ETHEKWINI WATER SERVICES WATER DEPARTMENT

ETHEKWINI WATER SERVICES

WATER DEPARTMENT

ENQUIRY NO.: WQ64/11539

REPAIRS TO STRUCTURAL DAMAGES DUE TO BURST

Name of Contractor: __________________________________________

Telephone No.: ______________________________________________

Fax No.: ________________________________________

Address: ________________________________________

QUOTATIONS OF CONTRACT CLOSES AT 11H00 ON WEDNESDAY 09 DECEMBER 2020. SEALED ENVELOPES MARKED

“WQ64/11539 Repairs to structural damages due to burst” MUST BE PLACED IN THE TENDER BOX IN ON THE

GROUND FLOOR, ETHEKWINI WATER AND SANITATION , 133 K.E MASINGA RD, OLD FORT RD E.W.S (NEW

CUSTOMER SERVICE BUILDING) WITH COMPANY TAX CLEARANCE AND RETURN SIGNED DOCUMENTS ON IT.

Contract Title: REPAIRS TO STRUCTURAL DAMAGES DUE TO BURST PIPES Tender No.

WQ64/11539

Index to the Procurement Document Page 1

PROCUREMENT DOCUMENT (Goods / Services)

Section INDEX Page

1 Special / Additional Conditions of Contract ........................................................ 3-5

2 Returnable Tender Documents .......................................................................... 6-15

Certificate of attendance at a clarification meeting/Site inspection

Record of addenda to tender documents

Certificate of Authority

Declaration of Municipal Fees

General Enterprise information

Tax Clearance Certificate Requirements

Declaration of Interest

Declaration With Respect To The Occupational Health And Safety Act Previous Experience Form Contractors Documents

ITEM TABLE OF CLAUSE Page

1 Conditions of Quotation ..................................................................................... 16

2 Prices and Value Added Tax (VAT) ................................................................... 16

3 Payments………………………………………………………………………………... 17

4 Tenderers Condition of Contract …………………………………………………… 17

5 Discrepancy in Documents……………………………………………………………. 17

6 Quality of Work……….. ………………………………………………………………. 17

7 Damages for Delays……………………………………………………………………. 17

8 Termination of Contract ……………………………………………………………... 17

9 Tenderer’s Banking Details ............................................................................... 18

10 Targeted Procurement....................................................................................... 18


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Index to the Procurement Document Page 2

11 Targeted Procurement Penalties……………………………………………………………………………………. 18

12 Experience………………………………………………………………………………………………………………………. 18

13 Commencement of Work and Time Completion……………………………………... 18

14 Eligibility …………….…………………………………………………………………… 19

15 Adjudication of Tenders …………………..………………………………………........ 19

16 Scope and Specification ………………………………………………………............ 20

16.1 Scope of Contract………………………………………………………………………. 20

16.2 Requirements……………………………………………………………………………. 20

17 Specification …………………………………………………………………………….. 21

18 Personal Protective Equipment PPE…………………………………………………. 21

19 General Requirements of Contract …………………………………………………… 21

20 Contract Duration ……………………………………………………………………….. 21

21 Method of Carried Out The Work …………………………………………………….. 22

22 Sick Leave and Absenteeism ………………………………………………………….. 22

23 Damage to Persons and Property …………………………………………………….. 22

24 Strike Actions…………………………………………………………………………….. 22

25 Governing Language …………………………………………………………………… 22

26 Applicable Law…………………………………………………………………………… 22

27 Notices …………………………………………………………………………………… 23

28 Official BID / Tender Form …………………………………………………………….. 23

29 Quotation Form…………………………………………………………………………. 24

30 Bill of Quantities…………………………………………………………………………. 25


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Special / Additional Conditions of Contract Page 3

SECTION 1: SPECIAL / ADDITIONAL CONDITIONS OF TENDER

The Standard Conditions of Tender (Goods / Services) make several references to the Special

Conditions of Tender (SCT) for details that apply specifically to this tender. The Special

Conditions of Tender shall have precedence in the interpretation of any ambiguity or

inconsistency between it and the Standard Conditions of Tender.

Each item below is cross-referenced to the clause in the Standard Conditions of Tender to which

it mainly applies.

