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### Transcript of Excel Tools, Techniques n Tips

Introduction

This workshop is designed to improve your skills using Microsoft Excel. This workshop will cover:

• Spreadsheet Design• Managing the Data These three topics are covered in this workbook• Analyzing the Data• Financial Functions These two topics are covered in the Financial Model workbook• Financial Analysis

Workbook Contents

Tab Title

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1011121314151617

Spreadsheet Design - Some Basic Rules to FollowSpreadsheet Design - File PropertiesSpreadsheet Design - Data Validation with Drop Down MenusSpreadsheet Design - Password ProtectionManaging the Data - Fill HandleManaging the Data - Paste SpecialManaging the Data - Error CheckingManaging the Data - Tracking ChangesManaging the Data - Lookup TablesAnalyzing the Data - Audit ToolAnalyzing the Data - FilteringAnalyzing the Data - Pivot TablesAnalyzing the Data - OLAP Some Additional TipsListing of Financial FunctionsListing of Keyboard Short CutsExcel Add-Ins

Point of Contact: Matt H. Evans, CPA, CMA, CFMExcel Spreadsheet Page:Download this spreadsheet and other files used in this presentation from:Each worksheet can be printed by hitting Ctrl-P

(1) Organize your data so that you:■ Have a different panel or worksheet for constants vs. variable inputs.■ Enter contants only once and reference downstream in other worksheets.■ Use error checking formulas next to your cells. You can flag with conditional formatting. ■ Minimize embedding values and amounts into your formulas. This cuts down on errors.■ Try to make your formulas point up and to the left, logical flow of how people see things.■ Try to place your formulas in close proximity to the inputs for easy review and validation.■ Add light grey to cells that are constants and formulas to minimize inappropriate changes.

(2) Try to minimize the use of merging cells since this makes it difficult to navigate, print or change your spreadsheets.

Merged Cells Non Merged Cells

(3) Place the larger range of data down by rows and the lesser range of data across by columns

The example below brings up an image file as the comment:

1 Select the edge of the comment box and right click2 From the Format Comment dialog box, select Colors and Lines3 In the Fill section, open the Color box and choose Fill Effects4 Click the Picture tab and select the Picture you want to use

Insert comments into formulas1 At the end of the formual, insert a plus sign "+" followed by the letter N2 Add your comment within parentheses and within quotation marks.

5,609 6.70% 376 \$5.60 \$2,104.50

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C28
How to Format Comments: Right Click and Select Edit Comments, Double Click on the Comment Border Edge to bring up the Format Comment Dialog Box.

Print out your comments:1 From the main tool bar, select File > Page Setup > Sheet2 Select from the Comments drop down list. (None) is the default. Select At end of sheet if you want to print a separate page. Select As displayed on sheet if you want to print only displayed comments.

Insert an audio file into your spreadsheet1 Select a cell where you want to place the audio comment (you can move it later if you want); 2 From the Insert menu select Object; 3 On the Create New tab scroll down and select Wave Sound (the Windows Sound recorder will appear); 4 When you are ready, click the record button and record your message. When you are finished, click the stop button; 5 Close the Sound recorder window. A sound object (speaker icon) will appear on your worksheet; 6 To listen to the message, double click the speaker icon.

(5) Include instructional clips of other worksheets or cell ranges1 Make sure the camera button appears on the toolbar: From the main menu, select View > Toolbars > Customize

Click the Commands tabSelect the Tools categoryDrag the Camera button onto the toolbar

2 Select the range you want to make into an image3 Click on the Camera button 4 Now go to where you want the image to appear - the cross hair is the is the upper left corner for placement of the image.

(6) Include a Purpose Statement, Point of Contact, and Main Menu if you are developing a workbook.■ Use a modular design - different worksheets for inputs, analysis, and outputs.

