Event planning guide prepared byNew Venture Expo: Program Summary A New Venture Expo is a fantastic...
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Collegiate BizLaunch Week | bizlaunchweek.com | Powered By: Collegiate Entrepreneurs Organization Collegiate BizLaunch Week Powered by: Collegiate Entrepreneurs’ Organization 401 W. Kennedy Blvd Tampa, FL 33606 bizlaunchweek.com (813) 258-7CEO New Venture Expo Event planning guide prepared by: Collegiate Entrepreneurs’ Organization
Transcript of Event planning guide prepared byNew Venture Expo: Program Summary A New Venture Expo is a fantastic...
Collegiate BizLaunch Week | bizlaunchweek.com | Powered By: Collegiate Entrepreneurs Organization
Collegiate BizLaunch Week Powered by: Collegiate Entrepreneurs’ Organization
401 W. Kennedy Blvd Tampa, FL 33606
bizlaunchweek.com (813) 258-7CEO
New Venture Expo
Event planning guide prepared by:
Collegiate Entrepreneurs’ Organization
Collegiate BizLaunch Week | bizlaunchweek.com | Powered By: Collegiate Entrepreneurs Organization
New Venture Expo: Program Summary
A New Venture Expo is a fantastic opportunity for students on your campus who are actively running businesses or have a new business idea with momentum to showcase their ventures in front of local entrepreneurs. Invite student entrepreneurs on your campus to host an exhibit within your event containing marketing content, presentations, promotional materials, and more!
The goal of this event is to expand the networks of your student entrepreneurs within their immediate ecosystem! Opportunities for partnership, funding, mentorship and more are made possible by hosting a forum for student businesses to be on display for those interested in similar industries.
Now you may be asking yourself, who do we invite to this? The answer is simple. Your local entrepreneurial and professional community! Inviting local entrepreneurs, established corporations, and entrepreneurial firms are a few perfect attendees for your expo. Not to mention, there are plenty of other invitees to consider not listed. These are individuals in your geographic area that have plenty to offer your fellow student entrepreneurs. Anything from mentorship relationships, further contacts, and event funding can come from simple interactions in an expo setting.
Encourage networking! Host a small reception following the expo time slot for the attending professionals to connect directly with your student entrepreneurs in a less formal fashion, to further develop connections. Offer refreshments and light food to your guests, this is your time to get creative. Seek out sponsors for this event, offering involvement with marketing materials, microphone time at the expo itself and networking sessions, direct messaging to the participating entrepreneurs, and more. Corporate involvement helps keeps your costs low, will increase attendance, and foster further relationships to support your group and entrepreneurial efforts down the line.
New Venture Expo: Marketing Overview
It’s not about who you know, but who knows you! Network with local entrepreneurs and corporate intrapreneurs by inviting them to attend an expo of on-campus collegiate student launched businesses. Cultivate your student entrepreneurs and encourage them to participate in this opportunity to get in front of their local entrepreneurial ecosystem!
New Venture Expo: Flyer Elements
Include: Date, Time, Logo: BizLaunch Week, Event Name, Marketing Overview, Contact Information & How to Register (if required)
Collegiate BizLaunch Week | bizlaunchweek.com | Powered By: Collegiate Entrepreneurs Organization
New Venture Expo: Event Planning Checklist
• Request event space: Date ________ Confirmed ________
• Create Online registration for participants: Date ________
• Institution website:
o Update event on school website: Date ________
o Post on school online calendar: Date ________
• Design work:
o Flyer/Poster/Program/etc.: Created _________ Ordered/Printed ________
§ Approval from public info office: Date ________
§ Print copies: _________
§ Post and distribute across campus: Date ________
§ Stuff business faculty mailboxes: Date ________
§ Image/logo for event website: Date ________
§ Email sent to college of business faculty and staff: Date _______
§ Global email sent to faculty and students: Date ________
• Invitations:
o Save the date mailed/emailed: Date ________
o Formal invitations mailed/emailed: Date ________
o Sponsorship: Date ________ Confirmed ________
o Constant contact blast #1: Date ________
o Invitation to dean, senior staff: Date ________
o Invitation to president, provost: Date ________
• Print Media:
o Budget: ________
o Date to run ad: ________ Number of times: ________
Collegiate BizLaunch Week | bizlaunchweek.com | Powered By: Collegiate Entrepreneurs Organization
o Press Release: Date contacted ________ Date released ________
• Social Media:
o Facebook: Date(s) ________
o Instagram: Date(s) ________
o LinkedIn: Date(s) ________
• Sponsors:
o Collect Logo: Date ________
o Table cards?: Confirmed _______
o Promotional materials?: Confirmed _______
• Media Services:
o Contacted: Date ________
o Confirmed: Date ________
• Catering:
o Contacted: Date ________
o Confirmed: Date ________
