Essex-Windsor Solid Waste Authority 2019 OPERATIONAL …...The Essex-Windsor Solid Waste Authority...

Essex-Windsor Solid Waste Authority

2019 OPERATIONAL PLAN

AND BUDGET

DRAFT April 11, 2019

of 1 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget - Table of Contents.docx

Essex-Windsor Solid Waste Authority 2019 Budget

Table of Contents

Essex-Windsor Solid Waste Authority Structure ......................................................................... 1

Essex-Windsor Solid Waste Authority Background .................................................................... 2

Mission Statement and Strategic Plan ........................................................................................ 3

1. Operating Budget Summary Table (Including Perpetual Care) ................................. 4 - 5

2. Revenue Summary Table .......................................................................................... 6 - 7

3. Tipping Fee Revenue Schedule ....................................................................................... 8

4. Schedule of Reserves ............................................................................................. 9 - 13

5. Sources of Revenue Schedule ...................................................................................... 14

6. Administration

Committee Expenses ............................................................................. 15 - 17

Administration ........................................................................................ 18 - 21

Realty ..................................................................................................... 22 - 24

7. 3Rs Programs

Recycling ............................................................................................... 25 - 31

Municipal Hazardous or Special Waste Program ................................... 32 - 34

Waste Reduction/Reuse ........................................................................ 35 - 39

Advertising/Public Education ................................................................. 40 - 42

8. Landfill Operations

Regional Landfill Site ............................................................................. 43 - 47

9. Transfer Station and Waste Depot Operations

Transfer Station 1 (Windsor) .................................................................. 48 - 51

Transfer Station 2 and Public Drop Off Depot (Kingsville) ..................... 52 - 54

Essex-Windsor Public Drop-Off Depot (Windsor) .................................. 55 - 57

10. Regional Landfill – Other

Regional Landfill - Other ........................................................................ 58 - 62

11. Perpetual Care

Landfill No. 2 – Perpetual Care .............................................................. 63 - 67

Landfill No. 3 – Perpetual Care .............................................................. 68 - 73

12. Schedule of Fees ................................................................................................... 74 - 75

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Page 1 of 75

H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - EWSWA History.docx

EWSWA History

The Essex-Windsor Solid Waste Authority (EWSWA) is a Board of Management that was created by the County of Essex and the City of Windsor through an agreement signed in May 1994. Political appointees from the municipal Councils of the City of Windsor and the County of Essex govern the Board. The Board’s administrative offices are located in the Essex County Civic & Education Centre in the Town of Essex.

EWSWA's mandate is to provide programs and facilities to manage the solid, non-hazardous waste generated within the geographic boundary of Essex County. The Authority is directed in this mandate by the Essex-Windsor Solid Waste Management Master Plan that was adopted by both municipal Councils in October 1993, reviewed in August 1999, reviewed in May 2004 and reviewed again in late 2011/early 2012. The Master Plan serves as a guide, and has as its goal the reduction in the amount of waste landfilled.

EWSWA currently operates the Essex-Windsor Regional Landfill located in the Town of Essex (formerly the Township of Colchester North). The Regional Landfill began receiving waste in July 1997.

The Authority also operates two transfer stations. One is located at the closed Landfill Site No. 2 in the Town of Kingsville (formerly the Township of Gosfield South). The refuse received at this facility is transferred to the Regional Landfill for final disposal. The other transfer station is located in the City of Windsor at E.C. Row and Central Avenue. This transfer station receives municipally delivered waste from Windsor, Tecumseh and Lakeshore. This waste is also transferred to the Regional Landfill for final disposal.

EWSWA also manages the perpetual care of closed Landfill 2 in Kingsville and Landfill 3 in Lakeshore.

Other facilities managed by EWSWA include a Fibre Recycling Centre (opened in December 1988 and converted to a fibre only facility in 2008), a Container Recycling Centre (newly constructed in 2008) both located in the City of Windsor, a Public Drop-Off Depot and Municipal Hazardous or Special Waste Collection Centre (both opened in October 1995) located adjacent to the Recycling Centre site, a Public Recycling Drop-Off Depot and Municipal Hazardous or Special Waste Collection Centre located at the Regional Landfill (both opened in September 2013) and three yard waste composting sites located at the Regional Landfill, Transfer Station 2 and the Windsor Public Drop-Off Depot.

The programs delivered by EWSWA include the mandatory blue box recycling program, as well as the following other waste reduction programs: grass cycling; backyard composting; yard waste composting; white goods collection and recycling; municipal hazardous or special waste management; electronics; tires; mixed metals; and, public education programs in support of the waste reduction programs.

Funding for the support of this integrated waste management system comes mainly from charges to municipalities in the form of a per tonne fee as well as an assessment based on population, landfill tipping fees to residential and industrial, commercial and institutional customers , sale of recyclable materials (e.g. newsprint, metal cans and glass containers) payments by product stewards (eg. Stewardship Ontario for blue box program related costs and other direct charges to municipalities (as is the case with the funding of Landfill 2 and Landfill 3 perpetual care costs).

Page 2 of 75

Mission Statement

The mission of the Essex-Windsor Solid Waste Authority is to provide programs to manage the solid, non-hazardous waste generated in the County of Essex and the City of Windsor in an environmentally sound manner through processes which include, but are not necessarily limited to:

• Reduction • Reuse • Recycling • Composting • Landfilling

So that solid, non-hazardous waste is managed through methods other than landfilling as much as it is practical and financially feasible.

Strategic Plan

1. To establish the Authority as a partnership between the County of Essex and the City of Windsor to provide environmentally sound, effective and efficient waste diversion and management programs for the citizens of the County of Essex and the City of Windsor.

2. To design, obtain approval for and implement Waste Reduction, Reuse and Recycling Programs.

3. To design and implement public education and promotion programs to encourage further participation by residents and the Industrial, Commercial & Institutional Sector in Reduction, Reuse and Recycling Programs and Initiatives.

4. To investigate and research alternative methods of managing solid, non-hazardous waste, and implement those methods where appropriate.

5. To manage the perpetual care of Landfills #2 and #3 in the County of Essex.

6. To manage the operation of the Essex-Windsor Regional Landfill to serve Essex-Windsor's waste disposal needs until its projected closure in 2040.

7. To establish and maintain a cost recovery system which facilitates the implementation of the Mission Statement and Strategic Plan of the Essex-Windsor Solid Waste Authority.

8. To provide long-range planning for the management of solid non-hazardous waste generated in Essex-Windsor through an ongoing review of the Mission Statement, Strategic Plan and Solid Waste Management Master Plan.

Page 3 of 75

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00

590

0

14301.6

625

Sale

of

Recyc

lable

Goods

3,3

08,8

00

3,2

26,8

85

3,0

67,3

00

14301.6

724

LC

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by

the B

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61,5

00

64,1

20

63,0

00

14301.6

798

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00

2,4

31,8

80

2,3

73,0

00

14303.6

323

Sale

of

Recyc

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s100,0

00

118,3

80

110,0

00

14104.6

720

Reg. LF

Recovery

of

Wages &

Benefits

fro

m LF

#2 P

erp

.Care

42,0

00

42,0

00

42,0

00

14104.6

720

Reg. LF

Recovery

of

Wages &

Benefits

fro

m LF

#3 P

erp

.Care

46,0

00

46,0

00

46,0

00

14106.6

798

Sale

of

Scra

p M

eta

l &

Batteri

es -

Kin

gsvill

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rop-O

ff D

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15,0

00

12,5

60

13,0

00

14201.6

501

Recovery

of

Adm

inis

tration C

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fro

m LF

#2 P

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.Care

15,0

00

15,0

00

15,0

00

14201.6

502

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of

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fro

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#3 P

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.Care

31,5

00

31,5

00

31,5

00

14201.6

623

Inte

rest In

com

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300

400

300

14201.6

698

Adm

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Mis

cella

neous R

evenue -

Inc. W

age S

ubsid

ies

10,0

00

20,0

70

15,0

00

14201.6

703

Inte

rest In

com

e -

Curr

ent B

ank A

ccount

25,0

00

29,0

00

30,0

00

14201.6

720

Adm

in. R

ecovery

of

Wages &

Benefits

fro

m LF

#2 P

erp

.Care

5,0

00

5,0

00

5,0

00

14201.6

720

Adm

in. R

ecovery

of

Wages &

Benefits

fro

m LF

#3 P

erp

.Care

15,0

00

15,0

00

15,0

00

14301.6

627

Sale

of

Blu

e B

oxes

35,0

00

43,5

40

41,0

00

14301.6

626

Recovery

Fro

m C

ontr

acto

r -

Resid

ual H

aulin

g (

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p./F

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00

14,5

00

14303.6

324

County

Munic

ipalit

ies -

White G

oods C

olle

ctions

26,0

00

28,6

00

26,0

00

14303.6

722

Com

poste

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ale

s to P

ublic

10,0

00

11,9

50

10,0

00

14303.6

726

Sale

of

Com

post

160,0

00

177,6

00

160,0

00

14303.6

727

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post D

eliv

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Fee to R

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5,0

00

3,9

40

5,0

00

14304.6

728

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of

Scra

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eta

l -

Win

dsor

Dro

p-O

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94,7

00

105,4

30

94,1

50

14305.6

620

MH

SW

- S

mall

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ess R

evenue

21,0

00

30,7

80

25,0

00

14305.6

798

MH

SW

- U

sed A

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Sale

s9,0

00

11,6

20

10,5

00

14305.6

320

Ste

ward

ship

Ont. F

undin

g -

Dis

posal -

Phase O

ne

16,0

00

15,6

50

16,0

00

14305.6

320

Ste

ward

ship

Fundin

g -

Contr

act Labour

& F

ixed C

osts

- P

hase O

ne

145,0

00

145,0

00

145,0

00

14401.6

629

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l In

com

e -

Farm

land &

Oth

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227,4

00

224,4

00

224,4

00

14301.6

630

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ck W

ash U

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ee -

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5,2

50

5,5

00

6,7

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14104.6

820

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Rate

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bili

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es. -

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20,0

00

10,0

00

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00

14104.6

820

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Rate

Sta

bili

zation R

es. -

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Gas M

anagem

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35,0

00

035,0

00

14301.6

620

Cont. f

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Rate

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MR

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33,0

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$23,4

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820

Contr

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$60,0

00

$99,6

00

$0

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820

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GP

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40,0

00

40,6

50

0

14104.6

820

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ibution f

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Equip

ment R

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Pic

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28,0

00

28,8

00

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14104.6

725

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034,1

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0

14106.6

820

Contr

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Equip

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cem

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g0

050,0

00

14201.6

820

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Equip

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010,0

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14301.6

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600,0

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138,4

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992,8

00

14301.6

798

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pro

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400,0

00

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14301.6

820

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Rate

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bili

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205,0

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14301.6

327

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20,0

00

39,0

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30,0

00

14301.6

329

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37,5

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49,7

30

37,6

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14303.6

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201,8

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of

Equip

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14304.6

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00

156,0

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14304.6

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100,0

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119,9

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14201.6

801

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81,0

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Page 8 of 75

SCHEDULE OF RESERVES

2018 2018 2019

ACCOUNT TITLE BUDGET PROJECTION BUDGET

RATE STABILIZATION RESERVE

BALANCE, BEGINNING OF YEAR $17,218,250 $17,555,180 $16,022,880

Operations Surplus (Deficit) for the year (447,480) 272,800 (492,390)

Transfer From Regional Landfill Perpetual Care Reserve (Note 1) 0 0 0

Interest Income 206,600 304,900 392,600

Draw on Reserve:

- to fund Regional Landfill - Compost Pad Relocation 0 (2,100,000) 0

- to fund Regional Landfill - Long Term Leachate Management Study (20,000) (10,000) (40,000)

- to fund Regional Landfill - Long Term Gas Management Study (35,000) 0 (35,000)

- to fund Recycling - Container MRF Material Composition Study 0 0 (33,000)

- to fund Recycling - Fibre MRF Glass Fine Screen 0 0 (205,000)

- to fund Recycling - Fibre MRF Processing Equipment 0 0 (50,000)

BALANCE, END OF YEAR $16,922,370 $16,022,880 $15,560,090

RESERVE CASH BALANCE CONTINUITY (Note 2)

Loan to fund Fibre Processing Equipment - 2008 (1,036,728) (1,036,728) (1,036,728)

Loan Repayment by Recycling Program 1,036,728 1,036,728 1,036,728

Loan to fund Baler for Container Recycling Building - 2008 (263,802) (263,802) (263,802)

Loan Repayment by Recycling Program 263,802 263,802 263,802

Loan to fund Backhoe for Windsor Depot and Transfer Station - 2009 & 2019 (101,852) (101,852) (156,000)

Loan Repayment by Windsor Depot Program 101,852 101,852 31,200

Loan to fund Closed Landfill No. 3 Clay Capping Project (2,322,458) (2,322,458) (2,322,458)

Loan Repayment by Landfill #3 Program 1,405,760 1,405,760 1,634,930

Loan to fund Regional Landfill - Construction of Cell #4 North (2,852,466) (2,852,466) (2,852,466)

Loan Repayment by Regional Landfill Program 925,902 925,902 1,423,786

Loan to fund Regional Landfill - Construction of Cell #3 South (4,055,800) (4,798,735) (4,798,735)

Loan Repayment by Regional Landfill Program - Pmt will begin when Cell 4N paid 0 0 0

CASH BALANCE, END OF YEAR $10,023,308 $8,380,883 $8,520,347

NOTES:

NOTE 1: In 2011 the Authority conducted a Business Review. The consultant recommended that based on the current projection of

available landfill capacity the $500,000 annual contribution to the Regional Landfill Perpetual Care Reserve be suspended until the

Sunlife debenture payment period is complete in 2031. Also, that the Authority cap the current Regional Landfill Perpetual Care Reserve

balance at $2,000,000 until the debenture is repaid and the balance in the reserve be transferred to the Rate Stabilization Reserve.

