EurolibPlenarymeeting

8/12/2019 EurolibPlenarymeeting

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News from the Publications Office

Norbert HohnPublications OfficeEurolib Plenary Meeting, Lisbon, 19-20 May 2011


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News about

Virtua OPac EUBookshop

Cellar Eurovoc Metadata Registry (MDR)


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News from the cataloguing service


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virtua : an off-the-shelf cataloguing tool for OP

Agenda

Project background Going into production Challenges and benefits What next?


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virtua : project background

What were we looking for?

An off-the-shelf ILMS cataloguing module and OPAC module To enable cataloguing to be done in-house

A web OPAC To allow external users to search and download OP

bibliographical records (replacement for LIBCO)


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virtua: project background

25/02/2009 Launch of Call for Tender AO 10021 for an integratedlibrary management system

13/07/2009 Award of contract to VTLS Europe, S.L. (virtua)

01/09/2009 Kick-off meeting

27/04/2010 Initial projected start date

14/12/2010 Start of production


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virtua: project background

What caused the delays?

Requirement to communicate with several proprietarysystems

Complex migration scenario

Two additional projects required in order to go live: Codes Punctuation


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virtua: codes projectExample notice from virtua with codes

041 0 $a eng $1 EN044 $c eu084 $a M11 $2 LU-LuOPE245 1 0 $a CEMP, the creation of European

management practice : $b final report.260 $a {LUXB} : $b OPL, $c 2004.300 $a III, 127 NPAG : $b NFIG, NTAB ; $c A4 $d

BR .440 $a EUR_SER_C ; $v 20968, $x 1018-5593504 $a UA_BIB : NPAG 90-97.540 $a REPRO1.650 7 $a 003656 . $2 EUROVOC

710 2 $a CEU. $b RTD.773 1 8 $t EUR_SER_C $q 2004, NPER 20968

910 $a GR920 $a 702

Codes and their translations

M11 = Theme (Social Sciences Research) {LUXB} = Luxembourg OPL = Publications Office NPAG = p. NFIG = ill.

NTAB = tab. BR = softcover UA_BIB = Bibl. REPRO1 = Reproduction is authorised

provided the source is acknowledged 003656 = Community research policy CEU = European Commission

RTD = Directorate-General for Research EUR_SER_C = EUR. EU socio-economic

research NPER = No GR = Free 702 = Specialised


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virtua: punctuation projectExample notice from virtua with automatically added punctuation

245 1 0 $a CEMP, the creation of European management practice : $bfinal report .260 $a {LUXB} : $b OPL, $c 2004 .300 $a III, 127 NPAG : $b NFIG, NTAB; $c A4 $d BR.440 $a EUR_SER_C; $v 20968 , $x 1018-5593

499 $a Project SOE1-CT97-1072504 $a UA_BIB: NPAG 90-97.

540 $a REPRO1.650 7 $a 003656 . $2 EUROVOC

700 1 $a Engwall, Lars , $e ED.710 2 $a CEU. $b RTD.773 1 8 $t EUR_SER_C $q 2004 , NPER 20968


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virtua: going into production

Migration of >200 000 records from PROCATX (OPs database forlegal and general publications metadata) to virtua

Re-import of these records from virtua to PROCATX(synchronisation of both systems)

Parallel running with external cataloguing contractor until18.01.2011


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virtua: challenges and benefits

Challenges:Learning a new systemCreating bibliographical records (as opposed to controllingthem)Adapting our workflowsIndexation of records using EUROVOC

Benefits:Reduced time delays for cataloguing publications (3 daysreduced to 24 hours)Automated validation checks to ensure quality and consistencyAutonomy, enabling rapid intervention in records whenrequestedAnd not least, increased team spirit


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virtua: what next?

Opening of OPac to current LIBCO users March 2011Possibility for users to export notices in MARC, CSV andEndnote

Deep-linking to EUbookshop of all records held in Virtua(MARC21 field 856)

Production of prepublication records

Automatic activation of DOIs via an export from virtuaReduction of delays from moment publication is on EUB toactivation of DOI


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OPac - the OP online public access catalogue

Out of the box OPAC of Virtua (Chamo)http://opac.publications.europa.eu/ Interface does not require a specific login etc. but we dont publicise it andgive the address only to 'approved' users.Lets users discover materials quickly, using familiar search methods such asQuick Search and faceted result links.Refining a search is as easy as picking a facet from a list or typing additionalterms in the search box and letting OPac add them to the original searchstring.Advanced search give users the advantage of applying multiple filterssimultaneously.

Users are able to export references to EU general publications in the formatmore specifically designed for the library world (e.g. MARC21) as well as inEndNote or CSV format.
http://opac.publications.europa.eu/http://opac.publications.europa.eu/


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OPac - the OP online public access catalogueThe tabs of the menu bar

Login For administrators only.