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Tab 2 - File Properties

File Properties

A good internal control for managing files on your computer Have the Properties Dialog Box pop up when you save files for the first time

Steps1 From the main tool bar, select Tools > Options and choose the General tab2 Click on the Prompt for Workbook Properties

Insert keywords in the Summary tab to help locate files on your computer.Steps

1 From the main tool bar, select File > Properties > Properties tab2 Enter Keywords that will help locate this file on your computer

1 From Windows Explorer, locate the file and right click on the file name2 Select Properties at the bottom of the pop up box:3 Check the Read-only attribute box and click Apply

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Tab 3 - Data Validation

Data Validation:

Useful when you have to enter the same data over and over again into a spreadsheet. This "error proofs" the spreadsheetbased on the parameters you set for a specific cell range or table.

Product Steps Input Range Codes

1 Create a list of valid entries for the cell range FP-005 XG-0042 From the main menu, select Data > Validation HG-0093 Click on the Settings tab and select the type of validation you want and enter the values LW-0104 Click on the Input Message tab to show an instruction when you cursor over the range BN-0035 Click on the Error Alert tab to show an error message FP-005

VS-009QA-011

You can also validate numberic values:

Steps1 Select the range of cells you want to validate2 From the main menu, select Data > Validation3 From the Allow drop down list, select Whole or Decimal4 From the Data drop down list, select Between5 In the Minimum box, enter the low range of the validation6 In the Maximum box, enter the high range of the validation7 Click OK

Password Protection of Files is better than Password Protection of Work Sheets, Ranges and Cells. Several Utilities are available for cracking passwords once the file is open.

Excel 97 has very weak features when it comes to Password Protection. Recommend users upgrade to Excel 2003.

1 From the main menu, select Tools > Options > Security > Password to open:

1 From the main menu, select Tools > Protection > Protect Sheet > Password to unprotect sheet:

C. Allow editing of selected Cells:Steps

1 Select the Cells you want to remain unprotected (the worksheet should already be protected - see B above)2 From the main menu, select Format > Cells > Protection tab and uncheck the Locked box Hidden - Prevents any formulas in the cell(s) from being displayed in the Formula bar after the worksheet has been protected.

It's also a good idea to highlight the unprotected cells

D. Restrict Cursor Movement:Steps

Follow Steps 1 and 2 in C above4 Change the worksheet properties: EnableSelection by selecting View > Toolbars > Control Toolbox > Properties5 Click on the cell labeled: xlNoRestrictions (to the right of EnableSelection) 6 From the drop down list, change this to: xlUnlockedCells

xlNoRestrictions: In a protected worksheet, selection is allowed for both locked and unlocked cells.xlUnLockedCells: In a protected worksheet, selection is allowed for unlocked cells only.xlNoSelection: In a protected worksheet, selection is not allowed for either locked or unlocked cells.

E. Hide Work Sheets:

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Steps 1 From the main menu, select Format > Sheet > Hide

F. Password Protect VBA Macro's: Steps

1 Press Alt and F11 to activate the VBA Editor2 Select your project from the Project Window3 Select Tools > VBA Project Properties > Protection tab4 Check the box: Lock project for viewing and enter a password twice5 Click OK to save the workbook

Excel 2003 FeatureInformation Rights ManagementYou can designate who can read, revise, or forward confidential information using the Information Rights Management (IRM) feature.This can be easier than password protection, but you will have to install the IRM component on your network server.

Authenticode - Digital SignaturesMicrosoft Office 2003 uses Microsoft Authenticode to create a digital signature. A digital signature is used to confirm that the documentoriginated from the signer and no changes have been made. For example, when you run macro's, you can enable only those macro's that are on your list of trusted sources with digital signature certificates.H. Protect Worksheet with a Digital Signature:

Steps1 From the main menu, select Tools > Options > Security2 Click Digital Signatures and add the signer's Digital Signature

NOTE: To create a digital signature, you first must create a digital certificate from a commercial source such as verisign

Tab 5 - Fill Handle

Fill Handle and Smart Tag - Auto Fill Options

An easy way to copy and paste with or without auto fill or just paste a format (same as the Paint Brush)

Fill Handle: The "+" sign that appears in the lower right corner of the cell you have selected.

