Excel IF & VLOOKUP
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Transcript of Excel IF & VLOOKUP
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Excel IF & VLOOKUP
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The IF function The IF function is a logical function used
for making decisions based on some condition(s)
Conditions have to result in Boolean values. (relational expressions, true/false)
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The IF function syntax
=IF(Test, value_if_true,value_if_false) Test
Condition that can be evaluated to true or false
Question that is answered either true or false Value_if_true
Action to perform if test is true Value_if_false
Action to perform if test is false
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GradeBook1File 1-Excel Training Part 2
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Gradebook1!I3: Display, “Pass” if student passed the class or “Fail” if student did not pass. A passing score for this class is 245. Copy the formula for each student in the list.
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File 1-Excel Training Part 2
GradeBook2
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Gradebook2!H3: Calculate curved grade for studentsScore Less than 150--Curve 10%Score Greater than or Equal to150--Curve grade .05%
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Gradebook2!H3: Calculate curved grade for studentsScore Less than 150--Curve 10%Score Greater than or Equal to150--Curve grade .05%
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Gradebook2!K3: Calculate student’s letter grade
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Reference Functions Functions that allow you to lookup a
value in a list Reference functions we will use
VLOOKUP HLOOKUP
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Lookup Functions VLOOKUP-List is set up in columns
HLOOKUP-List is set up in Rows
Score Grade0 E60 D70 C80 B90 A
Score 0 60
70
80
90
Grade
E D C B A
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=VLOOKUP(lookup_value,table_array, col_index_num, range_lookup)
lookup_value criteria to lookup or “match”
table_array The list
col_index_num the column number in your range where to find the corresponding
data range_lookup
the lookup type TRUE ( or blank…Default)
Looks for a match by finding the greatest value that does not exceed the criteria The lookup value cannot be smaller than the first value in the list The first column/row in the list must be in ascending order
FALSE Function only looks for exact matches of the criteria or returns N/A#
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File 1-Excel Training Part 2
GradeBook3
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Gradebook2!K3: Calculate student’s letter grade
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Gradebook2!K3: Calculate student’s letter grade
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ANDAll items must be true for the statement to be true
=AND(logical1, logical2,…)
ORAt least one item must be true for the statement to be true
=OR(logical1, logical2,…)
And/Or Function
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File 1-Excel Training Part 2
OSUN Admissions
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OSUN Admissions!H3: Invalid Scores? True or False?
Invalid Math Placement Score < 200 or Score > 800Invalid Foreign Language Placement Score < 200 or Score > 800Invalid English Placement Score < 200 or Score > 800Invalid Class Rank Class Size < 1 or Class Size > Class Rank
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OSUN Admissions!I3:All Placement Scores < 500? True or False?
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OSUN Admissions!J3:Math Placement Score > Average of all Math Placement Scores? True or False?
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OSUN Admissions!K3Foreign Language Score or English Score> 550? True or False?
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OSUN Admissions!L3Student in top 20% of class? True or False?
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OSUN Admissions!M3: Admission Status? Accept, Waitlist, Reject
Reject Invalid Score or all Placement Scores < 500Accept Math Placement Score > Average Math Placement Score for
all students and Top 20% of class
Waitlist Otherwise
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OSUN Admissions!N3: Scholarship Candidate?
Math Score + Foreign Language Score + English Score > 1,600
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OSUN Admissions!C8: Average Placement Scores Compared to Last Year?
Higher, Same, Lower (Last years average score: 610)
Higher Average Math Score > 610Same Average Math Score = 610Lower Otherwise