Excel 2003 in Pictures
Transcript of Excel 2003 in Pictures
Excel 2003 In Pictures
by Chris Charuhas
www.inpics.net
Excel 2003 In Pictures
Copyright
This book is provided under a Creative Commons license at: creativecommons.org/licenses/by-nc-nd/2.5/ You are free to download, copy, and share this electronic book with others. However, it is illegal to sell this book, or change it in any way. If you’d like to sell or change it, just contact us at [email protected].
Trademarks and Disclaimer
Visibooks™ is a trademark of Visibooks, LLC. All brand and product names in this book are trademarks or registered trademarks of their respective companies. Visibooks™ makes every effort to ensure that the information in this book is accurate. However, Visibooks™ makes no warranty, expressed or implied, with respect to the accuracy, quality, reliability, or freedom from error of this document or the products described in it. Visibooks™ makes no representation or warranty with respect to this book’s contents, and specifically disclaims any implied warranties or fitness for any particular purpose. Visibooks™ disclaims all liability for any direct, indirect, consequential, incidental, exemplary, or special damages resulting from the use of the information in this document or from the use of any products described in it. Mention of any product does not constitute an endorsement of that product by Visibooks™. Data used in examples are intended to be fictional. Any resemblance to real companies, people, or organizations is entirely coincidental. ISBN 1597061034
TABLE OF CONTENTS i
Table of Contents Performing Basic Calculations ....................... 1
Add ........................................................................................................16
Subtract.................................................................................................24
Multiply..................................................................................................27
Divide ....................................................................................................31
Calculate averages...............................................................................35
Find the maximum value .....................................................................39
Formatting Worksheets ................................ 41
Format text............................................................................................42
Format cells ..........................................................................................53
Adjust columns and rows....................................................................62
Print worksheets ..................................................................................69
TABLE OF CONTENTS ii
Manipulating Data .........................................77
Move, copy, and paste......................................................................... 78
Add/delete columns............................................................................. 84
Add/delete rows ................................................................................... 90
Employ multiple worksheets .............................................................. 95
Employ AutoFill ................................................................................... 97
Insert/delete worksheets ................................................................... 103
Advanced Calculations ...............................107
Create formulas across worksheets ................................................ 108
Employ absolute references ............................................................. 114
Employ the function wizard .............................................................. 123
Making Data Visible ....................................129
Add comments................................................................................... 130
Freeze panes ...................................................................................... 133
Create charts...................................................................................... 137
PERFORMING BASIC CALCULATIONS 1
Performing Basic Calculations
In this section, you’ll learn how to:
• Add
• Subtract
• Multiply
• Divide
• Calculate averages
• Find the maximum value
PERFORMING BASIC CALCULATIONS 2
1. Click the button. When the menu appears, click All Programs, Microsoft Office, then Microsoft Office Excel 2003.
PERFORMING BASIC CALCULATIONS 3
Excel should open and look like this:
PERFORMING BASIC CALCULATIONS 4
2. Close the Getting Started pane.
PERFORMING BASIC CALCULATIONS 5
3. Click in cell A1 to place the cursor there.
4. Type: Frog Farm
PERFORMING BASIC CALCULATIONS 6
5. Click in cell A3. Cell A3 should now be highlighted:
6. Type: Per-Frog Costs
PERFORMING BASIC CALCULATIONS 7
7. Press the ENTER key on your keyboard. Cell A4 should now be highlighted.
8. Type: Tadpole
9. Press the ENTER key on your keyboard.
PERFORMING BASIC CALCULATIONS 8
10. In cell A5, type: Food
11. Press the ENTER key. In cell A6, type: Tank
PERFORMING BASIC CALCULATIONS 9
12. Press the ENTER key. In cell A7, type: Total
13. Click in cell B4 to highlight the cell. Type: .39
PERFORMING BASIC CALCULATIONS 10
14. Press ENTER to move to cell B5. Type: 1.21
15. Press ENTER to move to cell B6. Type: .72
16. Press ENTER to move to cell B7.
PERFORMING BASIC CALCULATIONS 11
17. On the Toolbar, click the icon.
18. When the Save As window appears, make sure the My Documents folder appears in the Save in box.
PERFORMING BASIC CALCULATIONS 12
19. Click the icon.
20. When the New Folder window appears, type: Practice Excel Files in the Name box.
PERFORMING BASIC CALCULATIONS 13
21. Click the button. The Practice Excel Files folder should now appear in the Save in box:
PERFORMING BASIC CALCULATIONS 14
22. In the File name box, type: Frog Farm
23. Click the button.
PERFORMING BASIC CALCULATIONS 15
Tip: So far, only Sheet 1 has been used. That’s an individual worksheet.
All the worksheets—Sheet 1, Sheet 2, Sheet 3, etc. (you’ll work with them later) make up a workbook.
PERFORMING BASIC CALCULATIONS 16
Add
1. Click in cell B7.
2. Type: =
3. Click in cell B4.
PERFORMING BASIC CALCULATIONS 17
4. Type: +
5. Click in cell B5.
6. Type: +
PERFORMING BASIC CALCULATIONS 18
7. Click in cell B6.
8. Press the ENTER key. The total in cell B7 should be 2.32.
9. Click in cell B7.
PERFORMING BASIC CALCULATIONS 19
Look in the Formula Bar. It should read: =B4+B5+B6
Tip: You just created a formula that adds up the per-frog costs for the tadpole, food, and tank. Formulas always begin with an =.
10. On the Toolbar, click the icon.
11. Click in cell D3.
PERFORMING BASIC CALCULATIONS 20
12. Type: Price
13. In the cells below, type:
A B C D E 1 Frog Farm 2 3 Per-Frog Costs Price 4 Tadpole .39 Frog 2.50 5 Food 1.21 Packaging .50 6 Tank .72 Total 7 Total 2.32 8
PERFORMING BASIC CALCULATIONS 21
14. Click in cell E6.
15. On the Toolbar, click the icon.
The worksheet should look like this:
PERFORMING BASIC CALCULATIONS 22
16. Press the ENTER key. The total in E6 should be 3.
17. Click in cell E6.
PERFORMING BASIC CALCULATIONS 23
The Formula Bar should show: =SUM(E4:E5)
Tip: This is just a different way of adding numbers. By clicking
the icon, you told Excel to SUM, or add, the numbers from E4 through E5.
PERFORMING BASIC CALCULATIONS 24
Subtract
1. Click in cell G3. Type: Profit Per Frog
2. Click in cell G4. Type: =
PERFORMING BASIC CALCULATIONS 25
3. Click in cell E6. Type: –
4. Click in cell B7. The worksheet should look like this:
PERFORMING BASIC CALCULATIONS 26
5. Press the ENTER key. The Profit Per Frog should be 0.68:
6. Click in cell G4. The Formula Bar should look like this:
PERFORMING BASIC CALCULATIONS 27
Multiply
1. Click in cell A9 and type: Sales
2. Press the TAB key on your keyboard. It should move the cursor to cell B9.
PERFORMING BASIC CALCULATIONS 28
3. In cell B9, type: 2250
4. In cell A11, type: Profits
PERFORMING BASIC CALCULATIONS 29
5. In cell B11, type : =
6. Click cell B9, then type: *
Tip: This is the multiplication symbol. To type it, hold down the SHIFT key, then press the number 8 key.
