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User’s Guide

Assessment Tool

Assessment Tool User’s Guide Page 2 of 68

Developed and published by CTB/McGraw-Hill LLC, a subsidiary of The McGraw-Hill Companies, Inc.,

20 Ryan Ranch Road, Monterey, California 93940-5703. Copyright © 2011 by The McGraw-Hill Companies, Inc.


Copyright © 2011 by The McGraw-Hill Companies, Inc.

TABLE OF CONTENTS

CHApTER 1: GETTING STARTED..........................................................................................................................5

Managing access Within the assessMent tool .......................................................................................................5log in ..........................................................................................................................................................................6assistance and support ..............................................................................................................................................6exploring the hoMe page ..........................................................................................................................................6coMMon interface eleMents ......................................................................................................................................7

Search Result Tables ...............................................................................................................................................7Data Default Values ................................................................................................................................................7Required Fields .......................................................................................................................................................8

CHApTER 2: ASSIGNING ASSESSMENTS ............................................................................................................9

assignMent ..................................................................................................................................................................9Assign New Tests .....................................................................................................................................................9Edit/Delete Existing Assignments ......................................................................................................................... 11

assignMent status ....................................................................................................................................................12View Assignment Status .........................................................................................................................................12View Assignment Status By Student ......................................................................................................................13

previeW/print test Materials .................................................................................................................................14Preview/Print Test .................................................................................................................................................14Preview/Print for Custom Tests ............................................................................................................................15

CHApTER 3: MANuALLy SCORE ITEMS .........................................................................................................16

find an assignMent ...................................................................................................................................................16Score a Constructed Response ..............................................................................................................................17Enter Student Answers Taken Offline ....................................................................................................................18

CHApTER 4: CuSTOM TEST .................................................................................................................................20

create/Manage custoM test ...................................................................................................................................20Create a Custom Test ............................................................................................................................................20View Existing Custom Test ....................................................................................................................................25

assign custoM test ..................................................................................................................................................26Create New Custom Test Assignment ....................................................................................................................26Update/Delete Existing Custom Test Assignment .................................................................................................27

CHApTER 5: ITEM AuTHORING .........................................................................................................................29

Create a Passage ..................................................................................................................................................29Create an Item .......................................................................................................................................................30Manage Existing Items or Passages .....................................................................................................................34

CHApTER 6: INSTRuCTIONAL RESOuRCES ...................................................................................................36

assign by standard ..................................................................................................................................................36Assign an Instructional Resource by Standard .....................................................................................................36

assign by student ...................................................................................................................................................37Assign an Instructional Resource by Student ........................................................................................................37

vieW/print instructional resources .......................................................................................................................38Preview/Print an Instructional Resource ..............................................................................................................38

vieW status ...............................................................................................................................................................40Status by Student ...................................................................................................................................................40Status by Skill/Standard ........................................................................................................................................41



CHApTER 7: REpORTS ...........................................................................................................................................42

Report Descriptions ..............................................................................................................................................42Access Diagnostic Roster Report ..........................................................................................................................43

CHApTER 8: STuDENT ExpERIENCE ................................................................................................................45

Logging in .............................................................................................................................................................45Recovering Passwords ..........................................................................................................................................45Exploring the Student Home Page ........................................................................................................................45Take a Test .............................................................................................................................................................45

CHApTER 9: SCORE AND SCAN pROCESSING FOR IMAGE BASED SCANNERS uSING vCApTuRE ExpRESS ............................................................................................46

introduction to scanning and scoring ...................................................................................................................46overvieW of creating, scanning, scoring, and verifying data ............................................................................46scanner options ......................................................................................................................................................46install scanner .......................................................................................................................................................47doWnload and install vcapture express ..............................................................................................................47

System Requirements for vCapture ......................................................................................................................47Install vCapture Express ......................................................................................................................................47

choose a scanner Within vcapture ........................................................................................................................50Choose a Scanner ................................................................................................................................................50

create an assignMent .............................................................................................................................................51generate the test assignMent roster file ............................................................................................................51

Generate Test Assignment Roster file ...................................................................................................................51View Test Assignment Roster File ........................................................................................................................52

print/obtain ansWer sheets ...................................................................................................................................53Load a Roster File ...............................................................................................................................................53Print Pre-coded Answer Sheet .............................................................................................................................54

print blank generic ansWer sheets ......................................................................................................................56Print Generic Answer Sheets in vCapture Express ..............................................................................................57

print/obtain test booklets ....................................................................................................................................58Print Test Booklet .................................................................................................................................................58

adMinister the assessMent .....................................................................................................................................59enter constructed response scores ......................................................................................................................60scan ansWer docuMents & resolve scanning exceptions ...................................................................................60

Scan Completed Answer Sheets ...........................................................................................................................60upload results file ................................................................................................................................................65

Upload Results File ..............................................................................................................................................65vieW scanned results and resolve scanning exceptions .....................................................................................66

View Scanned Results ...........................................................................................................................................66access reports ........................................................................................................................................................68



Chapter 1: Getting Started

Managing Access Within the Assessment Tool Every educator is assigned one or more roles within the hierarchy level in the system. This means the educator has access to information at the level assigned in the hierarchy and below. The following is a list of hierarchy levels:

• District

• School

• Class

Therearefourrolesdefinedwithintheassessmenttool,aslistedbelow:

• DistrictAdministrator

• SchoolAdministrator

• Teacher

• Student

Eachroleisassignedpermissionswhichdefinewhatfunctionstheusercanperform.Thesystem is set up with default permissions for each role. Permissions associated with a role areapplicabletothehierarchylevelwithwhichtheuserisassociated,andallthelevelsbelowit,meaningaschooladministratorcanseeeverythingthatisgoingonathisorherschool. The table below is a summary of the default functionality and the eligible hierarchy levels that can be assigned to each role.

Role DefaultPermission Applicable Hierarchy Levels

DistrictAdministrator

• Uploadscannedresults• Generatefilesforscanning• Viewreports• Assignassessments• Assign/previewinstructional

resources• Print/viewassessmentmaterials• Scoreconstructedresponses• Create/assign/sharecustomtests• Viewassignmentstatus

District

SchoolAdministrator

• Uploadscannedresults• Generatefilesforscanning• Viewreports• Assignassessments• Assign/previewinstructional


School



Role DefaultPermission Applicable Hierarchy Levels

Teacher • Viewreports• Assigndiagnosticassessments• Assign/previewinstructional


Class

Student • ViewStudentProgressReports No level associated

Log InToaccesstheassessmenttool,logintoyourprogram’swebsite.Someusersmayneedtoclick an “assessment” tab or button to enter the assessment tool.

Asdescribedpreviously,theassessmenttoolallowsaccesstofeaturesbasedontheuserroleassignedtoyou.Usershavingmorethanoneassignedrole(SchoolAdministratorandTeacher,forexample)whowanttochangetheiraccesstotheotherrolemustlogoutoftheassessmentsystemandloginagain,usingtheloginandpasswordassociatedwiththeirother role.

Assistance and Support

Supportisavailableviaphoneoronlineasfollows.

Phone:1-800-678-2747(MondaythroughFriday8:00a.m.to6:00p.m.Eastern)

Website: http://www.epgtech.com/contact/index.html

Exploring the Home PageTheHomepageisthefirstpageyouseewhenaccessingthesystem.Itisyourstartingpoint for navigating through the assessment tool.

StructuralelementsontheHomepagethatarecommontoallthepagesinthesystemaredescribed below:

The Header contains global navigation and login information. Global Navigation contains the following links:

• Home returnsyoutotheHomepage.Ifyoulosetrackofwhereyouareinthesystem,youcanalwaysclickHome.

• Logout is for security. Always log out of the system when you are not actively using it. The system will automatically log you out after 10 minutes if there is no activity.

The Main Navigation Menu islocatedontheleftsideofthepage.Itdisplaysclickable links to the functional areas within the system. Each menu item contains submenu items. The item that is selected is highlighted. Your role and permissions

http://www.epgtech.com/contact/index.html



determine which functionality you will have access to. The Main Navigation may contain the following links:

• Tests-allowseducatorstoscheduleandassignassessments,view/printassessmentmaterials,viewassignmentstatus,create,assignandsharecustomtest,uploadscanresultsandenterofflineresponses,andcreateself-authored items for use on custom tests.

• Reports - allows educators to view system reports.

• Instructional Resources - allows educators to assign and preview instructional resources and view completion status.

The Content Area is the part of the page below the header and to the right of the mainnavigationmenu.Itcontainstheapplicationcontent,whichchangesdependingon the functional area in which you are working.

The Footer contains the copyright.

Common Interface ElementsBelow is a list of interface elements that are common across many of the functional areas in the system.

Search Result Tables

Searchresultsarenotvisibleuntiltheuserclicksthebuttonwhichretrievestheresults.Elements common to these tables include:

• Sorting:Abovethetableisadrop-downboxthatallowstheusertosortbytheselected column name.

• Paging:Ifthesearchresultsaremorethantheminimumspecified,pagingbuttonswill be displayed. Users can select how many results to show per page.