1.1 BID INFORMATION: Queries Relating to this Bid

Queries are to be Directed to: HEAD: Water & Sanitation

1.2 REQUIRED CIDB GRADING

Civil Engineering Works and or General Building Works

1GB to 2GB 1.3 TENDER INFORMATION: Briefing Session

There will be NO Compulsory briefing meeting to be held:

Tenderers are required to meet:

NIL

1.4 TENDER INFORMATION: Closing date and delivery of Tender Submissions

Sealed Tenders, addressed to the City Manager and marked with the Bid / Tender

Number, are to be placed in the Tender Box located on the ground floor foyer of the

Water and Sanitation Unit, Customer Services Building, 133 KE Masinga Road

Durban, (and not any other municipal department), no later than:

09 DECEMBER 2020 at 11:00 am

NO LATE SUBMISSIONS WILL BE ACCEPTED


WQ64/11539


Evaluation of responsive submissions

All respondents who submit responsive submissions and:

1) a) submit an original valid Tax Clearance Certificate issued by the South African Revenue

Services or have made arrangements to meet outstanding tax obligations;

b) are registered with the Construction Industry Development Board (CIDB) in an appropriate

contractor grading designation;

f) are registered and in good standing with the compensation fund (COIDA) or with a licensed

compensation insurer; and

h) have completed and signed all returnable forms and submitted all additional documents

requested in this tender document,

2) in the opinion of the Employer can as necessary demonstrate that they possess the necessary

professional and technical qualifications, professional and technical competence, financial resources,

equipment and other physical facilities, managerial capability, reliability, experience and reputation,

expertise and the personnel to perform the contract;

All Correspondences will have their submissions scored.

The evaluation criteria that are to be scored and the maximum score assigned to each of such criteria are as follows:

Evaluation criteria that are scored Sub criteria Maximum number of

points

Tenders experience in building and brick laying projects

Building & brick laying related projects 1-5 projects = 25 6-10 projects =25

50

Key staff Experience Building & Brick laying related experience of 1-5 experience = 10 >5-10 experience =15 >10 experience = 25

50

1) Artisan -25 2) foremen-25

Maximum possible score (Es) 100


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The evaluation criteria will be scored independently by not less than three evaluators in accordance with the schedules and requirements mentioned above: The scores of each of the evaluators will be averaged, weighted and then totalled to obtain the final evaluation score.

The prompts for judgment and the associated scores used in the experience evaluation test shall be as follows:

Score Prompt for judgement

0 Failed to address the question / issue

20 A detrimental response / answer / solution – limited or poor evidence of skill / experience sought or high risk that relevant skills will not be available

40 Less than acceptable – response / answer / solution lacks convincing evidence of skill / experience sought or medium risk that relevant skills will not be available.

60 Acceptable response / answer / solution to the particular aspect of the requirements and evidence given of skill / experience sought

80 Above acceptable – response / answer / solution demonstrating real understanding of requirements and evidence of ability to meet it.

100 Excellent – response / answer / solution gives real confidence that the tenderer will add real value.

The scores of each of the evaluators will be averaged, weighted and then totalled to obtain the final score

for quality.

The minimum score to be achieved in order to be considered is 60


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CERTIFICATE OF AUTHORITY

Indicate the status of the tenderer by ticking the appropriate box hereunder.

COMPANY CLOSE

CORPORATION PARTNERSHIP JOINT VENTURE

SOLE

PROPRIETOR

Refer to Notes at the bottom of the page

I / We, the undersigned, being the Chairperson (Company), Member(s) (Close Corporation), Partners (Partnership), Sole Owner (Sole Proprietor), Lead Partner (JV), in the company / business trading as: ……………………………………………………….………………………………….............................................. hereby authorise Mr/Mrs/Ms …………………..…………………………............................................................ acting in the capacity of ..................................................................................................................................

to sign all documents in connection with the tender for Contract No. WQ 64/11539 and any contract resulting from

it on our behalf.

NAME ADDRESS SIGNATURE DATE

Notes The following documents must be attached to the back inside cover to this procurement document: If a Company : a “Resolution of the Board” in this regard. If a Joint Venture : a “Power of Attorney” signed by the legally authorised signatories of all the partners to the Joint

venture.


WQ64/11539


DECLARATION OF MUNICIPAL FEES

I, the undersigned, do hereby declare that the Municipal fees of…………................................................................................................................................................................ (full name of Company / Close Corporation / partnership / sole proprietary/Joint Venture)

(hereinafter referred to as the TENDERER) are, as at the date hereunder, fully paid or an Acknowledgement of Debt has been concluded with the Municipality to pay the said charges in instalments. The following account details relate to property of the said TENDERER:

Account Account Number: to be completed by tenderer.