NOTE 2: The loans listed above under the cash balance continuity heading were originally loaned from the Regional Landfill Perpetual

Care Reserve, as detailed in Note 1 the reserve was capped at $2,000,000 in 2012 and the balance was transferred to the

Rate Stabilization Reserve. Therefore, all outstanding loans along with the annual principal and interest payments were also

transferred to the Rate Stabilization Reserve.

FIBRE PROCESSING EQUIPMENT - 2008/2009

$1,036,728 was loaned during 2008/2009 to fund the acquisition of new fibre processing equipment.

The reserve will be repaid over a ten year period beginning in 2009 at $123,800 per year plus interest.

Once the loan has been repaid a contribution to the Equipment Replacement Reserve will be made annually equal to the loan payment.

BALER FOR CONTAINER BUILDING - 2008

$263,802 was loaned during 2008 to fund the acquisition of new baler for the container building.



BACKHOE/LOADER JOHN DEERE 310SJ FOR WINDSOR DEPOT - 2009 & 2019

$101,852 was loaned during 2009 to fund the acquisition of new John Deere backhoe/loader for the Windsor Depot.


The final loan payment was made in 2018, an estimate of $156,000 has been made for a replacement in 2019.

Page 9 of 75


CLOSED LANDFILL NO. 3 CLAY CAPPING PROJECT - 2013 - 2015

$2,365,390 was loaned during 2013,14 &15 to fund the placement of 1,000,000m3 of clay to increase the cap at Closed Landfill #3.

The reserve will be repaid over a ten year period beginning in 2013 plus interest.

Regional Landfill Cell #4 North Construction - 2016

$2,852,466 was loaned during 2014-16 to fund the engineering costs & capital construction costs of Cell #4 North at the Regional Landfill.

The reserve will be repaid annually beginning in 2016 as per the approved Cell Development Repayment Schedule plus interest.

Regional Landfill Cell #3 South Construction - 2018

An estimated $4,798,735 will be loaned during 2018 & 19 to fund the engineering costs & capital construction costs of Cell #3 South.

The reserve will be repaid annually per the approved Cell Development Repayment Schedule plus interest.

2018 2018 2019


EQUIPMENT REPLACEMENT RESERVE


Contribution to Reserve from:

- Recycling (Equipment) 259,600 259,000 259,000

- Waste Reduction (Compost Pad, FEL, Pickup & Cube Van) 70,800 70,800 70,800

- Landfill (Heavy Equipment, Vehicles) 400,000 400,000 400,000

- Transfer Station #1 (Push Pits and Compactors) 98,000 98,000 98,000

- Transfer Station #2 (Front End Loader) 45,000 45,000 45,000

- Landfill - Revenue from sale of surplus equipment 0 34,190 0

Draw on Reserve:

- to fund Regional Landfill Pick-up (28,000) (28,800) 0

- to fund Regional Landfill GPS Equipment (40,000) (40,650) 0

- to fund Regional Landfill Scale Replacement (60,000) (99,600) 0

- to fund Administration Photocopier 0 0 (10,000)

- to fund Waste Reduction Front End Loader (250,000) (201,880) 0

- to fund Transfer Station #2 Road Rehabilitation 0 0 (50,000)

- to fund Recycling MRF Concrete Repairs 0 0 (60,000)

- to fund Recycling Optical Sorter (600,000) (138,400) (992,800)

- to fund Windsor Public Drop Off Depot Scale Replacement (100,000) (119,980) 0

- to fund Windsor Public Drop Off Depot Backhoe 0 0 (156,000)

Interest Income 64,200 123,800 148,900


RESERVE CASH BALANCE CONTINUITY

Loan to fund Windsor Transfer Station retrofit (structure costs only) - 2007/2008 (1,581,448) (1,581,448) (1,581,448)

Loan Repayment by Windsor Transfer Station Program - 2008 to Current 869,000 869,000 948,000

Loan to fund addition to Fibre Recycling Centre - 2008/2009 (596,295) (596,295) (596,295)

Loan Repayment by Recycling Program 596,295 596,295 596,295

Loan to fund Waste Reduction - Compost Pad Expansion - 2011 (421,219) (421,219) (421,219)

Loan Repayment by Waste Reduction Program 301,600 301,600 341,600

Loan to fund Regional Landfill Heavy Equipment - Bulldozer 2015 (627,940) (627,940) (627,940)

Loan Repayment by Regional Landfill Operating Program 502,400 502,400 627,940


Page 10 of 75


Windsor Transfer Station retrofit (structure costs only) - 2006/2007/2008

$1,581,448 was loaned during 2006/2007/2008 to fund the retrofitting of the Windsor Transfer Station structure.

The reserve will be repaid over a twenty year period beginning in 2008 at $79,000 per year plus interest.

The costs associated with the new push pits and compactors for the transfer station have been financed by another reserve.

Fibre Recycling Centre Addition - 2008/2009

$596,295 was loaned during 2008/2009 to fund an addition to the Fibre Recycling Centre.

The reserve will be repaid over a ten year period beginning in 2009 at $55,500 and $60,100 per year plus interest for 2010 onward.


Compost Pad Expansion - 2011

$421,219 was loaned during 2011 to fund the expansion of the compost pad area in the Waste Reduction program.

The reserve will be repaid over a 10 year period beginning in 2011 plus interest.


Regional Landfill Heavy Equipment - Bulldozer - 2015

$627,940 was loaned during 2015 to fund the acquisition of a D8T Bulldozer at the Regional Landfill.

Total cost is $747,936 which is being offset by $120,000 in trade-in value for the 2008 D8T Bulldozer that is being replaced.

The reserve will be repaid over a five year period beginning in 2015 at $125,600 per year plus interest.

2018 2018 2019


LANDFILL #2 PERPETUAL CARE FUND

BALANCE, BEGINNING OF YEAR $46,660 $51,270 $29,700

Current Year's Expenditures (272,000) (268,810) (271,100)

Current Year's Recoveries 225,340 247,240 241,400

BALANCE, END OF YEAR $0 $29,700 $0


Leachate Forcemain Relocation - Balance retained in reserve in 2013 $243,440 $243,440 $243,440

Leachate Forcemain Relocation - Balance retained in reserve in 2014 104,520 104,520 104,520



CASH BALANCE, END OF YEAR $480,000 $509,700 $480,000

NOTE REGARDING LEACHATE FORCEMAIN RELOCATION COSTS FOR 2013 TO 2016

The 2013 budget anticipated the work associated with relocating approximately 2km of the leachate forcemain at the request of the

landowner. The project was initially deferred until 2014 but the work has not begun at this time. It is unknown when the project will

commence. Stantec Consulting Ltd. has provided a project cost estimate of $400,000 plus HST and engineering costs of $69,000 plus

HST. The 2013 budget included a construction estimate of $210,000 and engineering fees of $40,000. Since Kingsville and Leamington

were assessed the costs as part of the 2013 budget, the Authority retained these funds. Further, the 2014 budget included the additional

funds required to cover the cost of the relocation, that being $200,000 for the construction and $30,000 for engineering. The Authority will

retain the funds and use them to pay the costs associated with the forcemain relocation at some date in the future.

Page 11 of 75


2018 2018 2019


LANDFILL #3 PERPETUAL CARE FUND

BALANCE, BEGINNING OF YEAR $365,990 $397,980 316,220

Current Year's Expenditures (769,820) (745,760) (721,970)

Current Year's Recoveries 664,000 664,000 664,000

BALANCE, END OF YEAR $260,170 $316,220 $258,250

REGIONAL LANDFILL PERPETUAL CARE RESERVE FUND


Transfer From Reserve - To Rate Stabilization Reserve (Note 1) 0 0 0

Interest Income 26,400 52,700 55,900


NOTE 1: In 2011 the Authority conducted a Business Review. The consultant recommended that based on the current projection of available

landfill capacity the $500,000 annual contribution to the Regional Landfill Perpetual Care Reserve be suspended until the Sunlife debenture

payment period is complete in 2031. Also, that the Authority cap the current Regional Landfill Perpetual Care Reserve balance at $2,000,000

until the debenture is repaid and the balance in the reserve be transferred to the Rate Stabilization Reserve.

WORKING CAPITAL RESERVE/CASH IN OPERATING BANK ACCOUNT



The Operating Bank Account which retains these funds also holds the cash for the Recycling Reserve as well as

LF #2 Perpetual Care and LF #3 Perpetual Care as separate bank accounts were not opened for these reserves.

REGIONAL LANDFILL RESERVE FUND

(For property acquisitions required as part of the Regional Landfill residents compensation policy)


Sale of Property under PVPP - None for 2018 0 0 0

Interest Income 11,400 17,300 19,300


Page 12 of 75


2018 2018 2019


REGIONAL LANDFILL DEBT RETIREMENT RESERVE FUND


Contribution to Reserve - "Regional Landfill - Other" budget 4,936,830 4,936,830 5,101,720

Payment from Reserve - Jan. 15 and July 15 Sun Life Debenture payments (5,601,700) (5,601,700) (5,840,267)

Interest income 215,400 210,800 254,800



Loan to fund new Recycling Container Building - 2007/2008 ($3,731,289) ($3,731,289) ($3,731,289)

Loan Repayment by Recycling Program - 2008 to Current 2,051,500 2,051,500 2,238,000


NEW RECYCLING CENTRE - CONTAINERS - 2007/2008 (excluding processing equipment)

$3,729,629 was loaned during 2006, 2007 & 2008 to fund a new Recycling Container Building.

Total cost was $4,479,629 with $750,000 being offset by a draw on the Equipment Replacement Reserve.

The reserve will be repaid over a twenty year period beginning in 2008 at $186,500 per year plus interest.

The processing equipment was funded by the Regional Landfill Perpetual Care Reserve.

FUTURE CELL DEVELOPMENT RESERVE FOR REGIONAL LANDFILL


Draw on Reserve - Re. Construction of Cell #4 North (2,400,000) (2,732,410) 0

Interest income 150,000 150,000 150,000


NOTE: Government of Canada and Province of Ontario strip bonds held in trust by the City of Windsor in an account at RBC

Dominion Securities. Maturities as follows: Dec. 1, 2009 ($4,797,000) ; Dec. 2, 2016 ($5,961,150) ; Dec. 1, 2024 ($5,317,650).

File:RESERVES

Page 13 of 75

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Page 14 of 75

ESSEX WINDSOR SOLID WASTE AUTHORITY - 2019 BUDGET

25-Feb-19

2018 2018 2019

BUDGET PROJECTION BUDGET

EXPENDITURES $12,400 $5,120 $12,400

FILE: COMMITTEE

COMMITTEE EXPENSES

SUMMARY

Page 15 of 75


25-Feb-19

COMMITTEE EXPENSES

2018 2018 2019


EXPENDITURES

E.W.S.W.A.

14201.2101 Indemnities $3,400 $2,530 $3,400

14201.2302 Mileage 1,900 1,070 1,900

14201.2305 Conferences 5,000 0 5,000

$10,300 $3,600 $10,300

REGIONAL LANDFILL

LIAISON COMMITTEE

14302.2123 Indemnities $1,600 $1,220 $1,600

14302.2323 Mileage 500 300 500

$2,100 $1,520 $2,100

TOTAL EXPENDITURES $12,400 $5,120 $12,400

FILE: COMMITTEE

Page 16 of 75

of 1 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Committee Expenses.docx

Notes to the 2019 Budget Committee Expenses

Expenses

EWSWA Board

Expenditures for EWSWA Board members include per diem and mileage expenses paid to the members to attend meetings in accordance with Authority policy. The EWSWA Board member budget also includes a $5,000 conference allowance. Expenditures for EWSWA Board members will be under budget in 2018 as no member used the $5,000 conference allowance.

