Excel 2010, Part II

CTC Summer Workshop June 14, 2012; 9:00a.m. - 4:00p.m.

 Instructor: Janet Cannon

Agenda

Start at 9:00 a.m.Breaks ≈ 10:30 &

2:30Lunch from 12:00-

1:00Finish at 4:00p.m.Review basics of

Excel◦Navigation◦Commands/

functions◦Changing row/col

size◦View tabs

Learn more about: ◦Sort and Filter◦Calculations◦Charts/Graphs◦Formatting◦WS manipulation◦Printing◦Other features

Evaluations

I. Excel Basics Reviewa) Navigation

i. Enter – down a rowii. Tab – right one columniii. Shift + Tab – left one columniv. Arrow keys – up, down, left, rightv. Ctrl + Home – beginning of documentvi. Ctrl + End – end of documentvii.Type coordinate/name in Name box

I. Excel Basics Reviewb) Common commands

i. Undo/Redoii. Select (all, row, column, cell)iii. Moving (row, column, cell)iv. Inserting/Deleting (pics, row, column,

cell)

c) Functionsi. Always needs this symbol at frontii. Coordinates and operators: + - * /iii. (Auto) Sumiv. Average, Count, Min, Max

I. Excel Basics Reviewd) Size

i. Columns, rows, cellsii. Pictures

e) Viewsi. Normalii. Page Layoutiii. Page Break Preview

II. Excel part IIa) Sort and Filter

i. Type in “Money Earned Per Hour” data in a way that makes sense to your eyes.

ii. Select your data including column headings

iii. Click Sort and Filter then Custom Sortiv. Choose two (or more) columns to sort

by. Remember you have to add a level to do the second sort.

v. Click okay and see the results.

II. Excel part IIb) Calculations

i. Logical operators (>, <, =, <>(not equal), >= (greater or equal), <=(less or equal)) Set them up like this: =cell reference, logical operator, cell reference to get TRUE or FALSE response. Example: =A2>B2 (If the value of A2 is greater than the value of B2, then the cell will show TRUE. If not, it will show FALSE.)

ii. Multiple worksheets –data on sheet 1, calculations on sheet 2.

iii. Relative, Absolute, and Mixed References (if formula copied, refs stay the same or change?)

II. Excel part IIc) Charts & Graphs

i. Design Tab-Change Chart Type (bar to pie to line etc.), Save As Template (create a template to re-use with other data), Switch Row/Column (change which data is used for horizontal/ vertical graphing), Select Data (change what information is used in the graph), Quick Layout (information formatting), Quick styles (graphics formatting), Move Chart (to another sheet or on its own sheet)

ii. Layout Tabiii. Format Tab-

II. Excel part IIc) Charts & Graphs

i. Design Tab- ii. Layout Tab-Format Selection (add

formatting just to selected area), Reset to Match Style (eliminates custom formatting and goes back to default), Insert (Pictures, Shapes, Text Box), Labels (Titles and Labels on chart), Axes (alter axes and gridlines), Background (add color/ pictures to chart background, rotate chart to 3D format), Analysis (mark trends), Properties (name the chart for advanced functions)

iii. Format Tab-

II. Excel part IIc) Charts & Graphs

i. Design Tab- ii. Layout Tab- iii. Format Tab-Format Selection (add

formatting just to selected area), Reset to Match Style (eliminates custom formatting and goes back to default), Shape Styles (change shape and color of chart), Word Art Styles (add/modify Word Art) Arrange (order of components – think of them as overhead slides), Size (measurements of the chart)

iv. Copying into Word

II. Excel part IIc) Charts & Graphs

i. Design Tab- ii. Layout Tab- iii. Format Tab- iv. Copying into Word-Select section to

copy, click copy, go to Word, click paste. OR use the Right Click command to copy and paste. This way you can create a chart in Excel but use Word as a Word Processor for the rest of your document.

II. Excel part IId) Formatting

i. Convert Text to Columns- Converts word processing data into a table

ii. Split worksheet- Lets you see separate parts of worksheet at same time.

iii. Freeze row/column- Keeps row or column in same place as you move elements around it.

iv. Hide worksheet-hides the worksheetv. Conditional formatting- formats data

based on conditions you set.

II. Excel part IIe) Printing

i. Headers/Footers – what will print at the top/ bottom of each page

ii. Print titles – keeps column headings the same on each page

iii. Print range – print only part of your document

f) Other Featuresi. Templates – File, New, Choose a

templateii. Saving format (.xls vs. .xlsx)iii. Hide/unhide columns

Practice

Go to http://

www.abacustraining.biz/Exercises/Excel/ BasicSSConcepts.htm

Andhttp://www.abacustraining.biz/Exercises/Excel

/ BasicChartCreation.htmTo practice creating tables and charts.

If possible, use copy and paste to insert the data.

PracticeBasic Charts -

http://www.abacustraining.biz/Exercises/Excel/BasicChartCreation.htm

Uses information from Intermediate exercises to help you practice setting up charts/graphs

 More Advanced Exercises -

http://web.utk.edu/~dhouston/excel/exercise.html 

Real-world examples that take you step by step through the process. If you copy and paste the information, you WILL need to use the Text to

Columns command (under Data tab) to separate data into each cell

PracticeMore information/on-line tutorials

Florida Gulf Coast University Technology Skills Orientation -

http://www.fgcu.edu/support/office2007/default.asp

University of South Dakota - http://people.usd.edu/~bwjames/tut/excel/index.html

Baycon Group Tutorial - http://www.baycongroup.com/el0.htm*Excel Tutorial lessons (narrated video

lessons) - http://www.exceltutorial.info/excel_tutorial_1.htm

Microsoft Excel Training (video lessons)- http://www.free-training-tutorial.com/

PracticeOfficial Microsoft Training lessons (video with text

AND optional audio) - http://office.microsoft.com/en-us/training/CR010047968.aspx

*Slaying Excel Dragons: A Beginners Guide to Conquering Excel's Frustrations and Making Excel Fun

by Mike Girvin

*Written by same authorMike Girvin (Author)

› Visit Amazon's Mike Girvin Page

Janet Cannon (specific questions) – cannonj@capetigers.com  

Questions?1. Something else you’d like to know

how to do?2. Anything unclear?3. Any suggestions for the next class?

• Please fill out an evaluation/leave it in folder. I do not read these, so please be honest.

• Thank you for your time. I hope you learned something that will help you use Excel more efficiently.

• More questions?: cannonj@capetigers.com

Thank you!