Data Default Values

Dependingonyourrolewithinthehierarchy,thesystemwilldisplaythedefaultvalueswhereappropriate.Forexample,ifyouareateacherinoneschool,thesystemwilldefaultto the school where you are given access. You will not have to choose your school from a list inadrop-downbox.

Required Fields

Whenenteringinformationtheheadingsforrequiredfieldsarered-coloredinsteadofblack.Inthismanual,requiredfieldsaredesignatedwithasterisks.



Chapter 2: Assigning AssessmentsInthischapter,wewillwalkthroughhowtoscheduletestsessions,assignteststostudents,andview/printassessmentmaterials.

AssignmentAssignmentallowsyoutocreateanewassignmentorviewexistingassignmentsbySubject,AssessmentType,andGradeLevel.

Assign New Tests

1. ClickTestsontheMainMenu,andthenclickAssignments.

2. ClickAssign Tests.

3. EnterSearchcriteriatodisplaytheCreate New Assignment button.

a. SelectaSubject.

b. SelectaGradeLevelofAssessment.

c. SelectanAssessment(assessmentcannotbe“Any”).

4. ClickCreate New Assignment.

5. Enter test assignment information.

a. Entertheassignmentname.Itshouldbemeaningfultotheorganization,tomake it easier for educators to manage the test and to create reports.

b. Ifapplicable,clickcheckboxtoDisable Time LimitandthenenteraDisableTime Limit reason. The default is no time limit.

c. Ifapplicable,clickcheckboxtoOverride and Enable Calculator. The default is no calculator.

d. EnterAssignmentStartTime,includingastartdateandstarttime(thetimethetestcanstarttobetaken).

e. Enter an Assignment End Time,includinganenddate(mustbeafterthestartdateandwithinthetestsessionwindow,ifapplicable)andanendtime(thelasttimeastudentcanlogin).

f. SelectanOverallTestDeliveryModeeither“OnlineandOffline”or“OfflineOnly.”Ifanassignmentissetto“OfflineOnly,”thenthetestassignmentwillnot appear on the student’s page when he or she logs in.

g. Ifapplicable,clicktheOfflineCRTestDeliverycheckboxtoensureallconstructedresponsequestionsareansweredoffline.Thequestionwillappearintheonlinetest,buttherewillbenowheretorecordtheansweronline.

h. ClickthecheckboxtoRandomlyOrderOnlineStudentTestQuestions.



6. ClickSave and Proceed to Next SteptoAssignStudents.

7. EnterSearchFilters.

a. SelectaGradeLevel(holdthecontrolkeydownandclickonselectiontoselectmultiplegradelevels).

b. SelectaSchool.

c. Ifapplicable,selecttestaccommodations.Onlythosestudentswhoseprofilerequires these accommodations will be displayed.

d. Tonarrowyoursearchfurther,clickDisplay Classes to view a list of classes fortheselectedgradelevels(s)andschool(s).Selectoneormoreclasses.

e. Tonarrowyoursearchfurtherwithintheselectedgradelevels(s),school(s),andclasses(s),clicktheClick Here to Narrow Search by Student Name link and enter either a name or a last name range.



8. ClickSearch for Students.

9. Clickthe“+”symboltoexpandthehierarchytable,ifnecessary.Clickthecheckboxestoselectstudents.Byselectingthetoplevelinthehierarchy,alllevelsbelowareautomaticallyselected.Forexample,ifyouclicktheschoolcheckbox,thenall students from the selected grade levels and class will be selected.

10. ClickAssign Selected.

11. ClickView Summary.

Edit/Delete Existing Assignments

1. ClickTests on the Main Menu.

2. ClickAssignments.

3. ClickdesiredAssignmentOption.

4. EnterSearchcriteria.

a. SelectaSubject.

b. SelectaGradeLevelofAssessment.

c. SelectanAssessment.

5. ClickShow Existing Assignments to view assignments that meet the search criteria.

6. Thefollowingoptionsmaybeavailableforeachassignmentname,dependingonyourroleandlevelwithintheorganization,aswellasthestatusoftheassignment.

a. ClickthecorrespondingDeletelinktodeleteanassignment.ClickOK to confirmthedeletion.Note:Anassignmentcanonlybedeletedifnoonehascompletedtheassessmentandiftheassignmenthasnotexpired.



b. ClickthecorrespondingEdit link to edit the assignment detail. Follow steps sixthrougheleveninthe“AssignNewTests”sectionabovetoupdatedesiredfields.

Assignment StatusAssignmentStatusallowsyoutoviewtheprogressofeachassignedstudent.

View Assignment Status

1. ClickTest on the Main Menu.

2. ClickAssignment Status.

3. ClickView Assignment Status.

4. EnterSearchforAssignmentsCriteria.

a. SelectaSubject.*

b. SelectanAssessmentType.*

c. SelectanAssessmentGradeLevel.*

d. SelectanAssessment.*

e. SelectanAssignmentExpirationStatus.**

f. SelectanAssignmentCompletionStatus.**

5. ClickSearchtoviewassignmentsthatmeettheSearchCriteria.

6. Clickthecorrespondingassignmentnamelinktoviewinformationdetailabouttheassignment.Informationincludes:

a. AssessmentName,Type,ID,andGradeLevel.

b. Assignment/TestWindowStartDateandEndDate.

c. AssignmentCompletionStatus.

d. StudentAssignments.



*designatesarequiredfield

**holddownthecontrolkeyandclickchoicestomakemultipleselections

View Assignment Status By Student


2. ClickAssignment Status.

3. ClickAssignment Status By Student.


a. Either:

i. SelectaSchool.*

ii. Enterstudent’sFirstName(fromzerotoallletters).

iii. Enterstudent’sLastName(fromzerotoallletters).

b. Or:

i. EnterStudentID.

5. ClickSearchtoviewthestudentswhomeettheSearchCriteria.

6. Clickthecorrespondingstudentnamelink.


a. SelectaSubject.*

b. SelectanAssessmentType.

c. SelectaStudentCompletionStatus.



8. ClickSearchtoviewassignmentsthatmeettheSearchCriteria.

9. Clickthecorrespondingassignmentnamelinktoviewinformationabouttheassignment.Informationincludes:

a. AssessmentName,Type,ID,andGradeLevel.

b. AssignmentTestWindowStartandEndDate.

c. AssignmentCompletionStatus.

d. StudentAssignments.

*designatesarequiredfield

Preview/Print Test MaterialsPreview/PrintTestallowsyoutoviewanassessmentonline,print/viewthetestbooklet,viewtestinstructions,printtheconstructedresponseanswersheet,orprint/viewtheanswerkeybySubject,Type,andGradeLevel.Additionally,userswiththeappropriatepermissionscancopyDIAGNOSTICteststoallowforcustomizationofthecontent.

Preview/Print Test


2. ClickPreview/Print.


a. SelectaSubject.


c. SelectaGradeLevel.

4. ClickSearchtoviewassessmentsthatmeettheSearchcriteria.

5. ClickShow for the corresponding Assessment Name to view the following test materials:

a. Online Preview allows you to preview the test online as if you are a student.

b. Print/View Test Booklet displays the actual test booklet in a printable format(PDF).



c. Print/View Reference SheetdisplaystheReferenceSheetforthetestinaprintable format.

d. View Test Instructionsdisplaysonlineandofflinetestinstructions.

e. Print Constructed Response Answer Sheet allows you to print an answer booklet(PDFformat)containingallconstructedresponsesandgrid-initems,orconstructedresponseitemsthatmustbetakenonpaper.Note:Ifthisbuttonisdisabled,thenallitemsontheassessmentcanbetakenonline.

f. Print/View Answer Keydisplaysthetestitem,followedbyanswerexplanations,rubric,andexemplars,whenappropriate.

i. ClicktheShow Display Filtertolimitthefieldsbeingdisplayed.

ii. ClickPrint Answer Key to print the answer key.

g. Copy to Make Custom TestallowstheusertocopyDIAGNOSTICtestsforcustomization.Oncesavedasacustomtest,theusercanaddadditionalitems,removeitems,reorderitems,etc.

Preview/Print for Custom Tests

FollowthestepsaboveforPreview/PrintTestwiththefollowingexceptions:

• SearchingforCustomTestsdoesnotincludeselectingaGradeLevel.

• Aprintableformatofacustomtestmustfirstbegeneratedbyclickingthe“GeneratePDF”button.

• TherearenoConstructedResponseAnswerSheetsforCustomtests.Currentlyalltest questions can be answered online.



Chapter 3: Manually Score ItemsConstructedresponsesandGrid-initemscanbescoredmanuallyonline.Inaddition,offlineresponsescanbeenteredforscoringmultiplechoiceandfill-in-the-blankquestions.

Find an Assignment1. ClickTests on the Main Menu.

2. ClickScoring and Scan Processing.

3. ClickManually Score Items.

4. EnterSearchforAssignmentscriteria.

a. SelectaDistrict.

b. SelectaSchool.

c. SelectaClass.

d. SelectaSubject.

e. SelectanAssessmentType.

f. SelectanAssessment.