Regional Landfill – Landfill Liaison Committee

The Environmental Compliance Approval for the Essex-Windsor Regional Landfill requires the establishment of a Landfill Liaison Committee. Members of that Committee are paid a per diem and mileage to attend meetings in accordance with Authority policy.

Page 17 of 75


25-Feb-19

2018 2018 2019


EXPENDITURES $1,474,300 $1,562,650 $1,589,960

RECOVERIES $66,500 $66,500 $76,500

NET EXPENDITURES $1,407,800 $1,496,150 $1,513,460

FILE: ADMIN

ADMINISTRATION

SUMMARY

Page 18 of 75


25-Feb-19

ADMINISTRATION

2018 2018 2019


EXPENDITURES

SALARIES & BENEFITS

14201.1101 Salaries $736,850 $788,100 $770,810

14201.1200 Benefits 216,750 226,800 211,500

14201.1200 Benefits - Post Retirement (2018 - 2, 2019 - 3) 9,550 9,950 13,600

$963,150 $1,024,850 $995,910

STAFF EXPENSES

14201.3001 Mileage $2,500 $2,300 $2,500

14201.3002 Training & Education 500 2,300 1,000

14201.3003 Seminars/Workshops 1,000 150 1,000

14201.3004 Out of Town Meetings 500 50 500

14201.3005 Membership Fees 5,400 5,450 5,500

$9,900 $10,250 $10,500

OFFICE EXPENSES

14201.3101 Telephone, Fax, Internet $11,500 $10,800 $11,500

14201.3102 Postage 2,500 2,250 2,500

14201.3103 Office Supplies 6,000 6,000 6,000

14201.3105 Subscription/Reference Materials 2,500 2,750 2,800

14201.3109 Courier/Delivery 500 350 500 14201.3111 Printing 200 50 150

$23,200 $22,200 $23,450

OFFICE EQUIPMENT MAINTENANCE

14201.3201 Copier/Printer/Fax/Scanner Maintenance $1,000 $750 $800

14201.3204 Computer Maintenance & Geoware Software Support 9,400 9,150 9,400

$10,400 $9,900 $10,200

PURCHASED SERVICES

14201.3301 Legal & Other Professional - General $10,000 $3,000 $10,000

14201.3302 Audit & Other Accounting Consulting 12,600 12,600 12,750

14201.3396 Payroll, IT, HR - County of Essex 185,650 185,650 189,350

14201.3303 Consultant Fees - KPMG Re. Sunlife Debenture 10,000 0 10,000

$218,250 $201,250 $222,100

Page 19 of 75


25-Feb-19

ADMINISTRATION

2018 2018 2019


OTHER ADMINISTRATIVE COSTS

14201.3401 Insurance (All coverages except LF#2 & LF#3) $185,400 $210,250 $240,000

14201.3504 Charge and Debit Card Fees 21,000 30,000 30,000

14201.3407 Office Rental - Essex Civic Centre 39,000 39,000 39,000

$245,400 $279,250 $309,000

CAPITAL EXPENSE

14201.3801 Office Furniture and Equipment - Photocopier $1,500 $500 $10,000

14201.3807 Computer Hardware & Peripherals 2,500 950 2,500

14201.3809 Computer Software - Geoware Upgrade ('18) MS Office ('19) 0 13,500 6,300

$4,000 $14,950 $18,800

TOTAL EXPENDITURES $1,474,300 $1,562,650 $1,589,960

RECOVERY

14201.6720 Recovery of Salary and Benefits from LF 2 Perp. Care $5,000 $5,000 $5,000

14201.6720 Recovery of Salary and Benefits from LF 3 Perp. Care 15,000 15,000 15,000

14201.6501 Charge to Perpetual Care Site 2 15,000 15,000 15,000

14201.6502 Charge to Perpetual Care Site 3 31,500 31,500 31,500

14201.6820 Contribution from Equip. Replacement Reserve - Photocopier 0 0 10,000

$66,500 $66,500 $76,500


FILE: ADMIN

Page 20 of 75

of 1 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Administration.docx

Notes to the 2019 Budget Administration

Expenses

Salaries and Benefits

The Administration salaries and benefits accounts reflect the approved staff complement of the following 9 positions: General Manager; Manager of Finance & Administration; Manager of Waste Diversion; Manager of Waste Disposal; Executive Secretary, Administrative Assistant; 2 Accounting Clerks; and Clerk-Typist.

Purchased Services

Purchased services include Legal fees, Auditing fees and Administration fees (payable to the County of Essex). Services provided by the County of Essex include IT support, data storage, payroll processing and HR services.

Other Administrative Expenses

Insurance premiums increased significantly in 2018 solely related to the insurer’s evaluation of the recycling industry as a whole in Ontario and not of the Authority’s operations in particular. The insurer has deemed recycling operations to be of a greater risk due to recent claims across the province. Therefore premiums to their customers have been adjusted to reflect this claims experience. As a matter of information, the Authority’s last claim related to its recycling operations dates back to 2005. Premiums are expected to increase again in 2019, the new term begins on June 1, 2019. An increase of 3% has been assumed for budget purposes although the actual increase is unknown at the time of the budget’s preparation.

Capital

Capital expenditures budgeted for 2019 include a new photocopier and upgraded Microsoft Office software.

Page 21 of 75


25-Feb-19

2018 2018 2019


EXPENDITURES $20,820 $49,400 $21,500

REVENUE $227,400 $224,400 $224,400

NET REVENUE $206,580 $175,000 $202,900

FILE: REALTY

REALTY

SUMMARY

Page 22 of 75


25-Feb-19

REALTY

2018 2018 2019


EXPENDITURES

OPERATING EXPENSES

14401.3402 Property Taxes $13,820 $14,100 $14,500

14401.3406 Repairs & Maintenance ('18 - Brushing & Ditching) 1,000 33,300 1,000

14401.3301 Legal and Consulting 2,000 1,000 2,000

14401.3324 Appraisals 4,000 1,000 4,000


REVENUE

14401.6629 Rental Revenue $227,400 $224,400 $224,400

TOTAL REVENUE $227,400 $224,400 $224,400

NET REVENUE $206,580 $175,000 $202,900

FILE: REALTY

Page 23 of 75

of 1 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Realty.docx

Notes to the 2019 Budget Realty

Expenses

In addition to the properties purchased by the Authority for the Essex-Windsor Regional Landfill, and the Public Drop-Off Depot in Windsor, the Authority has acquired 832 acres of land within the 500 metre buffer zone around the Regional Landfill. The Authority also has ongoing obligations under the Resident's Compensation Policy for the Regional Landfill Site to conduct appraisals, purchase land or pay property value protection.

The 2018 budget includes the property taxes paid to the Town of Essex for the 832 acres and for miscellaneous repairs and maintenance on those properties.

One claim under the Property Value Protection Plan has been projected in 2018 resulting in a $1,000 favourable variance in the 2018 appraisal budget line item. The 2018 projection for legal and consulting is also favourable. The 2019 budget includes $2,000 in legal and consulting fees and $4,000 in appraisal fees in case a property owner files a notice under the plan during the year.

Revenue

Rental Revenue is earned from leasing the lands in the buffer area around the Regional Landfill and lands acquired under the Property Value Protection Plan to a local farmer. At the end of 2016 the EWSWA entered in to a new 5 year lease that runs until November 1, 2021.