Smart Tag: A small icon that appears in the lower right corner of the range that you copied to. This is the Auto Fill Options Smart Tag:Copy Cells - Copy the cell content as is to the other cell(s)Fill Series - Copy the cell content and auto fill to the other cells in a seriesFill Formatting Only - Copy the cell format only to the other cell(s)Fill Without Formatting - Copy the cell content as is, but do not include the format

Moving the Fill Handle Up will erase the cell contents

Examples:

10 10 10 10

Custom Fills - You can setup your own custom fills for a spreadsheet:1 From the main menu, select Tools > Options > Custom Lists > NEW LIST2 In the box labeled "List entries" enter all of your entries for your fill list OR select the cells for your list3 Click Add and Click OK

Evans

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CopyCells

FillSeries

FillFormat

Fill W/OFormat

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Tab 6 - Paste Special

Paste Special

Can be very useful for editing and altering data in a spreadsheet

A. Convert Formulas to Values:Steps

1 Highlight the cells you want to convert to values and select Copy2 Move to the home position where you want to paste3 Select Paste Special and check Values

Store A Store B Store C Total1,050.00 950.00 680.00 2,680.00

755.00 250.00 552.00 1,557.00890.00 195.00 265.00 1,350.00

1,175.00 480.00 805.00 2,460.00

B. Convert Text Values into Real Values or positive values to negative valuesSteps

1 Select an empty cell and enter 1 or -12 From the main menu, select Edit Copy for the cell with 1 in it3 Highlight the text values you need to convert4 Select Edit Paste Special and select the Multiply option5 Under Paste, click Values and then click OK

-1 118122135144174

C. Use Paste Special to Copy a Format: (Very useful for tables and chart formatting differences)Steps

1 Select the cell range / chart / table you want to use as your format2 Control-C to Copy or from the main menu, select Edit > Copy

Tab 6 - Paste Special

3 Select the cell range / chart / table you want to change in terms of formatting4 From the main menu, select Edit > Paste Special > Formats

Chart 1 has this format:

1 2 30.00

200.00

400.00

600.00

800.00

1,000.00

1,200.00

1,400.00

Comparison of Store Sales

Sales

Store1 2 3

0

200

400

600

800

1000

1200

Sales

Sales

Tab 7 - Error Checking

Error Checking

Used to check formulas for errors.

Steps1 From the main menu, select Tools > Error Checking2 Error Checking dialog box will appear to show potential errors. If you are re-checking the worksheet again, click Options, click Reset Ignored Errors and click OK

3 The potential error appears in the formula bar. The text describes the potential error4 Click on the button on the right side of the dialog box. Depending upon the error, you may elect to Ignore.5 Continue until errors have been reviewed.6 Select Tools > Options > Error Checking tab to control what gets checked.

78 99 35 #DIV/0!

Quickly trace the formula by inserting the I Bar into the open toolbar view of the formula.

Types of Errors: ##### — Column is not wide enough, or a negative date or time is used

Possible SolutionsWiden the column to fit the contents Double-click the boundary on the right side of the column heading. Shrink the contents to fit the column Select the column, and on the Format menu, click Cells. Change the formatting The contents may fit with a different formatting.If dates or times are negative, check your data and formulas.

#VALUE! — The wrong argument or operand is usedHow to FixUse the Trace Error tool to check your arguments, such as cell references, numbers and operands.

Click on the cell that contains the #VALUE errorOn the Forumula Auditing toolbar, click Trace Error

#REF! — The formula contains an invalid cell reference

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Tab 7 - Error Checking

Possible SolutionsChange the formulas or restore the cells that reference the formula. Make sure formula links are still valid

Verify that macros are referring to valid cells #NAME? — The formula contains an invalid cell reference Possible Solutions

Misspelled function name or text in formula Make sure formula links are still valid Edit errors in formulas, such as double quote marks, parenthesis, etc.