5. ClickShow Assignment to view search criteria results. Fields displayed include:

a. Assignment Name.

b. CreatedBy.

c. StartDate.

d. ScoringStatus-NotStarted,IncompleteorComplete.

e. ScoreCRorObservationItems.

i. Scoreallowstheusertoscoreanitem(s).

ii. Viewallowstheusertoviewscores;eithertheuserdoesnothavepermissiontoscoreitemsorthetestsessionwindowhasexpired.

f. EnterStudentAnswers.

i. Enterallowstheusertoenterthestudent’sanswer(s).

ii. Viewallowstheusertoviewstudentanswers;eithertheuserdoesnothavepermissiontoentertestanswers,thetestsessionwindowhasexpired,ortheassignmentwascompletedonline.



Score a Constructed Response

1. Findanassignment,followingthestepsaboveinthe“FindanAssignment”section.ClicktheScore link for the corresponding Assignment name.

2. EnterSearchfilters.

a. SelectaScoringList.

b. SelectaStudent.

3. ClickSearchtoviewassignmentresults.Thefollowingoptionsareavailable:



a. ClicktheClick Herelinktoviewthescoringrubricsandexemplarsforallitems.

b. Clickthecorrespondingstudent’sViewResponselinktodisplaythestudent’sresponseandexemplars.

i. Selectascorefortheitem.

ii. ClickExemplarstoopenapopupwindowtoviewanexemplarforeach score.

iii. ClickPrint to open a popup window to print the student’s response.

iv. ClickClose WindowtosavethescoreandreturntotheScoreItempage.

c. EnteraScoreforeachitembyclickingonthecorrespondingradiobuttons.

d. ClickSubmit to submit and save the scores.

e. ClickSubmit and Proceed to Next Page to submit and save scores and movetothenextpage(ifapplicable).

f. ClickPrint All Responses to open a popup window to print the responses for all students in the class.

g. ClickReset Score to return to your last saved constructed response scores.

Enter Student Answers Taken Offline

1. Findtheassignment(see“FindanAssignment”sectionabove).

2. ClickEnterlinkforthecorrespondingAssignmentname.

3. EnterSearchfilters.

a. SelectaScoringList.

b. Selectastudent.

c. Clicktheitemtypecheckboxes:MultipleChoice,Fill-in-the-Blank,orGrid-In.



4. ClickSearch.

5. Enter the student’s answers.

6. ClickSubmit.



Chapter 4: Custom TestYou can create your own custom test. These tests can be used to get a more in-depth understandingoftheproblemsyourstudentsarehavingwithspecificobjectives.Theycanalso be used as end-of-chapter tests to assess the students’ understanding of material coveredinclassoraspre-andpost-teststoassesstheefficacyofclassroominstruction.Note:SeeChapter2:“AssigningAssessments”forinstructionsonviewingAssignmentStatusandPreview/PrintTestMaterialsforcustomtests.

Customtestscanbecarriedovertothefollowingschoolyear.Allcustomtestswillbeunassignedattheendoftheschoolyear.Atthebeginningofthenewschoolyear,youcandelete the test or reassign the test.

Create/Manage Custom TestCreate/Manageallowseducatorstovieworupdateexistingcustomtests,ortocreateanewcustom test.

Create a Custom Test


2. ClickCustom Tests.

3. ClickCreate/Manage.


a. SelectaSchool.

b. SelectaSubject.

5. ClickCreate New Test.

6. SelectItem Type(s), Nature of Items(Printable,Online-only,Interactive),andCustom Item Bank(s),andthenclickSave.

7. SelectSearch for SkillsbySkillGroup,Standards,orPassage.StandardsarebasedonStateStandards.

a. IfSkillGroupisselected:

i. SelectaGradeLevel.

ii. SelectaSkillGroup.

b. IfStandardsisselected:

i. SelectStandard.

ii. Selectinformationforthedesiredstandard.Thesefieldswillvarydependingonyourstate-definedstandards.



c. IfPassageisselected:

i. SelectaGradeLeveloftheitem.

ii. SelectGenre.

iii. SelectSub-Genre.

iv. EnterAdditionalSearchfilters,ifdesired,foritemscreatedthroughitem authoring.

d. IfItemNumberisselected:Enterupto20itemnumbersseparatedbycommasinthebox.Thissearchisonlyapplicableforitemscreatedusingtheitemauthoringtool,andonlywherethestatusofthoseitemsis“AvailableforUse.”

Note:Tosearchforitemsusingawildcardcharacter,enteratleasttwonumbersbeforeusingthewildcard(%),andbesure%isthelastcharacterin the number sequence.



8. ClickSearchtoviewalistofskills/passages,oritemsthatmeettheSearchcriteria.

9. IfsearchingbySkillGrouporStandard,performthefollowingtask.IfsearchingbyPassageorItemnumber,skiptostep10.

a. Clickcheckbox(es)ofdesiredskill(s).

b. ClickAssign Selected.Note:Toremoveaskill,clickthe“remove”checkboxofthedesiredskillandclickRemoveSelected.

c. ChangetheSearchcriteriabyrepeatingstepssixthroughninetoaddnewskills and additional items to the test.

d. Whendoneaddingskills,clickProceed to Next Step.



10. Choosehowtoselectitems.Eitherchoosetoallowthecomputertoselecttestitems,and provide the numbers of items per selected skill or choose to select the items manually.

11. IfAllow Computer to Select Items was selected above:

a. ClickView Sample to view a sample item of the corresponding test skill.

b. Enter the number of desired items on the test for each skill. The number of items selected must be less than or equal to the number of items available. Forpassages,itemsaregroupedunderthepassage.

12. IfSelect Items Manually was selected above:

a. ClickSelect Items for each corresponding skill.

b. ClickPreview to preview an item.

c. ClickViewtoviewitemstatistics.Note,youmusthavepermissiontoaccessthis link.

d. Clickcorrespondingitemcheckboxesfortheitemsyouwantincludedonthe test.

e. ClickSave.

f. Repeat steps A through E for each desired skill.

Note:Youmaychoosetoswitchtopassage/sharedstimulusview.



13. ClickProceed to Next Step.

14. Perform some or all of the following options:

a. Tomanuallyreordertheitemsonatestusingthenumberfieldsonthelefthandside,clickUpdate Order.

b. Tohavethecomputerrandomlyreordertheitemsonthetest,clickontheClick Here link at the top of the page.

c. Topreviewanitem,clickonthecorrespondingPreview link.

d. Todeleteanitem,clickonthecorrespondingdeletecheckboxandclickDelete Selected.ClickOKtoconfirmthedeletion.

15. ClickPreview OnlinetoviewtheentiretestinTestTakerpreview,orclickPreview PDFtoviewthetestinaseparatewindow,asitwouldlookoffline. NotethatthePDFpreviewwillshowthelayoutoftheitems,butwillnotincludecoverpageanddirectionsthatwillbeinthefinalprintedversion.Also,ifthetestcontainsinteractiveitems,thePDFwillnotshowanimation/interactivecomponents.



16. ClickProceed to Next Step.

17. Enteranameforthetest(mustbeunique).

18. Choosewhetherornottosetatimelimitandenteratime,inminutes,ifapplicable.

19. Ifapplicable,clickSelect a New Reference Sheet link.

a. SelectaGradeLevel.

b. SelectaReferenceSheet.

20. Ifapplicable,selecttesttools.Note:Tounselect,holddownthecontrolkeyandclickon the tool name.

21. Chooseapublishingoption.

a. Save as Draft allows the test to be updated.

b. Save as Finalallowsthetesttobeassigned,butthetestcannolongerbeupdated.

22. ClickSave Test.Fromhere,youcancreateanassignment(seestepsbelow)orcreate/editanothertest.

View Existing Custom Test



3. ClickCreate/Manage.


a. SelectaSchool.

b. SelectaSubject.

5. ClickShow Existing Tests.

6. Ifdesired,EnterAdditionalSearchFilters.Thesearchcanincludepartialspellings.Forexample,anentryof“tor”wouldincluderesultssuchas“ToriSmith”or“JohnStorey.”



a. Enter last name.

b. Enter test name.

7. ClickSearch.

8. ThefollowingoptionsexistfromtheSearchResultsbox:

a. Clickthecorrespondingtestnamelinktoviewasummaryofthetest.

b. ClickthecorrespondingPreview link to view the test.

c. ClickthecorrespondingEditlinktoeditthetest.Oneofthefollowingtwooptions is available.

• IfthelinksaysEditDraft,thenchangescanbemadetothetest.(SeeCreateaCustomTestsectionabove,startingwithstepsix).Atestcanonly be edited if it has not yet been published.

• IfthelinksaysEditFinal,thenonlytheoptiontoshareyourassessmenttooltestandAllowdatafromtestresultstobeextractedfor district reporting can be updated.

d. ClickthecorrespondingDeletelink,ifavailable,todeleteatest.Note:Atestcan only be deleted if it has not yet been assigned.

e. ClickthecorrespondingCopylink,tomakeacopyofthecustomtestthatcanthen be edited.

Assign Custom TestAssign allows an educator to assign a custom test to students.

Create New Custom Test Assignment

1. SelectTests.

2. SelectCustom Tests.

3. SelectAssign.


a. SelectaSchool.

b. SelectaSubject.


