Excel 2010 Help and How-To_Create, Select, Edit, Or Delete a Hyperlink

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Create, select, edit, or delete a hyperlink

For quick access to related information in another file or on a Web page, you can insert a hyperlinkin a

worksheet cell. You can also insert hyperlinks in specific chart elements.

What do you want to do?

Learn more about hyperlinks

Create a hyperlink to a new file

Create a hyperlink to an existing file or Web page

Create a hyperlink to a specific location in a workbook

Create a custom hyperlink by using the HYPERLINK function

Create or remove a hyperlink to an e-mail address

Create an external reference link to worksheet data on the Web

Select a hyperlink without activating the link

Change or format a hyperlink

Copy or move a hyperlink

Set the base address for the hyperlinks in a workbook

Delete a hyperlink

Delete multiple hyperlinks

Learn more about hyperlinks

A hyperlink is a link from a document that opens another page or file when you click it. The destination is frequently another

Web page, but it can also be a picture, or an e-mail address, or a program. The hyperlink itself can be text or a picture.

When a site user clicks the hyperlink, the destination is shown in a Web browser, opened, or run, depending on the type of

destination. For example, a hyperlink to a page shows the page in the Web browser, and a hyperlink to an AVIfile opens the

file in a media player.

HOW HYPERLINKS ARE USED

You can use hyperlinks to do the following:

Navigate to a file or Web page on a network, intranet, or the Internet

Navigate to a file or Web page that you plan to create in the future

Send an e-mail message

Start a file transfer, such as downloading or an FTPprocess

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When you point to text or a picture that contains a hyperlink, the pointer becomes a hand , indicating that the text or picture

is something that you can click.

WHAT A URL IS AND HOW IT WORKS

When you create a hyperlink, its destination is encoded as a Uniform Resource Locator (URL), such as:

http://example.microsoft.com/news.htm

file://ComputerName/SharedFolder/FileName.htm

A URL contains a protocol, such as HTTP, FTP, or FILE, a Web serveror network location, and a path and file name. The

following illustration defines the parts of the URL:

Protocol used (http, ftp, file)

Web server or network location

Path

File name

ABSOLUTE AND RELATIVE HYPERLINKS

An absoluteURL contains a full address, including the protocol, the Web server, and the path and file name.

A relativeURL has one or more missing parts. The missing information is taken from the page that contains the URL. For

example, if the protocol and Web server are missing, the Web browser uses the protocol and domain, such as .com, .org,

or .edu, of the current page.

It is common for pages on the Web to use relative URLs that contain only a partial path and file name. If the files are moved to

another server, any hyperlinks will continue to work as long as the relative positions of the pages remain unchanged. For

example, a hyperlink on the Web page Products.htm points to a page named Apple.htm in a folder named Food; if both pages

are moved to a folder named Food on a different server, the URL in the hyperlink will still be correct.

In a Microsoft Excel workbook, unspecified paths to hyperlink destination files are by default relative to the location of the

active workbook. You can set a different base address to use by default so that each time that you create a hyperlink to a file in

that location, you have to specify only the file name, not the path, in the Insert Hyperlinkdialog box.

Create a hyperlink to a new file

On a worksheet, click the cell where you want to create a hyperlink.1.




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Tip You can also select an object, such as a picture or an element in a chart, that you want to use to represent the

hyperlink.

On the Inserttab, in the Linksgroup, click Hyperlink.2.

Tip You can also right-click the cell or graphic and then click Hyperlink, or you can press CTRL+K.

Under Link to, click Create New Document.3.

In the Name of new documentbox, type a name for the new file.4.

Tip To specify a location other than the one shown under Full path, you can type the new location preceding the

name in the Name of new documentbox, or you can click Changeto select the location that you want and then click

OK.

Under When to edit, click Edit the new docu ment lateror Edit the new document nowto specify when you want to

open the new file for editing.

5.

In the Text to displaybox, type the text that you want to use to represent the hyperlink.6.

To display helpful information when you rest the pointer on the hyperlink, click ScreenTip, type the text that you want in

the ScreenTip textbox, and then click OK.

7.

Create a hyperlink to an existing file or Web page



hyperlink.


Tip You can also right-click the cell or object and then click Hyperlink , or you can press CTRL+K.

Under Link to, click Existing File or Web Page.3.

Do one of the following:4.

To select a file, click Current Folder, and then click the file that you want to link to.

Tip You can change the current folder by selecting a different folder in the Look inlist.