Consolidated Account No.

Electricity

Water

Rates

JSB Levies

Other

Other

I acknowledge that should the aforesaid Municipal charges fall into arrears, the Municipality may take such

remedial action as is required, including termination of any contract, and any payments due to the Contractor

by the Municipality shall be first set off against such arrears. ATTACHED, to the back inside cover of this

document, please find copies of the above account’s and or agreements signed with the municipality.

• Where the TENDERER’S place of business or business interests are outside the jurisdiction of eThekwini

municipality, a copy of the accounts/agreements from the relevant municipality must be attached (to the back

inside cover of this document).

• Where the tenderer’s Municipal Accounts are part of their lease agreement, then a copy of the agreement, or

official letter to that effect is to be attached (to the back inside cover of this document).

NAME : ......................................................................................... (Block Capitals)


WQ64/11539


SIGNATURE : ………………………..………………………………………..………..……… DATE: ................................

(of person authorised to sign on behalf of the Tenderer)

Ref Description Complete or

Circle Applicable

SECTION A : GENERAL ENTERPRISE INFORMATION

1.0 Full Name of bidder or his or her representative

1.1 ID Number of bidder or his or her representative

1.2 Position occupied in the enterprise

2.0 Name of enterprise:

2.1 Tax Reference number, if any:

2.2 VAT registration number, if any:

2.3 CIDB registration number, if any:

2.4 Company registration number, if applicable:

2.5 Close corporation number, if applicable:

2.6 Supplier reference number (PR), if any:

3.0

The names of all directors / trustees / shareholders / members / sole proprietors / partners in partnerships, their individual identity numbers and state employee numbers must be indicated below. In the case of a joint venture, information in respect of each partnering enterprise must be completed and submitted

Full Name Identity No. State Employee No. Personal income tax No. *


WQ64/11539



Circle Applicable


Circle Applicable

SECTION B : MBD 2 : TAX CLEARANCE CERTIFICATE REQUIREMENTS

It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder’s tax obligations.

1.0 In order to meet this requirement bidders are required to complete the TCC 001 : “Application for a Tax Clearance Certificate” form and submit it to any SARS branch office nationally. The Tax Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to submit bids.

2.0 SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year from the date of approval.

3.0 The original Tax Clearance Certificate must be submitted together with the bid (attached to the inside back cover of this procurement document). Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance Certificate will not be acceptable.

4.0 In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate Tax Clearance Certificate.

5.0 Copies of the TCC 001 : “Application for a Tax Clearance Certificate” form are available from any SARS branch office nationally or on the website www.sars.gov.za .

6.0 Applications for the Tax Clearance Certificates may also be made via eFiling. In order to use this provision, taxpayers will need to register with SARS as eFilers through the website www.sars.gov.za .

Attach an original, valid, Tax Clearance Certificate to the inside back cover of this procurement document

SECTION C : MBD 4 : DECLARATION OF INTEREST

No bid will be accepted from persons “in the service of the state1”. Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the bidder or their authorised representative declare their position in relation to the evaluating/adjudicating authority and/or take an oath declaring his/her interest. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

1.0 Are you presently in the service of the state? If yes, furnish particulars : ……………………………………………………….…………………………………

YES NO

2.0 Have you been in the service of the state for the past twelve months? If yes, furnish particulars : ……………….………………………………..…………………………………………

YES NO

3.0 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? If yes, furnish particulars : ………………………………………………………………………………………

YES NO

4.0 Are you, aware of any relationship (family, friend, other) between any other bidder and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? If yes, furnish particulars : ………………………………………………………………………………………

YES NO

5.0 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state? If yes, furnish particulars : ………………………………………………………………………………………

YES NO

6.0 Are any spouse, child or parent of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state? If yes, furnish particulars : ………………………………………………………………………………………

YES NO

7.0 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract ? If yes, furnish particulars : ………………………………………………………………………………………

YES NO

http://www.sars.gov.za/

http://www.sars.gov.za/


WQ64/11539



Circle Applicable

8.0 The names of all directors / trustees / shareholders / members / sole proprietors / partners in partnerships, their individual identity numbers and state employee numbers are indicated in SECTION A of these Consolidated Municipal Bidding documents.

DECLARATION WITH RESPECT TO THE OCCUPATIONAL HEALTH AND SAFETY ACT

Definitions

The Act: the Occupational Health and Safety Act No 85 of 1993 (as amended by the Occupational Health and

Safety Amendment Act No 181 of 1993), and any associated / applicable Regulations.

