Event Proposal

Prepared by:Banrey Malabanan

BSHRM 3-A

Dear Mrs. Pungutan,

 

Thank you for allowing us the opportunity to send this proposal highlighting some ideas for possible future events. We pride ourselves on working closely with our clients to plan events they are proud to be hosting.

I can be reached via banreymalabanan@gmail.com between 8am and 9pm, 7 days a week, and through email at any time. I personally will oversee the entire event, and I will have an assistant on hand to ensure perfection. I will be handling all aspects of the event planning & design, as well as setting up meetings with and booking outside vendors. I will keep in close contact with you throughout the whole process to ensure that we are always on the same page. As with all of my events, I be setting up a meeting with you, all vendors, and myself several weeks prior to the event date to make sure everyone is in understanding of how everything is to go. I will also be supplying you with all final decisions for approval.

Our team genuinely looks forward to possibly working with you. I have provided some sample event ideas. Of course all of these ideas are just a starting point and can be changed as needed.

Best Regards,

Banrey Malabanan

Event:

Conduct Expose Convention

A total of seven hundred of Hrm and Tourism Management students and faculty members will be attending the event.

Resource speakers from different business organizations will be gracing the event. Talking ok Culinary Innovation was Chef Allen Famugalan of GAP Plaza Hotel. Mr. Edison Rosales of Pan

Pacific Hotel Manila shared on the topic Global Tourism and Glowing Job in the Hospitality Industry.

Speaking on Greener Event Management was Ms. Analissa Jarding, Manager and Head for Frontier Business Unit, Strategic Planning Department at the Bank of Tokyo-Mitsubishi, UFJ

(Philippine Branch). Her experience on green management spans from organizing tree planting program to organizing events such as SuperCroc Event for FedEx in cooperation with the

National Geographic in Thailand and Asia Formula 3 Races in Subic.Part of the event is the testimonial of Ms. Katrina Pamela Alban, who was employed at

WaterFront Manila Pavilion Hotel and Casino. After 5 months of hard work and dedication, she was promoted from being a Sales Coordinator to being Sales Account Manager.

The Conference will be featuring “Senseis” or Professors from Japan, Korea and Taiwan who talked on many national policies of Food safety of the participating countries, including

breakthrough in agricultural technology which could enhance production through precision agriculture.

For HRM Students:

Seminar about Food Safety and Good Sanitation:

The Topics for this seminar would be the the goal of the Health Department is to protect the public's health by preventing food-borne illness, by assuring that foods served to the public are wholesome and free from contamination or spoilage.

Keep your menu simple and keep potentially hazardous foods (meats, eggs, dairy products, cut fruits and vegetables, etc.) to a minimum.

o In instances where it is determined that a food service permit is required, the Rules and Regulations shall be enforced.

o In the event that a food-borne illness occurs, the Board of Health is charged with investigating and conducting epidemiological activities.

VENUE:

The venue of the event would be the Manila Pavilion Hotel and Casino.

SERVICES:

Individual Consulting & Planning

 We will be available from 8am – 9pm, 7 days a week. Consulting services are provided at no cost.

  Decoration and Set Up:

We will oversee the design, decoration and set up for your event. She will coordinate with set up staff prior to your event and the day of your event to make sure every detail is taken care of.

Catering:

We will design a menu that perfectly complements the feel of your event and ensure that the catering service selected in able to meet the needs of the event.

Beverage:

We will ensure that the proper permits are in place to allow the serving to alcohol.

  Music & Entertainment:

We will procure any and all music and entertainment.

Break Down/Clean Up:

We will ensure clean up staff is on time and has everything cleared from the venue by the time stated in the contract.

 Budget:

Product/Service Cost Unit Quantity Subtotal

Event Consultation

Php 200.00

Per Hour 10 Php 2,000.00

Hilton Ball Room Rental

Php 500.00

Per Day 2 Php 1,000.00

Catering Php 50.00 Per Plate 710 Php 35,500.00

Music & Entertainment

Php 100.00

Per Hour 5 Php 500.00

Beverage Php 1,000.00

Unlimited 1 Php 1,000.00

Cleanup Crew Php 500.00

One-Time 2 Php 1,000.00

Total: Php 41,000

TERMS & AGREEMENT

This agreement, completed on 09/05/2014. Under this agreement, the Proposable hire Malabanan Event Planning Management as their Event Planner and event coordinator for their event scheduled on December 15, 2014.

Performance of Services

We will rely on Malabanan Event Planning Management to work as many hours as reasonably necessary to fulfill all obligations under this agreement.

We may not change the date, time or location of the event without first contacting and advising Malabanan Event Planning Management of said changes to determine if MEPM is still available to provide services. If changes are made and eventprofessional is unavailable to provide services then MEPM is released from all contract and obligations, and shall in no way be held responsible or liable in any manner whatsoever for non-performance. We also forfeits the deposit for non-compliance with this agreement.

MEPM shall arrive at the Event location at an agreed upon time to meet the vendors at least three hours prior to start of ceremony. We understand and agree that MEPM shall not be responsible or held liable in the event MEPM is prohibited from providing Event day services due to illness, hospitalization, auto accident, transportation breakdown/disruption, traffic difficulties, acts of God such as hurricanes or inclement weather or other unforeseen incapacitation or other cause of non-arrival on the day of the Event. eventprofessional will make every attempt to notify us and to provide for a substitute Event Consultant who can provide services if time and resources permit.

 

Expense Reimbursement

All expenses incurred by eventprofessional during the performance of this Agreement shall be the sole responsibility; provided, however, those expenses already agreed upon by both parties to be the responsibility. If other expenses arise during MEPM's performance of this agreement, MEPM shall obtain prior consent of the company before MEPM can be reimbursed.* Running any Event related errands is not included

Term

The Company and MEPM agree that this agreement shall commence on the above date and terminate on December 16, 2014AmendmentThis agreement may be modified or amended in writing, if the writing is signed by the party obligated under the amendment.

 

Notice

Any notice or communication required or permitted under this agreement shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the beginning of this agreement or such other address as one party may have furnished to the other in writing.Waiver of Contractual RightThe failure of either party to enforce any provision of this agreement shall not be construed as a waiver of limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this agreement.Waiver of Contractual RightThe failure of either party to enforce any provision of this agreement shall not be construed as a waiver of limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this agreement. 

Conditions

The Company is responsible for selecting all vendors. The Company is accountable for directly paying all vendors in full for services and/or

products. MEPM does not hold responsibility for vendor services and/or products. The Company must provide the Event Planner a complete list of vendor names, vendor

contact information and schedule at least three weeks before the Event date or at the moment this contract is signed.

MEPM releases all photographs, videos or other recording media in which the Event Planner is in, or a part of, in any manner or for any purpose they wish.

The Company releases all photographs of them, the ceremony site and reception site on the Event Planner’s website for viewing. The Company acknowledges that this is for promotional purposes only and do not expect any compensation of any kind. There shall be no expiration period for this permission.

In the event that a lawsuit transpires the losing party will pay the winning parties legal fees, court costs and attorney fees.

I look forward to working with you and assisting you in making your Event day better than you ever envisioned!

In witness whereof, the undersigned has executed this Event Planning Agreement as of the date stated above. By clicking the Accept button that the top right hand corner, you agree to all terms and conditions and amendments.