Event Equipment and Service Charges...A.1. Power Main and Electrical Service Charges for Exhibition...

Event Equipment andService Charges(effective 1 July 2015 – 30 June 2016)

To: Licensee or User of HKCEC Event Equipment and/or Services: Thank you for using the Hong Kong Convention and Exhibition Centre for your event or, as a contractor, providing client services for an event. This booklet is designed to assist you with the HKCEC’s various equipment and services available to you and the applicable charges and conditions. Please do not hesitate to contact our Event Planning and Co-ordination (EPC) staff, including the Event Manager and/or Assistant Event Manager, who will be pleased to advise you and co-ordinate with you on the equipment and services available. Our team looks forward to working with you to ensure a successful event. Yours sincerely

Thomas Tong Senior Director of Venue Operations Hong Kong Convention and Exhibition Centre (Management) Ltd EPC e-mail address: [email protected] Website: www.hkcec.com

mailto:[email protected]

INDEX

Page

General Notes and Conditions 1-2

A.1. Power Main and Electrical Service Charges for Exhibition Uses 3-4

A.2. Power Main and Electrical Service Charges for Meeting, Seminar, 5

Conference, Banquet and Entertainment Event Uses

B. Piped Compressed Air, Water and Drainage Service Charges 6

C. Telephone, Facsimile, Cabling, Data and Broadband Internet 7-8

Service Charges

D. Wireless Internet Technical Support Service Charges 9-10

E. Audio-Visual, Sound, Lighting and Audio Link Equipment 11-14

Service Charges

F. Simultaneous Interpretation Equipment and Recording 15

Service Charges

G. Event Equipment and Furniture Service Charges 16-17

H. Banner Rigging Service Charges 18

I. Display Panels / Showcases and Advertising in Public Circulation Areas 19

J. Material Handling Equipment Service Charges 20

K. Security Personnel Service Charges 21

L. Labour Service Charges 22

M. Hall and Stand Cleaning and Rubbish Disposal Service Charges 23

N. Air-Conditioning / House Light Service Charges 24-25

O. Banner and Name Plate Production Service Charges 26

P. Floral Arrangements and Potted Plant Service Charges 27

Q. Stationery, Photocopy and Facsimile Service Charges 28

R. Miscellaneous Service Charges 29

Photo Gallery 30-38

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GENERAL NOTES AND CONDITIONS 1. In the document, the following definitions apply:

“HKCEC” Hong Kong Convention and Exhibition Centre, the physical premises situated at 1 Expo Drive, Wanchai, Hong Kong, China including all of its internal venues and service areas, or other areas detailed in a Licence Agreement, and any and all furniture, fixtures and equipment on the premises belonging to the HKCEC;

“HML” Hong Kong Convention and Exhibition Centre (Management) Ltd, the management and operating company of the Hong Kong Convention and Exhibition Centre, its management personnel (including Event Managers and Assistant Event Managers), and other staff members acting under the authority of the management; and,

“User” Includes Licensee, or any contractor, subcontractor or other person or entity that utilises the services or equipment included in this document.

2. In general, orders for services and equipment for exhibitions must be submitted to HML before

the deadline; otherwise, a surcharge of 15% shall be imposed on the basic rates. In addition, applicable on-site orders or amendments are subject to a surcharge of 30% of the basic rates. HML reserves the right to refuse orders received after any applicable deadline.

3. Cancellation Charges will apply in accordance with the following table:

Exhibition All other Events

Deadline for ordering (time before the start of the Licensed Period)

≤ 7 days in advance on-site

Deadline for ordering (time before the start of the Licensed Period)

≤ 3 days in advance on-site

a Power Mains and Electrical Services 3 Weeks 30% 100% - - 100%

b Compressed Air, Water and Drainage Services 3 Weeks 30% 100% - - 100%

c

Telephone, Facsimile, Cabling and Data Line Services (excluding centre internal wiring for private circuit)

3 Weeks 30% 100% 3 Weeks 30% 100%

d Broadband Internet Services

3 Weeks 30% 100% 3 Weeks 30% 100%

e Wireless Internet Services 1 Month 30% 100% 1 Month 30% 100%

f Material Handling Equipment Services 1 Week 30% 100% - - 100%

g Labour - Security Personnel Services 2 Weeks 50% 100% ≤ 3 days 2 Weeks 50% ≤ 7 days 100% ≤ 3 days

h

Labour - Technician / Casual Labour / Housekeeping Attendant Services

2 Weeks 30% 100% 2 Weeks 30% 100%

i Floral Arrangement / Potted Plant Services

2 Weeks 30% 100% 2 Weeks 30% 100%

4. Equipment can be used in one licensed venue only without additional charge. Any individual

equipment relocation to a different venue on the same day will be subject to a labour charge equal to 30% of the rental charge. Any requests for equipment relocation to a different venue on subsequent day(s) will require a separate order.

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5. All equipment provided by HML must be utilised within HKCEC and used exclusively for the specified event and/or time period. The HKCEC’s Exhibition or General Event Rules and Regulations will apply to such use and the User is responsible for full compliance with any and all applicable provisions of those Rules and Regulations and will use equipment in a safe and proper manner. The User may not make any alternations, modifications to, or utilise any attachments and/or additions with equipment.

6. Services included herein provided to any User by HML or utilised by Users, will be in compliance

with the HKCEC’s Exhibition or General Event Rules and Regulations as applicable. 7. The provision of any services / equipment is subject to availability at the time of ordering. Orders

will be accepted on a “first come, first served” basis. HML reserves the right to reject any orders received; in such cases, Users will be notified accordingly.

8. If by reason of Force Majeure Event, labour difficulties, shortage of materials or any other cause

outside the control of HML, or if HML is unable to provide any or all of the services or equipment ordered during the whole or any part of the duration of the event, the User’s sole right shall be limited to a refund on a pro-rata basis of the charges paid for the services or equipment.

9. The User will be responsible for returning all equipment and related materials to HML within 1

hour of the end of the Licensed Period or other time period specified. 10. The User will be liable for any loss or damage to the equipment arising from the User’s

negligence, mis-use, unauthorised maintenance or other cause within the reasonable control of the User, its representatives, employees, agents or invitees. In the event of any loss or damage to the equipment for which User is responsible, the User will reimburse HML for the total cost of making good, or replacement if necessary.