Declaration by Tenderer

1. I,_______________________________ the undersigned, hereby declare and confirm that I am fully conversant

with the Act.

2. I hereby declare that my company has the competence and the necessary resources to safely carry out the

work / supply / services under this contract in compliance with the Act, and the Employer’s / Purchaser’s /

Client’s Health and Safety Specifications.

3. I hereby undertake, if my tender is accepted, to provide on request a suitable and sufficiently documented

Health and Safety Plan which plan shall be subject to approval by the Employer / Purchaser / Client.

4. I hereby confirm that adequate provision has been made in my tendered rates to cover the cost of all

resources, actions, training and all health and safety measures envisaged in the Act, and that I will be liable for

any penalties that may be applied by the Employer / Purchaser / Client for failure to comply with the provisions

of the Act.

5. I agree that my failure to complete and execute this declaration to the satisfaction of the Employer / Purchaser

/ Client will mean that I am unable to comply with the requirements of the Act, and accept that my tender will

be prejudiced and may be rejected at the discretion of the Employer / Purchaser / Client.

NAME : ........................................................................ (Block Capitals) SIGNATURE : ……………………………..…………………..……… DATE: ................................



WQ64/11539


CURRENT PROJECTS

The following is a statement of works of similar or more complex nature (in relation to the scope of works)

recently (within the past 5 years) executed or currently being executed by myself / ourselves.

EMPLOYER:

CONTACT PERSON

AND TELEPHONE

NUMBER

CONSULTING ENGINEER:

CONTACT PERSON AND

TELEPHONE NUMBER

NATURE OF

WORK VALUE OF WORK

(inclusive of VAT)

DATE

COMPLETED OR

EXPECTED TO

BE COMPLETED

Attach additional pages if more space is required

NAME : ........................................................................ (Block Capitals) SIGNATURE : ……………………………..…………………..……… DATE: ................................



WQ64/11539


CONTRACTOR’S DOCUMENTS

CONTRACT: WQ64/11539

REPAIRS TO STRUCTURAL DAMAGES DUE TO BURST PIPES

No.

Submitted Signature

Document Name Yes / No

1. Artisan Builder Trade Test Certificate

2. Artisan Builder / Contractor First Aid Certificate

3. Updated Company profile

4. Proof of CIDB registration and grading

5. Safety File ( to be handed over on request)

6. Valid Tax clearance certificate

7. BBBEE Certificate

TOTAL NO. RETURNABLE DOCUMENTS SUBMITTED

I / We hereby agree that attached documents, together with the Council’s letter of acceptance thereof, will constitute a binding contract which will take effect from the business day following the date of despatch of the letter of acceptance. NAME OF TENDERER ……………………………………………………..………………………… SIGNATURE …………………………………….………………………………………….

NAME OF SIGNATORY IN BLOCK LETTERS …………………................................................................

Telephone No. …………………………………………………………………………….....

QUOTATIONS


WQ64/11539


CONDITION OF QUOTATION

Quotations are required for the whole of the work embraced by the documents.

1. QUOTATION FORMS NOTE: ACCEPTANCE OF QUOTATION

The lowest or any quotation will not necessarily be accepted. The Council does not bind itself to accept the lowest quotation and reserves the right to accept the whole or any part of a quotation.

The Council reserves the right to negotiate the rates with different tenderers in order to standardize the common payment,

Quotations will be liable to rejection unless submitted on the attached Quotation Form, and Bill of Quantities where applicable, all of which must be duly completed and signed.

No faxed quotations will be accepted.

Tenderers shall complete the Quotation Form and Bill of Quantities where applicable in ink. Erasable ink shall not be used. No erasure or any scratching out relating to the completion of the Quotation Form and Bill of Quantities shall be made. Any corrections or alterations shall be made by ruling out incorrect words or figures and inserting the correct words or figures above with the contractors initials affixed thereto.

Failure to comply with these conditions will invalidate the quotation.

If the Tenderer in submitting his quotation makes an error which is patent, the Council reserves the right to correct the error so that the quotation documents reflect the true position.

Where a Bill of Quantities is supplied, the rates shall be deemed to be correct. Any errors in the extensions will be corrected and the corrections will be carried forward to the Quotation Form. Where a correction is made, the corrected amount will be deemed to be the final offer.

All rates and totals in the Bill of Quantities shall be EXCLUSIVE of Valued Added Tax (VAT).