#DIV/0! — A number is divided by zero (0) Possible SolutionsCheck the division in your formula - should not divide by 0

Make sure your formula does not reference a blank cell or a cell that contains 0 Enter a value other than 0 as your divisor

Tab 8 - Track Changes

Track Changes

Useful when you need to understand who is making changes to a spreadsheet and why. Tracking Changes

Steps1 From the main menu, select Tools > Track Changes > Highlight Changes2 In the Highlight Changes dialog box, select Track changes while editing3 Select Highlight changes on screen 4 Open the When menu and select All5 Open the Who menu and select Everyone. This makes your file shared. 6 Click OK

You can track changes with only certain cells by using the Where option. If you leave this option blank, all changes are tracked in the workbook. Changed cells have a triangle in the left corner, surrounded by a blue line around the cell. Accepting or Rejecting Changes

Steps1 From the main menu, select Tools > Track Changes > and select Accept or Reject Changes option.2 In the Dialog Box, select "Not yet reviewed" to see all changes or "Since date" to see changes after a certain day.3 Click OK4 In the Accept or Reject Changes dialog box, review the edits to the cell.5 Select the Reject or Accept button for each edit.

NOTE: Rejecting your changes will erase the change and restore the cell back to the original entry. If you want to make changes but not see them on screen (useful if you're making a lot of changes), don't select the "Highlight changes on screen" option. Select the option later to see the changes you made. To review your changes later, select Close in the Accept or Reject Changes dialog box. \$ 2,050.00

Note: When you track changes, the workbook is now [Shared] and some functions may not work. Remove sharing byunchecking the box from Tools > Share Workbook

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Tab 9 - Lookup Tables

Lookup Functions:

Very useful for looking up information from tables and working with worksheets that are split between a master file (permanenttype records) and data files (regularly updated records). You can lookup values or text.

<- - - - - - - - - - - - - - - - - - - - - - - - - - - - array - - - - - - - - - - - - - - - - - - - - - - - > ID Last Name First Name Age Function Points IF Statement

2306 Evans Matt 50 Consultant 1,050 Bonus1788 Frazier John 43 Manager 980 1568 Johnson William 56 Executive 1,175 Bonus1477 Frazier Charlotte 35 Administrator 750 1896 McDonald Shelley 39 Administrator 610 1962 Bissell Carmen 32 Staff 885 2077 Alexander Stewart 37 Manager 1,305 Bonus

2 Use basic lookup functions in conjunction with your array

=LOOKUP("value or text you want to lookup", range name of the table, column or row index number, FALSE if you want an exact match, TRUE is the default for closet match)

Example - Vertical Lookup (most data tables are organized by columns with column headings)Typical Accounting Files are full of codes Setup and use a Lookup Table to make codes meaningful:

1568 Johnson 1962 Bissell 1788 Frazier 2306 Evans

Example - Match (locate the position of a record)How far down is the record Bissell? 6 Note: Use the vector and not the full array name to avoid getting the #N/A

Example - Index (what value resides in this postion)What value shows up in row 5, column 4? Administrator Note: Use the vector and not the full array name to avoid getting the #N/A

Tab 10 - Audit Tool Bar

Audit Tool Bar

Useful for understanding the sources that feed a dependent cell in your spreadsheet.

Steps1 From the main menu, select Tools > Formula Auditing > Show Formula Audting Toolbar

Precedent1.15

Precedent: A cell which feeds or drives the formula in question.Dependent: A cell which depends on the formula for its value.

Both Precedent Precedent Dependent 1050.00 1,150.00 1,260.00 3,979.00

1 Trace Precedents - if the current cell contains a formula, arrows will be drawn leading back to the source cells.

2 Remove precedents arrows

3 Trace Dependents - arrows will be drawn from the current cell to any other cells that incorporate it into their formulas.

