Exchange… …and the Vault Anton Lawrence IT Services 6 th March 2007.
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Transcript of Exchange… …and the Vault Anton Lawrence IT Services 6 th March 2007.
![Page 1: Exchange… …and the Vault Anton Lawrence IT Services 6 th March 2007.](https://reader035.fdocuments.us/reader035/viewer/2022081518/5515fa29550346d46f8b5824/html5/thumbnails/1.jpg)
Exchange……and the Vault
Anton LawrenceIT Services
6th March 2007
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What is the Enterprise Vault?
• Product created by Veritas but now owned by Symantec
• Currently on version 7
What does it do?• Archives material based on a set of policies
• Emails are moved from the Exchange store to a different backend
• But they are still accessible through the email client/web interface.
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What can it do?
• Retain and delete emails based on policies
• Policies can be controlled around Active Directory Groups
• Public Folder Archiving
• Retrieve messages from pst files, scattered around the university
Initially we will not be utilising any of these.
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Why vault?
• Exchange mailboxes are growing rapidy
• Mailbox sizes of greater than 300Mb are now not uncommon
• Some are even larger!
• Exchange has a limit of 2Gb per mailbox
• There are over 40 users with more than 2Gb of email in their Unix folders
• ITS want to introduce quota-less email
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How the vault helps
• The vault moves messages away from your mailbox and onto a filer
• This can be done based on size or age…
• …of message
• Or the mailbox usage
• These messages no longer take up your quota
• And no longer take up space on our fast, expensive mail server disk
• They are indexed for easy searching.
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How the system works
NetApp Fas960
(Whiteknights)
NetApp Fas960
(Early Gate)
Exchange Server
SNAPMIRR
OR
Ent Vault Server Ent. Vault SQL Server
NetApp R200
Archiving Job
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Archiving Job• If the message meets archiving criteria, then a
“stub” is created. This is an ordinary message that contains To, From, Subject, date information and instructions about what the message. Also an extract from the original email.
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Accessing Archived Emails
• Emails can be accessed through the email client (Outlook is preferred). Tools can be installed.
• Double clicking on a message will retrieve it
• Clicking on the link will retrieve the message in a web browser
• Messages can be searched using tools within Outlook or based on the web
• Email can be accessed through OWA.
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Manually Archiving Email
• “I want to archive some of my messages!”– You can do this through the use of Outlook and OWA
tools
– Search– Archive Explorer– Place in Vault– Restore from Vault– Delete from Vault
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Policies
2 stage policy:
1. Archive based on size: e.g. greater than 100Kb after 2 weeks
Then
2. Archive based on date: e.g. archive everything after 6 months OR Archived based on mailbox usage: e.g. archive when 75% of mailbox used
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Mail Server Space Savings
0
20
40
60
80
100
120
140
160
180
200
Before Vault After Vault
Gb Stored (Worst Case)
GB Stored (Best Case)
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Offline Access
• It is possible to create a cache of your vault store
• This allows you to take Vaulted email with you.
• This is done through the Offline Vault tool.
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Demo