey was well-received as 54% of the state aide cities and 56% of the counties responded. Our MN2050 advisory team is now working with Wilder to analyze the survey and to format the results in a data book and in maps. The data book and maps should be available for all our members to review in September. This past April, the State Auditor worked with MN2050 to receive a $20,000 ‘Serendipity’ grant from the University of Minnesota. This grant will be used to combine MN2050 survey data with infrastructure data from the State Auditor, Health Department, PCA, and the PFA; and use tools developed by the University to create information on how to better manage your assets and a life cycle analyses. We are making progress on the STEM front as well.

MN2050, c/o APWA – Minnesota Chapter, P.O. Box 27965, Golden Valley, MN 55427 Page | 1

http://mn2050.org/%20Letter_2013-0401b.docx



http://mn2050.org/

http://mn2050.org/

Executive Committee Meeting August 12, 2015 11:30 am 2:30 pm · 8/12/2015 · Executive Committee...

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