Heading To make searches by author, subject, title, and PUB_ID/workflow (catalogue number).

Cart To store all records selected by user and to export them.

Clear session Resets all searches done during the current session, cleans the cart and returns user tofirst page.


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Caveat: one peculiarity of the OPac service.

OP uses a system of codes in records (e.g. 260 $a {LUXB} :) in order toproduce each record in the language of the publication catalogued. Although the facets display the translated values of these codes for the end-

user, the MARC records themselves are displayed on the screen still coded.However, when adding the records to the cart and then downloading them (byselecting 'Export records to MARC'), the codes are automatically translated andyou will receive decoded notices in the resulting file (e.g. 260 $a Luxembourg :)for import into your system.

Feedback As this is a new service, we welcome any feedback from our users, including

ways in which we can improve it. If you need any further help or would like topropose any improvements, please contact our team using the followingaddress:[email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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Deep-linking to EUbookshop of all records held in Virtua(MARC21 field 856)

Purpose:

Only records since February 2011 systematically have a deep-link to EUBookshop.By adding a deep-link to the bibliographical records for General Publications anyoneusing these records will automatically be able to redirect their end-users to thePublication Details page on EUB where the user can order or download thepublication they are looking for, even if the library/information centre displaying therecord does not hold a copy of the publication themselves.

Actions: Retrospectively adding a deep-link to field 856 in each bibliographical record to allexisting records (250.000). Multiple assignment possible, i.e. in addition to DOI (linkto resolver)Updating the import workflows into virtua so that all new records are given this deep-link by default.

Proposed date of putting into production: June 2011Customers:

Current LIBCO clientsPilot project with the British Library, which would result in some 50, 000 records beingmade available in the UK through a syndication of libraries


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News from the EUBookshop


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Metadata added to the publication detail page target audience and Eurovoc descriptors. These terms keywords are browsable.


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New "discover" section - a menu through which users can access thematic collections of publications that cannotbe easily retrieved by site search or browsing. The compilation is often informed by frequently searched terms,such as map or comics


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A "just published" section - recently published titles


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News from the CELLAR

Common Access to EU Information


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24/7

Production

Citizens/Professionals

O f f i c i a l P u

b l i c a

t i o n s

T e n

d e r

i n g

D o c u m e n

t s

G e n e r a

l P u

b l i c a

t i o n s

C O R D I S

Authors

Common access to EU information

EUR-Lex TEDDissemination -Specialized

portals

EUBookshop CORDIS

Present : silos = independent solutions


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25/7

Dissemination

Production

Citizens/Professionals

O f f i c i a l P u

b l i c a

t i o n s

T e n

d e r

i n g

D o c u m e n

t s

G e n e r a

l P u

b l i c a

t i o n s

C O R D I S

Authors

Common portalSpecialized portals

Future : harmonized architecture = common & shared solutions



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Target architecture


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Data flows:

Dissemination layer

Data layer

Definition layer

Tenderingdocuments

Generalpublications

Externalsources(Court of

Justice )CORDIS

Validation

Reference

Publishing

Post-Production

Production

ArchiveLong term

preservation

Officialpublications

CELLAR Functional architecture 1/3

Reception, technical validation and storageof content and metadata.



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Data flows:

Dissemination layer

Data layer

Definition layer

Tenderingdocuments

Generalpublications


Justice )CORDIS

Validation

Reference

Publishing

Post-Production

Production

ArchiveLong term

preservation



Repository models (CCR and CMR),business rules (for uploading, archiving anddissemination),transformation rules, EuroVoc dissemination,authority tables including translations.



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Data flows:

Dissemination layer

Data layer

Definition layer

Tenderingdocuments

Generalpublications


Justice )CORDIS

Validation

Reference

Publishing

Post-Production

Production

ArchiveLong term

preservation



Access to and provision of content and metadata in therequested format and/or presentation.



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Data flows:

Dissemination layer

Data layer

Definition layer

Tenderingdocuments

Generalpublications


Justice )CORDIS

Validation

Reference

Publishing

Post-Production

Production

ArchiveLong term

preservation


METS

FRBR

METS

CELLAR Based on standards

OAISReference

model

XML



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Data flows:

Dissemination layer

Data layer

Definition layer

Tenderingdocuments

Generalpublications


Justice )CORDIS

Validation

Reference

Publishing

Post-Production

Production

ArchiveLong term

preservation


RDFSKOS

SPARQLendpoint

CELLAR Web 3.0,semantic technology

OWL


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Complete collection of EU legal documents includingTreatiesOfficial JournalCase-law

Preparatory actsConsolidated acts

General publications

Research reports

Merger taskforce decisions

Digital archive of the EU

Content


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CELLAR A service enablerOn-line access Provide on-line access through the Internet portals of the

Publications Office.