Page 24 of 75


25-Feb-19

2018 2018 2019


OPERATIONS

Program Operating Cost $7,435,770 $7,727,580 $7,788,400

Revenue 5,810,550 5,771,925 5,598,550

Net Program Cost $1,625,220 $1,955,655 $2,189,850

CAPITAL

Expenditures $1,086,000 $294,580 $1,636,500

Revenue 1,057,500 227,180 1,628,150

Net Capital Cost $28,500 $67,400 $8,350

FILE: RECYCLING

RECYCLING PROGRAM

SUMMARY

Page 25 of 75


RECYCLING PROGRAM 25-Feb-19

2018 2018 2019


EXPENDITURES

SALARIES, WAGES & BENEFITS - EWSWA

14301.1101 Salaries $145,600 $149,960 $148,650

14301.1104 Summer Students 11,800 10,960 12,050

14301.1200 Benefits 47,500 48,130 46,300

$204,900 $209,050 $207,000

WAGES, SALARIES & BENEFITS - CITY OF WINDSOR BLUE BOX COLLECTION

14301.3740 Blue Box Collection - Contracted Service Cost (Green For Life) $1,717,520 $1,717,520 $1,804,750

14301.3745 Wages - Administration 15,010 15,010 15,200

14301.3745 Salaries - Supervisors 99,420 105,000 106,300

14301.3745 Benefits 48,330 50,170 50,800

14301.3745 Overhead 38,500 40,150 40,650

14301.3745 ICI OCC Collection - Equipment & Labour 92,490 92,550 93,000

$2,011,270 $2,020,400 $2,110,700

STAFF EXPENSES

14301.3001 Mileage $200 $100 $200

14301.3002 Training 300 50 300

14301.3003 Seminars/Workshops 500 100 500

$1,000 $250 $1,000

OPERATING EXPENSES

Collection

14301.3741 County Collection - Labour/R&M/Fuel/Insurance/Licences/Radio/Capital $2,302,000 $2,316,400 $2,393,000

14301.3749 Blue & Red Boxes - For New Homeowners 30,000 30,150 30,000

14301.3749 Blue & Red Boxes - For Resale 25,000 41,630 42,000

14301.3750 Blue & Red Box Sales Expense 5,000 7,410 7,500

$2,362,000 $2,395,590 $2,472,500

Processing

14301.3760 Processing Recyclables $1,519,000 $1,527,500 $1,572,000

14301.3769 Container Line Repair & Maintenance 180,000 227,900 190,000

14301.3771 Fibre Line Repair and Maintenance 120,000 221,000 135,000

14301.3764 Residual Disposal Haulage 12,000 20,200 20,000

14301.3773 Other Equipment R&M 2,000 1,420 2,000

14301.3799 Miscellaneous Expenses (Inc. Special Event Cart Liners) 2,500 8,790 2,500

14301.3776 Loan Repayment to RL Debt Res. - New Container Rec. Cent. (2008-27) 186,500 186,500 186,500

14301.3776 Int. on Loan from RL Debt Retirement Res. - New Container Rec. Cent. 28,600 35,330 36,600

14301.3776 Loan Pmt to Rate Stab. Res. - Fibre Equip. 2009-18 / Cont. to Res. 2019 124,600 124,600 125,000

14301.3776 Loan Pmt to Rate Stab. Res. - Cont. Baler 2009-18 / Cont. to Res. 2019 26,200 26,200 26,000

14301.3776 Loan Pmt to Equip. Res. - Fibre Addition 2009-18 / Cont. to Res. 2019 60,000 60,000 60,000

$2,261,400 $2,439,440 $2,355,600

Plant

14301.3782 Container & Fibre Recycling Building Repair & Maintenance $30,000 $58,630 $30,000

14301.3405 Janitorial 8,000 7,680 8,000

14301.3781 Recycling Centre-Site Maintenance 12,500 11,750 12,500

14301.3765 Freight - re: Clear Glass to Market 5,000 4,470 5,000

14301.3774 Freight - re: Coloured Glass for Reuse 16,000 20,720 18,000

14301.3783 Utilities - Fibre MRF 52,000 49,500 52,000

14301.3784 Utilities - Container MRF 101,000 113,500 105,000

14301.3762 Shop Supplies 3,500 3,800 3,500

14301.3780 Recycling Center Fire Alarm and Sprinkler System 15,000 42,700 20,000

14301.3795 Security 1,000 700 1,000

14301.3775 Rent - Hydro easement 4,300 4,260 4,300

$248,300 $317,710 $259,300

Page 26 of 75


RECYCLING PROGRAM 25-Feb-19

2018 2018 2019


EXPENDITURES

Administration

14301.3790 Grant-in-lieu of Taxes $78,000 $76,880 $79,000

14301.3789 Consulting - Cont. MRF Material Comp. Study '19 / Heath & Safety '19 3,000 3,000 38,000

14301.3792 Telephone 3,300 3,260 3,300

14301.3791 Office Expenses 3,000 3,000 3,000

$87,300 $86,140 $123,300

14301.4220 Contribution to Equipment Replacement Reserve $259,600 $259,000 $259,000

Total Operating Expenses $5,218,600 $5,497,880 $5,469,700


REVENUE - RE: OPERATING

14301.6625 Recyclable Material Sales $3,308,800 $3,226,885 $3,067,300

14301.6798 Waste Diversion Ontario/Stewardship Ontario - Blue Box Funding 2,400,000 2,431,880 2,373,000

14301.6627 Sale of Blue Boxes 35,000 43,540 41,000

14301.6701 Sale of Recyclable Oil 0 0 0

14301.6724 LCBO Bottle Deposit 61,500 64,120 63,000

14301.6626 Recovery From Contractor - Residual Hauling (Cont. Comp./Fibre Trailer) 0 0 14,500

14301.6630 Truck Wash Usage Fee - Turtle Island 5,250 5,500 6,750

14301.6620 Cont. from Rate Stabilization Res. - Cont. MRF Material Comp. Study 0 0 33,000

TOTAL REVENUE $5,810,550 $5,771,925 $5,598,550

NET PROGRAM COST $1,625,220 $1,955,655 $2,189,850

CAPITAL EXPENDITURES

14301.3801 Equipment - Processing & Health & Safety Equip. $30,000 $45,000 $30,000

14301.3801 Equipment - Fibre MRF Processing Line Upgrade - Optical Sorter 1,000,000 138,400 1,245,500

14301.3801 Equipment - Fibre MRF Processing Line Upgrade - Composition Study 0 12,500 0

14302.3801 Equipment - Fibre MRF Processing Line Upgrade - Processing Equip. 0 0 50,000

14301.3801 Equipment - Fibre MRF Processing Line Upgrade - Glass Fine Screen 0 0 205,000

14302.3802 Building - Fibre & Container MRF Tip Floor Concrete Repair 0 13,000 60,000

14301.3807 Computer Hardware 2,000 2,000 2,000

14301.3820 Roll-Out Carts - Resale - 95 gal. - Commercial 12,000 22,760 12,000

14301.3820 Roll-Out Carts - Special Events, Condos & Municipal Bldg. - New & Replacement 12,000 12,000 12,000

14301.3821 Roll-Out Carts - Resale - 65 gal. - Residential 30,000 48,920 20,000

$1,086,000 $294,580 $1,636,500

REVENUE - RE: CAPITAL

14301.6820 Contribution from Equipment Replacement Reserve - Optical Sorter $600,000 $138,400 $992,800

14301.6820 Continuous Improvement Funding - Optical Sorter 400,000 0 252,700

14301.6820 Contribution from Rate Stabilization Reserve - Processing Equip. 0 0 50,000

14301.6820 Contribution from Rate Stabilization Reserve - Glass Fine Screen 0 0 205,000

14301.6820 Contribution from Equipment Replacement Reserve - Concrete Repair 0 0 60,000

14301.6327 Sale of Roll - Out Carts - 95 gal. - Commercial 20,000 39,050 30,000

14301.6329 Sale of Roll - Out Carts - 65 gal. - Residential 37,500 49,730 37,650

$1,057,500 $227,180 $1,628,150

NET CAPITAL (EXPENDITURES) ($28,500) ($67,400) ($8,350)

FILE:RECYCLING

Page 27 of 75

ESSEX - WINDSOR SOLID WASTE AUTHORITY - 2019 BUDGET 25-Feb-19

RECYCLABLE MATERIAL REVENUE SCHEDULE

Tonnage (Tonnes) and Revenue Data

2018 Budget 2018 Projection 2019 Budget

Material Tonnes Revenue Tonnes Revenue

News #8 13,400 $1,340,000 11,474 $861,794 11,100 $777,000

Steel/Tin 730 $167,900 773 $235,091 750 $240,000

Coloured Glass 0 $0 0 $0 0 $0

Clear Glass 200 $7,200 209 $7,454 200 $7,200

Aluminum 300 $510,000 298 $528,385 300 $465,000

PET 1,200 $450,000 1,552 $679,856 1,550 $728,500

HDPE 300 $150,000 312 $155,746 300 $144,000

OCC 3,000 $420,000 4,055 $512,482 4,000 $480,000

Hard Pack/Box Board 2,000 $200,000 1,644 $146,594 1,600 $120,000

Fine Paper 40 $9,600 80 $22,412 50 $16,000

Mixed Glass 2,100 $0 2,446 $0 2,400 $0

Polycoat 100 $0 97 $7,345 100 $5,000

Mixed Plastics 900 $40,500 718 $51,916 700 $67,200

Mixed Metals 80 $13,600 85 $16,627 80 $16,000

Loose Fibre 0 $0 236 $1,183 200 $1,400TOTAL 24,350 $3,308,800 23,979 $3,226,885 23,330 $3,067,300

Price per Tonne

2018 2019 Actual Range

Material Anticipated Anticipated November January - Mkt. Price Mkt. Price 2018 November 2019

News $100 $70 $72 $64.51 - $98.22

Steel/Tin $230 $320 $320 $276.81 - $328.49

Coloured Glass $0 $0 $0 $0

Clear Glass $36 $36 $36 $34.68 - $36.22

Aluminum $1,700 $1,550 $1,516 $1,516.00 - $2,138.24

PET $375 $470 $480 $359.38 - $485.42

HDPE $500 $480 $491 $408.09 - $579.02

OCC $140 $120 $125 $112.39 - $162.57

Hard Pack/Boxboard $100 $75 $87 $77.00 - $123.00

Fine Paper $240 $320 $322

Mixed Glass $0 $0 $0

Polycoat $0 $50 $82

Mixed Plastics $45 $96 $100

Mixed Metals $170 $200 $198 Loose Fibre $7 $7 $9

Key:

OCC - Old Corrugated Cardboard - Cardboard boxes

PET - Polyethylene Terephthalate - Plastic water, juice and pop bottles

HDPE - High Density Polyethylene - Laundry detergent and household cleaner types of containers

Hardpack - Combination of OCC and Boxboard (food boxes like cereal and pasta)

Mixed Plastics - Includes margarine tubs, lids & clam-shell containers

Polycoat - Tetra pack containers (juice and milk)

$3.72 - $8.56

$253.69 - $323.63

$0

$15.00 - $112.58

$37.39 - $95.00

$195.00 - $198.00

Page 28 of 75

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Notes to the 2019 Budget Recycling

Expenses

Windsor Blue Box Collection – Contracted Service Cost

In October 2010 the City of Windsor entered into a contract with Turtle Island Recycling for blue box collection. In 2012 the contractor changed its operating name to Green for Life Recycling or GFL. The contract expired in 2017. In late 2016 Windsor issued a tender and GFL was the successful bidder. The new contract term commenced February 27, 2017. The contract includes all costs such as labour, R&M, fuel, insurance and licences. The City of Windsor still administers and supervises the collection and charges the Authority for these costs. The contract is in place until August 27, 2024.

County Blue Box Collection – Contracted Service Cost

In September 2008 the Authority entered into a contact, which had an expiration date of August 27, 2016, with Windsor Disposal Services for blue box collection in the 7 county municipalities. In 2012 bi-weekly collection on Boblo Island was added. The contract includes all costs such as labour, R&M, fuel, insurance and licences. The contract was extended for an additional year to November 30, 2017. The contract was extended for a further three year period to November 30, 2020 to bridge the gap for a possible transition of the blue box program under the Province’s Extended Producer Responsibility model. The contract price is adjusted annually for CPI and fuel. The 2019 budget assumes a 2% increase.

Processing Recyclables

Processing of recyclables at the both the fibre and the container material recycling facilities are contracted out to Windsor Disposal Services (included as part of one contract with County Blue Box Collection) and adjusted annually for CPI. In 2012 an extra sorter was added on the container line as a result of the addition of mixed plastics to the recycling program. The 2019 budget assumes a 2% CPI increase.

In total the projections for both the container & fibre line repairs and maintenance are significantly higher than budgeted due to unforeseen repairs required to the baler and conveyor equipment in both processing facilites. Budget line items have been increased as costs are expected to continue in 2019 as the equipment ages.

Processing - Loans and Interest Payments

Within the past several years the Authority has completed several new capital projects including the construction of a new container processing facility (2008) and several new pieces of equipment

Page 29 of 75

Recycling

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for the new facility. There has also been an addition to the fibre processing facility (2008) as well as new equipment.

The funds required to finance the acquisition of these capital items came from internal borrowing from various Authority reserves. This was done so that external borrowing wouldn’t take place. The Authority can borrow from its own reserves at a better rate of interest than from an external source such as a bank. The loan for the new building will be repaid over a 20 year period (2008-2027) and the addition and equipment loans will be repaid over a 10 year period (2009-2018). Annual payments are made with interest calculated based on current rates. Since no funds have been set aside in the Authority’s reserves for the replacement of this 10 year old equipment a contribution will be made to the Equipment Replacement Reserve equal to the annual loan payment beginning in the year following the final loan payment.

Plant

Recycling building repairs and maintenance are over budget for 2018 due to additional LED lighting replacement. Expenditures are expected to return to previous year’s levels for 2019.

Grant in Lieu of Taxes

The City of Windsor is paid a grant in lieu of taxes annually for the fibre and container processing facility properties.

Contribution to the Equipment Replacement Reserve

An annual contribution is made to this reserve for the replacement costs of the recycling equipment.

Revenue

Projected 2018 recycling revenue is approximately $82,000 lower than budgeted due to weak commodity prices and lower than budgeted newsprint tonnage.

The 2019 budgeted recycling revenue has been estimated using current commodity prices. However, actual tonnage figures are lower due to a continued reduction in certain commodities that the Authority markets. For example, newsprint tonnages continue to drop year after year.

Capital

In 2011 the Authority engaged a Health and Safety consultant to review operations and provide recommendations where necessary. As a result a capital item for equipment guarding has been included in the 2012 to 2019 budgets.

Roll out cart sales and programs for increasing recycling at special events, in multi-residential buildings and condominiums were ongoing in 2018 and will continue in 2019.

Page 30 of 75

Recycling

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The 2018 budget included a new Optical Sorter for the fibre building. A portion of the purchase will be funded by the Ontario municipally managed Continuous Improvement Fund with the balance funded by a contribution from the Rate Stabilization Reserve and the Equipment Replacement Reserve. The tender has been awarded for the construction and installation of the equipment and a deposit has been paid the vendor with the final installation and payments projected for spring 2019.

Page 31 of 75


25-Feb-19

2018 2018 2019


EXPENDITURES $283,100 $307,980 $290,600

REVENUE $191,000 $203,050 $196,500

NET PROGRAM COST $92,100 $104,930 $94,100

FILE: MHSW

MUNICIPAL HAZARDOUS OR SPECIAL WASTE PROGRAM

SUMMARY

Page 32 of 75


25-Feb-19

MUNICIPAL HAZARDOUS OR SPECIAL WASTE PROGRAM (WINDSOR & COUNTY)

2018 2018 2019


OPERATING EXPENSES

14305.3778 Disposal Fee - Windsor Depot, Kingsville Depot, Reg LF - Phase One $16,000 $15,650 $16,000

14305.3778 Disposal Fee - Windsor Depot, Kingsville Depot, Reg LF - Phase Two 34,500 48,390 40,000

14305.3778 Disposal Fee - Windsor Depot, Kingsville Depot, Reg LF - Phase Three 110,000 109,890 110,000

14305.3753 Contracted Labour 108,000 113,500 110,000

14305.3782 Residual Bin Haul 1,000 1,000 1,000

14305.3403 Utilities (Allocation) 6,000 6,000 6,000

14305.3238 Repairs & Maintenance 7,000 13,500 7,000

14305.3795 Security 500 50 500

14305.3792 Telephone 100 0 100


REVENUE

14305.6320 Stewardship Funding - Disposal - Phase One $16,000 $15,650 $16,000

14305.6320 Stewardship Funding - Cont. Labour & Fixed Costs - Phase One 145,000 145,000 145,000

14305.6620 Small Business MHSW Revenue 21,000 30,780 25,000

14305.6798 Used Auto Battery Sales 9,000 11,620 10,500

$191,000 $203,050 $196,500

NET COST $92,100 $104,930 $94,100

Materials Included in MHSW Program:

Phase One - Paints, coatings, solvents, oil, oil filters, antifreeze, batteries, pressurized containers, selected other materials

Phase Two - Aerosol containers, fire extinguishers, fluorescent bulbs and tubes, pharmaceuticals, rechargeable batteries

Phase Three - Fertilizers, adhesives, flammables, corrosives, irritants, toxics, reactives, ballasts

Note: There is currently no funding available for Phase 2 & 3 materials, processing and disposal costs for those

materials is the responsibility of the municipalities.

FILE: MHSW

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Notes to the 2019 Budget Municipal Hazardous or Special Waste Program

Expenses

General

Municipal hazardous or special wastes are materials such as paints and paint related products, used motor oil, pesticides, batteries and propane tanks. The 2 significant operating costs include the MHSW contracted labour and disposal fee. Residents and small businesses drop off MHSW waste at the Drop Off Depot where contracted labour staff (Windsor site only) “lab pack” the materials to be sent to facilities where it will be recycled. The Authority manages three drop off depots located at the Windsor Public Drop Off, the Regional Landfill and Transfer Station #2.

Revenue

Stewardship Ontario & Product Care Funding

In July of 2010, a new industry funded stewardship program was implemented. Since that time, changes to the Provincial ECO Fee program along with funding for the 3 material types or phases have occurred. Product Care Association and Stewardship Ontario directly pays the contractor responsible for the transportation and disposal for all Phase 1 materials (approx. 70% of materials received at our facilities). A small amount of the transportation and disposal costs for Phase 1 materials will be paid by the EWSWA then reimbursed by Stewardship Ontario due to Phase 1 items being combined with other Phase 2 or 3 materials. The Province of Ontario through the Product Care Association (PCA) reimbursed the EWSWA for Phase 2 materials until the first quarter of 2016. The program was cancelled at that time and the EWSWA became responsible for 100% of the disposal costs for all Phase 2 & 3 materials.