To select a Web page, click Browsed Pagesand then click the Web page that you want to link to.

To select a file that you recently used, click Recent Files, and then click the file that you want to link to.




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To enter the name and location of a known file or Web page that you want to link to, type that information in the

Address box.

To locate a Web page, click Browse the Web , open the Web page that you want to link to, and then switch

back to Excel without closing your browser.

If you want to create a hyperlink to a specific location in the file or on the Web page, click Bookmark, and then double-

click the bookmarkthat you want to use.

5.

Note The file or Web page that you are linking to must have a bookmark.




7.

Create a hyperlink to a specific location in a workbook

To link to a location in the current workbook or another workbook, you can either define a namefor the destinationcells or use

a cell reference.

To use a name, you must name the destination cells in the destination workbook.

How to name a cell or a range of cells

Select the cell, range of cells, or nonadjacent selectionsthat you want to name.1.

Click the Namebox at the left end of the formula bar .2.

Name box

Name box

In the Namebox, type the name for the cells, and then press ENTER.3.

Note Names cannot contain spaces and must begin with a letter.

On a worksheet of the sourceworkbook, click the cell where you want to create a hyperlink.1.

Tip You can also select an object, such as a picture or an element in a chart that you want to use to represent the

hyperlink.


Tip You can also right-click the cell or object and then click Hyperlink, or you can press CTRL+K.

Under Link to, do one of the following:3.

To link to a location in your current workbook, click Place in This Document .




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To link to a location in another workbook, click Existing File or Web Page, locate and select the workbook that you

want to link to, and then click Bookmark. Do one of the following:

In the Or select a place in this documentbox, under Cell Reference, click the worksheet that you want to link

to, type the cell reference in the Type in the cell referencebox, and then click OK.

In the list under Defined Names, click the name that represents the cells that you want to link to, and then click

OK.




5.

Create a custom hyperlink by using the HYPERLINK function

You can use the HYPERLINKfunction to create a hyperlink that opens a document that is stored on a network server, an

intranet, or the Internet. When you click the cell that contains the HYPERLINKfunction, Excel opens the file that is stored atthe location of the link.

SYNTAX

HYPERLINK(link_location,friendly_name)

Link_location The path and file name to the document to be opened as text. Link_location can refer to a place in a

document such as a specific cell or named range in an Excel worksheet or workbook, or to a bookmark in a Microsoft Word

document. The path can be to a file stored on a hard disk drive, or the path can be a universal naming convention (UNC) path

on a server (in Excel or a Uniform Resource Locator (URL) path on the Internet or an intranet.

Link_location can be a text string enclosed in quotation marks or a cell that contains the link as a text string.

If the jump specified in link_location does not exist or cannot be browsed to, an error appears when you click the cell.

Friendly_name The jump text or numeric value that is displayed in the cell. Friendly_name is displayed in blue and is

underlined. If friendly_name is omitted, the cell displays the link_location as the jump text.

Friendly_name can be a value, a text string, a name, or a cell that contains the jump text or value.

If friendly_name returns an error value (for example, #VALUE!), the cell displays the error instead of the jump text.

EXAMPLES

The following example opens a worksheet named Budget Report.xlsx that is stored on the Internet at the location named

example.microsoft.com/report and displays the text "Click for report":

=HYPERLI NK("htt p: / / exampl e. mi cr osof t . com/ report / budget r epor t . xl sx" , "Cl i ck f or r epor t " )

The following example creates a hyperlink to cell F10 on the worksheet named Annual in the workbook Budget Report.xlsx,

which is stored on the Internet at the location named example.microsoft.com/report . The cell on the worksheet that contains

the hyperlink displays the contents of cell D1 as the jump text:




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=HYPERLI NK( "[ ht t p: / / exampl e. mi cr osof t . com/ repor t / budget r eport . xl sx] Annual !F10", D1)

The following example creates a hyperlink to the range named DeptTotal on the worksheet named First Quarter in the

workbook Budget Report.xlsx, which is stored on the Internet at the location named example.microsoft.com/report . The cell

on the worksheet that contains the hyperlink displays the text "Click to see First Quarter Department Total":

=HYPERLI NK("[ htt p: / / exampl e. mi crosof t . com/ r epor t / budget r epor t . xl sx] Fi rst Quar t er! Dept Total ", "Cl i ck t o

see Fi r st Quar t er Depart ment Tot al " )

To create a hyperlink to a specific location in a Word document, you must use a bookmark to define the location in the

document that you want to jump to. The following example creates a hyperlink to the bookmark named QrtlyProfits in the

document named Annual Report.docx located at example.microsoft.com :