PERFORMING BASIC CALCULATIONS 30
7. Click cell G4, then press the ENTER key. The Profits should read 1530:
8. Click cell B11. The Formula Bar should read: =B9*G4
PERFORMING BASIC CALCULATIONS 31
Divide
1. Click cell I3, then type: Profit Margin
2. Click cell I4, then type: =
PERFORMING BASIC CALCULATIONS 32
3. Click cell G4, then type: /
4. Click cell E6, then press the ENTER key. The Profit Margin should be 0.226667:
PERFORMING BASIC CALCULATIONS 33
5. Click cell I4. The Formula Bar should read: =G4/E6
6. Change the price of the frog to 3.00, then press the ENTER key.
PERFORMING BASIC CALCULATIONS 34
See how the profit margin changes along with the price (cell E4) used in the formula:
7. Change the price of the frog back to 2.50.
8. On the Toolbar, click the icon.
PERFORMING BASIC CALCULATIONS 35
Calculate averages
1. Click in cell A13, then type: Subsidies
2. In cells A14 through C14, type :
2000 2001 2002
PERFORMING BASIC CALCULATIONS 36
3. In cells A15 through C15, type:
2000 2001 200210000 8000 12000
4. In cell E14, type: Average
PERFORMING BASIC CALCULATIONS 37
5. In cell F14, type: =average(
Tip: Don’t forget to type the ( opening parenthesis. It tells Excel to begin averaging a series of cells.
6. Highlight cells A15 through C15. The worksheet should look like this:
PERFORMING BASIC CALCULATIONS 38
7. Press the ENTER key. The average subsidy should be 10000:
8. Click cell F14. The Formula bar should show: =AVERAGE(A15:C15)
PERFORMING BASIC CALCULATIONS 39
Find the maximum value
1. Click in cell E15, then type : Maximum
2. Click in cell F15, then type: =MAX(A15:C15)
PERFORMING BASIC CALCULATIONS 40
3. Press ENTER. The worksheet should look like this:
4. Click the icon.
5. Click the button to close the Frog Farm spreadsheet.
FORMATTING WORKSHEETS 41
Formatting Worksheets
In this section, you’ll learn how to:
• Format text
• Format cells
• Adjust columns and rows
• Print worksheets
FORMATTING WORKSHEETS 42
Format text
Modify fonts
1. Open the Frog Farm workbook from the Practice Excel Files folder.
2. Click cell A1.
3. On the Toolbar, click the icon.
FORMATTING WORKSHEETS 43
4. Click the drop-down arrow beside the Font Size box.
5. When the menu appears, click 18.
FORMATTING WORKSHEETS 44
6. In the Font list, click Arial Black.
The text should look like this:
FORMATTING WORKSHEETS 45
7. Double-click on cell A3.
8. Highlight the text Per-Frog Costs.
FORMATTING WORKSHEETS 46
9. Click the icon, then the icon. The text should look like this:
10. Make this text bold and italic: Price Profit Per Frog Profit Margin Sales Profits Subsidies
FORMATTING WORKSHEETS 47
The worksheet should look like this:
FORMATTING WORKSHEETS 48
Format numbers
1. Highlight cells B4 through B7.
2. On the Toolbar, click the icon.
FORMATTING WORKSHEETS 49
Tip: If the icon isn’t present on the Toolbar, click the arrow at the end of the Toolbar, then Show Buttons on Two Rows.
3. Click the worksheet. The numbers should look like this:
FORMATTING WORKSHEETS 50
4. In the same way, format all the numbers in the worksheet (except the Subsidies years and Profit Margin) as currency. The worksheet should look like this :
5. Click cell I4.
6. On the Toolbar, click the icon.
FORMATTING WORKSHEETS 51
7. Click the icon twice more. There should be three decimal places remaining:
8. On the Toolbar, click the icon.
FORMATTING WORKSHEETS 52
The number should change to percent:
