European Research Council...Eligibility rules for MDs Simplified budget table (Administrative...

Pascal DISSARD ERC Executive Agency Scientific Department

Scientific Follow-up

ERCEA Grant Management Workshop H2020, Scientific Reporting & Open Access

Université Claude Bernard Lyon1 Villeurbanne, 7 Mai 2014

The European Research Council

Established by the European Commission

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Outline Calls and Timetable 2014

Scientific reporting

Open Access


Starting Grants

starters (2-7 years after PhD)

up to € 2.0 Mio for 5 years

Advanced Grants track-record of

significant research achievements in the last 10 years


Proof-of-Concept bridging gap between research – earliest

stage of marketable innovation up to €150,000 for ERC grant holders

ERC Grant schemes

Consolidator Grants

consolidators (7-12 years after PhD)


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ERC calls Budget Call Publication Submission Deadline(s)

Starting Grants ERC-2014-StG

485 M€

11 December

2013

25 March 2014

Consolidator Grants ERC-2014-CoG

713 M€

11 December

2013

20 May 2014

Advanced Grants ERC-2014-AdG

450 M€

17 June 2014

21 October 2014

Proof of Concept ERC-2014-PoC 15 M€

11 December 2013

DL1: 1 April 2014 DL2: 1 Oct. 2014

Timetable of the 2014 Calls


Main changes for 2014 (1) More stringent resubmission restrictions

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• Increasing number applications causes low success rates and high panel workload

• Currently 2013 applicants who received "C" at step 1 cannot resubmit in 2014

• For 2014 applicants, tighter resubmission rules : oB (Step 1 or Step 2) : Wait out one year oC (Step1) : Wait out two years


Feedback to Applicants

End of Step 1:

A Proposal is of sufficient quality to pass to Step 2 of the evaluation

B Proposal is of high quality but not sufficient to pass to Step 2 of the evaluation. The applicant may also be subject to resubmission limitations in the next call(s)

C Proposal is not of sufficient quality to pass to Step 2 of the evaluation. The applicant may also be subject to resubmission limitations in the next call(s)

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Feedback to Applicants

End of Step 2:

A Proposal fully meets the ERC's excellence criterion and is

recommended for funding if sufficient funds are available

B Proposal meets some but not all elements of the ERC's excellence criterion and will not be funded. The applicant may also be subject to resubmission limitations in the next call(s)

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Main changes for 2014 (2)

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Eligibility rules for MDs Simplified budget table (Administrative submission forms and part B) Ethics table: part of the online submission forms Funding ID – changed format Model CVs provided Reason for exclusion of reviewers – not required Possibility to provide a Researcher ID (e.g. ORCID) in A- and B-forms Interdisciplinary projects : justification paragraph in part B1 Changes in the panel descriptors for all SH panels (please see the

WP and the GfA)


Ethics in H2020 • Legal base

Art.16 in H2020 Framework Programme Art.12 and 13 Rules for Participation

• List of ethics issues ERC Rules for Submission in H2020

• New issue on Environment Protection (e.g. project in sensitive areas, using/collecting protected elements...)

• Ethics procedure Ethics Appraisal

• Ethics in submission system Integral part of the proposal (part A)

• New templates EIT (Ethics Issues Table)

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Open Access


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Scientific Reporting

• Submission Deadline for report submission: 60 days after end of

reporting period (e.g. M32, M62) 15 days before end of reporting period Advanced notice

letter sent to PI Reminders are sent if needed

• Receipt Completeness check Monitoring process


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Project Monitoring • Panel Team (SOs) responsible for monitoring 2-4 Scientific officers

• Possible exchanges with PI Additional information Missing elements (e.g. publications) Acknowledgements …

• Additional reviews can be required from external experts (nominated by ScC / PCs)

• Accept / Reject report


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Project Monitoring

Project monitoring is: • Monitoring of the project progress and achievements • Monitoring of the work carried out, not of the scientific results • Check whether the progress is consistent with the DoW • Check for signs of underperformance of the PI

Project monitoring is not: • A scientific re-evaluation of the project • A peer review of the scientific output • An assessment of the scientific quality of the project

outcomes


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Open Access


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Open Access

• OA = online access at no charge to the user to peer-reviewed scientific publications to research data

• For publications: OA comes after a decision to publish does not interfere with the decision to exploit research results

commercially e.g. patenting

• Two main OA publishing business models Gold OA: costs covered (by authors/funders) immediate OA Green OA: deposit of manuscripts immediate/delayed OA

