Evernote & Beyond! Tools to Save Time and Make Your Life Easier

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Broad overview of some cool productivity tools. More info: http://www.laughtercrystal.com/2014/01/evernote-beyond-productivity-tools-to.html By Crystal Paradis vital. | vtldesign.com

Transcript of Evernote & Beyond! Tools to Save Time and Make Your Life Easier

  • Evernote & Beyond! Tools to Save Time & Make Your Life Easier ! Crystal Paradis | @laughtercrystal
  • Crystal Paradis @laughtercrystal Founder, #portsbkfstclub, weekly local tech / marketing meetup Co-Organizer, TEDxPiscataquaRiver 2013 & 2014 Copywriter & Content Strategist, vital. Spreader of #PortsmouthLOVE Board member, Seacoast Social Media Presenter, Social Media Breakfast NH PR & Media Relations, New Hampshire Film Festival
  • Please Participate! Ask Questions! Share / Post: #SWNevernote! Answer Questions ! Share your challenges & successes
  • Tools well cover Evernote! Dropbox! Google Drive! IFTTT! Bitly! Skitch! Tweetdeck! Mailbox
  • So many tools! So little time. Lets go.
  • *Question* Have you ever emailed yourself a document? ! How about a website link or article?
  • *Question* Have you ever hunted through paper files for bills, account numbers, etc.?
  • *Question* Have you ever had to go through the Forgot Password process more than once on the same website?
  • Evernote Remember Everything
  • What is Evernote? Tool / App! External Brain
  • What does Evernote do? Stores:! Text notes! Pictures / image les! Audio les / MP3s (record on mobile app)! Documents: PDFs, Word, Excel! Web pages / articles
  • What does Evernote do? View by date, title, notebook, tag! Reminders! Attachments! Checklists! Mark-up (highlight / Skitch)! Links (URLs or links to other Evernote notes)
  • How can I use it? On your computer(s)! On your phone! On your tablet! Not your computer? Log in through website
  • How can I use it? Document storage (Dropbox / iCloud)! Links / Articles / Bookmarks (Delicious, Pocket)! Inspiration / Research (Pinterest / scrapbook)! Archive of communications (Gmail / Outlook)! To-do Lists (Siri / Wunderlist / pen & paper)! Personal reference information (your brain / les)
  • How do I add stuff? Type or paste directly into it on mobile, desktop, or web interface! Email to your Evernote account email address (nd under Account Info)! Drag & drop les to desktop app! Page Camera/Microphone in mobile app! Browser extension (Web Clipper) or mobile apps (EverClip, Lightly)! IFTTT recipes
  • Best feature: Search!
  • Search Lightning-fast, very robust search function ! Title! Tag or notebook name! Body text! Text in images, PDFs, Word docs, Excel les, etc.! Filenames of attachments
  • How can I search? Notebooks! Tags! Keywords (very robust)! Text in photos, PDFs, documents (great OCR)! Location created! Date created or modied
  • How can I search?
  • Sharing Share whole notebooks! Colleagues, assistant, family! Share link to single note ( + / to copy)! Recipe, directions, reference info
  • Document Storage Limitless cumulative storage space! Monthly allowance is large (esp. if Premium)! Never have to email yourself!! Scan paper docs directly (Doxie/Eye-Fi)! Document Camera (mobile)! Business Card Camera (mobile it autolls!)
  • Run Your Business Keep track of bills (reminders)! Keep track of clients (tags)! Clip / collect inspiration from the web! Meeting notes, to-do lists! Learn more: evernote.com/business
  • Link / Article Saver Copy / Paste! Web clipper (browser)! EverClip (mobile)! IFTTT / Pocket! Forward emailed articles! Available ofine! (Premium feature)
  • Inspiration Board Project lists! Inspirational photos! Household projects! Travel plans! Design / decorating inspiration! Blog post ideas / drafts! Personal & Professional goals! Shareable with friends / family / team (Premium feature)
  • Archive of Communications Meeting minutes! Notes from calls! Emails (forwarded to Evernote)! Mail (scanned to Evernote / document camera)! Conrmation numbers / order history! Access, reference, and search easily
  • To-do Lists Default Inbox notebook (empty constantly)! Mark Reminders / Due dates for all actionable items! Ordered by notebook / project! Link to / between notes for accessing complex projects (Table of Contents)! Reminder IS the note youre working on
  • Personal Reference Information Login usernames / passwords! Account numbers! Bills, pay stubs, reference documents! Manuals (QR linked to item / equipment)! Scan everythingGoing paperless
  • Is my information safe? Export & archive your information for backup, as you would your laptop/desktop! Read more in Evernotes Terms & Conditions! Very respected reputation for security & encryption! Like emails or Dr./Patient privilege, can be subpoenaed
  • Should I go Premium? Larger monthly upload allowance (Cumulative always free)! Larger single note allowance/attach larger les! Share notebooks with others (accepting shared notebooks always free)! See all note history/previous versions! Search within PDFs (text in photos always free)! Annotate PDFs with Skitch
  • Fun Stuff Extras & Examples
  • Ditch Instruction Manuals Scan instruction/operating manuals into Evernote! Make QR code link to Evernote note! Tape QR code to device (scanning will open note with manual!)! How: http://bit.ly/QRmanuals
  • Collaborate At Work Invite team members to various notebooks! Record audio messages from mobile & save to shared notebook w/ team members/assistants! Easily clip articles/web content to share or archive for projects! Related notes pulls up notes you may not know/remember that are relevant
  • Decide What To Eat Save photos of delicious food to inspire while at the grocery store! Recipes with photos (web clipper)! Categorize/tag: healthy, breakfast, quick meals, snacks, lunch, or new recipes! List of restaurants to try/revisit (Evernote Food)! Share individual recipes online or in emails
  • Remember Where You Parked Open new note & type Parked or small note & drop a pin.! Upon returning, open that note & tap Location to lead yourself back to parking spot
  • Create a public link with a press kit Never email your bio/headshot again!
  • SmartFiling: Emails to Reminders Forward to Evernote address (save to address book for quick autocomplete forwarding)! Simply sending will send to default inbox! Sending with ! at the end will add Reminder! Smart Filing by subject line SRNT! Subject !Reminder @Notebook #Tag (Should Really Note This)! Example: Sign up for this !tomorrow @work #todo #events! Reminder options: !tomorrow, !monday, !YYYY/MM/ DD, or simply !
  • Some Shortcuts + = Tags! + J = Jump to notebook! Shift + + J = Jump to tag! + [ = Back! + i = View Note info! + / = Copy share URL to clipboard
  • More resources Endless case studies, examples, tutorials at blog.evernote.com! Evernote Paperless: jamierubin.net! My tips & tricks: laughtercrystal.com
  • Next!
  • *Question* Have you ever waited for your outbox to send a large file? Wondered if a person received an email with a large attachment?
  • Dropbox Share Everything
  • Dropbox Cloud storage! Desktop / mobile / web
  • Personal Storage Auto-backup mobile photos ! *Beware space limit! Access frequently-used les anywhere! Headshots, bios, PDF of contacts, etc.
  • Best feature: Sharing!
  • Easy sharing Free s