FORMATTING WORKSHEETS 53
Format cells
Change cell color
1. Drag from cell E14 to E15 to highlight both cells.
2. On the Menu Bar, click Format, then Cells.
FORMATTING WORKSHEETS 54
3. When the Format Cells window appears, click the Patterns tab.
FORMATTING WORKSHEETS 55
4. In the Color grid, click the light gray square.
5. Click the button.
FORMATTING WORKSHEETS 56
6. Click the worksheet. The cells should look like this:
FORMATTING WORKSHEETS 57
Add borders
1. Click and drag from cell E14 to cell F15 to highlight the four cells.
2. On the Menu Bar, click Format, then Cells.
FORMATTING WORKSHEETS 58
3. When the Format Cells window appears, click the Border tab.
FORMATTING WORKSHEETS 59
4. Click the button.
5. Click the button.
6. Click the worksheet. The cells should be outlined:
FORMATTING WORKSHEETS 60
Shift alignment
1. Highlight cells A4 through A7.
2. On the Toolbar, click the icon.
FORMATTING WORKSHEETS 61
3. Click the worksheet. The text in the cells should be right-aligned:
4. Highlight the same cells again.
5. Click the icon.
The text should be centered in the cells:
FORMATTING WORKSHEETS 62
Adjust columns and rows
Adjust column width
1. Place the cursor on the divider between the A and B column headers.
It should turn into a double-arrow:
2. Drag the divider to the left to make column A narrower.
FORMATTING WORKSHEETS 63
Some of the cells should display ##### signs:
Tip: This means the column is too narrow to display the cells’ contents.
FORMATTING WORKSHEETS 64
Drag the divider back to the right until you can see the contents of the cells in column A:
FORMATTING WORKSHEETS 65
3. Double-click on the divider between the G and H column headers.
It will make column G as wide as it needs to be to display all the contents of cells in that row:
FORMATTING WORKSHEETS 66
Adjust row height
1. Click the box in the corner at the intersection of the column and row headings:
This will select the entire worksheet:
FORMATTING WORKSHEETS 67
2. Place the cursor on the divider between rows 4 and 5. It should become a double-arrow.
3. Drag the divider down. This will make all rows taller:
FORMATTING WORKSHEETS 68
4. On the Toolbar, click the icon.
The worksheet should return to normal row height.
5. Click the worksheet to de-select it.
FORMATTING WORKSHEETS 69
Print worksheets
Print preview
1. On the Toolbar, click the icon.
This will show how the worksheet will look when printed:
FORMATTING WORKSHEETS 70
2. Click the button.
3. When the Page Setup window appears, click each tab.
This shows what print options can be changed.
4. Click the button.
FORMATTING WORKSHEETS 71
Adjust page breaks
1. Click the button.
If an alert window appears, click its button.
2. Drag the blue dotted line to the right until it merges with the blue solid line.
FORMATTING WORKSHEETS 72
3. Drag the bottom blue solid line down until it shows all the page’s content.
4. On the Menu Bar, click View, then Normal.
FORMATTING WORKSHEETS 73
The worksheet should return to normal view.
FORMATTING WORKSHEETS 74
Print a region
1. Select cells A3 through J7.
FORMATTING WORKSHEETS 75
2. On the Menu Bar, click File, then Print.
FORMATTING WORKSHEETS 76
3. When the Print window appears, click the Selection radio button.
To print the selection, click the button.
4. Save and close the Frog Farm workbook.
MANIPULATING DATA 77
Manipulating Data
In this section, you’ll learn how to:
• Move, copy, and paste
• Add/delete columns
• Add/delete rows
• Employ multiple worksheets
• Employ AutoFill
• Insert/delete worksheets
MANIPULATING DATA 78
Move, copy, and paste
Move cell contents
1. Open the Frog Farm workbook from the Practice Excel Files folder.
2. Highlight cells G3 and G4.
3. Place the cursor on the left edge of the border.
MANIPULATING DATA 79
It should turn into a four-way arrow:
4. Click and drag the border one cell to the left.
5. Click on the worksheet. It should look like this:
MANIPULATING DATA 80
6. Move the contents of cell I4 to cell G4 in the same way. When you’re done, it should look like this:
MANIPULATING DATA 81
Copy and paste
1. Highlight cells I3 through J3.
2. On the Menu Bar, click Edit, then Copy.
MANIPULATING DATA 82
3. Click cell G3.
4. On the Menu Bar, click Edit, then Paste.
It should look like this:
MANIPULATING DATA 83
5. Press the ESC key on the keyboard. This should get rid of the “marching ants” around cells I3—J3.
6. Highlight cells I3—J3, then press the DELETE key on the keyboard. The worksheet should look like this:
MANIPULATING DATA 84
Add/delete columns
Add a column
1. Click the D column heading.
2. On the Menu Bar, click Insert, then Columns.
MANIPULATING DATA 85
A new column should appear:
MANIPULATING DATA 86
Add multiple columns
1. Click and drag across column headings D, E, and F.
2. On the Menu Bar, click Insert, then Columns.
MANIPULATING DATA 87
Three new columns should appear:
MANIPULATING DATA 88
Delete columns
1. Click the D column heading to select it.
2. Right-click the D column heading. When the menu appears, click Delete.
MANIPULATING DATA 89
The column should disappear:
3. Right-click the D column heading, then Delete it three more times. The worksheet should look like this:
MANIPULATING DATA 90
Add/delete rows
Add row
1. Click on the row heading for row 12.
2. On the Menu Bar, click Insert, then Rows.
MANIPULATING DATA 91
A new row should appear:
MANIPULATING DATA 92
Delete row
1. Right-click the row heading for row 13.
2. When the menu appears, click Delete.
MANIPULATING DATA 93
The row should disappear:
3. Click and drag down the row headings for rows 9 through 15. Right-click the highlighted rows and delete them.
4. Insert a new column in front of column F.
5. Insert a new column in front of column H.
6. Insert two new rows above row 3.
7. In the new row 3, type: Numbers Per-Frog
MANIPULATING DATA 94
8. Make this text Arial, 12 point, and bold. The worksheet should now look like this:
MANIPULATING DATA 95
Employ multiple worksheets
1. Double-click the Sheet 1 tab.
The words Sheet 1 should be highlighted.
MANIPULATING DATA 96
2. Type: Numbers Per-Frog The tab should look like this:
3. Double-click the Sheet 2 tab.
4. Type: Sales
5. Click the Numbers Per-Frog tab again. The tabs should now look like this:
MANIPULATING DATA 97
Employ AutoFill
1. Click the Sales tab.
2. In cell A1, type: Frog Sales Make this text Arial, 12 point, bold:
MANIPULATING DATA 98
3. In cell A3, type: January
4. In cell B3, type: February
5. In cell C3, type: March
6. Highlight cells A3 through C3.
MANIPULATING DATA 99
7. Place the cursor on the Fill Handle.
It should turn into a black cross:
8. Drag the cursor to cell L3.
MANIPULATING DATA 100
9. Release the mouse button. The months should fill in consecutively:
10. In cell A4, type: 10
11. In cell B4, type: 20
12. Highlight cells A4 and B4, then place the cursor on the Fill Handle.
MANIPULATING DATA 101
13. Drag it to cell L4. The numbers should fill in, in increments of 10:
14. In cell N3, type: Total
15. Click cell N4, then click the icon.
MANIPULATING DATA 102
16. Drag over all the cells with numbers in them. They should be surrounded by “marching ants”:
17. Press ENTER. The yearly total of 780 frogs sold should appear:
18. Save the workbook.
MANIPULATING DATA 103
Insert/delete worksheets
Insert worksheets
1. Click the Sheet 3 tab.
2. On the Menu Bar, click Insert, then Worksheet.
A new tab should appear in front of it:
MANIPULATING DATA 104
Delete worksheets
1. Right-click the new tab, then click Delete.
It should disappear:
MANIPULATING DATA 105
2. Double-click the Sheet 3 tab, then type: Revenue The tabs should now look like this:
3. Save and close the Frog Farm workbook.
MANIPULATING DATA 106
ADVANCED CALCULATIONS 107
Advanced Calculations
In this section, you’ll learn how to:
• Create formulas across worksheets
• Employ absolute references
• Employ the function wizard
ADVANCED CALCULATIONS 108
Create formulas across worksheets
1. Open the Frog Farm workbook.
2. Click the Revenue tab.
3. In cell A1, type: Revenue Make this text Arial, 12 point, bold:
ADVANCED CALCULATIONS 109
4. In cell B3, type: January
5. Fill in the cells from C3 to M3 with the months of the year.
6. In cell A4, type: Gross Sales
Tip: Adjust the width of column A so all the text shows.