11. The User will be in default of the agreement to use services and/or equipment if the User fails to

pay any charges when due or fails to return the equipment to HML after use. 12. At any time after a User has not complied with an agreement to use service and/or equipment,

HML may terminate the rental services or use of equipment, by notice to the User and will take possession of the equipment. The User will remain liable for any and all unpaid charges and HML may apply, and retain all or a portion of the User’s security / damage deposit as may be necessary to compensate HML for any unpaid charges, damages or expenses incurred on account of non-compliance.

13. All orders must be submitted with applicable payment in Hong Kong Dollars, exempt from any

bank charges, including the required deposit. Cheque or bank draft (must be drawn from local banks) must be made payable to “Hong Kong Convention and Exhibition Centre (Management) Ltd.” or T/T or cable transfer to “The Hong Kong and Shanghai Banking Corporation Ltd., Sun Hung Kai Centre Branch, Shops 115-117 and 127-133, 1/F Sun Hung Kai Centre, 30 Harbour Road, Wanchai, Hong Kong. A/C No.: 582-000683-001.” Swift Code: HSBCHKHHHKH Payments by major credit cards are also accepted. HML reserves the right not to process orders without payment.

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A.1. POWER MAIN AND ELECTRICAL SERVICE CHARGES FOR EXHIBITION USES

1. Power Mains

Single Machine

Lighting & Small Power

HK$ per Set 1

st Day

HK$ Each

Consecutive Additional Day

HK$ per Set 1

st Day

HK$ Each


a 13 Amp, single phase existing wall / floor mounted socket outlet for stand lighting and small power (Max. 500 Watt)

- - 309 55

b 15 Amp, single phase power supply main 314 55 576 87

c 30 Amp, single phase power supply main 628 93 1,158 170

d 30 Amp, single phase power supply box with 6 nos. of 13 Amp socket outlets*

- - 1,646 242

e 15 Amp, 3 phase power supply main 890 139 1,646 242

f 30 Amp, 3 phase power supply main 1,744 252 3,324 478

g 30 Amp, 3 phase power supply box with 6 nos. of 13 Amp socket outlets*

- - 3,843 576

h 60 Amp, 3 phase power supply main 3,771 556 6,915 978

i 100 Amp, 3 phase power supply main 5,243 756 9,739 1,399

j 150 Amp, 3 phase power supply main 9,215 1,317 16,392 2,346

k 200 Amp, 3 phase power supply main* 11,602 1,667 21,727 3,123

2. 24-Hour Service

Single Machine

Lighting & Small Power

HK$ per Set 1

st Day

HK$ Each


HK$ per Set 1

st Day

HK$ Each


a 13 Amp, single phase power socket for exhibition stands (surcharge)

- -

108 31

b 15 Amp, single phase power supply main 463 76 710 103

c 30 Amp, single phase power supply main 942 139 1,420 211

d 15 Amp, 3 phase power supply main 1,379 211 2,048 298

e 30 Amp, 3 phase power supply main 2,799 412 4,131 602

f 60 Amp, 3 phase power supply main 5,942 849 8,561 1,230

g 100 Amp, 3 phase power supply main 8,268 1,168 12,379 1,775

h 150 Amp, 3 phase power supply main 14,560 2,068 20,853 2,984

i 200 Amp, 3 phase power supply main 18,321 2,603 27,629 3,967

Remarks

a. Electrical consumption is included in the above charges.

b. The listed charges for the power main services and the electrical equipment only cover the installation and removal to and from the isolating switch in the position as indicated on the exhibitor’s plan. Wiring of stands and installation of electrical fittings and small power socket points will be carried out by the electrical contractor appointed by the exhibition organisers and approved by HML.

*Please refer to the Photo Gallery, pages 30-38

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c. HML only accepts orders for power mains and electrical services from the official contractor appointed by the exhibition organiser.

d. HML reserves the right to adjust the charges should the Hong Kong Electric Co. Ltd impose any rate

increase during the year. However, Licensee or User will be given 6 months advance notice.

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A.2. POWER MAIN AND ELECTRICAL SERVICE CHARGES FOR MEETING, SEMINAR, CONFERENCE, BANQUET AND ENTERTAINMENT EVENT USES

1. Power Mains

HK$ per Set

1st Day

HK$ Each


a 13 Amp, single phase existing wall / floor mounted socket outlet for stand lighting and small power (Max. 500 Watt) 309 55

b 15 Amp, single phase power supply main 581 86

c 30 Amp, single phase power supply main 1,096 113

d 30 Amp, single phase power supply box with 6 nos. of 13 Amp socket outlets* 1,477 149

e 15 Amp, 3 phase power supply main 1,477 149

f 30 Amp, 3 phase power supply main 3,113 308

g 30 Amp, 3 phase power supply box with 6 nos. of 13 Amp socket outlets* 3,843 386

h 60 Amp, 3 phase power supply main 6,333 638

i 100 Amp, 3 phase power supply main 9,060 916

j 150 Amp, 3 phase power supply main 15,234 1,518

k 200 Amp, 3 phase power supply main* 20,179 2,027

2. 24-Hour Service

HK$ per Set

1st Day

HK$ Each


a 13 Amp, single phase power socket for meetings, seminars, conferences, banquets and entertainment events (surcharge) 108 32

b 15 Amp, single phase power supply main 710 98

c 30 Amp, single phase power supply main 1,343 139

d 15 Amp, 3 phase power supply main 1,919 211

e 30 Amp, 3 phase power supply main 3,807 386

f 60 Amp, 3 phase power supply main 7,928 792

g 100 Amp, 3 phase power supply main 11,386 1,147

h 150 Amp, 3 phase power supply main 19,088 1,893

i 200 Amp, 3 phase power supply main 25,262 2,536

Remarks

a. Electrical consumption is included in the above charges. b. HML only accepts orders for power mains and electrical services from the official contractor appointed

by the event organiser. c. HML reserves the right to adjust the charges should the Hong Kong Electric Co. Ltd impose any rate



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B. PIPED COMPRESSED AIR, WATER AND DRAINAGE SERVICE CHARGES

1. Compressed Air (4-6 Bar, 10 L/S)

The following charges are applicable within Exhibition Halls 1ABC, 3BC, 3FG, 5BC & 5FG only. (Note: Compressed air is not available within other venues).