6. Clickthecorrespondingtestnamelinktoviewatestsummary.

7. ClickthecorrespondingView/Assign link to view assignments.

8. ClickCreate New Assignment.



9. Enter test assignment information.

a. EnteranAssignmentName.Itshouldbemeaningfultotheorganization,tomake it easier for educators to manage the test and to create reports.

b. Ifapplicable,clickcheckboxtoDisable Time Limit.EnteraDisableTimeLimit reason.

c. ClickcheckboxtoOverride and Enable Calculator.

d. EnterAssignmentStartTime,includingastartdate(thestartofthetestwindow)andthestarttime.

e. EnteranAssignmentEndTime,includinganenddate(theendofthetestwindowmustbeafterthestartdate)andendtime.

f. SelectanOverallTestDeliverymodeeither“OnlineandOffline”or“OfflineOnly.”Ifanassignmentissetto“OfflineOnly”thenthetestassignmentwillnot appear on the student’s page.

g. CheckthecheckboxtoRandomlyOrderOnlineStudentTestQuestionsifdesired. Note:ThisisapplicabletoDiagnosticandCustomTestonly.

h. Ifapplicable,enteraStudentReportAccessDatetoallowstudentstoviewtheir test results. This date must be on or after the assignment end date.

10. ClickSave and Proceed to Next Step to assign students.

11. EnterSearchforStudentfilters.

a. SelectaGradeLevel(holdthecontrolkeydownandclickonselectiontoselectmultipleselections).

b. SelectaSchool.

c. Ifapplicable,selecttestaccommodations.Onlythosestudentswhoseprofilerequires these accommodations will be displayed.

d. Tonarrowyousearchfurther,clickDisplay Classes to view a list of classes fortheselectedgradelevels(s)andschool(s).Selectoneormoreclasses.

e. Tonarrowyoursearchfurtherwithintheselectedgradelevels(s),school(s),andclasses(s),clicktheClick Here to Narrow Search by Student Name link and enter either a name or a last name range.

12. ClickSearch for Students.

13. Clickthe“+”symboltoexpandthehierarchytable,ifnecessary.Clickthecheckboxestoselectstudents.Byselectingthetoplevelinthehierarchy,alllevelsbelowareautomaticallyselected.Forexample,ifyouclicktheSchoolcheckbox,thenall students from the selected grade level and class will be selected.

14. ClickAssign Selected.

15. ClickView Summary.

Update/Delete Existing Custom Test Assignment

1. ClickTests.


3. ClickAssign.




a. SelectaSchool.

b. SelectaSubject.


6. ClickthecorrespondingView/Assign link to view the assignments associated with the test.

7. ThefollowingoptionsareavailablefromtheTestAssignmentbox:

a. Ifnotestassignmentshavebeenmadeforthetest,theTestAssignmentboxwill contain a message stating that no results were found.

b. ClickthecorrespondingDeletelinktodeletetheassignment.Anassignmentcan only be deleted if no student has started the assessment.

c. ClickthecorrespondingEditlinktoupdatetheassignment.

i. Followthestepsinthe“CreateNewCustomTestAssignment”sectionabove. Listed below are the restrictions for editing an assignment:

1) Atimelimitmaynotbemodifiediftheassignmenthasbeenstarted by one or more students.

2) TheUseCalculatorsettingmaynotbemodifiediftheassignment has been started by one or more students.



Chapter 5: Item AuthoringItemAuthoringisafeaturethatmustberequestedfromCustomerSupportbyDistrictsthatchoose to allow educators with appropriate author permission to create their own multiple choiceandconstructedresponseitemstobeusedincustomtests.Itemswillexistatthedistrict level and must go through an approval process before being available for use. Approveditemsareprocessedhourlyandwillbeplacedinadistrict-specificitembank.Itemauthors can also create passages that can be used with multiple items.

AccesstospecificItemBankscanbeassignedonanindividualbasis,inadditiontothedefaultaccessbyrole.Aspecificitembankwillshowupforselectionduringcustomtestbuildingonlyifauserisgrantedaccesstothatitembank.Inthesameway,theuserwillbe able to drill into those items in reports only for items to which the user has been given access by item bank.

Create a Passage


2. ClickAuthored Items.

3. ClickCreate Passages.

4. CompleteAddPassageinformation.

a. SelectItemBank.

b. SelectSubject.

c. SelectEstimatedReadingLevel.

d. SelectGenretoputthepassageintheappropriatecategory.

e. SelectSub-Genre.

f. Enter Passage Name. This name must be unique within the selected item bank.

5. EnterPassageorStimulus.



6. Chooseanoption.

a. ClickSave as Draft to save the item for later editing.

b. ClickResettoresetallfieldsonthepage.

c. ClickPreview Online to view the item from a student’s perspective.

d. ClickPreview PDF to view or print the passage.

e. ClickSend for Approval/Publish.Iftheuser’spermissionrequiresapproval,thentheitemwillbesenttoeligibleapprovers.Iftheuser’spermissiondoesnotrequireapproval,theitemisautomaticallymarkedasapproved and will be published to production on an hourly basis.

7. Be sure to write down and keep track of the unique item number given in the confirmationmessage.ThiswillhelpyoulocatetheItemtoincludeintests.

Create an Item



3. ClickCreate Items.

4. EnterCreateItemcriteria.SearchforSkillsby:Standardsisdisplayedasstatictext.

a. SelectaSubject.

b. SelectaStandard.

c. SelectaGrade.

d. Selectinformationforthedesiredstandard.Thesefieldswillvarydependingonyourstate-definedstandards.

5. ClickCreate Item.

6. Enter Add item information.

a. SelectanItemType–typesareMultipleChoiceorConstructedResponse.

i. IfMultipleChoiceisselected:

1) SelectanItemBank.

2) SelectDepthofKnowledge.



3) SelectNumberofAnswerChoices.

4) ClickSelectbuttononUsePassagefieldifyouwishtoassociatethisquestionwithanexisting(approved)passage.

a) EnterSearchPassagecriteria.

i) SelectSubject.

ii) SelectEstimatedReadingLevel.

iii) SelectGenre.

iv) SelectSub-Genre.

v) EnterPassageName.

b. ClickShow Existing Passages.

c. SelectdesiredPassage.

d. ClickSubmit. TheAddItempageshowsthenameoftheselectedpassageanddisplaysthetextofthepassageinthePassage Text area for you.

7. EnterItemBelow.Thisiswhereapassageorpicturecanbeinsertedtosupportthetestquestion.Insertedimagesmustbe96dpi(dotsperinch)orless.Ifapassagewasselectedinstep4above,itwillbepastedintothisboxandtheboxwillbelabeled“PassageText.”

8. EnterItemStemBelow.Enterthequestionusingthetexteditortools.Thisistheactual test question.

9. EntertheproblemAnswersandanyDistractorExplanations.Imagesmustbe96dpior less.



10. Clickthecorrespondingradiobuttontoindicatethecorrectanswer.

a. IfConstructedResponseisselected:

i. SelectanItemBank.

ii. SelectDepthofKnowledge.

iii. DesignatewhetherthisConstructedResponseitemcanbeansweredbystudentsonline.ThedefaultisYES–uncheckthisboxifyouwantstudents to answer on a separate piece of paper.

iv. SelectScorePointsPossible.

v. ClickSelectbuttononUsePassagefieldtoassociatethisquestionwithanexisting(approved)passage.

1) EnterSearchPassagecriteria.

a) SelectSubject.

b) SelectEstimatedReadingLevel.

c) SelectGenre.

d) SelectSub-Genre.

e) EnterPassageName.

2) ClickShowExistingPassages.

3) SelectdesiredPassage.

4) ClickSubmit.

vi. Enterpassage/graphic/stimulusinthefirsttextbox.Ifapassagewasselectedinstep5above,itwillbepastedintothisbox.

vii. Enterquestionsteminthesecondtextbox.

viii. Foreachscorepointpossible,enterscoringcriteriaandexemplarinformation.



Jefferson County

11. Chooseanoption.

a. ClickSave to save the item for later editing.

b. ClickResettoresetallfieldsonthepage.

c. ClickPreview Online to view the item from a student’s perspective.



d. ClickPreview PDF to view or print the item.

e. ClickSend for Approval/Publishbutton.Ifthisuser’spermissionrequiresapprovalthentheitemwillbesenttoeligibleapprovers.Ifthisuser’spermissiondoesnotrequireapproval,theitemisautomaticallymarkedasapproved and will be published to production on an hourly basis.

12. Be sure to write down and keep track of the unique item number given in the confirmationmessage.ThiswillhelpyoulocatetheItemtoincludeintests.

Manage Existing Items or Passages

Thisfeatureallowsyoutoeditexistingtestitemsorpassagesandre-sendforapproval.



3. ClickManage Items/Passages.

Note:Ifthereareitemsthathavebecome“orphaned,”orhavelosttheiralignmenttoyourframework,youwillseeanOrphaned Itemslink.Clickthislinktorealignthese items to your framework.

4. EnterSearchforApproveItems/Passagescriteria.

a. SelectItemBank.

b. Selectfor(eitherItemsorPassages)

i. IfItemisselected:

1) SelectSubject.

2) SelectaStatus(eitherapproved,draft,rejectedorpendingapproval).

3) SelectCreatedby.

