Eva Shepherd, Pam Tagart, Diane Stuehmer 2012 NDE Data Conference Presentation April 3, 2012

Eva Shepherd, Pam Tagart, Diane Stuehmer2012 NDE Data Conference PresentationApril 3, 2012

So Many Cohorts, How Do I Keep Track

Introduction• Statistics• AYP and State Accountability

▫Reviewing the Cohort Four-Year Graduation ▫Reviewing the Cohort Extended 5th Year

Graduation • Reviewing Several Cohorts

▫NSSRS Validation Tools• Making Corrections• Issues and FAQs• Documents• Questions?

Statistics2011 Cohort Four-Year Graduation Rate

Reported on SOSR Current 85.77% 85.95%

Statistics•Graduation Cohorts in NSSRS (as of

3/22/2012)Graduation Cohort Year Student Count

2011 255962012 249192013 242182014 233512015 22290

Statistics•2011 Graduation Cohort errors (as of

3/22/2012)▫No Graduation Cohort Year Assigned – 19

students▫Invalid Graduation Cohort Year – 5 students

AYP and State AccountabilityAYP Year 2011-12 2012-13 2013-14 2014-15

Cohort Four-Year

Graduation Rate

2011 Cohort Four-Year

Graduation Rate


Graduation Rate


Graduation Rate


Graduation Rate

Extended 5th Year

Graduation Rate

2011 Cohort Graduates plus 2011 Cohort 5th year graduates



2012 Cohort Four-Year Graduation Rate Year X = 2012

High School Diploma Recipients (YEAR X)

First-Time [(YEAR X – 4) ninth graders + (transfer in) – (transfer out)]

2011 Cohort Extended 5th Year Graduation Rate

Year X = 2011

High School Diploma Recipients (YEAR X) + High School Diploma Recipients (YEAR X) +1

First-Time [(YEAR X – 5) ninth graders + (transfer in) – (transfer out)]

Reviewing Several Cohorts•All Cohort years available

▫Current Graduation Cohort student list▫Unresolved Issues/Validation Errors▫Enroll Info Column in the Current

Graduation Cohort•Enrollment Lookup by ID•Expected Graduation Year Lookup•Student Lookup by ID

Reviewing Several Cohorts• Graduation Cohort Analysis Tool (G-CAT)

▫Found under System Lookups in NSSRS Validations

Validating the Cohort – Enrollment Look-up by ID

Validating the Cohort – Expected Graduation Year Look-up

Cohorts Priorities•What Graduation Cohorts should be the

top priority to review?▫2011 Cohort Extended 5th Year Graduation

Student Roster.▫2012 Cohort Four-Year Graduation Student

Roster.

NSSRS Validation Errors and WarningsValidation

No. Validation Description64 Students with no School Enrollment Record- Student Template65 Students with no School Enrollment Record – October Student Snapshot Template

300More Than One Withdrawal Enrollment Code Using The Maximum Enrollment Date At The Same School And On The Same Day.

432

Assigned Expected Graduation Year in the Student Template is not the Graduation Cohort Year determined, not calculated, from previous records uploaded by districts to NSSRS.

438 Intra-District Transfer Without A Following Entry Enrollment Record

439No Current School Enrollment Record for a High School Student Enrolled In The Previous Year

440 Invalid Expected Graduation Year in the Student template for the Student in 9th Grade.

443Students enrolled in high school have a blank value in the Expected Graduation Year field in the Student Template

447Expected Graduation Year less than Cohort Four-Year Graduation calculation. (Warning)

460Student’s School Enrollment Records Show An “In” and “Out” Record On The Same Day.

Reviewing the Cohort Data•Other Student Errors that affect the

Cohort

▫Error 495 “Not Enrolled, Eligible to Return” Not Found in Subsequent School. Student is a potential Dropout.

▫Error 498 “Not Enrolled, Eligible to Return” or “Dropout” Found in the Subsequent School Year. Student is a potential Transfer Out.

Reviewing the Cohort Four-Year Graduation

Reviewing the Cohort Extended 5th Year Graduation

Making Corrections•If the corrections are for the current year,

upload is completed by the district.•If the corrections are for previous years,

use the Graduation Cohort Resolution Request tool in the CDC. This goes to the helpdesk.

•May not be able to make corrections to all years in the future, may be limited to those years used in AYP (see next slide).

PROPOSED Schedule for Cohort Corrections

Corrections Allowed (PROPOSED)AYP Year Cohort 07-08 08-09 09-10 10-11 11-12 12-13 13-14 14-152011-2012 2011 Four

YearX X X X

2012-2013 2011 Extended 5th year

X

2012-2013 2012 Four Year

X X X X

2013-2014 2012 Extended5th year

X

2013-2014 2013 Four Year

X X X X

2014-2015 2013 Extended5th year

X

2014-2015 2014 Four Year

X X X X

Issues•Enrollment code 200 at the end of the school year.

▫Using the 200 when there is only one school •Students not in a school cohort only district level•Students that disappear, no shows•Students that transfer out after year four is

completed. Report in the 5th year as transferred out.

•To ensure the cohort is set correctly, do not set until the student is a first time ninth grader. Set it and forget it.

FAQsQ - Do SPED students who pass their cohort year(s)

and continue to age 21 stay in the cohort?A – Yes.

Q – When a student comes from another state and was a first time 9th grader but does not meet our requirements for 9th grade, can I set the cohort graduation year?

A – No, this is national statistic, and you must honor the expected graduation year another state has set using the student's transcript irrespective of what grade is established in NE.

FAQs Q – How do I know if a cohort has been set

for a student coming from another Nebraska school?

A - Use the Expected Graduation Year (EGY) Lookup Tool for students coming from other Nebraska public districts.

FAQsQ – Do I have to set a cohort for Foreign

exchange students or students coming from Mexico?

A – Yes.▫Assign to a cohort,▫May transfer out prior to graduation; or▫May remain in the cohort if a regular

high school diploma has been granted.

FAQs Q – I’ve heard that Military Children may be treated

differently for graduation, how does that work?A – If the student meets these criteria, the student can be

counted as a regular diploma recipient at the sending district:▫Student transfers to another state during the senior year.

Due to parent military assignment. Receiving and sending states are part of the Military

Compact.▫Student receives a regular diploma (203) at the sending

district if the student did not meet receiving district’s graduation requirements.

▫Student is transferred out (201) at the receiving district▫Sending district needs to work with the receiving district.

FAQsQ - For high school students included in

NeSA testing is it cohort minus 1 or 11th grade?

A – Cohort minus 1, so you might have an "11th grader“ that wasn't on testing labels.

ResourcesPlease refer to the following documents for additional

information.

Section Description

NDE “Guidance for Graduation Cohort”URL = http://www.education.ne.gov/nssrs/docs/Guidance_for_Graduation_Cohort_2_0_0.pdf

USDOE “High School Graduation Rate Non-regulatory Guidance”URL = http://www.education.ne.gov/nssrs/docs/hsgrguidance.pdf

Due Dates

You’ll let us

submit late

Questions?

Contact InformationNDE [email protected]

Pam [email protected]

Eva [email protected]

Eva Shepherd, Pam Tagart, Diane Stuehmer 2012 NDE Data Conference Presentation April 3, 2012

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Transcript of Eva Shepherd, Pam Tagart, Diane Stuehmer 2012 NDE Data Conference Presentation April 3, 2012