Evaluate to motivate

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Evaluate to Motivate was initially written and presented to Toastmasters as an educational tool to teach members how to give inspirational and motivational evaluations. The presentation was so entertaining and successful that it has been adapted to general business.

Transcript of Evaluate to motivate

  • 1.EVALUATE TO MOTIVATE

2. Youve been asked to evaluate smeones work or creative talents. What does it mean to give good evaluation? What do you say? Evaluations are the heart and sole of an organization and they can inspire and build people up or ... break them down. Evaluations are at the heart of how we learn and grow personally and professionally 3. Youve been an evaluator your whole life, but didnt know it. Has a colleague asked your opinion on a project? Has a child presented you with a drawing or report and asked what do you think? Do you watch American Idol and give your opinion of the talent.. or lack thereof? Has your spouse ever asked, Do these jeans make me look fat? 4. As an Evaluator you are not a judge, an authority on human behavior, nor an expert on all things. The purpose of an evaluation is to provide honest and uplifting comments. You are giving your own personal reactions and opinions. And you should do so in an inspiring and uplifting manner so the person is encouraged and motivated to keep going. A good evaluation should teach and inspire. 5. A good evaluator is prepared and understands the objectives trying to be achieved. The more feedback an Evaluator can give, the more benecial to the person being evaluated. Growth comes from good, constructed feedback. Good construtive feedback comes from fully understanding what the end result is that the person is striving for. 6. As an Evaluator, you are in the position of being an ally and BFF. There should be a relationship between the Evaluator and the person being evaluated. In organizations like Toastmasters and Evalautor and Speaker should meet before the meeting. The Speaker gives any pertinent details and the Evaluator gives last minute encouragement. 7. Listen intently. Really listen. Pay attention to details. Pay attention to see if the major objectives are being met. Smile :-) Smiling is a silent head nod, a high ve and a small way to say, keep going, youre doing great! When someone knows they are being evaluated its an extra source of stress. Remain enthusiastic and encouraging. 8. There are two methods of evaluating, rst is the Sandwich method. Start by giving positive feedback and use specic examples of what the person did right and what you liked. Next, give an area of improvement and always give a specic example of what you think could have been done differently. Last, complete your Evaluation Sandwich by ending with a compliment or positive remarks. 9. The second method is called the Pyramid Method. Start out by giving 3 positive comments. This is the foundation of your pyramid. Next, give 2 opportunities for improvement and give specic ideas of what you think should have been done differently. Lastly, end off on a high note of great enthusiasm. Provide a motivational remark or comment that is very encouraging to the person you are evaluating. 10. Remember that as an Evaluator you are speaking on your behalf only, not on behalf of others and especially not on behalf of an entire audience. Its OK to ask an audience or others for their input during your evaluation, however remember that opinions vary greatly and your evaluation is just your own personal opinion. Use words likeI felt, I believe, I was confused by... Avoid words like we think, we felt, we were all moved to tears, 11. Avoid judgemental statements. Remember, youre not meant to judge, only to give your own personal opinion. Refrain from acting as if you have authority over the person.You may have authority but you want to remain as much on equal ground as possible. Avoid statements that make you sound like a judge. Refrain from using the words, dont, never, always. Use phrases such as, you might want to give thought to... you might want to play around with... 12. Smile when you speak. Be enthusiastic and speak with a positive and encouraging tone of voice. Let your genuine appreciation come through and remember the person has put in time and effort to whatever you are evaluating. Your Evaluation isnt about you. Show emotion, use gestures and facial expressions but remember to keep the attention off of you and on the person being evaluated. 13. A conclusion to an evaluation is powerful enoughto encourage or discourage. Dreams are stomped upon and many people give up because of improper evaluations. This is your opportunity as a human being to positively inuence another person. Offer congratulations, lots of kudos and several high ves and pats on the back. End on a positive note so the person leaves the evaluation feeling motivated to strive to higher heights. 14. WHEN YOURE THE PERSON BEING EVALUATEDGive objectives to your evaluator ahead of time. Be responsible and show up early to spend time with your Evaluator beforehand. Go over objectives and challenges that you particularly want his or her opinions about. Remember, your Evaluator is your ally and BFF. Let them offer words of encouragement. 15. Listen carefully during your evaluation.Resist the urge to shout out any contradictions or excuses. Dont argue with any points you disagree with. Remember that an evaluation is simply one persons opinion. You do not have to agree with everything that is said. Humble yourself to really listen. Suspend judgement and thank them for their honest and heartfelt evaluation. Dont be arrogant or egotistical. Be grateful and humble, as this is your opportunity to learn how you are affecting others. 16. After your evaluation, speak with your Evaluator and with others. Seek feedback and also graciously accept praise. Savor high-ves and compliments. Many people nd it uncomfortable to accept a compliment. Learn to do so as its one of lifes most satisfying and gratifying feel good moments. Youve just completed something and you should be proud of your accomplishment. 17. After the Evaluation take time to yourself. Either the same day or the next day, sit quietly and reect on your own efforts. Go through the objectives of what you wanted to accomplish and jot down your own notes about your performance. Take note of the positive things and opportunities for improvement. Consider notes from your Evaluator and anyone else who offered you feedback. Do not be too hard on yourself! Use this time as inspiration to move foreward! 18. GROUP EVALUATIONS When you are part of a group giving an evaluation to someone, remember to use the Sandwich or Pyramid method. A Group Evaluation can feel like a gang upon session so be that motivating and inspiring person in the group. If you are asked to write an evaluation or ll out a comment card, dont write anything that you wouldnt sign your name to. And always sign your name. 19. Whether you are being evaluated or you are the Evaluator, be gratious and thankful to everyone involved. People are busy and preparations for meetings, speaking engagements, creative sessions, etc. take time and planning. Hand write a note of thanks to all who are involved. 20. Would you like to learn more about Evaluating?www.Toastmasters.org has many useful articles about Evaluations. Google Evaluate to Motivate you will nd complete programs. You can also visit www.brandgarden.biz/blog and enter the search term Evaluate 21. Evaluations are key to success in life.It is usually the positive inuence of someone in our lives that helps us believe we are more than we ever thought we could be. The next time you offer someone advice, remember the power of your words. You hold the magic wand to offering them a moment of inspiration through your evaluation. Evaluate to motivate. 22. EVALUATE TO MOTIVATE