The EWSWA is also paid an hourly rate by Stewardship Ontario and Product Care Association to operate and staff our facilities with contracted labour.

Page 34 of 75


25-Feb-19

2018 2018 2019


OPERATIONS

Program Operating Cost $1,121,900 $1,233,700 $1,159,600

Revenue 301,000 340,470 311,000

Net Program Cost $820,900 $893,230 $848,600

CAPITAL

Expenditures $250,000 $227,800 $0

Revenue 250,000 227,800 0

Net Capital Cost $0 $0 $0

FILE: WASTE REDUCTION

WASTE REDUCTION / REUSE PROGRAMS

SUMMARY

Page 35 of 75


WASTE REDUCTION/REUSE PROGRAMS 25-Feb-19

2018 2018 2019


EXPENDITURES

SALARIES & BENEFITS

14303.1101 Salaries - Full Time $173,200 170,410 $176,550

14303.1101 Salaries - Part Time (5 Days/week - 4 Mths & 3 Days/Week - 8 Mths) $11,800 $28,100 $35,000

14303.1104 Summer Students 35,400 36,690 36,150

14303.1200 Benefits 67,150 69,150 72,100

$287,550 $304,350 $319,800

STAFF EXPENSES

14303.3001 Mileage $500 $300 $500

14303.3002 Training 700 3,100 2,000

14303.3006 Clothing 1,000 980 1,000

14303.3101 Telephone and Radios (new in 2018) 1,550 2,050 2,400

$3,750 $6,430 $5,900

CUBE VAN & PICKUP TRUCK

14303.3731 Fuel; Repairs & Maintenance; Licence $7,500 $6,880 $7,500

14303.4102 Contribution to Equipment Replacement Reserve (Cube Van & Pickup) 10,500 10,500 10,500

$18,000 $17,380 $18,000

BACKYARD COMPOSTER PROGRAM

EXPENSES

14303.3720 Backyard Composter Units & Green Cone Digesters $23,000 $21,660 $23,000

14303.3721 Sales Commission 100 100 100

$23,100 $21,760 $23,100

REVENUE

14303.6722 Composter & Green Cone Digester Sales to Residents $10,000 $11,950 $10,000

$10,000 $11,950 $10,000

NET COST BACKYARD COMPOSTER $13,100 $9,810 $13,100

PROGRAM

COUNTY WHITE GOODS COLLECTION, REFRIGERANT REMOVAL PROGRAMS

& ELECTRONICS PROGRAM

EXPENSE

14303.3730 White Goods Collection Costs - 6 County Municipalities $26,000 $28,600 $26,000

14303.3736 Refrigerant Removal - Windsor and Kingsville Drop - Off Depots 22,000 23,240 22,000

$48,000 $51,840 $48,000

REVENUE

14303.6324 Charges to Municipalities re: White Goods Collection $26,000 $28,600 $26,000

14303.6323 Electronics Recycling Revenue 100,000 118,380 110,000

$126,000 $146,980 $136,000

NET COST ($78,000) ($95,140) ($88,000)

Page 36 of 75


WASTE REDUCTION/REUSE PROGRAMS 25-Feb-19

2018 2018 2019


EXPENDITURES

YARD WASTE MANAGEMENT PROGRAMS

EXPENSES

YARD WASTE PROCESSING

Windsor - Public Depot

14303.3752 Grinding/Hauling $315,000 $423,060 $315,000

14303.3746 Bagging 20,000 17,780 20,000

14303.3747 Other (including paper yard waste bags) 1,000 1,240 1,000

14303.3748 Forklift - Fuel 500 520 600

14303.3749 Forklift - Repair & Maintenance 2,000 1,010 2,000

14303.3735 Compost Deliveries - Sales to Residents 5,000 3,940 5,000

14303.3753 Front End Loaders - Fuel (2 units) 15,000 14,260 15,000

14303.3754 Front End Loader - Repairs & Maintenance (2 units) 30,000 29,200 30,000

14303-4102 Contribution to Equip. Replacement Reserve - Front End Loader & Compost Pad 60,000 60,000 60,000

14303-3755 Compost Pad Expansion-Loan Repayment to Equip. Replacement Res. (2011-20) 40,000 40,000 40,000

14303-3755 Compost Pad Expansion-Loan Repayment to Equip. Replacement Res. - Interest 2,000 2,520 2,000

14303-3756 Yard Waste Residue - Bin Hauling 1,500 740 1,200

$492,000 $594,270 $491,800

Compost Site - Regional LF - Operating

14303.3723 Grinding - Organics $55,000 $52,770 $55,000

14303.3760 Screening 120,000 118,540 120,000

14303.3765 Compost Haul to Other Locations - Dupuis & Transfer Station #2 10,000 5,880 10,000

14303.3764 Compost Quality - Testing 3,500 2,540 3,500

$188,500 $179,730 $188,500

Compost Site #2 (Transfer Station #2) - Operating

14303.3724 Grinding - Organics $40,000 $32,560 $40,000

14303.3770 Screening 10,000 16,000 13,000

14303.3772 Compost Quality - Testing 1,000 1,880 1,500

14303.3773 Hauling - Screening Overs to Regional Landfill 10,000 7,500 10,000

$61,000 $57,940 $64,500

REVENUE - RE: OPERATING

14303.6726 Sale of Compost $160,000 $177,600 $160,000

14303.6727 Compost Delivery Revenue 5,000 3,940 5,000

$165,000 $181,540 $165,000

NET COST YARD WASTE PROGRAM $576,500 $650,400 $579,800

TOTAL OPERATING EXPENDITURES FOR ALL PROGRAMS $1,121,900 $1,233,700 $1,159,600

TOTAL OPERATING REVENUE FOR ALL PROGRAMS $301,000 $340,470 $311,000

NET OPERATING COST FOR ALL PROGRAMS $820,900 $893,230 $848,600

CAPITAL


14303.3801 Equipment - Front End Loader $250,000 $227,800 $0

$250,000 $227,800 $0

REVENUE - RE: CAPITAL

14303.6820 Draw From Equipment Replacement Reserve - Front End Loader $250,000 $201,880 $0

14303.6725 Sale of Equipment - CAT 938 Front End Loader 0 25,920 0

$250,000 $227,800 $0

File: WASTE REDUCTION

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Programs.docx

Notes to the 2019 Budget Waste Reduction & Reuse Programs

General

Backyard Composter Program

Regulation 101/94 requires that Essex Windsor have home composters for sale. Backyard composters are an inexpensive way for the Authority to continue to meet its waste diversion objectives. The units are sold through the Home Hardware stores and at truckload sales.

County White Goods Collection/Recycling Program

The Authority contracts out White Goods Collection for 6 of the 7 municipalities in the County of Essex on a cost recovery basis. Costs are higher than 2018 budget projections due to new contract pricing as well more residents requesting items be picked up.

Yard Waste Management Programs

Yard Waste Processing

All yard waste that is delivered to Authority facilities requires grinding to begin the composting process and also to reduce the volume of the yard waste that needs to be hauled to the Regional Landfill where it will mature into finished compost. The yard waste is placed in rows and is periodically turned to allow the material to breakdown into compost. After approximately one year the compost is screened to remove any large material. The finished product is then bagged or sold in bulk to the public or to large volume customers such as nurseries and landscapers.

Grinding and hauling at the Windsor Public Depot is overspent due to a greater volume of material that required processing. Material anticipated to be ground in late 2017 was not processed until January 2018.

Overall compost processing at the Regional Landfill and at Transfer Station #2 is expected to be underspent by approximately $12,000.

Page 38 of 75

Waste Reduction and Reuse Programs

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Programs.docx

Windsor Compost Pad – Loan Repayment & Interest

In 2011 the existing compost pad in Windsor was expanded due to space constraints and the relocation of the electronics recycling operation from the Drop-off Depot “hill”. A loan of $472,000 was made from the Equipment Replacement Reserve. This reserve will be repaid over a ten year period beginning in 2012.

Revenue

Revenue from the sale of the finished compost product is expected to be $17,600 higher than budgeted due to more demand for bulk finished compost in 2018.

Capital Expenses

The 2018 budget included the purchase of a new front end loader used to manage yard waste delivered by municipalities, residents and commercial customers to the yard waste pad. The purchase of the equipment was funded from a draw on the Equipment Replacement Reserve.

Page 39 of 75


25-Feb-19

2018 2018 2019


EXPENDITURES $328,620 $303,110 $334,320

REVENUE $0 $0 $0

NET EXPENDITURES $328,620 $303,110 $334,320

FILE: ADVERTISING

ADVERTISING & PUBLIC EDUCATION PROGRAMS

SUMMARY

Page 40 of 75


25-Feb-19

ADVERTISING & PUBLIC EDUCATION PROGRAMS

2018 2018 2019


EXPENDITURES

SALARIES & BENEFITS

14302.1101 Salaries $61,100 $54,020 $62,350

14302.1200 Benefits 17,670 16,330 17,620

$78,770 $70,350 $79,970

STAFF EXPENSES

14302.3001 Mileage $500 $400 $500

14302.3003 Seminars / Workshops 500 500 500

14302.3002 Training 350 50 350

$1,350 $950 $1,350

ADVERTISING COSTS

14302.3706 Recycling Program $70,000 $68,900 $73,000

14302.3715 Collection Calendars - Recycling & Refuse 58,500 59,740 60,000

14302.3707 MHSW Program 11,000 10,600 11,000

14302.3708 Organics Programs 25,000 24,700 25,000

14302.3704 Enviro-Tips Newsletter - Spring 39,000 37,120 39,000

14302.3704 Enviro-Tips Newsletter - Fall (1/3 with partnership) 12,500 0 12,500

14302.3711 Landfills 5,000 3,910 5,000

$221,000 $204,970 $225,500

PUBLIC EDUCATION PROGRAM

EXPENSES

14302.3701 Display/Exhibit Expenses $7,000 $6,940 $7,000

14302.3712 Promotional Materials 10,000 9,600 10,000

14302.3712 Gold Star Recycling Program 10,500 10,300 10,500

$27,500 $26,840 $27,500


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Education.docx

Notes to the 2019 Budget Advertising, Promotion &

Public Education

Expenses

Advertising Costs

The base advertising budget includes allocations under six programs: Recycling, Collection Calendars, MHSW, Organics, Enviro-Tips Newsletter and Landfill. Collection Calendars are provided to each household in Windsor and the 7 County municipalities showing refuse, blue box collection and organics collection days as well as other recycling information.

Public Education Program

The expenses under this program cover the fees and expenses to set up displays at a number of special events and festivals in Essex Windsor such as Earth Day and the Children’s Water Festival.