HK$ (Maximum 4 days) HK$ @ Additional Day

a

20mm main supply line with 5m long hose and stop valve

2,426 239

b

Tee-off from main supply line 600 N/A

2. Water (1-2 Bar, 0.3 L/S) and Drainage

The following charges are applicable within Exhibition Halls A-G on all levels (with the exception of Hall 5D).

Remarks

a. Water consumption is included in the above charges.

b. The charges above include the installation and removal of the services to and from the exhibition stands or other locations terminating in a stop valve at a position as indicated on the exhibitor’s plan.

c. For non-standard supply and 24-hour service, HML will provide a quotation on request.

d. For piped water and drainage service, no tee-off connection to water supply and drainage points is

allowed. For Exhibition Halls A-G on all levels (with the exception of Hall 5D), each trench can accommodate a maximum of 6 sets (3 for east side and 3 for west side) of water supply and drain hoses.

HK$ (Maximum 4 days) HK$ @ Additional Day

25mm main supply line and 25mm drainage with 5m long hose and stop valve

2,404

239

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C. TELEPHONE, FACSIMILE, CABLING, DATA AND BROADBAND INTERNET SERVICE CHARGES

1. Telephone

HK$ per Set

per Event

Deposit HK$ per Line

a Telephone (Local calls only) through the HKCEC’s PABX system 967 -

b Telephone (Local and IDD calls) through the HKCEC’s PABX system

1,215 2,500

2. Facsimile

HK$ per Set

per Event


a Local Facsimile Transmission line through the HKCEC’s PABX system (Facsimile machine excluded)

967 -

b IDD Facsimile Transmission line through the HKCEC’s PABX system (Facsimile machine excluded)

1,215 2,500

3. Cabling

HK$ per Set

per Event


a Direct Dial-up Credit Authorisation line (Card machine and bank account excluded)

1,215 -

b EPS line (Card machine and EPS account excluded) 1,215 -

c Fibre Optic link (Multi mode, single mode and SC type connector) between two non-contiguous venues

2,127 -

Remarks

a. Call charges are excluded for telephones with IDD service, overseas facsimile transactions and data communication calls. All IDD call charges plus a handling fee (minimum HK$20 per call) will be deducted from the deposit paid, or any excess will be settled by User before the close of the event.

b. A charge of HK$600 per set will apply for lost and / or damaged telephone sets.

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4. Data Lines

HK$

per Set per Event

Deposit

HK$ per Line

a Direct Dial-up modem line - V.34 Standard local only (modem and ISP excluded)

1,215 -

b ISDN line (S/T - interface; 64k bps x 2 channels) for local transmission (ISDN account, modem, terminal adaptor, ISP and air time charges excluded)

3,043 -

c ISDN line (S/T - interface; 64k bps x 2 channels) for overseas transmission (ISDN account, modem, terminal adaptor, ISP and air time charges excluded)

3,043 5,000

d Centre internal wiring for Private Circuit (2 telephone wires for voice and/or data communication)

787 -

5. Broadband

HK$

per 4-consecutive days of use following day of

installation

HK$ per

additional day


2Mbps 1,946 484 4,000

Remarks

a. A charge of HK$4,000 per set will apply for lost and / or damaged Interface Modem and/or power adaptor.

b. One 2M broadband line supports 1 computer only. c. The minimum lead time to order broadband lines is 3 weeks.

d. Licensee or exhibitor are strictly prohibited from connecting the rented broadband lines to any device

such as Wireless Access Points or computers to provide any form of ad-hoc wireless networking services which may adversely impact in any way HKCEC’s existing Wireless System.

e. HML also provides different speed of broadband line such as 5Mbps, 10Mbps, etc. and Dedicated

Internet Access (DIA) broadband line for video, data transfer and real time video broadcast. Please contact Event Manager for more details and quotation.

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D. WIRELESS INTERNET TECHNICAL SUPPORT SERVICE CHARGES

1st Day @ Consecutive Day

Licensed Venue

HK$ 1

st Day

(9 consecutive hours during 0800-2200)

HK$ Extra Hours

at Standard

hourly rate (0800-2200)

HK$ Extra Hours

at Overtime


HK$ Consecutive Day (9 consecutive hours during 0800-2200)

HK$ Extra Hours

at Standard


HK$ Extra Hours

at Overtime


Licensed hall size:

> 25,000 sqm 49,533 5,572 8,050 11,145 1,239 1,857

No. of WiFi Technicians 14 10

Licensed hall size:

>19,890 and <= 25,000 sqm 29,720 3,344 4,954 6,563 743 1,115


Meeting Rooms

Convention Hall,

Convention Foyer

Theatre 1, Theatre 2,

Theatre Foyer

2,000 sqm Forum 17,956 1,981 3,096 3,962 496 678

Grand Hall, Grand Foyer

Expo Drive Hall

Licensed hall size:

<= 19,890 sqm


Remarks a. Wireless connection is available in the following venues within the HKCEC:

Venue

Halls 1, 3, 5 and Expo Drive Hall

All concourse areas to Halls 1, 3 and 5

Mezzanine 2 and 4

Grand Hall, Grand Foyer, Convention Hall and Convention Foyer

Theatre 1, Theatre 2 and Theatre Foyer

Meeting Rooms

Restaurant Outlets, Chancellor Room and Bauhinia Room

b. The wireless system is IEEE 802.11a/b/g/n standard and the connected device (notebook, pocket pc,

PDA, hand-phone, etc.) must be compliant. The system can facilitate up to 5,000 concurrent Users at any one time in general. The maximum bandwidth set for each wireless User is 1M (upstream and downstream).

c. The wireless internet service has a usage limit of 60 minutes for each User.

d. Wireless internet service User account will be automatically logged out after a 60-minute computer idle

period.

e. Standard service hours for a technician for any single day will be 9 consecutive working hours during 0800 - 2200 hours (Monday – Sunday and public holidays) including 8 hours of service support and 1 hour of break time.