=HYPERLI NK("[ htt p: / / exampl e. mi cr osof t . com/ Annual Repor t . docx] Qr t l yProf i t s" , "Quar t er l y Prof i t Repor t " )

In Excel, the following example displays the contents of cell D5 as the jump text in the cell and opens the file named

1stqtr.xlsx, which is stored on in the Statements share on the server named FINANCE. This example uses a UNC path:

=HYPERLI NK( " \ \ FI NANCE\ St at ements\ 1st qt r . xl sx" , D5)

The following example opens the file 1stqtr.xlsx in Excel that is stored in a directory named Finance on drive D, and displays

the numeric value stored in cell H10:

=HYPERLI NK( "D: \ FI NANCE\ 1st qt r . xl sx" , H10)

In Excel, the following example creates a hyperlink to the area named Totals in another (external) workbook, Mybook.xlsx:

=HYPERLI NK( "[ C: \ My Documents\ Mybook. xl sx] Tot al s" )

In Microsoft Excel for the Macintosh, the following example displays "Click here" in the cell and opens the file named First

Quarter that is stored in a folder named Budget Reports on the hard drive named Macintosh HD:

=HYPERLI NK( "Maci nt osh HD: Budget Report s: Fi r st Quart er " , "Cl i ck here")

You can create hyperlinks within a worksheet to jump from one cell to another cell. For example, if the active worksheet is the

sheet named June in the workbook named Budget, the following formula creates a hyperlink to cell E56. The link text itself is

the value in cell E56.

=HYPERLI NK( "[ Budget] J une!E56", E56)

To jump to a different sheet in the same workbook, change the name of the sheet in the link. In the previous example, to create

a link to cell E56 on the September sheet, change the word "June" to "September."

Create or remove a hyperlink to an e-mail address

When you click a hyperlink to an e-mail address, your e-mail program automatically starts and creates an e-mail message with

the correct address in the Tobox, provided that you have an e-mail program installed.



hyperlink.





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Tip You can also right-click the cell or object and then click Hyperlink, or you can press CTRL+K.

Under Link to, click E-mail Address.3.

In the E-mail addressbox, type the e-mail address that you want to use.4.

In the Subjectbox, type the subject of the e-mail message.5.

Note Some Web browsersand e-mail programs might not recognize the subject line.




7.

Tip You can also create a hyperlink to an e-mail address in a cell by typing the address directly in the cell. For

example, a hyperlink is created automatically when you type an e-mail address, such as [email protected].

REMOVE A HYPERLINK TO AN EMAIL ADDRESS

If email addresses of contacts appear as clickable hyperlinks, you can deactivate them as you would for any other hyperlink.

On a worksheet, click the cell where you want to remove the hyperlink.1.

Tip You can also select an object, such as a picture or an element in a chart that you want to use to represent the hyperlink.

Right click, and then select Remove Hyperlink.2.

Create an external reference link to worksheet data on the WebYou can insert one or more external reference (also called links) from a workbook to another workbook that is located on your

intranetor on the Internet. The workbook must not be saved as an HTMLfile.

Open the source workbook and select the cell or cell range that you want to copy.1.

On the Hometab, in the Clipboardgroup, click Copy.2.

Switch to the worksheet in which you want to place the information, and then click the cell where you want the

information to appear.

3.

On the Hometab, in the Clipboardgroup, click Paste Special.4.

Click Paste Link. Excel creates an external reference link for the cell or each cell in the cell range.5.

Note You may find it more convenient to create an external reference link without opening the workbook on the Web. For

each cell in the destination workbook where you want to insert the external reference link, click the cell, and then type an equal

sign (=), the URLaddress, and the location in the workbook. For example:




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='http://www.someones.homepage/[file.xlsx]Sheet1'!A1

='ftp.server.somewhere/file.xlsx'!MyNamedCell

Select a hyperlink without activating the link

To select a hyperlinkwithout activating the link to its destination, do one of the following:

Click the cell that contains the hyperlink, hold the mouse button until the pointer becomes a cross , and then release

the mouse button.

Use the arrow keys to select the cell that contains the hyperlink.

If the hyperlink is represented by a graphic, hold down CTRL, and then click the graphic.

Change or format a hyperlink

You can change an existing hyperlink in your workbook by changing its destination, its appearance, or the text or graphic that

is used to represent it.