Page 42 of 75


25-Feb-19

2018 2018 2019


OPERATIONS

Expenditures $3,315,560 $3,552,020 $3,412,500

Recoveries 143,000 98,000 163,000

Net Program Cost $3,172,560 $3,454,020 $3,249,500

CAPITAL

Expenditures $136,000 $184,150 $8,000

Revenue 128,000 203,240 0

Net Capital Cost $8,000 ($19,090) $8,000

FILE:REGIONAL LANDFILL - OPERATING

REGIONAL LANDFILL SITE - OPERATING

SUMMARY

Page 43 of 75

ESSEX WINDSOR SOLID WASTE AUTHORITY - 2019

BUDGETREGIONAL LANDFILL - OPERATING BUDGET 25-Feb-19

2018 2018 2019


EXPENDITURES

SALARIES & BENEFITS

14104.1101 Salaries & Wages $640,150 623,800 658,920

14104.1101 Summer Students 47,300 39,000 48,200

14104.1200 Benefits 223,350 217,600 218,000

14104.1200 Benefits - Post Retirement (3) 22,200 21,900 19,500

$933,000 $902,300 $944,620

STAFF EXPENSES

14104.3001 Mileage $100 $40 $100

14104.3002 Training 3,000 2,200 3,000

14104.3003 Workshop/Seminars 1,000 1,000 1,000

14104.3006 Clothing 4,560 4,260 4,560

14104.3098 Other 200 50 200

$8,860 $7,550 $8,860

OFFICE EXPENSES

14104.3101 Telephones/Radios/Pagers $15,800 $15,700 $15,800

14104.3109 Courier 700 700 700

14104.3111 Printing - Inc. Weighscale Receipts/Copier Toner 500 360 500


14104.3695 Security & Fire Monitoring 4,000 3,600 4,000

14104.3198 Office Supplies & Other 500 500 500

14104.3102 MOECC Fees - Inc. Manifest Fees 1,100 1,200 1,100

$31,600 $31,560 $32,600

PURCHASED SERVICES

14104.3311 Hydrogeological Monitoring Program - Including Capital Expense $152,650 $152,130 $160,500

14104.3310 Leachate Monitoring 24,500 24,020 24,020

14104.3315 Other Monitoring 9,300 6,700 7,000

14104.3337 Long Term Leachate Study (Funded by Rate Stab. Res.) ECA Condition 9.12 20,000 10,000 40,000

14104.3338 Landfill Gas Management - IGRS 90,000 85,000 90,000

14104.3338 Long Term Gas Management RFP (Funded by Rate Stab. Res.) 35,000 0 35,000

$331,450 $277,850 $356,520

OPERATING COSTS

LEACHATE MANAGEMENT

14104.3605 Leachate Hauling $207,000 $342,360 $227,000

14104.3606 Leachate Treatment 90,000 136,800 97,000

$297,000 $479,160 $324,000

FUEL

14104.3609 Fuel - Diesel - Heavy Equipment/Grass Equipment $237,000 $357,200 $305,000

14104.3253 Fuel - Gasoline - Vehicles 17,000 16,200 17,000

$254,000 $373,400 $322,000

LANDFILLING EQUIPMENT

14104.3607 Loan Repay to Equip Repl Res - Heavy Equipment - D8T Bulldozer ('15-19) $125,600 $125,600 $125,600

14104.3607 Loan Interest - Heavy Equipment - D8T Bulldozer 2,200 2,640 0

14104.3608 Maintenance/Repairs/Oil/Grease/Other Consumables 240,000 240,000 240,000

14104.4102 Contribution to Equipment Replacement Reserve 400,000 434,190 400,000

$767,800 $802,430 $765,600

VEHICLES

14104.3252 Maintenance/Repairs/Oil/Grease/Other Consumables $10,000 $2,500 $7,500

GRASS EQUIPMENT


ANCILLARY LANDFILL EQUIPMENT


Page 44 of 75


BUDGETREGIONAL LANDFILL - OPERATING BUDGET 25-Feb-19

2018 2018 2019


EXPENDITURES

OTHER OPERATING COSTS14104.3201 Other Equipment Maintenance $5,000 $3,500 $5,00014104.3230 Scale Maintenance 4,000 6,300 4,000 14104.3231 Methane Detection Calibration & Repairs 9,500 9,500 9,500

14104.3232 Safety Supplies 4,000 3,860 4,000

14104.3233 Grounds Maintenance 13,000 3,320 13,000

14104.3237 Roads Maintenance 30,000 58,670 30,000

14104.3238 Building Maintenance - Other 5,000 2,500 5,000

14104.3239 Leachate Collection System Maintenance (Flushing '18 & '20) 40,000 44,000 6,000

14104.3242 Leachate Land Application System Maintenance 5,000 1,500 5,000

14104.3312 Bird Control 8,000 2,000 8,000

14104.3403 Utilities 72,000 65,000 68,000

14104.3405 Building Maintenance - Janitorial 4,500 5,520 6,000

14104.3501 Flare Material & Operations Costs re. Gas Collection System 10,000 2,500 10,000

14104.3610 Landfilling Equipment Operators 381,650 388,900 387,800

14104.3612 Grading & Seeding 5,000 0 5,000

14104.3614 Geotextiles/ Daily Cover 5,000 500 5,000

14104.3620 Grant-in-lieu of taxes 24,700 23,750 25,000

14104.3621 Bin Hauling - Metal 2,500 1,750 2,500

14104.3693 Miscellaneous Equipment Rental 2,000 2,100 2,000

14104.3698 Other Operating Costs 8,000 6,500 7,000

$638,850 $631,670 $607,800

TOTAL OPERATING COSTS $2,010,650 $2,332,760 $2,069,900


RECOVERY

14104.6720 Recovery of Wages & Benefits from LF#2 Perpetual Care $42,000 $42,000 $42,000

14104.6720 Recovery of Wages & Benefits from LF#3 Perpetual Care 46,000 46,000 46,000

14104.6820 Cont. from Rate Stabilization Res. - Long Term Leachate Mgmt. Study 20,000 10,000 40,000

14104.6820 Cont. from Rate Stabilization Res. - Long Term Gas Management Study 35,000 0 35,000

$143,000 $98,000 $163,000



14104.3809 Computer Hardware & Software - CAD Software & Geoware Upgrade $6,000 $14,100 $6,000

14104.3805 Pickup Truck 28,000 28,800 0

14104.3898 Scale Replacement - (2017 Budget - $40,000 Not Completed) 60,000 99,600 0

14104.3804 Small Equipment Replacement 2,000 1,000 2,000

14104.3898 Other - GPS/Survey Equipment 40,000 40,650 0

$136,000 $184,150 $8,000

RECOVERIES (RE: CAPITAL EXPENDITURES)

14104.6820 Contribution from Equipment Replacement Reserve - Scale Replacement $60,000 $99,600 $0

14104.6820 Contribution from Equipment Replacement Reserve - GPS/Survey Equip. 40,000 40,650 0

14104.6820 Contribution from Equipment Replacement Reserve - Pickup Truck 28,000 28,800 0

14104.6725 Sale of Surplus Equipment - Pickup, Greenhouse & CAT D3 Dozer 0 34,190 0

$128,000 $203,240 $0

NET CAPITAL EXPENDITURES $8,000 ($19,090) $8,000

FILE:REGIONAL LANDFILL - OPERATING

Page 45 of 75

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Notes to the 2019 Budget Regional Landfill Site

Expenses


The salaries and benefits accounts reflect an approved staff complement of one full-time Waste Disposal Supervisor, one full-time and one part-time scale clerk, two full-time inspectors, one full-time environmental technician (who also performs monitoring functions at closed Landfill Sites 2 and 3 on a charge-back basis), and five full-time labourers, three of which are skilled positions and two which are manual labourer positions. The labourers also perform maintenance functions at the closed landfill sites on a charge-back basis.

Operating Cost

Leachate Management

Leachate hauling and treatment costs in 2018 are higher than budgeted due to higher than average precipitation levels resulting in high leachate generation rates. The 2019 budget is consistent with historical figures. Note, as the landfill increases in size more leachate will be generated.

Fuel

Fuel costs for 2018 are estimated to be overspent resulting from a higher than budgeted cost per litre. The 2019 budget assumes the same number of litres (315,000) as 2018 at the current per litre cost.

Landfilling Equipment Loan Repayment and Interest Charges

The purchase of heavy equipment for the Regional Landfill Site has been financed by borrowing from Reserves and paying back the reserves over a 7 year period.

The maintenance and repair account consists of maintenance contract costs based on machine hours for certain pieces of equipment and general repair and maintenance costs for older pieces of equipment. The maintenance contract for each piece of equipment is adjusted annually based on the Consumer Price Index. The budgeted maintenance and repair account of $240,000 will be as budgeted.

Page 46 of 75

Regional Landfill Site

Page 2 of 2 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Regional Landfill Site.docx

Other

The EWSWA contracts out the labour to operate the heavy equipment at the Regional Landfill. The contractor is paid a contracted rate for each actual hour of labour. The rate is adjusted annually based on the Consumer Price Index. The 2018 costs are expected to be slightly higher than budgeted. The 2019 budget is estimated using the same number of operator hours compared to 2018 at the adjusted contract rate.

The Town of Essex is paid a Grant-in-Lieu of taxes annually. The payments have increased in recent years due to an increased MPAC assessment. The 2019 budget increase is again due to the MPAC reassessment.

The 2019 budgeted contribution to the Equipment Replacement Reserve is for the replacement of machinery and equipment.

Capital Expenses

The 2017 budget included the replacement of the load cells on the weigh scale and in 2018 the steel deck was to be replaced. The tender was issued and it was deemed more practical to do the entire project at one time. Therefore, all of the work was completed in 2018.

Other capital expenditures for 2018 included the purchase a new pickup truck and additional GPS survey equipment.

No significant capital expenditures are budgeted for 2019.

Page 47 of 75


25-Feb-19

2018 2018 2019


OPERATING

Expenditures $1,187,590 $1,339,420 $1,237,880

CAPITAL

Equipment Requirements $0 $0 $0

Revenue 0 0 0


FILE:TRANS. STN. 1 - WINDSOR

TRANSFER STATION NO. 1 (WINDSOR)

SUMMARY

Page 48 of 75


TRANSFER STATION 1 - (WINDSOR) 25-Feb-19

2018 2018 2019


EXPENDITURES

WAGES, SALARIES & BENEFITS - CITY OF WINDSOR

14105.3600 Wages - Push Pit Operator $88,600 $89,170 $89,700

14105.3600 Wages - Overtime 10,970 10,975 11,100

14105.3600 Wages - Utility Attendant (see also 50% Depot) 40,350 39,780 40,850

14105.3600 Salaries - Supervisors (100% included in Depot budget) 0 0 0

14105.3600 Benefits 58,300 59,220 59,950

14105.3600 Overhead 54,980 55,795 56,490

$253,200 $254,940 $258,090

OFFICE EXPENSES & OCCUPANCY COSTS

14105.3792 Telephone $420 $420 $420

14105.3645 Utilities 48,000 44,500 46,000

14105.3647 Security 120 0 120

14105.3648 Janitorial 5,150 5,100 5,150

$53,690 $50,020 $51,690

OPERATING COSTS

14105.3640 Waste Hauling $608,000 $675,470 $644,000

14105.3649 Rental Equipment (man lifts/welders/sewer vactor) 1,000 1,000 1,000

14105.3650 Equipment Repairs & Maintenance 43,000 129,000 50,000

14105.3651 Building Repairs & Maintenance 10,000 16,000 10,000

14105.3652 Miscellaneous Expense 1,000 1,000 1,000

14105.3656 Site Maintenance/Concrete & Asphalt Repairs 12,000 15,200 12,000

14105.3657 Loan Repay to Equip. Repl. Res.- Building & Engineering (2008-27) 79,000 79,000 79,000

14105.3657 Interest on Loan from Equip. Repl. Res.- Building & Engineering 12,200 14,990 15,600

14105.3659 Wash Bay Repairs & Maintenance 15,000 2,200 15,000

14105.3780 Sprinkler Repairs & Maintenance 1,500 2,600 2,500

14105.4102 Contribution to Equipment Replacement Reserve 98,000 98,000 98,000

$880,700 $1,034,460 $928,100

TOTAL OPERATING EXPENDITURES $1,187,590 $1,339,420 $1,237,880

CAPITAL EXPENSES

$0 $0 $0

TOTAL CAPITAL EXPENDITURES $0 $0 $0


$0 $0 $0

$0 $0 $0

NET CAPITAL EXPENDITURES $0 $0 $0

FILE:TRANS. STN. 1 - WINDSOR

Page 49 of 75

of 2 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Transfer Station #1.docx

Notes to the 2019 Budget Transfer Station #1

Expenses

In October 2006 the City of Windsor and County of Essex approved an Amendment to the May 1994 Agreement that created the Authority regarding Transfer Station No. 1. The Transfer Station was assigned to the Authority as part of the facilities of the integrated waste management system operated by the Authority. It was agreed that the Authority would continue to contract with the City for the necessary employees and supervision for the day to day operations of Transfer Station 1.


These expenses represent the charge from the City of Windsor to the Authority to provide the transfer station operator and utility attendant. The cost of the utility attendant is split on a 50 – 50 basis with the Windsor Public Drop Off Depot budget as this individual’s responsibility is to provide relief for the scale staff and transfer station staff as well as maintain the areas around the bins at the depot and around the push pits at the transfer station. The full cost of the supervisor responsible for the depot and transfer station is found within the Depot budget.

Operating Costs

This account is for the contractor who hauls waste delivered to Transfer Station 1 to the Essex-Windsor Regional Landfill for disposal. The waste hauled from Transfer Station 1 includes: municipal waste from Windsor, Tecumseh and Lakeshore; ICI waste; waste from the Public Drop Off Depot bins; and, residual waste from the Recycling Centre. The 2018 budget is projected to be overspent due to more than expected tonnes received at the Transfer Station to be hauled. The 2019 budget amount has been calculated based on the anticipated amount of waste to be processed through Transfer Station 1.

Equipment repairs and maintenance to the push pit and compactor equipment is projected to be overspent due to the unbudgeted replacement of the main cylinder in the south pit.

Loan Repayment & Interest – Building & Engineering

Between 2006-2008 the Transfer Station building was retrofitted, financing for this project was through a loan from the Equipment Replacement Reserve in the amount of $1,581,448 payable over a 20 year period plus interest.

Page 50 of 75

Transfer Station #1

Page 2 of 2 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Transfer Station #1.docx

Loan Repayment & Interest – Push Pits & Compactors

In 2008 new push pits and compactors were acquired for the Transfer Station building, financing for this project was through a loan from the Rate Stabilization Reserve in the amount of $946,469 payable over a 10 year period plus interest.