4 Remove dependents arrows

5 Remove all arrows

6 Trace errors - if the current cell is displaying an error (e.g. #DIV/0!), an arrow will be drawn leading back to the cause of the error.

7 Trace errors - if the current cell is displaying an error (e.g. #DIV/0!), an arrow will be drawn leading back to the cause of the error.

8 Circle invalid data - highlights any cells which fail Data Validation rules that have been defined for the current range

9 Remove circles around data

Tab 11 - Data Filtering

Data Filtering

The Data Filter option is very useful for sorting through data with simple drop down menus.

Steps1 Move your cursor over the column heading row.2 Turn on the Data Filter - From the main menu, select Data > Filter > Auto Filter. Down Arrow Boxes should appear for each column heading.3 Single column filtering - Click the drop down menu for the column heading4 Turn Off Filter - Select Data > Filter > Auto Filter to turn off the option and the Drop Arrow Boxes will disappear.

Empl No. Last Name First Name Location Date of Birth Pay Grade Department

00035 Bingers Alice Charlotte 6/28/1947 6 Production00039 Anderson Carol Pittsburgh 4/6/1950 8 Corporate00046 Yuller Joseph Columbia 3/27/1948 7 Distribution00048 Daad Mostaf Charlotte 8/11/1949 7 Production00055 Landry Martha Columbia 3/17/1951 7 Production00059 Willis Paul Pittsburgh 1/19/1951 6 Corporate00063 Morrison Donald Richmond 12/2/1953 6 Engineering00079 Mackle Jerome Pittsburgh 7/17/1946 9 Corporate00081 Walters Bill Columbia 2/3/1949 6 Accounting00088 Jenkins Paula Pittsburgh 11/8/1951 6 Accounting00092 Bissel Harold Charlotte 9/3/1941 7 Engineering00101 Jackson Sherry Pittsburgh 8/2/1958 8 Administration00106 Keyes Louis Richmond 12/15/1954 8 Engineering00108 Alden Pam Richmond 8/11/1956 6 Administrative00111 Bartolla Frank Columbia 10/4/1967 7 Logistics00115 Sutton Ralph Charlotte 1/15/1955 8 Accounting00117 Easton Russell Charlotte 11/29/1957 8 Engineering00128 Gardner Jeff Charlotte 4/19/1960 8 Engineering00155 Yen Sei Columbia 10/29/1955 5 Administrative00158 Ruston Sam Richmond 4/17/1962 5 Distribution00160 Hollinford Bradley Richmond 4/3/1964 7 Sales00162 King Susan Richmond 10/11/1956 8 Logistics00177 McDonald Gerald Columbia 11/13/1960 6 Logistics00188 Lattimer Mark Richmond 6/29/1959 6 Sales00206 Leopold Karen Charlotte 2/27/1962 6 Sales00218 Hills Terry Charlotte 9/4/1963 6 Logistics

Tab 11 - Data Filtering

00233 Studdlemeyer Peter Richmond 8/16/1977 4 Distribution00236 Jones Tammy Charlotte 7/7/1963 6 Production00239 Sellers Jim Pittsburgh 5/29/1958 7 Marketing00241 Ingle Motley Richmond 2/20/1969 6 Marketing00262 Kelley Janet Columbia 3/22/1966 9 Sales

Filtering using Custom Criteria1 Click on the drop down menu for the column that you want to customize for filtering and select (Custom . . .)2 From the Custom AutoFilter dialog box, select your first criteria for filtering and click Or or And3 From the second operator drop down list, select the comparison operator.

Filtering Operators:= Equal to> Greater than< Less than

>= Greater than or equal to<= Less than or equal to<> Not equal to

Wild Cards* Any string of characters: S* would find Smith, Sculley, Sull, Sal, Steinberger, . .? Any character in this position: B?t would find Bat, But, Bet, . .

Tab 12 - Pivot Tables

Pivot Tables

One of the most popular features of Excel for data analysis. Allows you to easily view and understand data in different ways by moving data attributes between sections of the table - simply drag and drop.