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f. Wireless internet technical support service will be charged at a standard hourly rate for extra hours

during standard service hours (0800-2200), and at an overtime (OT) hourly rate for extra service hours during non-standard service hours (2201-0000). Extra time required for service will be charged in one-hour increments.

g. HML reserves the right to adjust the charges should the wireless internet technical support service

provider impose any rate change during the year. However, Licensee or User will be given no less than 2 months advance notice should this adjustment occur.

h. No wireless internet technical support service will be provided when the Typhoon No. 8 or above is

hoisted and will resume normal 2 hours after the announcement of Typhoon Signal lower than No. 8. i. High speed WiFi internet service is also provided, please contact Event Manager for details.

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E. AUDIO-VISUAL, SOUND, LIGHTING AND AUDIO LINK EQUIPMENT SERVICE CHARGES

1. General Audio-Visual Equipment / Services

HK$ per Set

1st Day

HK$ Each


a 32” LCD TV 1,040 520

b 40” LCD iDTV* 1,560 832

c 46” LCD iDTV* 2,080 1,040

d TV Monitor Trolley 228 125

e TV Receiving Connection Outlet (per point) 728 per event

f Karaoke System (Mixer amplifier, DVD player, 2 sets of 32” TVs, 2 loudspeakers, 2 wireless microphones) 3,120 per day

g Fixed Position Camera 1,123 499

h Barco DP-2000 Digital Projector (digital cinema server excluded) - for use in Theatres 1 and 2* 9,360 4,680

i Barco PFWU - 51B, DLP LCD Projector ( ANSI Lumen : 4650) 2,288 1,040

j Sanyo PLC-XU106 LCD Projector (ANSI Lumen: 4500) - for use in Meeting Rooms* 2,288 1,040

k Sanyo PLC-XM150 LCD Projector (ANSI Lumen: 6000) - for use in Theatre 2 and N101, N201 , S221 and S421 Meeting Rooms* 5,200 2,600

l Sanyo PLC-XF71 LCD Projector (ANSI Lumen: 10000) - for use in Theatre 1* 7,000 4,160

m EIKI LC-X800A LCD Projector (ANSI Lumen : 12000) - for use in Convention Hall ( single or dual projection ) * 8,000 4,500

n Panasonic PT-D5700E DLP

TM Projector (ANSI Lumen: 6000) - for

use in Chancellor Room 5,200 2,600

o Visualizer* 1,560 780

p JVC JXS100 AV Selector 354 156

q Extron VGA Distribution Amplifier 416 198

r JVC DV 102EG Video Distribution Amplifier (1i/p, 3o/p) x 2 (6 outputs) 478 218

s Extron VGA Switcher (6 inputs) 416 198

t Folsom Presentation Pro II Switcher (8 analog inputs)* 1,965 982

u Digital Scan Converter 1,092 510

v Panasonic WJ-MX30 Video Mixer 915 395

w LCD Projector Trolley 104 52

x Overhead Projector (400W)* 343 156

y 3M 9850 OHP (575W) Xenon Lamp 686 312

z Laser Pointer 104 62

aa Portable Roll-up Screen 60” x 60” (height x width) 177 73

bb Portable Roll-up Screen 84” x 84” (height x width) 218 104

cc Portable Roll-up Screen 96” x 96” (height x width)* 260 114

dd Fast Fold Screen 10.5’ x 14’ (height x width)* 1,700 735

ee Intercom Headphone* 218 104

ff Satellite Path / Video Link (HKCEC areas only) 12,480 per event


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Remarks

a. User must inform HML of any detailed requirements for any satellite path and video link services.

gg Audio Link only between 2 venues within HKCEC area (one way only) 1,092 per event

hh Video Link only between 2 venues within HKCEC area (one way only) 1,092 per event

ii Audio and Video Link between 2 venues relatively adjacent to one another (one way only) 1,664 per event

jj Audio and Video Link to CABD system (communal aerial broadcasting) 3,120 per event

kk Optical Fibre Converter (one way) 5,200 per event

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2. Sound Equipment

HK$ per Set

1st Day

HK$ Each


a CD Player 312 135

b Mini Disc (MD) Player 312 135

c CD Recorder (excluding CD) 520 260

d Blue-ray DVD Player 416 208

e Wired Standing Microphone* 104 42

f Wired Table Microphone* 104 42

g Wired Tie Clip Microphone* 104 42

h Wireless Tie Clip Microphone* 468 208

i Wireless Headset Microphone* 499 229

j Wireless Hand-held Microphone* 468 208

k 150W Wedge Shape Fold Back Loudspeaker (one pair) 1,004 458

l 200W Loudspeaker with Stand (one pair) 1,352 608

m 250W Stereo Power Amplifier 593 270

n Audio Trolley Set with 2 Loudspeakers (mixer & amplifier with one-hour operator service)* 1,768 790

o 12-channel 4 Group Audio Mixer 1,394 614

p Audio Distribution Amplifier (25-channels)* 1,924 per day

q 4-channel Automatic Audio Mixer* 416 198

r Digital Hybrid Phone (telephone to PA)* 1,040 489


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3. Lighting Equipment

HK$

per Set per Day

a Fresnel Spotlight (650W and 1200W)* 645

b Fresnel Spotlight (2000W) 1,154

c Variable Beam Profile Spotlight (650W, 1000W and 1200W) 645

d Variable Beam Profile Spotlight (2000W) 1,154

e 1000W Parscan 645

f 1200W Follow Spotlight 1,040

g 2000W Follow Spotlight - for use in Convention Hall & Grand Hall only 1,560

h 100W Spotlight on system panel partitions* 322 per event

i 50W Track Light - for use in Expo Drive Hall only 208 per event

j 5m Triangular Section Lighting Truss (excluding set-up) 260

k 3m Triangular Section Lighting Truss (excluding set-up) 145

l 1m Triangular Section Lighting Truss (excluding set-up) 104

m 2-way and 3-way Junction for Lighting Truss (excluding set-up) 125

n 4-way Junction for Lighting Truss (excluding set-up) 187

o 1200W Follow Spotlight (including a technical operator - minimum consecutive usage of 4 hours) 291

p 2000W Follow Spotlight (including a technical operator - minimum consecutive usage of 4 hours) - for use in Convention Hall and Grand Hall only 390

Remarks

a. Technicians are not included unless otherwise specified. b. For exhibitions, the above equipment rental charges do not include the power points in exhibition stands.