CHANGE THE DESTINATION OF A HYPERLINK

Select the cell or graphic that contains the hyperlink that you want to change.1.

Tip To select a cell that contains a hyperlink without going to the hyperlink destination, click the cell and hold the

mouse button until the pointer becomes a cross , and then release the mouse button. You can also use the arrow

keys to select the cell. To select a graphic, hold down CTRL and click the graphic.


Tip You can also right-click the cell or graphic and then click Edit Hyperlink, or you can press CTRL+K.

In the Edit Hyperlinkdialog box, make the changes that you want.3.

Note If the hyperlink was created by using the HYPERLINKworksheet function, you must edit the formula to change the

destination. Select the cell that contains the hyperlink, and then click the formula barto edit the formula.

CHANGE THE APPEARANCE OF HYPERLINK TEXT

You can change the appearance of all hyperlink text in the current workbook by changing the cell style for hyperlinks.

On the Hometab, in the Styles group, click Cell Styles.1.




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Under Data and Model, do the following:2.

To change the appearance of hyperlinks that have not been clicked to go to their destinations, right-click

Hyperlink, and then click Modify.

To change the appearance of hyperlinks that have been clicked to go to their destinations, right-click Followed

Hyperlink, and then click Modify.

Note The Hyperlinkcell style is available only when the workbook contains at least one hyperlink. The Followed

Hyperlink cell style is available only when the workbook contains a hyperlink that has been clicked.

In the Styledialog box, click Format .3.

On the Fonttab and Filltab, select the formatting options that you want, and then click OK.4.

NOTES

The options that you select in the Format Cellsdialog box appear as selected under Style includesin the Styledialog

box. You can clear the check boxes for any options that you don't want to apply.

Changes that you make to the Hyperlinkand Followed Hyperlinkcell styles apply to all hyperlinks in the current

workbook. You cannot change the appearance of individual hyperlinks.

CHANGE THE TEXT OR GRAPHIC FOR A HYPERLINK

Select the cell or graphic that contains the hyperlink that you want to change.1.

Tip To select a cell that contains a hyperlink without going to the hyperlink destination, click the cell and hold the

mouse button until the pointer becomes a cross , and then release the mouse button. You can also use the arrow

keys to select the cell. To select a graphic, hold down CTRL and click the graphic.

Do one or more of the following:2.

To change the hyperlink text, click in the formula barand edit the text.

To change the format of a graphic, right-click it and click the format options that you want to change.

To change text in a graphic, double-click the selected graphic and make the changes that you want.

To change the graphic that represents the hyperlink, insert a new graphic, make it a hyperlink with the same

destination, and then delete the old graphic and hyperlink.

Copy or move a hyperlink

Right-click the hyperlinkthat you want to copy or move, and then click Copyor Cut .1.

Right-click the cell that you want to copy or move the hyperlink to, and then click Paste.2.




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Set the base address for the hyperlinks in a workbook

By default, unspecified paths to hyperlinkdestination files are relative to the location of the active workbook. Use the following

procedure when you want to set a different default path. Each time that you create a hyperlink to a file in that location, you

have to specify only the file name, not the path, in the Insert Hyperlinkdialog box.

Click the Filetab.1.

On the Information about page, in the far right pane, click Document Properties, and then click

Advanced Proper ties

2.

Click the Summarytab.3.

In the Hyperlink basebox, type the path that you want to use.4.

Note You can override the hyperlink base address by using the full, or absolute, address for the hyperlink in the

Insert Hyperlinkdialog box.

Click any other tab to return to your file.5.

Delete a hyperlink

To delete a hyperlink, do one of the following:

To delete a hyperlink and the text that represents it, right-click the cell that contains the hyperlink, and then click Clear

Contents.

To delete a hyperlink and the graphic that represents it, hold down CTRL and click the graphic, and then press

DELETE.

To deactivate a single hyperlink, right-click the hyperlink, and then click Remove Hyperlink. The web address remains

in the cell, but it is no longer active nor is it formatted as a hyperlink.

Delete multiple hyperlinks

To delete (deactivate) several hyperlinks at once, do the following:

Select a range of cells in which you want to remove hyperlinks. The range of cells can be discontiguous.1.

Tip To select a cell that has a hyperlink in it without going to the hyperlink destination, click the cell and hold the

mouse button until the pointer becomes a cross , and then release the mouse button.

Position the mouse over any cell in the range that is selected, right-click, and then click Remove Hyperlinks.2.


Excel 2010 Help and How-To_Create, Select, Edit, Or Delete a Hyperlink

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