4) OptionallyenterItemNumber(s)separatedbycommastosearch by unique item number.

Note: You can search for items using a wild card character. Enter atleasttwonumbersbeforeusingthewildcard(%),andbe sure % is the last character in the number sequence.

ii. IfPassageisselected:

1) SelectSubject.

2) SelectEstimatedReadingLevel.

3) SelectaStatus(eitherapproved,draft,rejectedorpendingapproval).

4) SelectCreatedBy.

5) EnterPassageName.

5. ClickShow Existing Items or Show Existing Passages to view a list of items or passagesthatmeettheSearchCriteria.Fieldsdisplayedinclude:

a. UniqueItemnumberforitemsoraPassageNameandoptionally,PassageNumber,forpassages.

b. Name of the person who created the item or passage.



c. CreationDate.

d. PreviewOnlinelinkallowstheitemorpassagetobeviewedfromastudentperspective.

e. PreviewPDFlinkallowsyoutoprevieworprinttheitemorpassage.

f. Edit/Viewlinkallowstheitemorpassagetobeedited—includingrealigningtheitem—orviewed.Onceanitemisapproveditcanonlybeviewed.

g. Copylinkallowstheusertomakeacopyoftheitemorpassageandsavesit as a draft. The user may then edit the item or passage and submit for approval.

h. ViewItemsTiedtothisPassageisonlyavailableforpassages.Thislinkisavailableifthereareexistingitemsassociatedwiththepassage.

i. Statusprovidesthestatusoftheitemorpassage.Validvaluesinclude:AvailableforUseorDraft.

j. DeleteCheckbox.Anitemcanonlybedeletedifithasnotbeenincludedin a custom test. A passage can be deleted only if there are no items tied tothepassage.Itemsandpassagesmaybedeletedbythecreator,districtadministrator,orsuperuser.ClickthecorrespondingdeletecheckboxandclickDelete Selected Items/Passages.

k. Disableisavailableifanitemtiedtothepassagehasbeenusedinacustomtest. Marking a passageasdisabledpreventsusersfromfindingthepassageandaddingadditionalitemstothepassage.Existingitemstiedtothepassageareavailableincustomtest.Disablinganitempreventsusersfromfindingandusingtheitem.Itdoesnotpreventusersfromfindingthepassageandaddingadditionalitemsorusingotherexistingitemsthataretiedtothepassage.



Chapter 6: Instructional ResourcesNote:OnlineInstructionalResourcesarenotavailablewithallprograms.

InstructionalResourcescanbeassignedtostudentstoprovideguidedpracticeandinstructions on all skills. These resources can be used to supplement classroom instructions ortoprovidetargetedremediationorreview.InstructionalResourcescanbeassignedbystandardorbystudent.Resourcescanbeassignedmanually,ortheassessmenttoolcanautomaticallyassignappropriateInstructionalResourcesbasedontestresults,ifthatoptionis set at the time the test is assigned.

Assign by StandardThisallowsaneducatortoassigninstructionsbystate-definedstandards.

Note:YoucanassignInstructionalResourcesbystandardbasedonperformanceTier(forELAorMathonly),bydrillingdownintheClassAssessmentReport.

Assign an Instructional Resource by Standard

1. ClickInstructional Resources on the Main Menu.

2. ClickAssign By Skill/Standard.


a. SelectaSchool.

b. SelectaClass.

c. SelectaSubject.

d. SelectaStandard.

e. SelectaGrade.

f. Selectinformationforthedesiredstandard.Thesefieldswillvarydependingonyourstate-definedstandards.



4. ClickSearch to view a list of students.

5. ClickthecorrespondingcheckboxesofstudentstowhomyouwishtoassigntheInstructionalResource.

6. ClickAssign These Studentstoassigntheexerciseandtoviewanonlineconfirmation.

Assign By StudentThis allows the educator to assign an instruction by student.

Assign an Instructional Resource by Student


2. ClickAssign By Student.


a. SelectaSchool.

b. SelectaClass.

c. SelectaStudent.

d. SelectaSubject.

e. SelectaStandard.

f. SelectaGrade.

g. Selectinformationforthedesiredstandard.Thesefieldswillvarydependingonyourstate-definedstandards.



4. ClickSearchtoviewalistofInstructionalResourcesthatmeettheSearchcriteria.

5. ClickthecorrespondingcheckboxesofInstructionalResourcesyouwishtoassignto the student.

6. ClickAssign These Resourcestoassigntheinstructionalexerciseandtoviewanonlineconfirmation.

View/Print Instructional ResourcesThis allows an educator to preview the instructional resources online or print the instructional resource.

Preview/Print an Instructional Resource



3. SelectSearchforSkillsBy

a. IfSkillGroupisselected:

i. SelectaSubject.

ii. SelectaGradeLevel.

iii. SelectaSkillGroup.



b. IfStandardisselected:

i. SelectaSubject.

ii. SelectStandard.

iii. Selectinformationforthedesiredstandard.Thesefieldswillvarydependingonyourstate-definedstandards.

4. ClickSearchtoviewalistofitemsthatmeetstheSearchcriteria.

5. FromtheSearchResultsbox,clickPreviewtoviewthedesiredexerciseonline.Closethepop-upboxwhenyouarefinishedviewing.



View StatusThisallowsaneducatortoviewcompletionstatus,scoresandresultsbystudentorskillgroupofinstructionalresourcesthatweretakenonline.Ifaninstructionalresourcewascompletedofflineviapaperandpencil,theresultswillnotbeincluded.

Status by Student


2. ClickReports by Student.

3. EnterSearchforInstructionalResourcesreportscriteria.

a. SelectaSchool.

b. SelectaClass.

c. SelectaSubject.

d. SelectaStudent.

e. SelectanAssignDaterange.

f. SelectaStatus.

4. ClickSearchtoviewalistofInstructionalResourcesthatmeetstheSearchcriteria.Fields displayed include:

a. InstructionalResourcename.

b. AlignmenttoStandards.

c. Status.

d. DateAssigned.

e. Datecompleted.

f. Score.

g. Attempt #.

5. ClickthecorrespondingScorelinktoviewdetailsofallitemsansweredbythestudentfortheInstructionalResourceintheorderthestudentsawthem.

6. ClickClose Window to close the window and return to the summary of test results page.



Status by Skill/Standard


2. ClickReports by Skill/Standard.

3. EnterSearchforInstructionalResourcesreportscriteria.

a. SelectaSchool.

b. SelectaClass.

c. SelecttosearchbySkillGrouporStandard.

d. SelectaSubject.

e. Selectavalueforthetoplevelfilter(defaultis“any”).

f. SelectaGrade.

g. Selectavalueforeachlevelfilterpresented(defaultis“any”).

h. SelectanInstructionalResource.

i. SelectStatus.

j. SelectanAssignDaterange.DefaultrangeisfromAugust1ofcurrentschoolyear to current date.

4. ClickSearchtoviewalistofstudentswhohavebeenassignedtheInstructionalResources. Fields displayed include:

a. Alignment(TextofGLE(s)towhichthisskillisalignedintheframework).

b. Student.

c. Status(CompleteorNotStarted).

d. DateAssigned.

e. DateCompleted.

f. Score.

g. Attempt #.

5. ClickthecorrespondingScorelinktoviewdetailsofallitemsansweredbythestudentfortheInstructionalResourceintheorderthestudentsawthem.



Chapter 7: ReportsThe assessment tool provides robust reporting capabilities. Reports are structured by assessment type and are available at multiple levels of aggregation. Reports may be availableatstudent,class,school,anddistrictleveldependingontheuserrole.

Many of the reports contain hyperlinks that allow the user to navigate from one report to anotherreportforadditionalassessmentdata(e.g.,userscannavigatefromaStudent-levelAssessmentreporttoaStudent-levelItemAnalysisreportforthesameassessment).

Itemstatisticsareavailableatadistrict,schoolorclasslevel.ItemstatisticsincludeP-value(percentofrespondentswhoansweredthetimecorrectly),numberofrespondents,numberandpercentageofrespondentschoosingeachoption,anddepthofknowledge.

Thetablesbelowdefinethereportsandidentifythereportsbylevelthatareavailable.

Report Descriptions

Report Name Description

Assessment Reports

Identifiesareasofstrengthsandweaknessesforindividualsorgroupsrelative to the state standards.

ItemAnalysisReports

Showshowanindividualorgroupperformedoneachitemofanassessment.

Portfolio Reports Showsasummaryofalltheassessmentstakenbyastudentintheassessment tool system.

Roster Reports Showsthepercentcorrectbyeitherstudents,class,schoolordistrict.

SummaryReports

Compareshowanindividualorgroupperformedacrosstheschoolyear.

Theprocessofaccessingareportissimilarforallreports.BelowisanexampleofhowtoaccesstheDiagnosticRosterreport.