However the final quotation sum entered on the Quotation Form shall be INCLUSIVE of Valued Added Tax (VAT) with the amount of such tax being stated separately.

2. PRICES AND VALUE ADDED TAX (VAT)

Prices shall be quoted net in South African Currency. Prices quoted shall be deemed to be exclusive of value-added tax and the amount of such tax shall be stated separately on the Quotation Form.

Bidders shall indicate on the Quotation Form whether or not they are registered vendors and, if so, they shall indicate their VAT registration number.


WQ64/11539


3. PAYMENT

Payment will be made within 30 days from the date of invoice and only after approval by the Engineer’s representative. No backdating of invoices will be accepted. Early payment, if requested is to be arranged with the Finance Department and is subject to the imposition of a discount.

4. TENDERER’S CONDITION OF CONTRACT

Every Tenderer shall be deemed to have waived, renounced and abandoned any condition printed or written upon any stationery used by him for the purpose of, or in connection with the submission of his quotation which is in conflict with the letter of this Contract.

5. DISCREPANCY IN DOCUMENTS

In the case of any accidental discrepancy or doubt as to the meaning or intention of any part of the drawing/s (if any) and document/s connected with this Contract, reference must always be made to the Engineer for an explanation and the Contractor will be held responsible for any errors that may arise from neglect of this precaution.

6. QUALITY OF WORK

The overall quality of the work shall be to the standard stated in Project Specifications and to the satisfaction of the Engineer or his representative.

7. DAMAGES FOR DELAYS

If the service provider fails to proceed with and complete the tasks in the manner required by the Contract within the time for completion referred to in the Quotation Form and the Project Specifications, the Council shall be entitled to require payment from the service provider of the sum stated in the Quotation Form as liquidated damages for each and every day by which the completion of the tasks is delayed beyond the fixed date as aforesaid, and such damages may be deducted by the Council from any monies due to the service provider provided that nothing contained in this Clause shall prevent the Council from exercising against the Contractor any other remedies which may be available to it either in terms of this Contract or at common law, or from electing to recover from the service provider any damage or loss sustained by it in consequence of any breach of the Contract in lieu of enforcing its rights to liquidated damages in terms of this Clause.

8. TERMINATION FOR INSOLVENCY

If, in the opinion of the Engineer, the Contractor:-

(i) is not executing the Contract in accordance with the true intent and meaning thereof;

(ii) is refusing to execute the Contract, or delaying the execution of the Contract;

(iii) is not carrying out the Contract at such rate of progress as to ensure completion within the period specified;


WQ64/11539


or in the event of any other failure or default by the Contractor, the Engineer may give notice in writing to the Contractor to make good the failure or default, and should the Contractor fail to comply with the notice within the period specified therein, then and in such case the City Council shall, without prejudice to any of its rights under the Contract, be at liberty forthwith to perform such service that the Contractor may have neglected to do, or to take over the Contract wholly or order from or Contract with any other person. The Contractor shall be responsible for any loss the Council may sustain by reason of such action as it may take in terms of this Clause.

9. TENDERER’S BANKING DETAILS

It is a requirement of the quotation that the successful Tenderer has the facility of a bank account opened at a recognised financial institution in order that payment may be made. Relevant details of this account shall be inserted on the Quotation Form.

The Tenderer shall ensure that his offer is quoted in the same name as that of his banking account in order that payment may be made to the correct party.

10. TARGETED PROCUREMENT

For the purposes of determining the degree of preference to be accorded, Tenderers are required to complete the application for targeted enterprise status. Failure on the part of a Tenderer to fill in and/or sign the declaration will be construed to mean that the preference points are not claimable. Preference points will not be awarded in that case.

Refer to Participation and Conditions Pertaining to Targeted Procurement, available on request.

11. TARGETED PROCUREMENT PENALTIES

In addition to the penalties specified in the Conditions Pertaining to Targeted Procurement, the contractor will be liable to prosecution and disqualification from future Council tenders.

12. EXPERIENCE

It is a condition of this contract that the service provider must have proven experience in the particular field of work.

