Mission/Vision

Mission Statement We want to create a non profit yoga event out of a local venue to raise money for the Samarya Yoga Center. Vision Statement Working with Samarya Center, a non profit yoga center for the community that specializes in helping the sick and mentally disabled, we will put together a one hour yoga class where all of the proceeds will be donated to the Samarya Center. We will raise awareness by creating a Facebook event, trying to get Lululemon involved, and local yoga studios. Project Overview Talk to Samarya Center Visit lululemon Talk to local yoga studios Create social media exposure Create flyer to promote event Secure locations

Tasks

Tasks

Tasks

RisksOperation Zen-Yoga for a Cause

Risk Chart

Risk Number Risk Likely to Happen (1-5) Impact on Project How we will prepare if this were to happen

1=Most likely

1 We do not receive the 3 It could have a huge impact We will attempt to plan a second day at the venue

venue we wanted in the case of us not being in hopes that we would be able to split the

able to hold as many people attendees in half, creating more room for the

which, in return, would effect event to take place.

the amount of money raised

4

2 We do not receive the 4 Not gettign the turn out we We will try our best to promote the event as much

turnout we wanted want would mena that we as possible in hopes of meeting our goal of attendees

wouldn’t raise as much money

as we have set our goals for

3

3 We have a hard time finding 2 If we cannot get someone In our research attempts we will have a long list of

a Yoga Instructor to donate to donate their time, it could risk studios and instructors to reach out to, in hopes of

their time for the event the possibility of our event being having a better chance of finding someone

cancelled.

5

4 Lack of sponsors and/or 3 If little or no sponsors are willing We will spread our effects to different communities

donaters to be involved, the media attention to ensure that we can pull in as many sponsors

could be very slim, affecting our and/or donors as possible

turnout for the event

3.5

5 Yoga Instructor is late 3 This would have the same, if not, We will have 1-2 back up instructors scheduled

and/or does not show more impact on our event because in case of an emergency

our attendees will already be at

the event

5

6 Injuries accur during the 3 2 We will ensure that the Yoga Instructor enstills that

event atendees participate at their own pace

7 Lack of RSVP's 1 4 Because RSVP's always seem to be an issue with events

we will do our best to check in with everyone to make

sure we can expect the proper number of attendees

8 Venue is unavailable at 4 5 Will will have a back up venue scheduled. Because

the last minute the chances of finding a venue that will let us do this

are slim, we will attempt to secure a location, we may

have to spend a small deposit.

9 Parking 3 2.5 Since parking is often an issue with Seattle events, we

provide parking suggestions on our invitess

10 Rain 5 5 This situation will only be a problem if we plan our

event outdoors. In return, if it were to rain we would

attempt to have tents and/or use our back up location

11 Samaraya is not willing to 3 5 When it comes to offering help to non-profits, I do not

participate expect Samaraya will turn us down. In the case of it

happening, we will use a another non profit

company in the Seattle area

(no one is going to turn down free money)

12 Securing a name for our event 2 5 Because our biggest set back so far has been securing

a name for our event/project we need to find one that

doesn’t necessarily contain the word yoga, yet still

relate to our event

Critical Path

Choose

Non-Profit

11

Event

Concept

12

Concept

Meeting with

Samarya

14

Secure

Venue

148

Sponsor

Proposal

19

Find

Graphic

Designer

35

Create

Logo

16

Info Sheet

110

Create

Facebook

111

Email

Blast

114

Mission/

Vision

13

Find

Photogra-

pher

122

Contact

92.5

112

Secure

Instructor

4

Visit Venue

17

Flyer

Community

425

Sponsor:

J&D’s

115

Sponsor:

LuLu

119

Design

Waterbottles

216

Order

Waterbottles

117

Secure

Swag Bags

120

Sponsor:

TB

218

Event

Set-Up

129

Invitation

Design

123

Invitation

Blast

124

Organize

Raffle

126

Get Raffle

Donations

227

Donation

Pick Up

228

Secure

Radio Spot

513

Start Date:

July 14th

2011

Event Date:

September 10th

201121

Total Days: 59

Actual Days: - 58

Slack Days: 1

Operation Zen-Yoga For a CauseCritical Path

Statement of WorkOperation Zen-Yoga For a Cause

Statement of Work

Operation Zen

Yoga for a Cause Venue Organization Sponsors

J&D’sElla Bailey

Park

Samarya

Center

Lululemon

Green Bottle

Company

Tacoma Boy’s

Swag Bags Models Media

Operation Zen

Waterbottles

Pears

Lululemon

Bags

Granola

Yoga

InstructorsFacebook

Event

Movin’ 92.5

Flyers

BudgetOperation Zen-Yoga for a Cause

Budget Sheet

Item Amount ($) Donated Out of Pocket Donated By

Custom Waterbottles $156.42 $156.42 J&D's

Pears (65 lbs) $97.50 $97.50 Tacoma Boys

Informational Sheet $25 $25 Katee/Alysha

Flyers $40 $40 Katee/Alysha

Family (4) Pack of Waterbottles $100 $100 Green Bottle Company

Raffle Tickets $30 $30 Desert Sun

Venue:Ella Bailey Park $98 $43.58 $54.42 J&D's

Event Bags (250) $250 $250 Lululemon

Yoga Mat, Waterbottle Raffle $55 $55 Lululemon

Granola Bags $60.01 $60.01

Directional Signs/Markers $6.61 $6.61

Table Cloth $3.65 $3.65

Money Box Loaned Katee/Alysha

Table Loaned Katee/Alysha

Dasani Water $5 $5 Bob/Kathi Johnson

Totals $927.19 $802.50 $124.69

Cash Received at Event (+)Cash Received: $469.00

Ticket Sales: $450 (-)Out of Pocket Expenses: $124.69

Raffle Tickets: $19 (+)Additional Donation to Make Even: $0.69

Total: $469 Net Cash: $345

Alysha’s Lessons Learned

• Not have such high expectations when starting

• Get in touch with the organization sooner

• Have people RSVP before

• Reach out to more sponsors

• Check with parks and recreation and double check there is no other events at locations

• Secure location sooner

Katee’s Lessons learned

• Delegation of tasks

• Timeline for completion

• Contact organization ASAP

• Constant Contact

• Permits

• Reach out to the community more