(See Section A.1 herein for power point charges.)

c. Equipment can be used in one licensed venue only without additional charge. Any individual equipment relocation to a different venue on the same day will be subject to a labour charge equal to 30% of the rental charge. Any requests for equipment relocation to a different venue on subsequent day(s) will require a separate order.


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F. SIMULTANEOUS INTERPRETATION EQUIPMENT AND RECORDING SERVICE CHARGES

1. Simultaneous Interpretation (SI) Equipment

HK$ per Day

Deposit

a Fixed SI Room (in Theatres 1 and 2) with complete SI equipment for 4 languages (including floor language) with 200 sets of hardwire type headphones

7,280 8,000

b System for one extra language (in Theatre 1, Meeting Rooms and Grand Hall)

2,319 -

c Fixed SI System (in Grand Hall) with complete SI equipment for 4 languages (including floor language) with 200 sets of infra-red type headphones and receivers

7,280 8,000

d Mobile SI System (for use in Meeting Rooms) with interpreter’s control unit, infra-red transmitter and infra-red radiator for 4 languages (including floor language) with 200 sets of infra-red type headphones and receivers*

7,280 8,000

e Additional hardwire type SI headphone (in Theatres 1 and 2) 520 (per 50 sets / day or any part

thereof)

f Additional SI headphone with infra-red receiver (in Convention Hall, Grand Hall and Meeting Rooms)*

1,040 (per 50 sets / day or any part thereof)

g Portable SI Unit (for use in small Meeting Rooms only) with FM transmitter and microphone for 1 language and 10 sets of FM receivers and headphones

3,120 5,000

h Mobile Conference System with chairman control unit, 25 sets of delegate units and PC control console*

6,240 -

2. Recording Services

HK$ per Hour

Deposit

a CD (mp3 format) sound recording (including CD and a technical operator - minimum 4 hours)

416 -

b DVD visual recording (including 1 camera in fixed position and a technical operator - minimum 4 hours)

852 -

Remarks

a. Interpreters are not included in the above charges and must be arranged by the event organiser. b. A charge of HK$275 per set will be imposed for lost or damaged SI headsets and HK$2,000 per set

for lost or damaged SI receivers. c. Recording services are based on an hourly rate subject to a minimum charge of 4 hours. d. The recording service charges cover the provision of the equipment, CD (mp3 format) and operating

technician. e. For the purpose of recording when utilising User’s equipment, User must arrange to have a signal

source at the licensed venue connected to the HKCEC distribution system via the audio or visual outlet.

f. HML will provide a quotation for SI service in Convention Hall upon request. Please contact Event Manager for details.

g. Theatre 1 supports maximum 7 languages (including floor language). h. Theatre 2 supports maximum 4 languages (including floor language).


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G. EVENT EQUIPMENT AND FURNITURE SERVICE CHARGES

HK$ per Event

a Chair * 64

b Chairs per 50 chairs or part thereof 1,028

c Rectangular Table – 30” x 6’ x 29” (width x length x height)* 422

d Rectangular Table – 30” x 8’ x 29” (width x length x height)* 465

e Rectangular Table – 18” x 6’ x 29” (width x length x height)* 422

f Rectangular Table – 18” x 8’ x 29” (width x length x height)* 465

g Round Table – 6’ or 6.5' diameter 430

h Square Table – 3’ x 3’ x 30” (width x length x height)* 454

i Mushroom Table – 29.5” x 42.5” (diameter x height)* 389

j 32” Lectern / Podium* 389

k Stage Unit – 6’ x 8’ x 8” (width x length x height)* 693

l Stage Unit – 6’ x 8’ x 24” or 32” (width x length x height)* 801

m Stage Unit – 6’ x 8’ x 48” (width x length x height)* 887

n Stage Unit – 8’ x 8’ x 48” (width x length x height)# 1,146

o Stage Unit – 6’ x 8’ x 72” (width x length x height)* 887

p Stage Unit – 8’ x 8’ x 72” (width x length x height)# 1,146

q Wooden Stage – 6’ x 4’ x 24” (width x length x height) 347

r Surveyor Report Fee by Registered Structural Engineer (RSE) for HKCEC’s 8’ x 8’ x 48”H stage 7,030

s Surveyor Report Fee by Registered Structural Engineer (RSE) for HKCEC’s 8’ x 8’ x 72”H stage 21,091

t Photo-taking Step – 30” x 6’ x 8” or 16” or 24” (width x length x height)* 216

u Dance Floor, each 3’ x 3’ section* 76

v Flip Chart – 27” x 36” (width x height)* 281

w White Board – 69.5” x 46” (width x height)* 281

x Rope and Stanchion* 97

y System Panel Partition – 1m x 2.5m (width x height) (minimum 3m)* 335

z Drape Partition – 4’x 8’ (width x height) 292

aa Wooden Partition with Fabric – 16” x 48” x 78” (width x length x height) 270

bb Registration Counter* 887

cc Leather Sofa Set (including one 2-seater, 2 single seaters and one marble top table)* 1,525

dd Single Seat Sofa 450

ee 2-Seater Sofa 700

ff Coffee Table* 300

gg Standard seat numbering arrangement (per 100 seats or part thereof) 292

hh Acoustic Curtain (for use in Grand Hall only) 6,200


17

ii Forum Curtain (for use in Halls 3B, 3G, or 5G only) 11,811

jj Forum Curtain with Fire Retardant (Purple colour for use in Halls 3B, 3G or 5G only) 21,632

kk Mill Barrier set up (500 nos.) 37,856

II Mill Barrier 120

# A mandatory surveyor report fee will be applied. Please refer to items r and s above for relevant charges.

18

H. BANNER RIGGING SERVICE CHARGES

HK$ per Event

a Banner from up to two (2) approved fixed banner hanging points (banner not more than 20kg in weight )* inside exhibition halls

719 per pair

b Banner from approved rigging points inside exhibition halls

719 per point

c

Banner from up to two (2) approved rigging points (banner not more than 100kg in weight and up to a maximum size 5m x 5m) at Hall 1DE Concourse