7. In cell B4, type: =
ADVANCED CALCULATIONS 110
8. Click the Numbers Per-Frog tab.
9. In the Numbers Per-Frog sheet, click cell E8.
10. Type: *
ADVANCED CALCULATIONS 111
11. Click the Sales tab.
12. In the Sales sheet, click cell A4.
ADVANCED CALCULATIONS 112
13. Press ENTER. On the Revenue sheet, January’s gross sales should be $30.00: The price of a frog times The number of frogs sold in January.
14. Click cell B4. In the Formula Bar is the formula that expresses this: ='Numbers Per-Frog'!E8*Sales!A4
Note the sheets are listed before the cell coordinates.
ADVANCED CALCULATIONS 113
15. On the Revenue sheet, type: Net Revenue in cell A5.
16. In cell B5, create a formula that multiplies the profit-per-frog by the number of frogs sold in January. When you’re done, the Net Revenue in January should be $6.80:
ADVANCED CALCULATIONS 114
Employ absolute references
1. On the Revenue sheet, click cell B4.
Notice the formula in the Formula Bar: ='Numbers Per-Frog'!E8*Sales!A4
ADVANCED CALCULATIONS 115
2. Place the cursor on the Fill Handle, then drag it to cell C4.
Cell C4 should contain only a -.
3. Click cell C4. Note the formula in the Formula Bar: ='Numbers Per-Frog'!F8*Sales!B4
ADVANCED CALCULATIONS 116
This means Excel is multiplying cell F8 in the Numbers Per-Frog sheet with January’s frog sales. When the formula in B4 was moved over to cell C4, Excel moved over the cells used in the formula, too: From E8 to F8 in the Numbers Per-Frog sheet:
From A4 to B4 in the Sales sheet:
ADVANCED CALCULATIONS 117
4. Click the Numbers Per-Frog sheet, then look at cell F8—a blank cell.
The formula in cell C4 on the Revenue sheet is multiplying January’s frog sales by nothing—a blank cell. To fix this, an absolute reference is employed.
5. On the Revenue sheet, click cell C4.
6. Press DELETE.
ADVANCED CALCULATIONS 118
7. Click cell B4.
8. Click in the Formula Bar, before the E in E8, to place the cursor there.
9. Type: $
ADVANCED CALCULATIONS 119
10. Click before the 8 in E8 to place the cursor there.
11. Type: $
12. Press the ENTER key.
ADVANCED CALCULATIONS 120
13. Click cell B4. Notice the formula in the Formula Bar: ='Numbers Per-Frog'!$E$8*Sales!A4
14. Place the cursor on the Fill Handle and drag it to cell C4. February’s Gross Sales should be $60.00: The price of a frog ($3.00) times The number of frogs sold in February (20).
ADVANCED CALCULATIONS 121
15. Click cell B4, then cell C4. Notice the formulas in the Formula Bar. Both formulas use cell E8 in the Numbers Per-Frog sheet.
16. Click cell C4, then place the cursor on the Fill Handle.
17. Drag it to cell M4. The worksheet should look like this:
By employing an absolute reference—using the $ symbol to make each formula use the same cell containing the frog price—the formula stays accurate for all months.
18. Edit the formula in cell B5 in the Revenue sheet to make cell G6 in the Numbers Per-Frog sheet an absolute reference.
ADVANCED CALCULATIONS 122
19. Use the Fill Handle to copy the formula in cell B5 so the Revenue sheet shows each month’s net revenue. When you’re done, the Revenue sheet should look like this:
