ExCEL After School ProgramLead Agency/Site Coordinator Meeting

December 17, 201310:00 –10:20: ExCEL Admin & Program Updates10:20-10:40- DCFY Match grant consolidationBreakout sessions:10:45-12 noon:Purposeful Program Design– Hall of CultureUtilizing Community Resources– Nia Room

10:45-11:30 am:Zumbatron Prep– Dance Studio BEMS Attendance Guidelines Review – Conference Room

11:30am- 1:30pm:ELC Brown Bag: Program Environment & Safety – Dance Studio B

12:15pm-1:15pm:HS Online Course Registration and Guidelines – Conference Room

ExCEL Program & Admin UpdatesThe Expanded Learning

Collaborative Technical Assistance Project (ELC TAP) is offering up to ten hours of coaching for FREE to qualified programs.

Only 16 sites have taken advantage of the FREE coaching support for achieving the

goals of you Quality Action Plan

Be sure to submit your application soon so you don’t lose out on this opportunity! http://sfelc.org/coaching/

ExCEL Program & Admin UpdatesBridging the Bay Annual Conference at

Balboa High School!January 31-February 1, 2014 .  The Bridging the Bay

Conference brings together over 500 after school professionals from seven Bay Area counties for two days of learning, networking, and collaboration. 

8:30 AM – 3:30 PM each day DCYF and ExCEL are sponsoring one FREE

registration per ExCEL site to attend BOTH days. Here is the link for your site’s free registration slot: https://www.eventbrite.com/event/9245460421

Please register no later than December 20th, 2013.  DCYF and/or ExCEL will confirm your registration. 

Bessie Carmichael/Filipino Education CenterCesar ChavezDr. William CobbGrattan ESJohn O'Connell HS June Jordan School for Equity Marina middle schoolMosconePhillip and Sala Burton High SchoolRedding Elementary SchoolSan Francisco International High SchoolSpring Valley Science SchoolTenderloin Community School

ExCEL Sites Registered forBridging the Bay Annual Conference

ExCEL Program & Admin UpdatesAttendance Audit Findings: Early Release

SFUSD received the official finding for non compliance with Early Release guidelines. The finding was valued at over $50,000.

A random selection of sites will be audited in the Spring. The auditors will be checking to see if SFUSD has implemented the corrections to the finding. Audit dates: Jan 13-31st

PLEASE review the attendance guidelines on the website: http://www.healthiersf.org/ExCELafterschool/Resources/n-attendance.php

Please note the Early Release policy MUST be posted. It has been translated into various languages.

ExCEL Leadership CouncilApplications for student representatives

will be released the first week in January and will be due January 31st

Each of your programs can determine the selection process at the school site for student applications

A selection committee comprised of Peer Resource Leadership Team members and Student Advisory Leadership Team members will select the representatives in mid-February

Composition of ExCEL Leadership CouncilStudent Representatives – must attend

ExCEL after school program on regular basis and have leadership experience

Adult Representatives – 2 year commitment

2 representatives from 2 elementary (5th grade) = total of 41 year commitment

2 PAC – preferably have student(s) in after school program

2 representatives from 2 middle schools = total of 41-2 year commitment

3 – Principal ES, MS, HS

2 representatives from 2 high schools = total of 41-2 year commitment

3 - Site Coordinator , ES, MS, HS

1 SAC member1-2 year commitment

2 Lead Agency Director

1 Peer Resource member1-2 year commitment

 

14 10

Mar- April: 4-6 weeks meetings 2x per week of 1.5 hours – meeting held at HS and ES/MS students transported Goals of youth orientation:

Community buildingDevelop deep understanding of ExCEL programsDevelop Goals and structure of Leadership CouncilDevelop nomination & selection process for adult

representationDesign first meeting of Leadership council

Student Representative Orientation Process

Introducing ……Lesson Plan of the Month on Health & NutritionAt each meeting ExCEL will provide resources and support to

assist meeting the goals of the monthly lesson plan

Sites will be expected to implement the lesson in the following month

SFUSD Snack Reporting December Snack and Attendance in EMS will lock on January

10th (1st Semester attendance/snack will NOT be unlocked after this date)

For the month of October, the bill for unreported snacks would have been over $10,000.The new adjusted amount for October is $1,800.

Please double check your snack report before the lock date: To generate the snack report go to: Reports tab -->  Snack Reports -->  Monthly Meal Count

Snack Concerns and Issues: Please contact your Student Nutrition Services area supervisor immediately when a concern comes up. Please keep the email as back-up.

Please contact Lucy Hong at hongl1@sfusd.edu if you have any snack reporting related questions.

 Public Profit: Survey Preferences:

https://www.surveymonkey.com/s/excelsurveypref Important information for sites to know: The survey is due January 9, 2014. For sites that do not respond to the questionnaire, we will prepare the default option for them, which is online for youth, hard copy for parent.  

Let’s Get Health Literate ExCEL

What’s the difference between a SNACK and a Treat?

Sites will incorporate at least (1) lesson from the Healthy Kids Challenge manual or other lessons provided by the Nutrition Education Program to

support this concept.

NUMO: January

PRACTICE a Brain Break

• Practice Self Control

• Build Readiness to Participate

Let’s Use Brain Breaks ExCEL

BRAIN BREAKS are designed to help you make the most of your students’ energy, re-energizing and refocusing your students/class throughout after school time.

DCYF Match Fund Consolidation

• FY 14-15 SFUSD after school base contracts will include the DCYF match amounts for elementary and middle schools.

• Budget and invoice for the DCYF will be separate. DCYF rules re: administrative expenses, allowable expenses, and invoice documentation will apply.

• January 28th meeting will have a PD re: Completing contracts and will go over the new contract.