Each additional pair of rigging points

6,684 per pair

4,122 per pair

d Installing up to two (2) wires from same rigging point to support exhibition stands or overhead structure inside exhibition hall

Each additional wire from the same hanging point

719

350

Remarks a. Use of single fixed banner point is charged as pair of points used. (For example, a banner with 3-point

suspension will be charged as 2 pairs of fixed banner points used.) b. Banner rigging service excludes any banner production costs. c. HML is not liable for any damage to banners during handling. d. The above rental charges include equipment and labour for installation and dismantlement of banner. e. The rental charges for use of rigging points exclude any equipment and labour costs for installation and

dismantlement of booth structure.

f. HML will provide a quotation upon request for rigging banners and structures of irregular shape, weight and/or size.

g. For banners and structures hung in public circulation areas that are not listed above, please contact

Event Manager for allocation of space and installation pricing quotation. Any banners and structures of advertising or commercial nature, relevant advertising fee will also be applied. Structural layout plans must be submitted for HML’s approval at least 3 weeks before the start of the Licensed Period.

h. A Surveyor’s Report may be required by HML in connection with rigging of banners or other rigging of

irregular items.

i. Working time for hanging banners at Hall 1DE Concourse and overhead banner at the Expo Drive Entrance must be within 0000 - 0600 hours.

j. For item c above, order of each additional pair of rigging points must be placed and signed by the same

User; and the relevant installation work must be completed within the same overnight shift within 0000 -0600 hours.

k. Additional charges will be incurred for any no-show on pre-appointment, relocation, touch-up, second-

time hanging and/or dismantlement on the following day for confirmed and designated banners.


19

I. DISPLAY PANELS / SHOWCASES AND ADVERTISING IN PUBLIC CIRCULATION AREAS

1. Display Panels / Showcases / Lightboxes and Other Structures with Advertising Elements

HK$ per Event

a

Charges for standard size (see remark below) display panels / showcases / lightboxes to promote individual exhibitor’s services / products in public circulation areas during show open period.

1,239

2. Designated Advertising Lightboxes and Banner Locations

For quotations and booking procedures, please contact the Marketing and Sales Department (852) 2582 1111 or via e-mail: [email protected]. HML retains the exclusive right to use all designated advertising lightboxes and banner locations throughout the HKCEC including any located within the Licensed Area, and to erect and maintain any posters, notices or illuminated signs. Rental of advertising space within HKCEC is subject to HML’s approval of location and content.

3. Advertising Lightboxes, Banners and other Materials at Non-Designated Locations in Public Circulation

Areas

The display of any advertising or other information within HKCEC public circulation areas is subject to HML’s approval of location and content. Charges will be applicable. For cost quotations, please contact Event Manager.

Remarks a. Detailed information regarding location and configuration of display panels/showcases/lightboxes in any

public circulation area must be submitted for HML’s approval at least 3 weeks before the start of the Licence Period. Application for displaying showcases along Harbour Road Entrance Lobby and Reception Concourse and/or Expo Drive Entrance Lobby must be submitted to HML no later than 6 months in advance of the Licence Period. Approval for display panels/showcases/lightboxes at Harbour Road Entrance Lobby and Reception Concourse will only be granted on the basis that at least 53,000 sqm of space inside Hall 1, 3 & 5 has been licensed. If the concerned Licensee does not license the Convention Hall for the same and entire event period, HML will have sole discretion to reserve reasonable space in Harbour Road Reception Concourse for other events’ access and reception purposes. Approval for display panels/showcases/lightboxes at Expo Drive Entrance Lobby will only be granted on the basis that at least 20,000 sqm of space inside Hall 1A-E, H3B-E, or H5B-E and without other concurrent exhibitions in HKCEC Phase 2 building.

b. The standard size for display panels/showcases/lightboxes is 1m(W) x 0.5m(D) x 2.5m(H). The final measurement of width will be rounded up to the nearest whole number. For non-standard size and dynamic display measurement of advertising structures, HML will provide a cost quotation upon request. Please contact Event Manager for details.

mailto:[email protected]

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J. MATERIAL HANDLING EQUIPMENT SERVICE CHARGES

Height

Reached

HK$ per Period

(0800-2400 hours)

HK$ per

Hour (Overtime)

a 35m Spider - for use in Halls 1, 3B-E and 5B-E only* 35m

7,541 733

b 34m Spider - for use in Halls 1, 3B-E and 5B-E only 34m 6,995 661

c 23m Spider - for use at Harbour Road Entrance Feature Wall only 23m 6,427 596

d 560kg Scissors Lift Platform 14m 4,308 530

e 360kg Scissors Lift Platform – for use in Hall 1 only 14m 4,324 532

f 230kg Scissors Lift Platform - for use in Halls 1, 3B-E and 5B-E only* 11m 3,564 475

g 225kg Boxer* 14m 3,773 402

h 272kg Cherry Picker (2 persons)* 10m 3,221 402

i 159kg Personal Lift (1 person)* 11m 2,162 270

j Personal Lift (1 person) – for use in Harbour Road Entrance only 11m 2,162 270

k 2.5 tonne Electric Forklift*

n/a

3,221 402

l 2.5 tonne Forklift (diesel) - for use in Halls 1, 3B-E, 5B-C and 5E only 3,221 402

m 5 tonne Electric Forklift 5,389 661

n 5 tonne Forklift (diesel) - for use in Halls 1, 3B-E, 5B-C and 5E only 5,389 661

o 454kg Electric Lift Platform - for use in HKCEC Phase 1 building only 10m 2,913 402

Remarks

a. Freight forwarders and contractors officially appointed by Licensee will have the priority to use the material handling equipment at the HKCEC.

b. The rental charges for forklifts include a charged battery pack. Battery recharge and replacement

services are available between 0800 hours and midnight, or upon special request between midnight and 0800 hours.

c. The User is responsible for returning forklifts to the forklift station after use or for battery recharge

service. d. The User is required to pay a credit card deposit of HK$3,000 per item of equipment. If any equipment

items are not returned or damaged, the deposit will not be refunded and other charges may also be applied.