Automated access Provide suitable interfaces for access by automatedagents.

External indexing Enable indexing by Internet search engines.

Notification Provide configurable notification services (RSS- feeds).

Downloading Support sporadic and regular downloading of resources(subscription). Regular downloading should beconfigurable.

Strategic formats PDF, in particular PDF/A-1a and PDF/A-1b; XML; TIFF

Specific formats Provide formats, which are not natively available in theCELLAR (LegisWrite, ONIX notices), i.e. transformationservices.

Deep linking Enable external referencing of resources and guaranteepersistence of links over time.



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2010/2011 development (ongoing)

2011 data migration and upload (ongoing)

2012 online (planned)


CELLAR ROADMAP


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News from Eurovoc


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EuroVoc Next releases 4.4

Next release in Summer 2011 (EuroVoc 4.4)

Update linked to the new Lisbon Treaty EC EU European Community European Union

You can contribute via the website

Permanent URI and ID for thesaurus Terms and conceptsLOD (Linked Open Data)

No deletion for conceptsobsolete (use instead)deprecated (move as Non Preferred Term of a new concept)

E V TAE P j P


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EuroVoc TAE Project - Purpose

TAE = Thesaurus Alignment EnvironmentInitiative of the Publications Office

Mapping = matchingCreate semantic correspondences between concepts of two thesauri

Objective: Map EuroVoc to

ETT - European Vocational Training Thesaurus (Cedefop)GEMET - General Multilingual Environmental Thesaurus (European EnvironmentalAgency)Directory of European Legislation in force (EUR-Lex)EuroVoc 4.2Taxonomy EUB

ETT


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EuroVoc TAE Project Examples for Automated alignements

Types of correspondences generated by algorithms

ExactMatch concept T1 = concept T2 T1 acid rain exact match T2 acid rainT1=Gemet T2=EuroVoc

BroadMatch - concept T1 has a generic concept in T2 T1 animal genetics broad match T2 genetics

NarrowMatch - concept T1 has a specific concept in T2 T1 mammal narrow match T2 wild mammal


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EuroVoc TAE Project Practical use (overview) Indexing

Detailed and enriched indexing

Automatic indexing and re-indexingDouble annotation

Retrieving - Semantic extensionIntegration of results into search engines

Facilitate users researches Did you mean.. ? Redefinition of the research : Extend or Narrow the search results

Results stored in CELLARA unique storage and dissemination platform of the PO to accessEuropean law and publications

SKOS web services and Sparql-end point for accessing and queryingthe mapping results


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EuroVoc TAE Project Practical use: Help to indexing

Annotation of a document by indexing of a specialized thesaurus whaling is not represented in EuroVoc but GEMET contains whaling

Example in EUR-Lex
http://www.eionet.europa.eu/gemet/concept?cp=9305&langcode=en&ns=1http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CELEX:52009IP0067:EN:NOThttp://www.eionet.europa.eu/gemet/concept?cp=9305&langcode=en&ns=1


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EuroVoc TAE Project Practical use: Help to indexing

Correspondences (Gemet EuroVoc) proposes in TAEWhaling exactMatch whale AND hunting regulation Compound Mapping

EuroVoc TAE Project Practical use: Help to information retrieval


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EuroVoc TAE Project Practical use: Help to information retrieval

Search enginesDid you mean ?Automatic query expansion or restriction

Search for Whale

Did you mean ?

Whaling Restrict the search results towards a more specific

concept in the target thesaurus

Whale or Marine mammal

Expand the search results towards a more genericconcept in the source thesaurus

EuroVoc Future actions
http://eurovoc.europa.eu/6403http://eurovoc.europa.eu/6403


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EuroVoc Future actions

MetaThesaurus Working Group

Main purposeSet up a specialized, multilingual thesauri network around EuroVocMeeting foreseen in June 2011

AdvantagesUse the same standards and formatsDelegate the maintenance of specific domainsShare candidates and translations

Participants:

EU Institutions, European agenciesInternational institutions (FAO, Unesco)Other multilingual thesauri ( EINIRAS)First approach made during the EuroVoc Conference (Luxembourg,November 2010)
http://www.ireon-portal.de/http://www.ireon-portal.de/


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EuroVoc Refresher of its benefits

Enterprise Content Categorization Develop from the scratch

Time consuming to build a taxonomy or controlled vocabularyUse Starter metadata to speed -up the development

Import external metadata, taxonomies or controlled vocabulary

in your ECM system Avoiding duplicate efforts Minimize the cost of adding and managing metadata

EuroVoc = a Building block of your ECM application

A high-level controlled vocabulary Cost benefit : maintained by the Publications Office Offers different levels of specificity (TAE, thesauricollaboration network)


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EuroVoc within the OP Cellar

In the repository will be stored:EuroVoc, the thesaurusThe mapping or alignment results

On the Cellar service layer EuroVoc will be implemented as webservices and Sparql-Endpoint for e.g.

