Copy written for Julia Charles Event Management

48 Victoria Street

Wolverton

Milton Keynes

MK12 5HJ

Event Design and Production Proposal

Event: Synchronized swimmers and Free Running show

Event Date:

Version: v1

Dear,

Please find enclosed an initial quotation for event production for the event listed above.

This is very much a starting point that can be fine-tuned and adjusted to meet your exact requirements. All costs have been based upon initial meeting.

Please do not hesitate to contact me on the information supplied below.

Best Regards

Michael Charles Director

Copy written for Julia Charles Event Management

48 Victoria Street

Wolverton

Milton Keynes

MK12 5HJ

Introduction

Julia Charles Event Management Ltd is an innovative events production company with over 8 years experience and expertise in tailoring events to minimise the draw on our clients time and budget resources whilst maximising the benefits.

Mission Statement

Julia Charles Event Management Ltd has grown by fulfilling the single aim of providing our clients with the utmost satisfaction time and time again.

Information Please find below the costings for your event. Please note that all of the figures below are estimates based on our experience on previous events, and are subject to site survey, set design approval and all local criteria being met. An accompanying brief document will give you more of a pictorial idea of what we have achieved for other clients in the past. No allowance is being made for crew accommodation or catering at this point. Your Contact on this event will be

Full Name: Michael Charles

Telephone: 01908 969 322

www.juliacharleseventmanagment.co.uk

michael@juliacharleseventmanagement.co.uk

Copy written for Julia Charles Event Management

48 Victoria Street

Wolverton

Milton Keynes

MK12 5HJ

Proposal

Synchronized swimmers and sync tank + free running show

Size, access and weight restrictions:

Due to the size and weight of the water tank, it is vital that the loading, access and weight restrictions are

confirmed with the venue prior to confirming you wish to proceed with the Sync Tank act. The specification

information and visual for each tank option is detailed below. The transportation set up, safety and

breakdown will all be managed by JULIA CHARLES EVENT MANAGEMENT LTD and the tank supplier, and a

site visit will be required prior to confirming the final logistics and costs for the event.

The quote is based on one athlete performing 4 bespoke routines of 10 minutes each to the

music and theme of the client’s choice

Athlete Performance Fee

(including rehearsal fee) £ TBC £ TBC

Choreographer fee £ TBC £ TBC Tank fee excluding transport Includes 1 day set up and dismantling, 1 day for the event, engineer

labour for 2 days, tank insurance, access into tank. £ TBC

Hire of tank for rehearsal To rehearse routine prior to the event in UK

Management Fee £ TBC Final total £ TBC

+ VAT

The quote is based on two athletes performing 2 bespoke duet routines of 5 minutes each

(which can be repeated) plus four bespoke routines of ten minutes each with both athletes

performing as soloists to the music and theme of the client’s choice

Athlete Performance Fee

(including rehearsal fee) £ TBC per athlete x 2 £ TBC

Choreographer fee £ TBC £ TBC Tank fee excluding transport Includes 1 day set up and dismantling, 1 day for the event ,

engineer labour for 2 days, tank insurance, access into tank £ TBC

Hire of tank for rehearsal To rehearse routine prior to the event in UK £ TBC Management Fee

Final total £ TBC + VAT

Length 10ft 3.48 metres

Width 10ft 3.48 metres

Depth 8ft 2.44 metres

Window 8ft wide 6ft high 2.44 x 1.8 metres

Weight 25 tonnes of water

5 tonnes of tank

30 tonnes in total

Heater

and

filter

system

6ft square

(approximately)

Copy written for Julia Charles Event Management

48 Victoria Street

Wolverton

Milton Keynes

MK12 5HJ

Other Information:

The overall price includes the underwater speaker plus a choice of costumes from the our selection. The client will be responsible for covering the appropriate travel expenses of the athlete/s and

choreographer/coach The client will be responsible for arranging and covering appropriate accommodation for the athletes,

coach and engineer. Logistical implications to be considered:

Water supply

The costs detailed above do not include water supply costs. A water supply will be required at the venue in

order to fill the water tank – ideally this would be in the form of a water hydrant so that tank could be

filled quickly. A conventional water supply will suffice but the tank will take much longer to fill.

Alternatively, a water supply can be supplied along with the tank at an additional cost.

Water heating

The tank will be filled with cold water which will need to be heated prior to the Sync Tank performance.

Once the water tank is in position, please allow a 24hr period prior to the start of you event to fill and heat

the tank. This timeframe is subject to final confirmation of the water tank required and is site dependent

as it may be possible to complete this process in a much shorter timeframe.

Drainage

The water will need to be drained prior to removal of the tank. The time required for this will be dependent

on the venue.

Copy written for Julia Charles Event Management

48 Victoria Street

Wolverton

Milton Keynes

MK12 5HJ

We can incorporate both the synchronized swimmers and the free runners in to one unique never been seen before show. The swimmer will start the show with an elegant swimming routine for the 1st ten minutes once they have finished the tempo will change dramatically as the free running athletes introduce themselves with a fast paced modern acrobatic show which is guaranteed to leave the audience in awe.

Each act will take turns in performing as to make up time but we could have both acts doing there final peace together as the grand finale

Free runners

Free running has taken the world by storm so why not take your event by storm to with our amazing free runners. They perform jumps summersaults and all sorts of high flying intense acrobatics that push the human body to the limits The free runners really do make an event special for anyone watching We can bring apparatuses to your venue or prior to the event choreograph an improvised show using the surroundings.

£ TBC plus vat per athlete per “live “day £ TBC plus vat per athlete per none “live “day (including travel days and rehearsal days) £TBC plus vat for Ez to recce and help choreograph the display

Apparatuses £TBC depending on logistics

Copy written for Julia Charles Event Management

48 Victoria Street

Wolverton

Milton Keynes

MK12 5HJ

Below is a running time to give you an indication of how your event can run

• 1pm – show starts – swimmers bespoke 10 minutes

• 1.10 – free runners 10 min introduction display

• 1.20 – swimmers 10 minute bespoke set

• 1.30 - free runners 10 minute jam set

• 1.40 – sync swimmers solo set 5 minutes

• 1.45 - free runners intense impact show 5 minutes

• 1.50 – second solo swimmer set 5 minutes

• 1.55 – walk about acts 10-15 minutes to allow for intermission and break for the athletes

• 2.10- sync swimmers 10 min bespoke routine

• 2.20- free runners jam set

• 2.30 bespoke show with swimmers and free runners together. 5 minutes of swimmers and 3- minutes max for impact show and then further 5 minutes with swimmers

• 2.45 show ends walk about acts start interacting with the audience for 10-15 minutes as guests leave

These running times are as an indication and are not confirmed but this will give you an idea of how the show can work Requirements:

• Refreshments for performer

• Parking on site for performer

• Suitable changing area for performer

• Assistance with unloading any heavy props

• 1 Meter by 1 meter for each tree to perform in

• If you take the shows hand held mics will be required

• Training time may also be required

Copy written for Julia Charles Event Management

48 Victoria Street

Wolverton

Milton Keynes

MK12 5HJ

Next Steps.

Total cost for the package

� I trust these costings meet with your approval, however if you have any queries please do not hesitate to contact me on the number above.

� The information/ideas within this proposal are the designs and ideas of Julia Charles Event Management Ltd and can not be used within offer proposals without written permission from Julia Charles Event Management Ltd.

� These costs are only redeemable within 10 days of the quote being issued.

� This quotation does not constitute a formal offer to supply.

� Terms and Conditional of Business are available upon request.