13. COMMENCEMENT OF WORK AND TIME COMPLETION

Unless otherwise required the Contractor should be prepared to commence work within 1 week of order award. The work shall be completed within the time specified on the Quotation Form and in the Project Specification


WQ64/11539


14. ELIGIBILITY

The tenderer will not be eligible to submit a tender If:

The Contractor submitting the tender is under restrictions or has principals who are under restriction to participate in the Employer’s procurement due to corrupt or fraudulent practices;

The Tenderer does not have the legal capacity to enter into the contract; The Contractor submitting the tender is insolvent in receivership, bankrupt or being wound up, has had his affairs administered by a court or judicial officer, has suspended his business activities, or is subject to legal proceedings in respect of the foregoing; The Tenderer does not comply with the legal requirements stated in the Employer’s procurement policy; The Tenderer cannot demonstrate that he has the necessary professional and technical qualifications, competent financial resources, equipment and other physical facilities, managerial capability, personnel, experience and reputation to perform the contract; The Tenderer cannot provide proof that he is in good standing with respect to COID duties, taxes, levies and contributions required in terms of legislation applicable to the work in the contract.

Only those tenderers who are registered with the Construction Industry Development Board in a contractor grading equal to or higher than a contractor grading designation 1GB/2GB as defined in the Regulations ( June 2004), in terms of CIDB Act No 38 of 2000, are eligible to submit tenders for this contract.

15. ADJUDICATION OF TENDERS

15.1 Responsive tenders will be in accordance with the Council’s targeted procurement

policy.

15.2 The Quality criteria – tenderer will be adjudicated in taking inconsideration the documents submitted, all documents as per Quality Criteria must be submitted for tenderer to be considered.


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Scope and Specification of Required Work / Services Page 17

16. SCOPE AND SPECIFICATION

16.1 SCOPE OF CONTRACT This Contract is for repairs of boundary walls damages associated with pipe burst in the city and

surrounding residential areas.

The contractor will need to provide an Artisan bricklayer, Foreman, 2 (two) skilled workers, general

labour.

In addition to the above, the Tenderer will be required to maintain his own telephonic and email

communication including all relevant office administration equipment and facilities throughout the

duration of the contract.

16.2 REQUIREMENTS

i) Due to the rather large response received by eThekwini Water and Sanitation (EWS) in

the past to similar enquires, the need has arisen to access the level of experience and

whether or not sub –suppliers will be employed. It is a requirement that the relevant

forms are duly filled and submitted with quotation.

ii) EWS also requires assurance that the quality standards (as per the technical

specification) and the time frame for delivery will be met. The above stated shall be

submitted in the form of written statement with supporting documentation, where

required. A contingency plan in the event of delivery delays must also be submitted.

iii) In the case of alternatives, tenders must provide proposed technical layout drawings

with the quotation.

This contract calls for Qualified Artisan Plumber with trade test and proven relevant

working experience as an Artisan plumber

iv) Ability to read and interpret technical documents and drawings

v) Knowledge of relative safety standards and willingness to use protective clothing (face-

shield, gloves etc.)

vi) Able to communicate in English

vii) Professional Certification (e.g. an Department: Higher education & training certificate

will be a plus)

viii) Have a minimum of Level one year first aid certificate and that certificate should be provided prior the commencement of the contract.

Skilled Supervisor (Forman)

Responsibility

The duties of the skilled supervisor will be;

i) Supervises and coordinates activities of workers engaged in excavation building work.


WQ64/11539


ii) Inspects work or confers with Clerk of Works and Technicians to maintain specified standards and quality.

iii) Performs other duties as described under the Ethekwini Municipality SUPERVISORY JOB DESCRIPTION.

17. SPECIFICATION This Contract is for repairs of boundary walls damages associated with pipe burst in the city

and surrounding residential areas

18. CONTRACT DURATION

The contract duration is six months.

19. METHOD OF CARRYING OUT THE WORK

The Contractor shall at all times carry out work for which their Artisan builders is hired for, in the order and manner prescribed by the Engineer. Instructions given to the Artisan builder shall be deemed to be given to the Contractor.

20. DAMAGE TO PERSONS AND PROPERTY

The Contractor shall indemnify and keep the Council harmless against any claim for death,

injury, damage or loss (including consequential) to any person, animal or property

whatsoever (including surface or other damage to land or crops not being on the site

suffered by tenants or occupiers) which may arise out of or in consequence of the treatment

and maintenance of the works against all claims, demands, costs, charges and expenses

whatsoever thereof or in relation thereto.

21. GOVERNING LANGUAGE 21.1 The contract shall be written in English. All correspondence and other documents pertaining

to the contract that is exchanged by the parties shall also be written in English. 22. APPLICABLE LAW 22.1 The contract shall be interpreted in accordance with South African laws, unless otherwise

specified. 23. NOTICES 23.1 Every written acceptance of a bid shall be send to the tenderer by email and any other notice

to him shall be posted by ordinary mail to the address provided in his/her bid or to the address notified later by him.