Open Access (OA) to scientific information


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Why Open Access? EU Policy objective: to optimise the impact of publicly-funded scientific

research, both at European level (Framework Programmes), and at Member State level (encouragement of national

initiatives; policy coordination)

Expected impacts: Economic growth (accelerated innovation) Better science (build on previous results) More efficient science (avoid duplication) Improved transparency (involving citizens & society)


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ERC Open Access Guidelines –Revision of October 2013 Open access required for research papers and monographs

that are supported in whole, or in part, by ERC funding Maximum embargo period 6 months (12 months for Social

Sciences and Humanities) Use of discipline-specific repositories strongly encouraged

(Europe PubMed Central for LS domain, arXiv for PE domain; no recommendation for SH domain)

Alternatively institutional repositories or centralised ones such as Zenodo)

Research data should be retained and researchers should be prepared to share their data where possible

Host institutions are encouraged to cover open access related costs after the end of the project for up to 24 months


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Special Clause 39 ERC – applicable to FP7 ERC projects from 2012-13 calls

The beneficiary shall deposit an electronic copy of the published version or the final manuscript accepted for publication of a scientific publication, related to foreground published before or after the final report, in an institutional or subject-based repository at the moment of publication.

The beneficiary is required to make its best efforts to ensure that this electronic copy becomes freely and electronically available to anyone through this repository: immediately, if the scientific publication is published

"open access", i.e. if an electronic version is also available free of charge via the publisher, or

within 6 months of publication.


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ERC Open Access Guidelines vs. Special Clause 39 ERC

ERC Open Access Guidelines: aspirational (not legally binding) should be followed by all ERC funded researchers on

a voluntary basis

Special Clause 39 ERC: legally binding addressing beneficiary no reference to research data systematically included in Grants resulting from 2012

calls onwards (i.e. ERC grants from calls in 2007 – 2011 not affected by the Special Clause)


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What does "best effort" in Special Clause 39 ERC mean?

If publishers' policies do not allow compliance with Grant Agreement, authors should negotiate an amendment or request an authorisation to self-archive within the specific embargo period (model letters available on CORDIS).

If negotiations are unsuccessful, researchers should consider submitting to another journal (no obligation).

In case of non-compliance, beneficiaries must be able to demonstrate that they have made their "best effort", e.g. through a letter from the publisher stating refusal to allow compliance with the reasons for refusal).

See Guide to Intellectual Property Rules for FP7 projects


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Open Access – H2020

• Machine-readable electronic copy of the published version or final peer-reviewed manuscript accepted for publication in a repository for scientific publications (+ related research data)

• Open access to the deposited publication — via the repository — at the latest: (i) on publication, if an electronic version is available for free via the publisher,

or (ii) within six months of publication (twelve months for publications in the Social

Sciences and Humanities) • Open access — via the repository — to the bibliographic metadata that

identify the deposited publication, which must include a persistent identifier

Art.29.2 ERC-MGA: The beneficiary must ensure open access (free of charge, online access for any user) to all peer-reviewed scientific publications relating to its results


More information on http://erc.europa.eu

Support to applicants http://erc.europa.eu/national-contact-points

Open Access [email protected]

To subscribe to ERC newsletter and newsalerts http://erc.europa.eu/keep-updated-erc

Follow us on https://www.facebook.com/EuropeanResearchCouncil

https://twitter.com/ERC_Research

THANKS! [email protected]

mailto:[email protected]�


More information on http://erc.europa.eu

Support to applicants http://erc.europa.eu/national-contact-points

Open Access [email protected]

To subscribe to ERC newsletter and newsalerts http://erc.europa.eu/keep-updated-erc

Follow us on https://www.facebook.com/EuropeanResearchCouncil

https://twitter.com/ERC_Research

THANKS! [email protected]

mailto:[email protected]�

Diapositive numéro 1OutlineDiapositive numéro 3Diapositive numéro 4Main changes for 2014 (1)�More stringent resubmission restrictionsDiapositive numéro 6Diapositive numéro 7Main changes for 2014 (2)Ethics in H2020OutlineScientific ReportingProject MonitoringProject MonitoringOutlineOpen AccessWhy Open Access? ERC Open Access Guidelines –Revision of October 2013Special Clause 39 ERC – applicable to FP7 ERC projects from 2012-13 callsERC Open Access Guidelines vs. Special Clause 39 ERCWhat does "best effort" in Special Clause 39 ERC mean?Open Access – H2020Diapositive numéro 22Diapositive numéro 23

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