Report Availability by Level

Report Type

Student level Class level School level District level

Assessment Reports ü ü ü ü

Item Analysis Reports ü ü ü ü

Roster Reports N/A ü ü ü

Summary Reports ü ü ü ü

Dia

gnos

tic

Assessment reports ü ü ü ü

Roster Report N/A ü ü ü

Summary Report ü ü ü ü

Item Analysis Report ü ü ü ü

Cus

tom

Portfolio Report ü N/A N/A N/A

Typ

e of

Ass

essm

ent

All

Level of Reporting



Access Diagnostic Roster Report

1. ClickReports on the Main Menu.

2. ClickRoster Report.

3. ForaClassRosterReport:

a. SelectaSubject.


c. SelectaSchool.

d. SelectaClass.

e. SelectanAssessment.

4. ForaSchoolRosterReport:

a. SelectaSubject.


c. SelectaSchool.

d. SelectaGradeofAssessment.

e. SelectanAssessment.

5. ForaDistrictRosterReport:

a. SelectaSubject.


c. SelectaGradeofAssessment.

d. SelectanAssessment.

6. ClickGet Report.

ThefollowingisasampleClassRosterReportforaGroupPlacementtest.



Note: Fields will vary based on the level at which you ran the report.

This report is divided into the following two sections:

The Headersectionprovidesthemodeofdeliveryofthetest,thedateofthereport,thenameoftheteacherassignedtotheclassaswellastheschoolanddistrict,thenameofthetest,thenumberofstudentsassignedandwhocompletedthetest.

The Test Performance section list the students in the class along with their overall percentageofpointsobtainedontheassessment(performancetier)andthedatetheassessment was completed.



Chapter 8: Student ExperienceSimilartoaneducator,astudentlogsintotheassessmenttoolusingauniqueusernameandpassword.Uponasuccessfullogin,studentscantaketeststhathavebeenassigned,completeassignedexercises,andviewreportsabouttestresults.

Logging in

1. OpenyourwebbrowserandtypeintheURLforyourassessmentprogram.Thisinformation should have been given to you by your teacher.

2. Enter User Name.

3. Enter Password.

4. ClickGO or Enter Site to validate your entries and display the Home page. Ifyourentriesarenotvalid,theUserLoginpagedisplaysagain.Ifthisoccurs,check

your entries for typos and try again.

5. Clicktheassessmentbutton(thiscouldbelabeled“eAssessment”or“AssessmentManagement”orsomethingsimilar),orchooseanactivityfromthoseoffered.Theoptions offered depend on your assessment program.

Recovering Passwords

Ifastudentforgetshisorherpassword,dependingonpermissionseitherateacher,schooladministrator,and/ordistrictadministratormayresetthepassword.

Exploring the Student Home Page

TheHomepageisthefirstpageyouseewhenaccessingthesystem.Itisyourstartingpointfornavigatingthestudentexperience.

Take a Test

By choosing to take a test,studentscanaccessassessmentsthatareassignedtothem.Assignmentsaredisplayedindescendingorderbyassignmentstartdate,meaningthemostrecentassignmentsarelistedfirst.Astudentcanonlystartatestifthecurrentdatefalls between the begin test date and end test date. A student cannot resume a completed assignment.

NOTE:Toincreasereadabilityintheassessmenttool,astudentcanselectControland“+”multipletimestoincreasefontsize.SelectControland“-“todecreasefontsize.



Chapter 9: Score and Scan Processing for Image Based Scanners Using vCapture Express

Introduction to Scanning and ScoringAlthough your assessment system is a product that supports online testing and enrichment activities,youmayfinditnecessaryordesirabletodosomeorallofyourtestingusingpaper and pencil. You can then scan student answer documents and load the test results into your assessment system for scoring and reporting of test results. This scanning and scoringcapabilityprovidestheflexibilitytocombinetheresultsofbothonlineandpaper/pencil testing for reporting purposes.

Toachievemaximumbenefitwhenscanning,youwilluseyourassessmentsystemforsometasksandthefree,downloadedvCapturesoftwaretoprintpre-codedanswersheets,scantestresults,anduploadtheresultstoyourassessmentsystemforreporting.

This chapter will lead you through the sequence of steps that need to be completed to accomplish your goal of scanning student test scores and loading them into your assessmentsystemforreporting,usinganimagebasedscanner.

This chapter is divided into sections based on where you are in the scanning process: from selectingascanner,toone-timesetupinstructions,totasksthatmustbecompletedpriortoeachtestadministration,andfinallytotasksthatmustbecompletedaftereachtestadministration.

Overview of Creating, Scanning, Scoring, and Verifying Data Beforeyoubegintheprocessofscanningandscoring,thereareanumberofactivitiesthatmust take place.

First you must acquire and install a compatible scanner and download the appropriate scanner software. Then you must acquire test booklets and print answer sheets for all of your students to mark their responses.

Inaddition,studentinformationmustbeenteredinyourassessmentsystem.Youmustcreateatestassignmentandassigntheteststoyourstudents.Finally,youmustadministerthetest.Onceyouhavethestudents’completedanswerdocuments,youarereadytostartthe scanning and scoring process.

vCaptureExpressisdesignedtoworkseamlesslywithyourassessmentsystem.Oncethestudents’answerdocumentsarereadytobescanned,thescanningsoftware“reads”thestudents’responsesandcreatesadatafile,whichyouthenuploadintoyourassessmentsystem.Youareincontrolofdataintegrityduringthescanningprocess,andwillbeabletochoosehowtoresolveanyremainingdataissuesafterthefilehasbeenuploadedintoyourassessment system.

Section 1: Selecting a Scanner

Scanner Options vCaptureExpresssupportsimagescannersthathaveTWAINdrivers.TherecommendationistouseaTWAINbasedimagescannerwithanADF(AutoDocumentFeeder).TheseTWAINbasedimagescannerscanbeconnectedtoyourPCviaUSBorthroughanetwork.ToseeifyourimagescannerhasaTWAINdriver,pleasevisitthescanner’smanufacturer’swebsitefor additional information.



TWAINisastandardsoftwareprotocolandapplicationsprogramminginterface(API)thatregulates communication between software applications and imaging devices such as scannersanddigitalcameras.MostimagingdeviceshaveTWAINcompliantdriversthatcome with the scanner.

Section 2: Initial Setup The following steps must be completed before you can begin the scanning process:

1. InstallscanningdriversandconnectthescannertoyourPC.

2. InstallthescanningsoftwarevCaptureExpress.

3. ChooseascannerwithinvCapture.

Install Scanner Both the scanner and the scanner software must be installed according to the manufacturer’s instructions.

Download and Install vCapture Express vCaptureExpressisanapplicationthatisusedtosupportimagebasedscanninginyourassessmentsystem.Thisapplicationcanprintpre-populatedanswersheets,andscandatafrom completed test forms and upload the results to your assessment system for reporting. ThevCapturesoftwareshouldbeinstalledonlyonthecomputerconnectedtothescanner.

System Requirements for vCapture

vCaptureExpressworkswiththefollowingoperatingsystems:

• Windows2000

• WindowsXP

Minimum supported requirements are as follows:

• TWAINscannerdriversforconnectedscanner

• 256MBRAM

• 100MBfreeharddrivespace

• Pentium3orgreater–500Mhzormore

• TrueColorVideoCard(240r32bits–16.8millioncolors)– 1024 × 768

Install vCapture Express

1. Openawebbrowserandenterthefollowingaddress:

http://client.acuityforschools.com/forms/vCaptureExpressSetup-reg-thanks.php

2. ClickthelinkvCaptureExpressSetup.exe to begin downloading the software.

http://client.acuityforschools.com/forms/vCaptureExpressSetup-reg-thanks.php



3. ClickSave tosavetheexecutableonyourcomputertoinstalllater,orclickRun to begintheinstallation.IfInternetExplorerpresentsan“UnknownPublisher”securitywarning,clickRun.

Note:ifyouneedtoinstallthisprogramonmultiplecomputers,youcandownloadthesoftwareontoyourdesktopandthencopythesoftwareontoaCDorthumbdrive for distribution.

4. vCaptureExpressrequiresthe.NET2.0FrameworkorlaterandAdobeAcrobatReader5.2orlater.Ifeitherprerequisiteisnotdetectedwhentheinstallerislaunched,theprerequisitesdialogappearsandpromptstheusertoinstallthenecessaryprerequisites.ClickOK and follow the prompts and instructions to install the software as needed.

5. Oncetheprerequisitesareinstalled,theWelcomescreendisplays.ClickNext to proceed with the installation.



6. AcceptthetermsofthevCaptureExpresslicenseagreementandclickNext.

7. AcceptorchangethedefaultlocationwherevCaptureExpresswillbeinstalled.

a. Toacceptthedefaultlocation,clickNext.

b. Tochangethedefaultlocation,clickChange,selectafoldertoinstallvCaptureExpressandthenclickNext.

8. AcceptorchangethedefaultlocationwherevCaptureExpresswilllookforyourassessmentsystemrosterfiles.Thiswillbethefirstlocationauserwillbetakentowhenloadingrosterfiles.Itdoesnotpreventauserfrombrowsingotherfolderstolocatearosterfile.

a. Toacceptthedefaultlocation,clickNext.

b. Tochangethedefaultlocation,clickChange,selectadefaultfolderforrosterfiles,andthenclick Next.



9. ClickInstalltoproceedwiththeinstallation.Thefinishinstallscreenisdisplayedwhen the installation is complete.

10. ClickFinish to close the installer.

Choose a Scanner within vCapture YoumustchoosewhichscannervCaptureExpressshoulduse.