Steps1 List out your data, including the column headings2 From the main tool bar, select Data > PivotTable and PivotChart Report. Follow the Wizard

EXAMPLE

Sales Month Sales Year< - Note: Column Headings

September 2005 Soap Smith East 1,255September 2005 Paper Jones East 755October 2005 Mix Keane Central 2,105October 2005 Paper Stiles North 1,005November 2005 Mix Carlson Central 950November 2005 Paper Jones East 890November 2005 Mix Stiles North 1,860November 2005 Mix Keane Central 1,330December 2005 Soap Keane Central 2,550December 2005 Paper Stiles North 1,240December 2005 Mix Smith East 2,250January 2006 Mix Carlson Central 3,275January 2006 Mix Jones East 1,470January 2006 Soap Keane Central 3,025

23,960

To show a table of product type sales by Sales Leads:3 Drag / Drop the Sales Lead into the left column portion of the Pivot Table Panel4 Drag / Drop the Product Type into the horizontal top panel section.5 Drag / Drop the Units Sold into the Data center panel

NOTE: The Pivot Table is showing a "Count" as our data; change to "Sum" by selecting the Field SettingSales Year

Table >

ProductType

Sales Region

UnitsSold

Tab 12 - Pivot Tables

CarlsonCarlson Total

JonesKeaneSmithStiles

Grand Total

Pivot tables may insert a blank column and row for future changes. You can hide these blanks by placing your cursor inthe table and right click your mouse, select Hide.

When you make changes to your source data, don't forget to refresh !

30 Minute On-Line Introduction to Pivot Tables:

Sold

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http://office.microsoft.com/training/training.aspx?AssetID=RC010136191033

Tab 12 - Pivot Tables

< - Note: Column Headingsare in single cells

2005

Tab 12 - Pivot Tables

MixSales Month CentralNovember 1

Carlson Total 1JonesKeane 2SmithStiles

Grand Total 3

Type

Tab 13 - OLAP Analysis

Importing Data

Excel includes certain features, allowing you to import data into the spreadsheet from other applications.

EXAMPLE: You have sales data from another system that you produces a text file. You need to analyze the sales datain Microsoft Excel. You can use Excel to Query the data and place it in a set of Cubes, allowing you to analyze the data.

StepsA. Select the Data Source

1 From the main menu, select Data > Import External Data > New Database Query2 In the Choose Data Source box, click the Database tab, select New Data Source > OK3 In the Create New Data Source dialog box, type a name for the data source file and select Microsoft Text Driver, click Connect.4 In the ODBC Text Setup dialog box, clear the Use Current Directory box and click Select Directory.5 In the Select Database dialog box, locate the folder that contains the data source file. Do NOT select the file, just the FOLDER.6 Click OK twice and return to Choose Data Source dialog box.

B. Create the Query (pulls in the data)7 From the Choose Data Source dialog box, select the data source file as created per the previous steps.

Make sure Use the Query Wizard to create / edit queries is selected. Click OK8 In the Query Wizard - Choose Columns dialog box, select the data source file you want to query.

Move the columns from the Available tables and columns pane to the columns in your query.Click Next in the next two dialog boxes

9 In the Query Wizard - Finish dialog box, select Create an OLAP Cube from this query and click Finish.C. Create the Cube (allows you to analyze the data in different ways)

10 Click Next in the Welcome to the OLAP Cube Wizard dialog box.11 Select the source fields you want to use, check the box in the Source field column. Also make sure the

"Sum" is selected for those fields you want summarized - Summarize by column. Click Next.12 Move the fields that you want to use in your analysis from the Source fields pane to the Dimensions pane. Click Next.13 Select Save a cube file containing all data for the cube. Enter the path name and file name. Click Finish.14 In the Save As dialog box, type a file name that corresponds to the query you have created. Click Save.

D. Analyze the Query Definition File - "oqy" file15 Once the OLAP Cube has been completed, the PivotTable and PivotChart Wizard will appear.

