European Computer Driving Licence Module 3 – Word Processing Chapter 3.1 – First Steps.
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Transcript of European Computer Driving Licence Module 3 – Word Processing Chapter 3.1 – First Steps.
European Computer Driving Licence
Module 3 – Word Processing
Chapter 3.1 – First Steps
Loading Word
Z Double click the Word icon on the desktop
Z OR
Z Click Start, All Programs, Microsoft Office, Microsoft Office Word 2003
The opening screen
Main Window
Title bar
Main menu bar
Formatting toolbar
Standard toolbar
Task Pane
Ruler
Status Bar
What all the different parts mean
Title Bar Shows the name of your document, followed by Microsoft Word. If you have not given it a name, Document1 will appear as the document name
Main menu bar
This has options for you to choose from. Click on File and the file menu will drop down
Standard toolbar
Has a number of icons which can be clicked to give access to frequently used commands
Formatting toolbar
Has icons which let you change the way text looks, for example bold, centre, underline etc
Main window Is the area of the screen in which you type
Status bar Shows what page you are on and how many pages are in the document
Task Pane This opens and closes depending on what you are doing. Click on the close icon (X) in top right hand corner to close the Task Pane
The Keyboard
What the keys do
The Shift key. If you hold this down all letters you type will appear in capitals. Used also to type the top character on a key (Shift + 3 = £)
Caps Lock – if you want to type a heading in capitals, press this key once, type in your text and press is again to go back to normal.
Backspace key – this deletes the letter to the left of the cursor. Very useful if you type the wrong letter – you can delete it and type in the correct one!
Delete key – this deletes the letter to the right of the cursor
Tab key – this is used to advance the cursor to the next tab stop on the ruler
Enter key – use this when you want to go to the next line. Pressing it twice will leave a clear line space between paragraphs
Del
Creating a new document
Z When you start Word, a blank document automatically appears on screen
Z You can start typing straight away!
Z Handy hint: if you’ve just saved and closed a document, click on the Blank document icon to start a new one!
Pointer, cursor and insertion pointZ The pointer will change
according to what you are doing, Move it up to an icon, it
looks like a white arrow, Move it into the document
area and it looks like an I Beam
, Move it to the left of your text and it looks like a white arrow facing to the right
, If you save or print, it may change to an hourglass
, The flashing insertion point marks where the next character typed will go
The Golden Rules of Word Processing
Z Do not press Enter at the end of a line – Word will automatically move it to the next line
Z Press the Enter key twice after a heading or at the end of a paragraph to create an empty line space
Z Press the spacebar once after punctuation – no space before as a general rule
Z Use the shift key to create one capital letter or to type the upper character on a key
Editing text
Z To insert a word, click once to move the cursor before you start typing – any text after the new text will move over
Z To delete a word, click next to the word you want to delete – Backspace will delete to the left of the cursor, Delete will delete to the right
Saving your work
Z If you have created a new document, click on File, Save – the Save As window appears
Z Click inside the File name box and type in a suitable file name
Z To save to a folder inside My Documents, double-click on the folder
Z Click on the Save button
Saving as a different file type
Z Click inside the Save As Type box if you want to save a Word document as a different file type, Web Page – saves in a format
suitable for web pages , Rich Text Format files can be
opened in other word processors
, Plain text files can be read in another type of package
, Templates can be used time and time again
, You can save as a previous version of Word – scroll down for more options
Opening an existing document
Z Click on File – you will see the names of the last 4 files opened
Z To see more Files, click OpenZ The Open window appearsZ Word will normally show the last
location you saved a file toZ To open a file, double-click on
the file name
Changing defaults and preferences
Z Click Tools, OptionsZ The Options window appears
, To choose Save options, click on the Save tab – make sure Save AutoRecover info is ticked
, To choose a different location for saving files, click on the File Locations tab
, Changes made here will affect all new documents
Inserting a paragraph
Z Move the cursor to the required position
Z Press the Enter key twiceZ Move the cursor back up 2
linesZ Type in a new paragraphZ Existing text will move down
to make room!
Before
After
Previewing and printing
Z Check your work on-screen before you print out – you may spot something that needs changing!
Z Click the Print Preview iconZ A miniature of your document
will appear on-screen – click anywhere in the document to make it bigger
Z Click on the Close button to exit the preview window
Printing a document
Z Click on the print icon – a copy of your document will be sent to the default printer
Z Click on File, PrintZ The Print window will appear
, You can choose which printer to use
, You can choose which pages to print
, You can choose how many copies you want
, Make your selections then click OK
Closing Word
Z To close a document, click File, Close
Z To exit Word, click File, Exit
ORZ Click on the red close icon in
the top right-hand corner
ORZ Click on the Word icon in the
top left-hand corner and select Close