Capital Expenses

There are no capital expenditures for 2019.

Page 51 of 75


BUDGET

25-Feb-19

2018 2018 2019


OPERATING

Expenditures $701,920 $704,220 $716,570

Revenue 15,000 12,560 13,000

Net Program Cost $686,920 $691,660 $703,570

CAPITAL

Equipment Requirements $0 $23,700 $53,500

Revenue 0 0 50,000

Net Capital Cost $0 $23,700 $3,500

FILE:TRANS. STN. 2 - KINGSVILLE

TRANSFER STATION NO. 2

AND

PUBLIC DROP-OFF DEPOT (KINGSVILLE)

SUMMARY

Page 52 of 75


TRANSFER STATION 2/PUBLIC DROP-OFF DEPOT - (KINGSVILLE) 25-Feb-19

2018 2018 2019


EXPENDITURES

SALARIES & BENEFITS

14106.1101 Salaries & Wages $138,800 $143,050 $141,520

14106.1200 Benefits 45,700 44,850 44,350

14106.1200 Benefits - Post Retirement (1) 7,400 7,300 6,500

$191,900 $195,200 $192,370

STAFF EXPENSES

14106.3002 Training $50 $30 $50

14106.3006 Clothing 820 830 830

$870 $860 $880

OFFICE EXPENSES

14106.3101 Telephone & Internet $1,050 $1,010 $1,120

14106.3111 Weighscale Receipts 100 310 100

14106.3204 Geoware Software Support & Computer Maintenance 4,600 4,680 4,700

14106.3232 Safety Supplies 500 100 500

14106.3322 Security & Fire Monitoring 8,000 6,050 8,000

$14,250 $12,150 $14,420

OCCUPANCY COSTS

14106.3403 Utilities $8,100 $7,500 $8,000

14106.3409 Grant In Lieu of Taxes 18,400 20,010 20,600

$26,500 $27,510 $28,600

OPERATING COSTS

14106.3201 Other Equipment Maintenance $300 $260 $300

14106.3230 Scale Maintenance 4,000 3,200 4,000


14106.3237 Roads Maintenance 3,000 1,500 3,000

14106.3238 Building Maintenance 5,000 12,000 8,000

14106.3608 Equipment Maintenance 35,000 30,000 35,000

14106.3609 Fuel - Diesel 11,700 13,500 14,500

14106.3610 Equipment Operators 125,400 124,380 127,500

14106.3621 Waste Hauling 227,000 229,660 233,000

14106.3622 Bin Hauling - OCC/Metal 2,000 2,000 2,000

14106.3698 Other Operating Costs - Inc. Signage 6,000 5,000 5,000

14106.4102 Contribution to Equip. Repl. Res. 45,000 45,000 45,000

$468,400 $468,500 $480,300

TOTAL OPERATING EXPENDITURES $701,920 $704,220 $716,570

REVENUE

14106.6798 Scrap Metal and Used Auto Batteries Sales $15,000 $12,560 $13,000

CAPITAL EXPENSES

14106.3809 Computer Hardware & Software - Geoware Upgrade $0 $5,700 $3,500

14106.3807 Capital Misc. - Paving 0 0 50,000

14106.3807 Equipment - Camera & Security Equipment 0 18,000 0

$0 $23,700 $53,500


14106.6820 Contribution from Equipment Replacement Reserve - Paving $0 $0 $50,000

$0 $0 $50,000

NET CAPITAL EXPENDITURES $0 $23,700 $3,500Page 53 of 75

of 1 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Transfer Station #2.docx

Notes to the 2019 Budget Transfer Station #2

Expenses


The salary and benefit accounts are for the full time and part time scale clerks and the full time waste inspector.

Operating Costs

Waste Hauling

This account is for the contractor who hauls waste delivered to Transfer Station 2 to the Essex-Windsor Regional Landfill for disposal. The wastes hauled from Transfer Station 2 includes: municipal waste from Kingsville and Leamington, ICI waste, and residentially delivered waste. The 2018 projection is expected to be slightly higher than budgeted due to more tonnes delivered than expected. The 2019 budget amount has been calculated based on the anticipated amount of waste to be processed through Transfer Station 2 at the contract rate.

Equipment Operators

The EWSWA contracts out the labour to operate the heavy equipment at the Transfer Station, the contractor is paid a contracted rate for each actual hour of labour. The rate is adjusted annually based on the Consumer Price Index. The 2018 costs are expected to be slightly lower than budgeted. The 2019 budget is estimated using the same number of operator hours compared to 2018 at the adjusted contract rate.

Contribution to Equipment Replacement Reserve

The 2019 budgeted contribution to the Equipment Replacement Reserve for the replacement of machinery and equipment is consistent with prior years.

Capital Expenses

The 2019 budget totals $53,500 in capital expenditures including $50,000 in asphalt repairs at the site.

Page 54 of 75


BUDGET

28-Mar-19

2018 2018 2019


OPERATING

Expenditures $913,510 $994,095 $953,750

Revenue 94,700 105,430 94,150

Net Program Cost $818,810 $888,665 $859,600

CAPITAL

Equipment Requirements $100,000 $169,010 $172,000

Revenue 100,000 119,980 156,000

Net Capital Cost $0 $49,030 $16,000

FILE:WINDSOR DEPOT

ESSEX - WINDSOR DROP - OFF DEPOT (WINDSOR)

SUMMARY

Page 55 of 75

ESSEX - WINDSOR SOLID WASTE AUTHORITY - 2019 BUDGET

28-Mar-19ESSEX - WINDSOR DROP-OFF DEPOT (WINDSOR)

2018 2018 2019


EXPENDITURES

WAGES, SALARIES & BENEFITS - CITY OF WINDSOR

14304.3753 Wages - Weighscale Operators $143,030 $143,030 $144,600

14304.3753 Wages - Depot Hill Attendant 80,500 80,500 81,700

14304.3753 Wages - Utility Attendant (see also 50% Trans. Stn.) 40,350 40,350 40,850

14304.3753 Overtime 26,870 26,870 27,200

14304.3753 Wages - Students 33,800 35,160 35,600

14304.3753 Salaries - Supervisors (for Depot and Trans. Stn.) 95,420 101,000 102,250

14304.3753 Benefits 106,880 107,960 109,300

14304.3753 Overhead 91,800 92,110 93,250

$618,650 $626,980 $634,750

OFFICE EXPENSES

14304.3796 Printing - Weigh Scale Tickets $1,000 $825 $1,000

14304.3403 Utilities (Allocation) 12,500 12,500 12,500

14304.3792 Telephone 200 50 200

14304.3791 Office Supplies 500 500 500


$25,700 $25,075 $26,500

OPERATING COSTS

14304.3766 Pick-ups, Sweeper (City of Windsor supplied) $14,000 $14,000 $14,000

14304.3767 Backhoe - Fuel - R&M - Loan Pmt. (2009-18)/Cont. to Reserve (2019) 35,000 35,200 52,600

14304.3790 Grant -In- Lieu of Property Taxes 29,960 28,510 29,400

14304.3764 Public Disposal Area Bin Hauling 120,000 147,550 120,000

14304.3795 Security Monitoring, Repairs & Patrol 2,000 700 2,000

14304.3233 Grounds Maintenance Inc. Signage 14,000 13,960 14,000

14304.3238 Scalehouse Maintenance - Other/Janitorial 12,500 16,180 12,500

14304.3230 Scale Maintenance 12,500 19,300 12,500

14304.3235 Depot Repairs & Maintenance 20,000 49,000 20,000

14304.3698 Other Operating Costs 1,500 1,000 1,500

14304.3621 Metal Bins Hauling 6,000 8,540 6,000

14304.3622 Railway Ties Bin Hauling/Freight 1,700 8,100 8,000

$269,160 $342,040 $292,500


REVENUE

14304.6728 Sale of Metal $94,700 $105,430 $94,150


14304.3807 Computer Hardware - Geoware Upgrade, Cameras & Security $0 $32,230 $16,000

14304.3809 Computer Software - Geoware Upgrade 0 16,800 0

14304.3898 Equipment - Backhoe at Transfer Station 0 0 156,000

14304.3801 Equipment - Replace Unattended Scale 100,000 119,980 0$100,000 $169,010 $172,000

REVENUE RE: CAPITAL

14304.6820 Contribution from Equipment Replacement Reserve - Backhoe $0 $0 $156,000

14304.6820 Contribution from Equipment Replacement Reserve - Scale 100,000 119,980 0$100,000 $119,980 $156,000

FILE:WINDSOR DEPOT

Page 56 of 75

of 1 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Public Drop Off Windsor.docx

Notes to the 2019 Budget Public Drop Off Depot (Windsor)

Expenses

Salaries & Benefits – City of Windsor

These expenses represent the charge from the City of Windsor to the Authority to provide the supervisor, scale operators, depot attendant and utility attendant. The cost of the utility attendant is split on a 50 – 50 basis with the Transfer Station 1 budget as this individual’s responsibility is to provide relief for the scale staff and transfer station staff as well as maintain the areas around the bins at the depot and around the push pits at the transfer station. The full cost of the supervisor responsible for the depot and transfer station is found within the Depot budget.

Operating Costs

Bin Hauling

The Public Disposal Area Bin Hauling account includes a $120,000 figure for payments to a private contractor for the supply and servicing of the 40-yard roll-off containers in the Public Drop off Depot.

Capital

The 2017 budget included an estimate for the cost to upgrade the Geoware computer program software and hardware that records the revenue and waste material types delivered to the site. The project was not completed until 2018 resulting in a large variance.

In 2018 budget included an estimate for the replacement of the unattended scale. Actual tender submissions resulted in approximately a $20,000 unfavourable variance.

The 2019 budget includes the replacement of the backhoe used at the Windsor Transfer Station. The current unit was purchased in 2009. The replacement will be funded by a contribution from the Equipment Replacement Reserve.

Page 57 of 75


25-Feb-19

2018 2018 2019


EXPENDITURES $7,098,900 $7,791,150 $7,789,160

CAPITAL

Expenditures $6,455,800 $9,412,000 $81,000

Revenue 6,455,800 9,412,000 81,000


FILE: REGIONAL LANDFILL - OTHER

REGIONAL LANDFILL - OTHER

SUMMARY

Page 58 of 75


25-Feb-19

REGIONAL LANDFILL - OTHER

2018 2018 2019


EXPENSES

14201.4103 Contrib. to Reg LF Debt Retirement Reserve - Sun Life Debenture $4,936,830 $4,936,830 $5,101,720

14104.4123 Contribution to Perpetual Care Reserve - $500,000 annual contribution 0 0 0

was suspended effective 2012. Contributions will begin again in 2032

after the last debenture payment is made in 2031.

14104.3690 Annual Residential Compensation - $0.30/tonne 52,830 67,200 66,510

14104.3615 Town of Essex Host Compensation 1,641,840 2,312,000 2,087,940

January - June 2019 - $9.414/tonne / July - December 2019 - $9.602/tonne

14104.3630 Loan Repayment to Reserves - Development of Cells 3, 4, 5 434,600 434,600 497,890

14104.3630 Interest on Loan from ERR - Cell #4 North (Note 1) 32,800 40,520 35,100


CAPITAL EXPENSES

14201.3864 Consultant - Engineering Design for Cell #3 South Construction $455,800 $434,000 $81,000

14201.3874 Future Cell Development - Construction Cell #3 South 6,000,000 6,878,000 0

14201.3874 Construction - Compost Pad Relocation 0 2,100,000 0

TOTAL CAPITAL EXPENDITURES $6,455,800 $9,412,000 $81,000


14201.6801 Contribution from Future Cell Development Reserve - Cell #3 South $2,400,000 $2,732,400 $0

14201.6804 Loan from Rate Stabilization Reserve - Cell #3 South 4,055,800 4,579,600 81,000

14201.6806 Contribution from Rate Stabilization Reserve - Compost Pad Relocation 0 2,100,000 0

$6,455,800 $9,412,000 $81,000

NET CAPITAL EXPENDITURES $0 $0 $0

Cell #4 North

Note 2: In 2014 & 2015 the estimated cost to develop Cell #4 North totalled $6,868,000 ($6,350,000 construction &

$518,000 engineering). The proposed funding for this development includes the following:

1) Contribution from the Future Cell Development Reserve in the amount of $3,000,000. This figure represents approx. 50%

of the investment funds received that mature in December 2016 in the amount of $5,961,150.

2) Contribution from the Equipment Replacement Reserve in the amount of $728,000. Contributions were made to the

reserve in previous years for the replacement of City of Windsor recycling trucks in the amount of $1,456,000. These funds

were no longer required after the sale of the fleet and 50% were used to fund the Cell#3 North development. The remaining 50%

of these funds have been held in the reserve for the development of Cell #4 North.