You can now create a pivot table report or chart.You can also use Data Analyzer to analyze the Cube file

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Tab 13 - OLAP Analysis

SAMPLE SOURCE FILE:

Download the "Sales" file from:Use this as your source file to practice on how to do what has been described above.

MICROSOFT INSTRUCTIONS:

www.exinfm.com/vscpa

http://office.microsoft.com/en-us/assistance/HA010127121033.aspx

Tab 14 - Other Tips

Other Tips

Zooming Only Selected Cells rather than the entire worksheetSteps

1 Select the range of cells you want to appear in the screen2 From the main menu, select View > Zoom > Fit Selection3 Select 100% or the appropriate % from the Custom option.

Displaying Cell Formulas Rather Than ResultsSteps

1 From the main menu, select Tools > Options > View tab > Window options section and check Formulas

5,609 6.70% 376 \$5.60 \$2,104.50

Line Break Within a Cell - Useful when you have text wrapping within a cellSteps

1 Move your cursor over the cell and select Format > Cells > Alignment > check the Wrap Text2 Enter your text and hit Alt - Enter where you want the break to occur

North Park

A more complicated version of this is to split the contents of the cell and insert an angle border within the cell:

Conditional formats applied to color different amounts Steps

1 Determine and enter the values you want to use for triggering the different formats2 Highlight the range of cells you want to format3 From the main menu, select Format > Conditional Formatting

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Month

Town

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Tab 14 - Other Tips

4 For Condition 1, select Cell Value Is and greater than and the value per Step 15 Click Format and select Font and from Color, select the color you want to use, click OK6 Click Add to apply the next condition in formatting, repeat steps 4 and 5.

Bill Jeff Chris Lisa Barbara Monthly BonusJan \$ 650 \$ 1,350 \$ 1,940 \$ 1,290 \$ 1,305 % + Trip \$ 2,500 Feb \$ 1,100 \$ 1,780 \$ 860 \$ 720 \$ 2,050 % only \$ 1,500 \$ 2,499 Mar \$ 960 \$ 880 \$ 750 \$ 1,190 \$ 2,550 Gift \$ 1,000 \$ 1,499

Change the default worksheets that loads when you create a new workbook - Default is 3Steps

1 From the main menu, select Tools > Options > General tab2 Change the number that appears in the Sheets in new workbook box

Change the default path where you open and save filesSteps

1 From the main menu, select Tools > Options > General tab2 Type in the desired path in the Default file location box.

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Tab 15 - Financial Functions

Financial Functions

ACCRINT Returns the accrued interest for a security that pays periodic interest ACCRINTM Returns the accrued interest for a security that pays interest at maturityAMORDEGRC Returns the depreciation for each accounting period by using a depreciation coefficient AMORLINC Returns the depreciation for each accounting period COUPDAYBS Returns the number of days from the beginning of the coupon period to the settlement date COUPDAYS Returns the number of days in the coupon period that contains the settlement dateCOUPDAYSNC Returns the number of days from the settlement date to the next coupon dateCOUPNCD Returns the next coupon date after the settlement date COUPNUM Returns the number of coupons payable between the settlement date and maturity date COUPPCD Returns the previous coupon date before the settlement date CUMIPMT Returns the cumulative interest paid between two periods CUMPRINC Returns the cumulative principal paid on a loan between two periods DB Returns the depreciation of an asset for a specified period using the fixed-declining balance methodDDB Returns the depreciation of an asset for a specified period using the double-declining balance methodDISC Returns the discount rate for a securityDOLLARDE Converts a dollar price, expressed as a fraction, into a dollar price, expressed as a decimal numberDOLLARFR Converts a dollar price, expressed as a decimal number, into a dollar price, expressed as a fractionDURATION Returns the annual duration of a security with periodic interest paymentsEFFECT Returns the effective annual interest rate FV Returns the future value of an investmentFVSCHEDULE Returns the future value of an initial principal after applying a series of compound interest rates INTRATE Returns the interest rate for a fully invested securityIPMT Returns the interest payment for an investment for a given periodIRR Returns the internal rate of return for a series of cash flowsISPMT Returns the interest paid during a specific period of an investmentMDURATION Returns the Macauley modified duration for a security with an assumed par value of \$100 MIRR Returns the internal rate of return where positive and negative cash flows are financed at different ratesNOMINAL Returns the annual nominal interest rateNPER Returns the number of periods for an investmentNPV Returns the net present value of an investment based on a series of periodic cash flows and a discount rate ODDFPRICE Returns the price per \$100 face value of a security with an odd first period ODDFYIELD Returns the yield of a security with an odd first period ODDLPRICE Returns the price per \$100 face value of a security with an odd last period

