Excel 2007 Unit B
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Transcript of Excel 2007 Unit B
Microsoft Office 2007- Illustrated Introductory, Microsoft Office 2007- Illustrated Introductory, Windows Vista EditionWindows Vista Edition
Working with Formulas and Working with Formulas and FunctionsFunctions
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
• Create a complex formulaCreate a complex formula
• Insert a functionInsert a function
• Type a functionType a function
• Copy and move cell entriesCopy and move cell entries
• Understand relative and absolute cell Understand relative and absolute cell referencesreferences
ObjectivesObjectives
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Objectives Objectives
• Copy formulas with relative cell Copy formulas with relative cell referencesreferences
• Copy formulas with absolute cell Copy formulas with absolute cell referencesreferences
• Round a value with a functionRound a value with a function
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating a Complex FormulaCreating a Complex Formula
• A A complex formulacomplex formula is an equation is an equation that uses more than one type of that uses more than one type of arithmetic operatorarithmetic operator• Example: formula that uses both Example: formula that uses both
addition and multiplicationaddition and multiplication• Arithmetic operations are performed Arithmetic operations are performed
according to the order of precedenceaccording to the order of precedence
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating a Complex Formula Creating a Complex Formula
Complex formula
Formula containing multiple arithmetic operatorsFormula containing multiple arithmetic operators
Mode indicator
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating a Complex Formula Creating a Complex Formula
• Order of precedence in Excel Order of precedence in Excel formulasformulas• Operations inside parentheses are Operations inside parentheses are
calculated firstcalculated first• EVistaonents are calculated nextEVistaonents are calculated next• Multiplication and division are Multiplication and division are
calculated next (from left to right)calculated next (from left to right)• Addition and subtraction are calculated Addition and subtraction are calculated
next (from left to right)next (from left to right)
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Inserting a FunctionInserting a Function
• A A functionfunction is a predefined worksheet is a predefined worksheet formula that makes it easy to perform formula that makes it easy to perform a complex calculationa complex calculation• Can be used by itself or within a Can be used by itself or within a
formulaformula• If used alone, begins with the formula If used alone, begins with the formula
prefix (=)prefix (=)
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Inserting a Function Inserting a Function
Function
Argument
Insert Function button
Description and
argument format
Function Arguments dialog boxFunction Arguments dialog box
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Typing a FunctionTyping a Function
• A function can be typed manually into A function can be typed manually into a cella cell• You must know the name and initial You must know the name and initial
characters of the functioncharacters of the function• Can be faster than using the Insert Can be faster than using the Insert
Function dialog boxFunction dialog box• EVistaerienced Excel users often prefer EVistaerienced Excel users often prefer
this methodthis method
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Typing a Function Typing a Function
• While manually typing a function, it is While manually typing a function, it is necessary to begin with the equal necessary to begin with the equal sign (=)sign (=)
• Once you type an equal sign, each Once you type an equal sign, each letter you type activates the letter you type activates the AutoComplete featureAutoComplete feature
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Typing a Function Typing a Function
MAX function in progressMAX function in progress
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Copying and Moving Cell Copying and Moving Cell EntriesEntries• You can copy or move data within a You can copy or move data within a
worksheet or between worksheets worksheet or between worksheets using: using: • Cut, Copy, and Paste buttonsCut, Copy, and Paste buttons• Fill handle in the lower-right corner of Fill handle in the lower-right corner of
the active cellthe active cell• Drag-and-drop featureDrag-and-drop feature
• Office ClipboardOffice Clipboard temporarily stores temporarily stores information that you copy or cutinformation that you copy or cut
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
• Pasting an item from the ClipboardPasting an item from the Clipboard• Only need to specify the upper-left cell Only need to specify the upper-left cell
of the range where you want to paste of the range where you want to paste the selectionthe selection
Copying and Moving Cell Copying and Moving Cell Entries Entries
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Copying and Moving Cell Copying and Moving Cell Entries Entries
Paste button
Copied data in ClipboardCopied data in Clipboard
Copy button
Clipboard launcher
Item in Clipboard
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding Relative and Understanding Relative and Absolute Cell ReferencesAbsolute Cell References
• Use a Use a relative cell reference relative cell reference when you when you want to preserve the relationship to want to preserve the relationship to the formula locationthe formula location• Calculations are performed based on cell Calculations are performed based on cell