WQ64/11539


23.2 The time mentioned in the contract documents for performing any act after such aforesaid notice has been given, shall be reckoned from the date of posting of such notice.


WQ64/11539


QUOTATION FORM In response to Tender Number : WQ64/11539 , I / we hereby offer to supply the goods / services detailed hereunder in

accordance with the Technical Specification, and subject to the Standard and Special Conditions of Tender

(Goods/Services), and General and Special Conditions of Contract, which accompanied your Tender (with which I / we

acknowledge myself / ourselves to be fully acquainted) at the price stated below, or in the case of individual rates are

indicated in Section 8 : Bill Of Quantities / Schedule of Rates / Activities.

QUOTATION PRICE EXCLUSIVE OF VAT

VAT AMOUNT QUOTATION PRICE INCLUSIVE OF VAT

R R R

I / We hereby agree that this tender will hold good and remain open for acceptance as specified in the Conditions of

Tender or during such other period as may be specified in the Special Conditions of Tender.

eThekwini Vendor Portal Registration Number:

C.S.D Registration Number:

S.A.R.S Pin Number:

Completion of the following is compulsory. Failure to declare the following will invalidate your offer.

Declaration of Interest Are any of the entity’s directors, managers, principle shareholder or stakeholders currently in the service of the state or have been in the service of the state in the past twelve (12) months? Yes No

Is any spouse, child or parent of the entity’s directors, managers, principle shareholder or stakeholder currently in the service of the state or have been in the service of the state in the past twelve (12) months?

Yes No

Name of entity’s member Position in Entity Name of Relative (if applicable)

Name of State Institution Nature of Relationship

Do you or any other directors, managers, principle shareholder or stakeholder of your entity have any relationship (spouse, family, friend, associate) with persons in the service of the state and/or who may be involved with the evaluation of this quotation? If yes please furnish particulars below

Yes

No

Name of entity’s member Position in Entity Name of Relative (if applicable)

Name of State Institution Nature of Relationship

Refer to the Consolidated MBD Documents in Section 4(d) for the definition of “ in service of the State”

* Signature

: * Name

(in capitals) :

Date : Capacity :

* Name of

Business :

Tel :

Address : Fax :

* Denotes Mandatory Information

Failure to complete the Mandatory Information and sign this Tender Form will invalidate the tender


WQ64/11539


ETHEKWINI WATER, WATER CONSTRUCTION

BILL OF QUANTITIES

REPAIRS TO STRUCTURAL DAMAGES DUE TO BURST PIPES

DESCRIPTION UNIT QTY UNIT PRICE VAT EXCL.

UNIT PRICE VAT INCL.

SITE ESTABLISHMENT

General clearance and grubbing of rubble material m³ 1

EARTHWORKS

Excavation & Proving services m² 1

Import material from commercial source m³ 1

Excavate for topsoil and spoil at tip m² 1

Total cost for EARTHWORKS R

BRICKLAYING WITH CEMENT BLOCKS

Supply & Lay 0-1m of cement blocks (1mX1m) m² 1

Supply & Lay 1m-2m of cement blocks (1mWX2mH) Sum 1

Plastering m² 1

Painting m² 1

Total cost for building wall with cement blocks

R


WQ64/11539


DESCRIPTION UNIT QTY RATE AMOUNT

BRICKLAYING WITH CEMENT/CLAY BRICKS

Supply & Lay 0-1m of bricks (1mX1m) m² 1 R_____________ R ________________

Supply & Lay 1m-2m of bricks (1mWX2mH) Sum 1 R_____________ R ________________

Total cost for building wall with bricks

R

DESCRIPTION UNIT QTY RATE AMOUNT

REPAIR OF EXISTING RETAINING WALL

Supply & Lay various types of retaining walls (1mX1m) m² 1 R_____________ R ________________

Supply & Lay 1m-2m of bricks (1mWX2mH) Sum 1 R_____________ R ________________

Total cost to repair an existing retaining wall

R


WQ64/11539


ENQUIRY WQ64/11539 REPAIRS TO STRUCTURAL DAMAGES DUE TO BURST PIPES

Total Cost for Earthworks & Site establishment = R /

Total Cost for repair of boundary walls with cement blocks = R /

Total Cost for repair of boundary walls with clay bricks = R______________________/ Total Cost for repair of existing retaining walls = R______________________/