Linked Open DataCrosswalk EuroVoc and Semantic web applicationsDereferencable URIExamples

Search a term (expression or URI) and retrieves the alignments Search a term (expression or URI) and retrieves its relations

(Broader Term, Specific Term, Related Terms) Search a Microthesaurus and retrieves all the terms

E V Li i li


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EuroVoc Licensing policy Free of charge (4-Years)

Email: [email protected] Information in the website under legal notice Login and Password to download the SKOS or XMLAlert once a new release is available

405 licences (64 for 2010, 64 for 2009)

Types of licenceIndexing

Text mining and extraction, automatic indexing and categorization, Library Information System, Knowledge Management & ECM

Translation (Albanian)

Academic, project, research Semantic technologies Term matching

E i
mailto:[email protected]://eurovoc.europa.eu/drupal/?q=legalnotice&cl=enhttp://eurovoc.europa.eu/drupal/?q=legalnotice&cl=enmailto:[email protected]:[email protected]:[email protected]


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Eurovoc mappings


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Contact

Ms Christine [email protected]


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News from the Metadata Registry


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What is the Metadata Registry (MDR)?

A central reference point for the registration and maintenance ofmetadata definitions and related authority data used by

The interinstitutional systems supporting the decision makingprocessThe production and dissemination systems of the Publications

OfficeA framework for the harmonisation and standardisation of themetadata used in this context

DocumentationOrganisation

ProceduresProvide the reference metadata for reuse and validation purposesto internal and external clients/client systems in human andmachine-readable format


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Metadata Register Scope

Core metadataLimited set of metadata, which needs to be adopted by everyinstitution to enable interoperability, in particular in thecontext of the decision making processCommon part of the Metadata register

Management on interinstitutional level (IMMC)

Specific metadataMetadata dedicated to the specific internal needs of eachinstitution

Out-of-scope for the common part of the Metadata registerPrivate workspace inside the Metadata register could beprovided to facilitate management by the owner


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Metadata Registry Expected benefits

Central reference location for metadata definitions and authoritydataReference source for consultation/validation purposesStimulates reuse of metadata and increase interoperabilityFramework for harmonization and standardizationPlatform for collaboration and knowledge exchange in metadatadomain on interinstitutional level


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Metadata Register - Architecture

Back-end applicationMaintenance of metadata definitions and authority dataAccess limited to restricted number of expert usersBased on same tool as used for Eurovoc back-end (ITM)Possibility to create individual workspaces

Registration workflow (JIRA)

Metadata Registry website (front-end)Browse MDR content (read access)Detailed information about registered itemsPossibility to submit proposal for registration/feedback (e.g. byEurolib members)


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Metadata Register Workflow overview


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Metadata Registry - Organisation (proposal) 1/2

Publications Office levelManagement of changes in MDR by Metadata Register Team(MRT)

Interinstitutional levelProposals for registration by Interinstitutional Metadata

Maintenance Committee (IMMC) (2 members per institution)Submission of relevant proposals by MRT to IMMC for approvalTechnical support/evaluation by MRT on requestManagement of changes in MDR by MRTSupervision by Interinstitutional Metadata Steering Committee

(IMSC) composed of the supplants of the management boardof the Publications Office


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Metadata Registry Organisation 2/2

Common Authority Tables (CAT) April 2011


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Common Authority Tables (CAT) April 2011Common Authority Tables Source

Languages (ISO 639/1, 639/2B|T, 639/3) ISO

Countries (ISO 3166/1- 2 and 3, 3166/3) ISO

NTU (incl. NUTS and ISO 3166-2) ISO + UNO + Eurostat

Currencies (ISO 4217) ISO

Corporate Bodies Various

Roles LC + EurLex + Prelex

Places (locations, towns) UN-LOCODE

Resource format (incl. dimensions) ONIX + IANA

Resource type (categories of resources) Internal sources

Target Audience ONIX

Procedures PreLex

Events PreLex

Etc.

stable versionin progress to be started


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Metadata Registry - Roadmap

Project kick-off: 20/12/2010Phase 1: Implementation of back-end application (managementof ontology, authority tables, export)Target date: June 2011

Phase 2: Implementation of front-end application

Target date: August 2011


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MDR project contacts

Metadata Registry team:Holger BAGOLACorinne FRAPPARTMadeleine KISSMartin SCHERBAUMWillem VAN GEMERTContact:[email protected]


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Thank you for your attention!

We appreciate your questions andsuggestions.

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