relationshiprelationship• When a formula is copied, the cell When a formula is copied, the cell
reference changes to preserve the reference changes to preserve the relationship of the formula to the relationship of the formula to the referenced cellsreferenced cells
• The Excel defaultThe Excel default
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding Relative and Understanding Relative and Absolute Cell References Absolute Cell References
Formulas containing relative referencesFormulas containing relative references
Formula containing relative
references
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
• Use an Use an absolute cell referenceabsolute cell reference when when you want to preserve the exact cell you want to preserve the exact cell address in a formulaaddress in a formula• Reference does not change even if the Reference does not change even if the
formula is copied to another locationformula is copied to another location• Created by placing a dollar sign ($) Created by placing a dollar sign ($)
before both the column letter and the before both the column letter and the row number for the cell’s addressrow number for the cell’s address
Understanding Relative and Understanding Relative and Absolute Cell References Absolute Cell References
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Cell referenced in
absolute formulas
Relative references
adjust
Absolute references do
not adjust
Formulas containing absolute and relative referencesFormulas containing absolute and relative references
Understanding Relative and Understanding Relative and Absolute Cell References Absolute Cell References
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
• Using a Using a mixed referencemixed reference• A mixed cell reference combines both A mixed cell reference combines both
relative and absolute cell referencingrelative and absolute cell referencing• Example: When you copy a formula, you Example: When you copy a formula, you
may want to change the row reference but may want to change the row reference but keep the column referencekeep the column reference
• Created using the [F4] function keyCreated using the [F4] function key
Understanding Relative and Understanding Relative and Absolute Cell References Absolute Cell References
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Copying Formulas with Copying Formulas with Relative Cell ReferencesRelative Cell References
• Reuse formulas you have createdReuse formulas you have created
• Use Copy and Paste commands or Use Copy and Paste commands or the fill handle to copy formulasthe fill handle to copy formulas
• Copying a formula to a new cellCopying a formula to a new cell• Excel substitutes new cell references Excel substitutes new cell references
so that the relationship of the cells to so that the relationship of the cells to the formula remains unchangedthe formula remains unchanged
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Copying Formulas with Copying Formulas with Relative Cell References Relative Cell References
Copying a formula with the fill handleCopying a formula with the fill handlePaste
button list arrow
Fill handle
Auto Fill Options button
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Copying Formulas with Copying Formulas with Relative Cell References Relative Cell References
• Auto Fill feature can be used for Auto Fill feature can be used for filling cells with sequential text or filling cells with sequential text or valuesvalues• Months of the year; days of the week; Months of the year; days of the week;
or text plus a number (Quarter 1, or text plus a number (Quarter 1, Quarter 2, etc.)Quarter 2, etc.)
• Drag the fill handle to extend an Drag the fill handle to extend an existing sequenceexisting sequence
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Copying Formulas with Copying Formulas with Absolute Cell ReferencesAbsolute Cell References• Apply absolute cell reference before Apply absolute cell reference before
copying a formula if you want one or copying a formula if you want one or more cell references to remain more cell references to remain unchanged in relation to the formulaunchanged in relation to the formula
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Copying Formulas with Copying Formulas with Absolute Cell ReferencesAbsolute Cell References
Creating an absolute reference in formulaCreating an absolute reference in formulaAbsolute cell reference in
formulaIncorrect
values from relative
referencing in copied
formulas
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Rounding a Value with a Rounding a Value with a FunctionFunction• Cells containing financial data are Cells containing financial data are
often easier to read if they contain often easier to read if they contain fewer decimalsfewer decimals
• Use the ROUND function to round Use the ROUND function to round down your resultsdown your results
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Rounding a Value with a Rounding a Value with a Function Function
ROUND function and
opening parenthesis inserted in
formula ScreenTip indicates what information is
needed
Adding a function to an existing formulaAdding a function to an existing formula
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
• Create a complex formulaCreate a complex formula
• Insert a functionInsert a function
• Type a functionType a function
• Copy and move cell entriesCopy and move cell entries
• Understand relative and absolute cell Understand relative and absolute cell referencesreferences
SummarySummary
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
SummarySummary
• Copy formulas with relative cell Copy formulas with relative cell referencesreferences
• Copy formulas with absolute cell Copy formulas with absolute cell referencesreferences
• Round a value with a functionRound a value with a function