Total Quotation Sum = R _____________________ /

Amount in words: _____________________________________________________________________

** ALL RATES TO EXCLUDE VAT **

TENDERERS VAT REGISTRATION NUMBER ________________________________

NAME & ADDRESS OF COMPANY

TELEPHONE NO :

FAX NO :

CELL NO :

E-MAIL ADDRESS:

___________________ _____________________ SIGNATURE CAPACITY

___________________

DATE

**FAILURE TO COMPLETE THIS FORM WILL INVALIDATE THE QUOTATION**


WQ64/11539


ENQUIRY No. WQ64/11539

DECLARATION OF INTEREST

Any legal person, including persons employed by the principal, of persons having kinship with

persons employed by the principal, including a blood relationship, may make an offer or offers in

terms of this invitation to bid. In view of possible allegations of favoritism, should the resulting

bid, or part thereof, be awarded to person employed by the principal, or to persons connected

with or related to them, it is required that the bidder of his/her authorized representative declare

his/her position in relation to the evaluating/adjudicating authority and/or take an oath declaring

his/her interest, where-

the bidder is employed by the principal; and/or

the legal person on whose behalf the bidding document is signed, has a

relationship with persons/a person who are/is involved in the evaluation

and or adjudication of the bid(s), or where it is known that such a

relationship exists between the person or persons for or on whose behalf

the declarant acts and persons who are involved with the evaluation and

or adjudication of the bid.

In order to give effect to the above, the following questionnaire must be completed and submitted

with the bid.

2.1 Are you or any person connected with the bidder, employed YES/NO

by the principal?

If so, state particulars

………………………………………………………….

…………………………………………………………

2.2 Do you, or any person connected with the bidder, have any relationship YES/NO

(family, friend, other) with a person employed the principal and who

may be involved with the evaluation and or adjudication of this bid?

If so, state particulars ……………………………………………………..

……………………………………………………..

2.3 Are you, or any person connected with the bidder, aware of YES/NO

any relationship (family, friend, other) between the bidder

and any person employed by the principal who may be

involved with the evaluation and or adjudication of this bid?


WQ64/11539


If so, state particulars ………………………………………………………..

………………………………………………………..

………………………………………………………..

DECLARATION

I, THE UNDERSIGNED (NAME & SURNAME) ………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2.1 TO 2.3 ABOVE

IS CORRECT.

I ACCEPT THAT THE PRINCIPAL MAY ACT AGAINST ME SHOULD THIS

DECLARATION PROVE TO BE FALSE.

………………………………………………… …………………………………

Signature Date

…………………………………………… …………………………………

Position Name of Bidder


WQ64/11539


CONTRACT No. WQ64/11539

DECLARATION OF MUNICIPAL FEES

I/We do hereby declare that the Municipal fees of the company

___________________________, are, as at the date of the quotation closing, fully paid up, or

arrangements have been concluded with the Municipality to pay the said fees:

Account Account number

Electricity _____________________________

Water _____________________________

Rates _____________________________

Other _____________________________

I/We acknowledge that should it be found that the Municipal fees are not up to date, the Council

may take such remedial action as is required, including termination of contract, and any income

due to the contractor shall be utilized to offset any monies due to the Council.

____________________________ _______________________

Name & Surname Signature

____________________________ ________________________

Designation Date

Contract Title: REPAIRS TO STRUCTURAL DAMAGES DUE TO BURST PIPES

Tender No.:

WQ64/11529

Official Bid / Tender Form Failure to complete the Mandatory Information and sign this Bid / Tender

Form will invalidate the tender Page 27

ENQUIRY: WQ WQ64/11539

CERTIFICATE OF SIGNING AUTHORITY

I, ..................................................................., chairperson of the Board of Directors of the

company

......................................................................................................................................,hereby

confirm that by resolution of the Board taken on .......................................20......,

MR/MRS............................................................................., acting in the capacity of

..........................................................................................................., was authorized to sign all

documents in connection with this quotation and any contract resulting from it on behalf of

the company.

Chairman: ...................................................................................

As witnesses: 1. ..............................................................................

2. ...............................................................................

Date: ............................................................

Your quotation must include:

• An original valid tax clearance certificate.

• BBBEE verification certificate

• NB – If the selected supplier is not registered on the Central Supplier Database

of National Treasury, they will not be considered.

ETHEKWINI WATER SERVICES WATER DEPARTMENT

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Transcript of ETHEKWINI WATER SERVICES WATER DEPARTMENT