Event management services in chhattisgarh
Transcript of Event management services in chhattisgarh
A Look at Important Steps for Successful Event Management
It could be a small social gathering such as a birthday or a wedding to something more complex like an annual general meeting, product launch function or an award
ceremony. If you are planning to organize an event then managing it the right way will be quite important. In the following sections let us look at some of the steps you
need to take to make the event a success.
Steps for Successful Event Management:Understand RequirementsPlanning and CoordinationProper TeamworkPermissions and ApprovalsVenue SelectionTools and Technicians
Understand Requirements
At the onset you need to understand the requirements since every event is different. Like for example, if a
corporate meeting is being held then it will have its own procedures and protocols to follow while in case of
entertainment shows like a concert, you will have to know about supporting resources to be used.
Planning and Coordination
If you want to make any program successful then it will be necessary to have a proper plan of action as well as
coordination between everyone involved in managing it. It will also be important to set up realistic expectations
which can be achieved.
Planning will also involve analysis of the expenditure and creating a budget. You will have to coordinate with team members for implementation of all the activities within set
deadlines.
Proper Teamwork
There are a number of people involved in making any event successful which is why it is important to have
good teamwork. In case of large projects the number of people involved can be mind-boggling and managing such a project without proper teamwork is impossible.
Like for example, in case of music concert there are many people involved right from sound technicians to
musicians, stage and light technicians to sponsors and celebrities. Everyone has to play their role to make the
concert a success.
Permissions and Approvals
Event management also involves getting different permissions, approvals and following various procedures.
These would consist of getting approval from police, arranging environmental clearances as well as
clearances from the civil authorities. You need to make sure all these permissions are obtained well in advance so that there are no unpleasant situations to face later
on.
Venue Selection
Selecting the right venue can take up a lot of your time. One solution is to create a venue search brief so that agencies which work as venue finders do the work for you. Generally such venue finder agencies earn their
commission from chosen venue, so it means the service is free for you.
The other good thing is that such agencies will be negotiating the rates on your behalf and since they have industry contacts, they would be able to bargain better
rates than you would be able to do yourself.
Tools and Technicians
Proper management will also require you to have knowledge of various technical aspects. You will have to arrange technical equipment that will be needed as well
as get in touch with skilled technicians so that all the technical aspects can be covered well in advance.
Paying attention to details will be crucial since it can be very embarrassing if any equipment stops functioning
during the program. As an example, if two projectors are set up to beam simultaneously towards two ends of the arena, then you need to ensure that they are in sync.
Source:http://ngm.co.in/