Choose a Scanner

1. InvCaptureExpress,clickScan on the main menu.

2. SelectChoose Scanner.

3. SelectthescannertobeusedandclickSelect.



Section 3: Prior to Test Administration A number of tasks must be completed prior to administering the test.

1. Createanassignment.

2. GeneratethetestassignmentRosterfileforpre-codedanswersheets.

3. Print/Obtainanswersheets.

4. Print/Obtaintestbooklets.

Then you are ready to administer the assessment.

Create an Assignment Anassignmentmustbecreatedinyourassessmentsystembeforearosterfilecanbecreatedorresultfilescanbeuploaded.Thisistoensurethattheanswerkeysarematchedtothecorrectassignmentandstudents.Toassignanassessmenttoyourstudents,withinyour assessment system click Tests/Assignments or Tests/Custom Tests/Assign from the main menu.

Generate the Test Assignment Roster file Theassessmentsystemprovidestheabilitytocreatearosterfileina.csvformatthatisused to create pre-coded student answer sheets. These answer sheets can be printed in your school or district from most any type of printer.

Thepre-codingprocessinvolvesprintingstudentandtestidentificationinformationontheanswer sheet prior to test administration. Pre-coding is highly recommended for accuracy andtoreducetheamountofexceptionprocessing.

Therosterfileistypicallygeneratedweeksinadvanceofthetesttoprovidethedistrictorvendorwithenoughtimetoproducetheanswersheets.However,thereisnorequirementthatmandatesaspecificnumberofdays.Theassessmentmustbeassignedtostudentsintheassessmentsystembeforearosterfilecanbecreated.

Generate Test Assignment Roster file



3. ClickGenerate Test Assignment Roster File.




a. SelectSubject.

b. SelectAssessmentType.

c. SelectGradeLevel.

d. SelectAssessment.

e. EnterAssignmentStateDateRange.

5. ClickSearch.

6. EnteranameforthisRosterFile.Avalidfilenameconsistsofcharacters,numbers,underscores,anddashes.Thenamemanynotincludespacesorotherspecialcharacters.

7. Clickthecorrespondingcheckboxesfortheassignmentsyouwishtoassociatewiththerosterfile.

8. ClickGenerate Roster Filetocreatetherosterfileina.csvformat.

View Test Assignment Roster File



3. ClickView Test Assignment Roster File.

4. Enteradaterangeforwhenthefilewascreated.

a. Enter a File Create Begin Date.

b. Enter a File Create End Date.



5. ClickSearchtoviewallrosterfilesthatwerecreatedwiththeselecteddaterange.

6. ClickontheFilenamelinktosavethefiletoyourcomputer.Selectthelocationtosaveyourfile.Thefilecontainsthefollowingfields:StudentID,StudentFirstName,StudentLastName,Grade,School,ClassID,ClassName,TeacherFirstName,TeacherLastName,andSubject.

Print/Obtain Answer Sheets vCaptureExpressprovidesthefunctionalitytoprintpre-codedanswersheets.ArosterfilemustfirstbecreatedinyourassessmentsystemandimportedintovCapturebeforepre-coded answer sheets can be printed.

BlankanswersheetscanbeprintedfromyourassessmentsystemorvCapture.

Load a Roster File

1. LaunchvCaptureExpress.Ifyoudonothaveashortcutonyourdesktop,clickStart intheWindowstaskbar,click All Programs, and click on vCapture Express from the list.

2. Ifapplicable,clickOKontheWelcometoVCaptureExpresswindow.



3. ClickLoad Rosteronthemainmenutodisplaythedefaultdirectoryforrosterfiles.ThisdirectorywasdefinedwhenVCapturewasinstalled.

4. Ifthedesiredrosterfileisnotfoundinthisdefaultdirectory,browsetothelocationofthedesiredfile.Selectthedesiredrosterfile.

5. ClickOpen.

6. ClickOKtoconfirmthattherosterfileissuccessfullyloaded.

7. The status bar at the bottom of the screen is updated with the path of the loadedfile.

Print Pre-coded Answer Sheet

1. ClickPrint TestsfromthemainmenuofvCaptureExpresstodisplaytheprintdialogwindow.

2. Selectfromthevariousoptions.

a. InthePrintersection,thecurrentdefaultprinterisselected.Tochooseadifferentprinter,clickonthedropdownarrowandselectthedesiredprinter.



b. SelectaTestTemplate.

i. SelectCR Scoring Answer Sheet if you will be entering constructed response scores on the answer sheet.

ii. SelectGeneric Answer Sheet if there are no constructed response questions or if you will be entering constructed response scores online through your assessment system.

iii. SelectAssessment Tool Algebra Answer Sheet for assessments thathaveanABCDEanswerchoice.

iv. SelectGrid-in Answer sheet if some of the test questions are grid-in items,toalloweducatorstoscorethegrid-initemsontheanswersheet.

c. IntheRosterFilesection,thepathtothecurrentlyloadedrosterfileisdisplayed.Ifnorosterfileisloaded,thispathisblank.Toloadarosterfile,click Browseandchoosethedesiredrosterfile.

d. Oncearosterfileisloaded,thecheckboxPre-populated forms from roster fileischecked.Thismeanstheinformationfromeachlineintherosterfile(studentnumber,testnumber,etc.)willbeprintedonananswersheet.Belowis a sample answer sheet.

e. The Test Number section is set to “User roster file” to indicate that the pre-printedtestnumberwillbepulledfromtherosterfiles.

f. IntheCopiessection,the“Forms to print” counter is disabled and the numberoflinesintheloadedrosterfileisdisplayedwhichwillbeanindicatorof how many sheets will be printed.



3. ClickPrint. A dialog displays the progress of preparing the forms.

4. Oncetheformsareprepared,AdobeAcrobatReaderislaunchedandtheformsaresent to that application for printing.

5. Whentheformshavebeenspooledtotheprinter,theprogressdialogdisappearsandprinting will begin when the printer is ready.

Print Blank Generic Answer Sheets

Ifyouarenotusingpre-codedanswersheets,youmayprintblankanswersheetsinvCaptureExpressoryourassessmentsystem.

Print Generic Answer Sheets in your assessment system

1. Inyourassessmentsystem,clickTests on the main menu.




3. Clickonthetypeofanswersheetyouwanttoprint.

a. ClickDownload Generic Answer Sheets if your assessment contains only multiple choice questions or if you plan to score constructed response questions online.

b. ClickDownload Generic Answer Sheet – CR Scoring if your assessment contains constructed response questions for which scores will be entered on the answer sheet.

c. SelectAssessment Tool Algebra Answer Sheet for assessments that have anABCDEanswerchoice.

d. SelectGrid-in Answer Sheet,ifsomeofthetestquestionsaregrid-initems,to allow educators to score the grid-in items on the answer sheet.

4. ClickOK.

5. Clickthe“save”icontosavetheanswersheettoyourcomputerorclickthe“print”icon to print the answer sheet.

Print Generic Answer Sheets in vCapture Express

1. ClickPrint TestsfromthemainmenuofvCaptureExpresstodisplaytheprintdialogwindow.

2. Selectfromthevariousoptions.

a. InthePrintersection,thecurrentdefaultprinterisselected.Tochooseadifferentprinter,clickthedropdownarrowandselectthedesiredprinter.

b. SelectaTestTemplate.

i. SelectCR Scoring Answer Sheet if you will be entering constructed response scores on the answer sheet.



ii. SelectGeneric Answer Sheet if there are no constructed response questions or if you will be entering constructed response scores online through your assessment system.

iii. SelectAssessment Tool Algebra Answer Sheet for assessments thathaveanABCDEanswerchoice.

iv. SelectGrid-in Answer Sheet,ifsomeofthetestquestionsaregrid-initems,toalloweducatorstoscorethegrid-initemsontheanswer sheet.

Uncheckthe“Pre-populateformsfromrosterfile”checkboxandselectthenumberofcopiesdesired.

3. ClickPrint.

Print/Obtain Test Booklets Your assessment system provides the functionality to print test booklets.

Print Test Booklet

1. ClickTests on the main menu.





a. SelectaSubject.


c. SelectaGradeLevel.

4. ClickSearchtoviewassessmentsthatmeettheSearchcriteria.

5. ClickShow forthecorrespondingAssessmentnameinthePrint/ViewTestBookletcolumntodisplaythetestbookletinaprintableformat(PDF).Thefilecaneitherbeprinted or saved to your computer.

Administer the Assessment Administertheassessmentfollowingtheproceduresofyourschool/district.Trytopreventanswersheetsfrombeingfoldedortorn.Keepanswersheetsforthesameassessmentbundled together.

Section 4: After Test Administration The following steps must be completed after administering the test:

1. Enterconstructedresponsescores,ifapplicable.

2. Scantheanswerdocumentsandresolvescanningexceptions.

3. Uploadresultsfile(scannedfile)toyourassessmentsystem.



4. Viewscannedresultsandresolvescanningexceptions.

5. Access reports.

Enter Constructed Response Scores Ifyourassessmentcontainsconstructedresponsequestions,thequestionsmustbescoredmanually,andscoresmustbeenteredinoneoftwoways:

1. Constructedresponsescorescanbeentereddirectlyonthestudentanswersheetprior to scanning the answer sheets.

2. Constructedresponsescorescanbeenteredonlinedirectlyintoyourassessmentsystem. This can be done before or after you scan the answer sheets.