e. Any equipment reserved for User following Order Form submittal, and not picked-up for use by User,

will be charged at above rates. f. Operator Qualification

To comply with the Government and HML safety regulations, Users must provide evidence that the operator: (i) is 18 years or older; and, (ii) holds an applicable and valid certificate or has necessary training to operate the applicable

equipment. g. High reach equipment – Spider units (items a to c) must be operated by HKCEC staff, and a minimum

order of 2 technicians for 4 hours is required. Please refer to Section L (item a for Technician service charges).

h. HML reserves the right to adjust the charges should the Hong Kong Electric Co. Ltd impose any rate



21

K. SECURITY PERSONNEL SERVICE CHARGES

HK$ per Shift (Consecutive Hours)

4

Hours 5

Hours 6

Hours 7

Hours 8

Hours 9

Hours 10

Hours 11

Hours 12

Hours

a Security Guard 615 711 777 839 849 918 1,009 1,109 1,211

b Security Supervisor

682 778 875 947 1,011 1,078 1,140 1,253 1,368

c Security Officer 1,037 1,134 1,174 1,321 1,425 1,580 1,674 1,841 2,007

d Guard in Plain Clothes

759 854 961 1,056 1,187 1,315 1,364 1,502 1,638

e Armed Guard N/A N/A N/A N/A 2,043 2,297 2,552 2,778 3,062

Remarks

a. All Security Guard services are charged for a minimum of 4 hours except for Armed Guard services

which are charged for a minimum of 8 hours. b. For Security Guard Service, a minimum of 1 Security Supervisor must be employed for each

deployment of 3 to 6 Security Guards or Armed Guards. c. For Armed Guard services, a minimum of 1 Armed Guard must be employed for relief / stand-by

purposes. d. A 2-week notice is required for ordering security services. Provision of security personnel is subject to

availability at the time of ordering. Cancellations of confirmed orders for security personnel are subject to 50% and 100% cancellation charges for notice given within 7 days and 3 days respectively prior to the specific service commencement date indicated on the Order Form.

e. HML will provide separate quotations for special arrangements such as high level of deployment guard

services (in excess of 150 guards per shift), or age and language preference. f. For security services requested in excess of 12 consecutive hours, personnel charges will be calculated

for a minimum of 14 hours and on the basis of the rate for 10 hours plus the rate for the additional hours specified in the table above. Examples: charges for Security Guard service for 14 consecutive hours will total $1,624 ($1,009 + $615); charges for Security Guard service for 15 consecutive hours will total $1,720 ($1,009 + $711); and, charges for Security Guard service for 16 consecutive hours will total $1,786 ($1,009 + $777).

g. Services for guard services for cash-in-transit may be quoted upon request.

22

L. LABOUR SERVICE CHARGES

HK$ per Hour (Regular Shift)

HK$ per Hour

(Overnight)

a Technician 202 392

b Casual Labourer 120 239

c Housekeeping Attendant 120 239

d Cloak Room Attendant (minimum 2 attendants per cloak room)

120 239

e Usher and Ticket Collector 114 N/A

Remarks a. Regular Shift Hours: Monday – Sunday, 0800 - 2300 hours. b. Overnight Hours: Monday – Sunday, 2300 - 0800 hours. c. A 4 consecutive hours minimum order applies to Ushers, Ticket Collectors, Technicians and Casual

Labourers.

d. A 8 consecutive hours minimum order applies to Housekeeping Attendants.

e. A 6 consecutive hours minimum order applies for overnight work.

f. A 14-day notice is recommended for ordering Labour Services. Provision of labour is subject to availability at the time of ordering.

23

M. HALL AND STAND CLEANING AND RUBBISH DISPOSAL SERVICE CHARGES

1. Hall and Stand Cleaning for Exhibition Area

Gross area of the exhibition venue(s)

HK$ 2.60 per sqm

per standard Event Open Day (up to maximum 11 show

hours)

Extended show hours in addition to standard show hours

HK$0.38 per sqm per hour or

portion thereof

2. Rubbish Disposal by Trucks

Disposal by truck (4-tonne) of empty boxes and general waste generated by organisers, contractors, exhibitors, etc. (construction waste disposal charges by Environmental Protection Department are included)

HK$1,920 per Truck

3. Industrial Rubbish Disposal by Trucks

Disposal by truck (4-tonne) of empty crates, abandoned wood and other stand materials (construction waste disposal charges by Environmental Protection Department are included)

HK$3,393 per Truck

Remarks

a. Cleaning Stands, Licensee’s furniture and aisles throughout the Licensed Area includes:

(i) vacuuming / sweeping and mopping Stand floors and Aisles; (ii) emptying and cleaning all wastepaper bins; and, (iii) wiping clean counters / desktops, etc. (exclusive of exhibitor display products).

b. During the event open days, complete cleaning services will be carried out once daily either before the opening or after the close of the exhibition, with random cleaning during event hours.

c. Removal of spillage of oil, paints and other substances on the floor, walls and any other surfaces will be

charged separately. d. Rubbish disposal by truck includes the labour and equipment for disposing of the rubbish.

e. The actual number of rubbish disposal trucks and industrial rubbish disposal trucks used for rubbish disposal will be recorded by HML staff on site. A summary of the final number of trucks used along with the total charges will be available on request for client’s reference following the completion of all rubbish removal. Organisers may monitor the rubbish removal process, if desired, for verification.

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N. AIR-CONDITIONING / HOUSE LIGHT SERVICE CHARGES

Provisions for extended periods of air-conditioning beyond those listed in Section 2.9 of the HKCEC Exhibition / General Event Rules and Regulations are subject to the following charges:

Venue

Air-Conditioning HK$ per Hour

House Light

HK$ per Hour

a Hall 1A 978 93

b Hall 1B 978 93

c Hall 1C 978 98

d Hall 1D 720 70

e Hall 1E 988 98

f Hall 1(A+B) 1,971 185

g Hall 1(B+C) 1,971 190

h Hall 1 (D+E) 1,718 165

i Hall 1 (A+B+C) 2,953 283

j Hall 1 (A+B+C+D+E) 4,682 448

k Hall 3B 859 86

l Hall 3C 978 98

m Hall 3D 792 70

n Hall 3E 993 98

o Hall 3E South Concourse 298 27

p Hall 3 (B+C) 1,847 185

q Hall 3 (D+E) 1,785 165

r Hall 3 (B+C+D+E) 3,643 350

s Hall 5D 1,276 32

t Hall 5E 2,104 113

u Hall 5E South Concourse 211 22

v Hall 5 (B+C) 1,971 180

w Hall 5 (D+E) 3,380 144

x Hall 5 (B+C+D+E) 5,351 324

y Hall 3F or 3G 1,050 144

z Hall 3 (F+G) 2,104 293

aa Hall 3FG Concourse 211 22

bb Hall 5F or 5G 1,050 144

cc Hall 5 (F+G) 2,104 293

dd Hall 5FG Concourse 211 27

ee Grand Hall 936 448

ff Grand Foyer 566 81

gg Convention Hall (A+B+C) 489 324

hh Convention Hall A 278 108

ii Convention Hall B 278 108

jj Convention Hall C 278 108

kk Convention Foyer 489 70

ll Theatre Foyer 118 38

mm N100, N200, S220 or S420 Series Meeting Rooms 623 N/A

nn Expo Drive Hall 1,857 70

oo Chancellor Room 412 38

pp Bauhinia Room 226 81

25

Remarks

a. For events in the exhibition halls, the provisions for extended periods of air-conditioning during non-event days are only possible when other conditions are not adverse to operation of the air-conditioning system, e.g. when vehicles are in operation and when freight doors are open.

b. HML reserves the right to adjust the charges should the Hong Kong Electric Co. Ltd impose any rate increase during the year. However, Licensee or User will be given 6 months advance notice.

c. Stated rates for the items oo and pp above apply to the time period from 0800 - 2400 hours only. For

time used between 0000 - 0800 hours, a flat rate of HK$633 per hour will apply.

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O. BANNER AND NAME PLATE PRODUCTION SERVICE CHARGES

1. Banners

Standard Sizes

Venue HK$ per Banner

a 4’ x 8’ Meeting Rooms (not recommended in N101, N201, S221 & S421)

2,400

b 3’ x 8’ Meeting Rooms (not recommended in N101, N201, S221 & S421)

2,200

c 3’ x 12’ Meeting Rooms, Theatres 1 & 2 3,100

d 4’ x 10’ Meeting Rooms, Theatres 1 & 2 3,300

e 4’ x 12’ Meeting Rooms, Theatres 1 & 2 3,600

f 4’ x 16’ Convention Hall, Theatres 1 & 2, Meeting Rooms N101, N201, S221 & S421

4,200

g 4’ x 20’ Convention Hall, Theatres 1 & 2, Meeting Rooms N101, N201, S221 & S421

4,850

2. Name Plate

Size

HK$ per Item

5” x 12” (height x width) 42

Remarks

a. Foam board banners only b. Colour background included c. Chinese and/or English characters d. Special arrangements for polyfoam cut-outs are subject to a separate quotation and charge. e. HK$500 will be charged for production of up to 2 logos; additional logos will be quoted and charged

according to exact requirements.

27

P. FLORAL ARRANGEMENTS AND POTTED PLANT SERVICE CHARGES

1. Floral Arrangements

HK$ per Event

a Standard reception table floral arrangement (straight up style)* 738

b Superior reception table floral arrangement (straight up style)* 1,067

c Standard head table floral arrangement (long table style)* 681

d Superior head table floral arrangement (long table style)* 1,033

e Coffee table floral arrangement (round table style)* 500

f Regular corsage* 80

g Deluxe corsage* 137

h Regular bow for ribbon cutting ceremony 240

i Gold or Silver bow for ribbon cutting ceremony 285

j Jumbo floral arrangements for 12’ round table 2,533

2. Potted Plants

HK$ per Event

a 6’ - 7’ height 217

b 5’ - 6’ height 141

c 3’ - 4’ height 115

d 2’ height or below 85

Remarks

a. Photo is for sample only, choice of flower is subject to availability and seasonal.


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Q. STATIONERY, PHOTOCOPY AND FACSIMILE SERVICE CHARGES

1. Stationery Charges

HK$

a A4 size writing pad (10 pages) with pencil 21

b A4 size transparency for overhead projectors 31 per page or 624 per box

of 100 pieces

c Flip chart paper 62 per pad of 20 pieces

d Velcro tape 42 per m or 811 per 25m a roll

e Blank foam board 4’ x 8’ (height x width) 250

f Blank foam board 3’ x 6’ (height x width) 229

2. Photocopying Charges

HK$ per Page

a A4 transparency 31

b A4 paper 2

c A3 paper 3

3. Facsimile Charges

HK$ per Page

a Local 2

b China / USA & Canada 21

c Europe / Others 21

Remarks

a. Photocopying on both sides of the paper will be charged as 2 copies. b. Photocopying services are available at Information Counters located at Harbour Road Entrance

(0800 - 2000 hours) and Expo Drive Entrance (0800 - 1900 hours).

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R. MISCELLANEOUS SERVICE CHARGES

HK$ per Event

a Adaptor, extension cord 83

b Safety Vest 31

c Easel – 43’’ or 59’’ x 44’’ (height x width) 208

d Full seat cover for standard HKCEC chair* 32

e Half-seat cover (top)* 8

f Labour charge for Cook (minimum 4 hours) 140 per hour

g Labour charge for Waiter or Barman (minimum 4 hours) 120 per hour

h Water dispenser (with one 5-gallon bottle of distilled water) including 10% service charges*

440 per set

i Subsequent 5-gallon bottle of distilled water including 10% service charges

154 per bottle

Remarks

a. A volume discount for distilled water is available as a separate quotation. b. Provision of Cook, Waiter or Barman is subject to availability at the time of ordering. c. All miscellaneous items are subject to availability.


1 Expo Drive, Wanchai, Hong Kong, ChinaVenue Booking Hotline: +852 2582 1111

Tel: +852 2582 8888 Fax: +852 2802 7284E-mail: [email protected] Website: www.hkcec.com

HKC

EC/M

LM/T

T/JW

/CC

/07/

2015

Event Equipment and Service Charges...A.1. Power Main and Electrical Service Charges for Exhibition...

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Transcript of Event Equipment and Service Charges...A.1. Power Main and Electrical Service Charges for Exhibition...