Tab 15 - Financial Functions

ODDLYIELD Returns the yield of a security with an odd last periodPMT Returns the periodic payment for an annuityPPMT Returns the payment on the principal for an investment for a given periodPRICE Returns the price per \$100 face value of a security that pays periodic interest PRICEDISC Returns the price per \$100 face value of a discounted security PRICEMAT Returns the price per \$100 face value of a security that pays interest at maturity PV Returns the present value of an investmentRATE Returns the interest rate per period of an annuity RECEIVED Returns the amount received at maturity for a fully invested security SLN Returns the straight-line depreciation of an asset for one period SYD Returns the sum-of-years' digits depreciation of an asset for a specified periodTBILLEQ Returns the bond-equivalent yield for a Treasury bill TBILLPRICE Returns the price per \$100 face value for a Treasury bill TBILLYIELD Returns the yield for a Treasury bill VDB Returns the depreciation of an asset for a specified or partial period using a declining balance method XIRR Returns the internal rate of return for a schedule of cash flows that is not necessarily periodic XNPV Returns the net present value for a schedule of cash flows that is not necessarily periodic YIELD Returns the yield on a security that pays periodic interest YIELDDISC Returns the annual yield for a discounted security; for example, a Treasury billYIELDMAT Returns the annual yield of a security that pays interest at maturity

Tab 16 - Keyboard Short Cuts

Key Board Short Cuts

Key Strokes Action InvokedF2 Edit the Selected CellF5 Go to the Selected CellF7 Spell Check the Selected TextF11 Create a ChartShift + F5 Bring up the Search BoxCtrl + A Select all worksheet contentsCtrl + K Insert a LinkCtrl + F6 Switch between workbooks or windows Ctrl + Page Up Move between worksheets in the same Excel FileCtrl + Page Down Move between worksheets in the same Excel FileCtrl + ' Insert the value above into the currently selected cellCtrl + Shift + ! Format numbers with comma's and two decimal placesCtrl + Shift + \$ Format numbers in currency format and two decimal placesCtrl + Shift + % Format number in percent format Ctrl + Space Selects the entire column Shift + Space Selects the entire row

Tab 17 - Excel Add Ins

Excel Add-Ins (xla files) provide increased functionality and features. From the main menu, select Tools > Add-InsListed below are a few free add-ins:

(3) Some economic add-ins from University of Texas:

(4) Data Filtering:

http://www.contextures.com/xlToolbar01.html

· Report Manager - Allows you to save reports with your workbook and print the report later.· Access Links - Allows updating of the Access Database that is linked to your spreadsheet.

http://office.microsoft.com/en-us/officeupdate/cd010225441033.aspx

· Estimate - Worksheet for capital budget estimates and cost estimates during a project life cycle · Investment Economics - Evaluates investment alternatives using time value concepts· Forecasting - Provides several forecasting tools such as moving average, exponential smoothing and regression analysis.· Inventory - Calculates the economic lot size of inventories under different scenarios.

http://www.me.utexas.edu/~jensen/ORMM/frontpage/jensen.lib/index_omie.html

http://www.rondebruin.nl/easyfilter.htm