ADVANCED CALCULATIONS 123
Employ the function wizard
1. In the Revenue sheet, click cell A7.
2. Type: In how many months were sales greater than $175?
ADVANCED CALCULATIONS 124
3. Click cell F7.
4. Click the drop-down arrow beside the icon.
5. When the menu appears, click More Functions.
ADVANCED CALCULATIONS 125
6. When the Insert Function window appears, click Statistical in the Category list:
7. Scroll down the Function list, then click COUNTIF.
ADVANCED CALCULATIONS 126
8. Click the button.
9. When the Function Arguments window appears, pull it down so it doesn’t obscure any information.
10. Click in the Range box to place the cursor there.
ADVANCED CALCULATIONS 127
11. Highlight cells B4 through M4.
12. Click in the Criteria box, then type: >175
ADVANCED CALCULATIONS 128
13. Click the button. Cell F7 should show that sales were greater than $175 in 7 months.
14. Save and close the Frog Farm workbook.
MAKING DATA VISIBLE 129
Making Data Visible
In this section, you’ll learn how to:
• Add comments
• Freeze panes
• Create charts
MAKING DATA VISIBLE 130
Add comments
1. Open the Frog Farm workbook.
2. On the Numbers Per-Frog sheet, click cell I6.
3. On the Menu Bar, click Insert, then Comment.
MAKING DATA VISIBLE 131
4. Type: Pretty good profit margin, eh?
5. Click the sheet. The orange triangle in cell I6 indicates that it contains a comment.
MAKING DATA VISIBLE 132
6. Move the cursor onto cell I6. The comment should appear:
MAKING DATA VISIBLE 133
Freeze panes
1. Click the Sales tab.
2. In the Sales worksheet, click cell A4.
3. On the Menu Bar, click Window, then Freeze Panes.
MAKING DATA VISIBLE 134
4. Scroll vertically in the worksheet. The rows below the months should scroll.
5. On the Menu Bar, click Window, then Unfreeze Panes.
Freezing panes Freezing panes is a great help when working with large spreadsheets. As shown in the example above, freezing panes makes it easier to see what numbers in cells represent.
MAKING DATA VISIBLE 135
6. Scroll vertically in the worksheet. The view should have returned to normal.
7. Click the heading for column C.
8. On the Menu Bar, click Window, then Freeze Panes.
MAKING DATA VISIBLE 136
9. Scroll horizontally in the worksheet. The columns to the right of column B should scroll.
10. On the Menu Bar, click Window, then Unfreeze Panes.
MAKING DATA VISIBLE 137
Create charts
1. In the Sales worksheet, highlight cells A3 through L4.
2. On the Toolbar, click the icon.
MAKING DATA VISIBLE 138
3. When the Chart Wizard window appears, click Column in the Chart Type list.
4. Click the button.
MAKING DATA VISIBLE 139
5. In the next step, make sure the Rows radio button is clicked.
Then click the button.
MAKING DATA VISIBLE 140
6. In the next step, click the Titles tab, then type: Frog Sales in the Chart title box.
7. Click the button.
8. In the next step, click the As new sheet radio button.
MAKING DATA VISIBLE 141
9. In the box beside it, type: Frog Sales Chart
10. Click the button. The chart should appear:
MAKING DATA VISIBLE 142
11. Click the Frog Sales Chart tab and drag it to the end of the tabs.
12. Release the mouse button. It should be last in the list of tabs:
13. Click the legend.
MAKING DATA VISIBLE 143
14. Press DELETE. The chart should look like this:
MAKING DATA VISIBLE 144
GLOSSARY 145
Glossary Absolute Reference A cell reference that remains fixed even if the cell containing the formula is moved. AutoSum An icon used to automatically total a column or row. Cell The basic unit of Excel, formed by the intersection of a row and column. Chart A visual representation of data, such as a pie chart or bar graph. Column A vertical line of cells in a worksheet. Column Header The identifying label at the top of a column. Fill Handle A small solid box in the lower right corner of a selected cell. It is used to copy the contents of a cell or cells into adjacent cells. Formula An equation that tells Excel how to calculate values in a worksheet. Formula Bar A box located at the top of an Excel worksheet that displays the formula within the selected cell. Freeze Panes Selecting rows or columns so they remain stationary when scrolling in a worksheet.
GLOSSARY 146
Range An array of selected cells. A range is indicated with a colon between cell designations. Example: A1:A15 indicates the first 15 cells in column A. Row A horizontal line of cells labeled with a number on the left side of a worksheet. Row Header The identifying number for each row. Tab A stub the bottom of a worksheet (like on a file folder) that contains the name of the worksheet. Workbook An entire Excel file comprised of worksheets. Worksheet A single Excel sheet within a workbook.
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• Web Graphics
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In Pictures: computer books based on pictures, not text.
www.inpics.net