Definitionsofthescoringrubricsandexemplarscanbefoundinyourassessmentsystembyclicking on Tests/Preview Print from the main menu.

Scan Answer Documents & Resolve Scanning Exceptions vCaptureExpressisusedtoscancompletedanswersheetsandresolvesomescanningissues.Thisinformationiscapturedinafilethatisexportedtoyourassessmentsystem.

Scan Completed Answer Sheets

1. Prepare a stack of completed answer sheets that are all from one assessment and areallofthesametemplatetype(Generic,CR,AssessmentToolAlgebra,orGrid-in).

2. Place the answer sheets on the scanner that is attached to the computer where vCaptureExpressisinstalled.

3. LaunchvCaptureExpress.

4. ClickBegin ScanningfromthemainmenutodisplaytheChooseFormTemplateand Roster File dialog.

5. IntheFormTemplatesection,choosethetesttemplatethatmatchesalloftheanswersheetstobescanned.AllanswersheetsMUSTbeofthesametemplatetype.



6. IntheRosterFilesection,iftherosterfilethatmatchestheteststobescannedisnotcurrentlyloaded,clickBrowseandchoosethedesiredrosterfile.(Notrequired)

7. ClickOK tobeginscanningusingthecomputer’sdefaultscanner.InthetoolbartheBegin Scanning button will become the Stop Scanningbutton.Itmaytakeafewmoments for the scanner to warm up.

8. Oncethescannerbeginsscanning,theimagesappearinvCaptureExpressone at a time.

9. Whenthescannerhasfinishedscanning,theStop Scanning button becomes the Resume Scanning button and the Process Imagesbuttonisenabled.Ifyouhaveadditionalanswersheetstoscan,placetheanswersheetsinthescannerandclickResume Scanning.

Note:ifyouresumescanning,pleasemakesuretheanswersheetsscannedareofthesametemplate/type.



10. Oncescanningiscomplete,clickProcess ImagetodisplaytheProcessImagesdialog.

11. SelectYes, process the images,confirmtheroster(ifapplicable),andclickOK to begin processing.

Note: you also have an option to save the scanned images to process at a later time. The Processing Progress dialog that displays your progress appears.

12. Ifanydatavalidationerrorsoccur,theInvalidDatamessageappears.ClickOK to continue.

13. Eachimage(answersheet)withavalidationerrorisdisplayedwithoneofthefollowing data validation dialogs.

a. Ifascannedanswersheetdoesnotmatchthetesttemplatetypechosenabove,theInvalidIdentificationdialogappears.Performoneofthefollowingoptions:

i. ChooseDiscard Image and click OK to remove this image (answer sheet)frombeingprocessed,andnoresultswillbeexported.

ii. ChooseSave as Exception Image and click OK to remove this image(answersheet)frombeingprocessed,butsavetheimagetobeprocessedatalatertime.Noresultswillbeexported.



b. Ifascannedanswersheetcontainsnocompletedanswers(thatcanbedetected),theNoAnswerdialogappears.Performoneofthefollowingoptions:

i. ChooseDiscard Image and click OK to remove this image (answer sheet)frombeingprocessed,andnoresultswillbeexported.

ii. ChooseSave as Exception Image and click OK to remove this image(answersheet)frombeingprocessed,butsavetheimagetobeprocessedatalatertime.Noresultswillbeexported.

c. Ifascannedanswersheetcontainsastudentnumberthatdoesnotappearintherosterfile,theCorrectDataStudentNumberdialogappears.Performoneof the following options:

i. Enter the correct student number and click OK.

ii. ClickIgnore Issue if the captured student number is correct and click OK.

iii. ClickSave Exception Image and Discard to remove this image (answersheet)frombeingprocessed,butsavetheimagetobeprocessedatalatertime.Noresultswillbeexported.



d. Ifascannedanswersheetcontainsatestnumberthatdoesnotappearintherosterfile,theCorrectTestNumberdialogappears.Performoneofthefollowing options:

i. Enter the correct test number and click OK.

ii. ClickIgnore Issue if the captured test number is correct and click OK.

iii. ClickSave Exception Image and Discard to remove this image (answersheet)frombeingprocessed,butsavetheimagetobeprocessedatalatertime.Noresultswillbeexported.

14. Afterallthedatahasbeenvalidatedoriftherearenovalidationerrors,theDataCaptureCompletemessageappears.ClickOKtodisplaytheSaveExportFiledialog.



15. Choosealocationandfilename(oracceptthedefaults)andclickSave.

16. ClickYestoresetvCaptureExpressandcompletethedataexportprocess.

Upload Results File Anauthenticatedusercanreviewthestatusoftheupload.Oncethebatchiscomplete,somescanningexceptionerrorscanbecorrectedonlinewithinyourassessmentsystem.

Upload Results File

1. Withinyourassessmentsystem,clickTests on the main menu.


3. ClickUpload Scanned Answer Sheets.

4. SelectAssessment Type of either “custom” for custom test or “non custom” for all other assessments.

5. ClickBrowsetoopenawindowtolocatethefileofscannedresults(seestep15above).

6. We recommend that you leave the “Apply validation of last name if present on answersheets”checkboxunchecked. This validation normally occurs during the vCapturescanningprocess.

7. ClickUploadtosendthefiletoyourassessmentsystem.ThesystemassignsauniquebatchIDforeveryuploadedtransaction.ThisIDisneededforviewingtheuploaded transaction.

8. Afterthefileisuploaded,amessagewillappearstating,“Successfullyuploaded.”Ifthefilecannotbeuploaded,theuserwillreceiveanerrormessagestatingthatthefilecontainsrecordsinanunsupportedformat.Theformatwillneedtobecorrectedprior to the scanned results being uploaded into your assessment system for scoring.



View Scanned Results and Resolve Scanning Exceptions Theexportedfileisuploadedfromwithinyourassessmentsystem.

View Scanned Results

1. Withinyourassessmentsystem,clickTests on the main menu.


3. ClickScan Results Upload Status.


a. Enter a Batch Upload Begin Date—thisdateindicatesthattheuserdoesnot wish to view any uploaded batches prior to this date.

b. Enter a Batch Upload End Date—thisdateindicatesthattheuserdoesnotwish to view any uploaded batches after this date.

c. Clickthe“Onlyshowbatchesinwhichrecordscontainerrors”checkboxifyouonly want to see batches that contain records with validation errors.

5. ClickSearch to view batches that meet search criteria results.

6. Thefollowingfieldsaredisplayedforeachbatchrecord:

a. Batch ID is a system-generated number associated with the upload.

b. Upload Dateisthedate/timethefilewasuploaded.

c. Upload User is the person who performed the upload.

d. Filename isthefilenameassociatedwiththeupload.

e. Total Recordsisthetotalnumberofrecordscontainedinthefile.

f. Records Previously Scored is the number of records that were uploaded buthadbeenpreviouslyscored(duplicaterecord).

g. Records with Validation Errors is the total number of records that were not processed because of an error condition.



7. ClickthecorrespondingBatch ID link to view the results of a scanned batch upload.

a. ClickOnly show unreviewed records,ifdesired.

b. Selectwhichtypeofvalidationerrorstodisplay.

8. ClickApply Filters to view student answer records that contain validation errors.Thisscreengivestheusertheabilitytoedittherecordand/orperformareconciliationact,suchasaddingthestudentorassigningthetest.Belowisalistofvalidation errors:

a. StudentLastNameMismatch

b. Student’sClassNotAssociatedwithAssessmentSubject.

c. InvalidStudentID.

d. InvalidTestID.

e. MissingTestID.

f. Studentisnotassignedtest.

g. TestWindowExpired.

h. OnlineOnlyTestID.



9. For each record the following options may be available depending on the type of error.

a. ClickReconcile Record linktoautomaticallyfixtheerror.Forexample,youcan automatically assign the test to the student. For multiple records with the sameerror,clickthecorrespondingcheckboxesandclickAssign Test (for thisexample).

b. ClickEdit/ReviewlinktoreconcileerrorssuchasInvalidTestID,InvalidStudentIDorastudent’slastnamemismatch.

i. Ifapplicable,edittheStudentID,TestID,orlastname.

ii. Ifapplicable,enteracommentastowhytheerrorcannotbereconciled.Thiswillsetthereviewflagassociatedwiththeanswerrecord to “Y” so that the user can ignore records that have already been reviewed.

iii. ClickSave Record.

10. ClicktheResubmitcheckboxforeachcorrectedrecord.

11. ClickResubmit.

Access Reports Oncetheresultfileuploadiscomplete,youwillbereadytoviewand/orprintreportsorextractdata.

Note:Youcangeneratereportswithoutcorrectingvalidationerrors.However,anyrecordswithvalidationerrorswouldbeexcludedfromthereportuntilthevalidationerrorisresolved.

R6_01302011

Everyday Mathematics Online Benchmark Asse ssments User’s...

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