3) Loan from the Rate Stabilization Reserve in the amount of $3,142,000. A loan from this reserve would be made

to fund the balance of the Cell #4 North development cost. The loan repayment term will begin in 2017 after the final loan

repayment in 2016 pertaining to Cell #3 North. It is estimated that Cell #4 North will have a useful life of 6 years.

Interest on the loan would be calculated annually based on the current rates.

FILE: REGIONAL LANDFILL - OTHER

Page 59 of 75

OPENING RESERVE BALANCE IS COMPRISED OF:

$7,146,880 AMT. REC'D RE: HOLIDAY PAYMENTS - FROM MFP SETTLEMENT

$1,732,022 AMT. RE: 2004 OPERATING SURPLUS

$1,667,393 JULY-DEC 2005 LIFT1 PAYMENTS NOT MADE

$10,546,295 + $90,213.71 2005 interest earned = $10,636,508.71 bal. @ 12/31/05

INTEREST RATE 2.75% 1.0346843 ANNUAL FACTOR (=3.19%+1)

3.47% ANNUAL FACTOR %

ACTUAL &

ESTIMATED SUN LIFE ESTIMATED

RESERVE INTEREST ANNUAL DEBENTURE RESERVE

YEAR BALANCE EARNED CONTRIBUTION PAYMENT BALANCE

2006 $10,636,509 $423,270 $3,335,000 $3,069,266 $11,325,512 Actual

2007 $11,325,512 $472,001 $3,441,000 $3,258,735 $11,979,778 Actual

2008 $11,979,778 $319,284 $3,551,200 $3,451,879 $12,398,383 Actual

2009 $12,398,383 $78,528 $3,664,400 $3,648,766 $12,492,544 Actual

2010 $12,492,544 $96,784 $3,664,400 $3,849,470 $12,404,258 Actual

2011 $12,404,258 $142,298 $3,901,970 $4,054,065 $12,394,461 Actual

2012 $12,394,461 $140,836 $4,026,450 $4,262,624 $12,299,123 Actual

2013 $12,299,123 $138,515 $4,154,890 $4,475,229 $12,117,299 Actual

2014 $12,117,299 $149,472 $4,287,430 $4,691,954 $11,862,246 Actual

2015 $11,862,246 $184,558 $4,440,990 $4,912,882 $11,574,912 Actual

2016 $11,574,912 $207,949 $4,600,500 $5,138,093 $11,245,268 Actual

2017 $11,245,268 $212,825 $4,765,420 $5,367,671 $10,855,842 Actual

2018 $10,855,842 $210,000 $4,930,705 $5,601,700 $10,394,847 Projected

2019 $10,394,847 $285,858 $5,101,723 $5,840,267 $9,942,162

2020 $9,942,162 $273,409 $5,278,672 $6,083,460 $9,410,784

2021 $9,410,784 $258,797 $5,461,759 $6,331,369 $8,799,971

2022 $8,799,971 $241,999 $5,651,196 $6,584,087 $8,109,079

2023 $8,109,079 $223,000 $5,847,204 $6,841,704 $7,337,579

2024 $7,337,579 $201,783 $6,050,010 $6,918,068 $6,671,304

2025 $6,671,304 $183,461 $6,259,850 $6,417,113 $6,697,502

2026 $6,697,502 $184,181 $6,476,968 $5,996,500 $7,362,151

2027 $7,362,151 $202,459 $6,701,617 $6,037,087 $8,229,141

2028 $8,229,141 $226,301 $6,934,058 $6,050,180 $9,339,320

2029 $9,339,320 $256,831 $7,174,560 $6,031,460 $10,739,252

2030 $10,739,252 $295,329 $7,423,405 $10,792,682 $7,665,303

2031 $7,665,303 $210,796 $7,680,880 $15,556,979 $0

$10,636,509 $5,820,524 $134,806,258 $151,263,290

$151,263,290

REGIONAL LANDFILL - OTHER - BUDGET

ESSEX - WINDSOR SOLID WASTE AUTHORITY

REGIONAL LANDFILL DEBT RETIREMENT RESERVE

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Notes to the 2019 Budget Regional Landfill Other

Expenses

Debt Retirement Reserve Contribution

On October 4, 2005, the Board of Directors of the Authority adopted a schedule of contributions to the Debt Retirement Reserve to the year 2031 to meet the debenture payments to Sun Life for the capital required to construct the Regional Landfill. In general the schedule adds in excess of $160,000 a year to the budget. The scheduled increase from 2018 to 2019 is $164,890.

Contribution to Perpetual Care Reserve Fund

The Authority has approved a Perpetual Care Reserve Fund for the Regional Landfill Site in order to have a pool of money available to cover perpetual care costs when the Regional Landfill is eventually closed. The annual amount to be contributed to the Fund is based on a number of factors, including annual tonnage, the projected site life, and compaction ratios. The firm of KPMG was engaged in 2006 to review the key assumptions used by management of the Authority in calculating the annual contribution to the Reserve. Their report, received by the Board of the Authority on June 6, 2006, noted KPMG “are satisfied as to the current reasonableness of these assumptions”. The contribution to the Reserve until 2011 was budgeted at $500,000.

During the Business Review completed in 2011 by Stantec, it was recommended that the annual contribution to the Perpetual Care Reserve be suspended until 2031 when the Sun Life debenture is fully paid. At that time the annual contribution to the Debt Retirement Reserve will be approx. $7.8M. It is the consultant’s recommendation that at that time the $7.8M available funds be contributed to the Perpetual Care Reserve until the landfill is at capacity (estimated at 2040 based on current tonnage levels).

Town of Essex Compensation

The host municipal agreements originally signed by the City, County and Authority with the Townships of Colchester North and Colchester South require that compensation be paid to the host municipality. The Town of Essex is now the beneficiary of those payments following municipal amalgamation.

Page 61 of 75

Regional Landfill Other

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Loan Repayment & Interest

In 2015 the Authority constructed Cell #4 North at the Regional Landfill. Funding for this project included a contribution from both the Future Cell Development Reserve and the Equipment Replacement Reserve (see budget detail page for breakdown). The balance of the cost to develop the cell was budgeted to be loaned from the Rate Stabilization Reserve and repaid over 5 years plus interest. The first loan payment was be made in 2016. The loan payment and interest has been adjusted in the 2019 budget as per the approved loan repayment schedule.

Capital Expenses

In 2017 the design and engineering for Cell #3 South began at the Regional Landfill. The 2018 budget included an estimate for the remaining engineering design of the cell as well as an estimate for the construction services.

In 2018 the project was revised to include the relocation of the compost pad area. The existing compost pad was located at the south end of Cells 3 and 4 and would require relocation in the future. The tender was issued and the actual tender figures have been included in the 2018 projection column.

The funding for this project will include both a contributions and loans from both the Future Cell Development Reserve and the Rate Stabilization Reserve.

Page 62 of 75


25-Feb-19

PERPETUAL CARE SITE NO. 2

SUMMARY

Kingsville and Leamington

2018 2018 2019


EXPENDITURES $272,000 $268,810 $271,100

RECOVERIES 225,340 247,240 241,400

NET RECOVERIES (EXPENDITURES) ($46,660) ($21,570) ($29,700)

Accumulated Surplus - Beg. of Year $46,660 $51,270 $29,700

Accumulated Surplus - End of Year $0 $29,700 $0

FILE: PERP.CARE # 2

Page 63 of 75


26-Feb-19

PERPETUAL CARE SITE 2 - Kingsville and Leamington

2018 2018 2019


EXPENDITURES

SALARIES & BENEFITS

14102.3336 Salaries, Wages & Benefits $47,000 $47,000 $47,000

$47,000 $47,000 $47,000

PURCHASED SERVICES

14102.3311 Consulting - Hydrogeology & Well Repair/Decomm. $53,000 $48,610 $49,900

14102.3696 EWSWA Administration Fee 15,000 15,000 15,000

14102.3301 Legal Fees 0 8,100 TBD

14102.3303 Consulting Fees - Leachate Forcemain Relocation 0 13,800 TBD

$68,000 $85,510 $64,900

OCCUPANCY COSTS

14102.3401 Insurance $20,900 $20,900 $20,900

14102.3403 Utilities 2,000 2,200 2,200

14102.3340 CSX - Right-of-Way Lease 2,100 2,100 2,100

$25,000 $25,200 $25,200

OPERATING COSTS

14102.3606 Leachate Treatment $84,000 $98,000 $95,000

14102.3233 Grass & Trees Maintenance 5,000 4,700 5,000


14102.3239 Leachate Collection System (Flushing '18 & '20) 10,000 6,400 1,000

14102.3241 Leachate - Forcemain Maintenance 2,000 0 2,000

14102.3253 Vehicle Operating Costs (Consumables) 1,000 1,000 1,000

14102.3298 Capital - Leachate Forcemain Relocation 0 0 TBD

- Pending MECP Approval

$132,000 $111,100 $134,000


RECOVERIES

14102.6520 Contributions from Municipalities $225,340 $225,340 $241,400

14102.6801 Contributions from Reserve - Leachate Forcemain 0 21,900 TBD

TOTAL RECOVERIES $225,340 $247,240 $241,400

Excess of Recoveries over Expenditures

(Expenditures over Recoveries) ($46,660) ($21,570) ($29,700)

Accumulated Surplus (Deficit) - Beg. of Year $46,660 $51,270 $29,700

Accumulated Surplus (Deficit) - End of Year $0 $29,700 $0

Page 64 of 75


26-Feb-19

PERPETUAL CARE SITE 2 - Kingsville and Leamington

Opening Contribution Closing

Balance To/From Reserve Balance

2013 $0 $243,440 $243,440

2014 $243,440 $104,520 $347,960

2015 $347,960 $98,100 $446,060

2016 $446,060 $33,940 $480,000

2017 $480,000 $0 $480,000

2018 $480,000 ($21,900) $458,100

FILE: PERP.CARE#2

In order to alleviate any large increases in a single year, beginning in 2013 the Municipalities of Kingsville

and Leamington made additional contributions to the Landfill #2 Perpetual Care Reserve to fund the

relocation of a portion of the leachate forcemain. It was assumed that the project would take place during

2013 but for various reasons the works will be undertaken in 2019. The reserve funds will be used to fund

the forcemain relocation and any balancing adjustment required will be made at the end of the project. The

below continuity schedule summaries the reserve activity to date:

Leachate Forcemain Relocation Reserve

CONTRIBUTIONS FROM LEAMINGTON AND KINGSVILLE - 2013 to 2017 RELATED TO FUNDING THE

RELOCATION OF A PORTION OF THE LEACHATE FORCEMAIN

Page 65 of 75


2/25/2019

MUNICIPALITY SHARE OF 2019 2018

REQUIRED REQUIRED

FROM FROM

PERPETUAL CARE MUNICIPALITY MUNICIPALITY

Kingsville 25.10% $60,591 $56,560

Leamington 74.90% $180,809 $168,780

100.00% $241,400 $225,340

TOTAL EXPENDITURES (LINKED)

2018

PERPETUAL CARE - LANDFILL SITE NO. 2

Cost Recovery From Municipalities

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Notes to the 2019 Budget Perpetual Care – Landfill #2

Expenses

Salaries & Benefits

This account is for the share of the payroll costs for labourers to perform grounds maintenance and grass cutting activities; one week of the services of the Environmental Technician for monitoring activities; and, a share of the salaries of the Manager of Waste Disposal and Supervisor of Waste Disposal.

Purchased Services

The Consulting – Hydrogeology & Well Repair account in this section is expected to be lower than budgeted for 2018. The EWSWA Administration Fee is related to staff time required by the General Manager, Finance Manager, Admin. Assistant, Exec. Secretary and Accounting Clerks.

Operating Costs

With the closure of the site, the only remaining major operating cost is for leachate treatment. The 2019 budget for leachate treatment has been set at $95,000 to reflect the historical costs of processing leachate generation for the site.

Capital – Leachate Forcemain Relocation

The forcemain which conveys the leachate from the landfill to the treatment plant in Leamington is located on lands not owned by the Authority. The easement term with the company, over whose land a portion of the forcemain is located, has ended and has been extended on a year-to-year basis. During 2011 the company approached the Authority (as well as Leamington and Kingsville) requesting that the forcemain be relocated so that they can otherwise make use of his lands. A cost estimate for the relocation has been calculated at $480,000 plus HST. Since the Landfill 2 Perpetual Care budget is the sole responsibility of Leamington and Kingsville there is no impact on the main operating budget of the Authority or on the amount to be assessed to the other municipalities. Please see the budget detail page for further information.

Page 67 of 75


25-Feb-19

2018 2018 2019


EXPENDITURES $769,820 $745,760 $721,970

RECOVERIES 664,000 664,000 664,000

NET (EXPENDITURES) ($105,820) ($81,760) ($57,970)

Accumulated Surplus Surplus - Beg. of Year $365,990 $397,980 $316,220

Accumulated Surplus - End of Year 260,170$ $316,220 258,250$

FILE: PERP.CARE #3

PERPETUAL CARE SITE NO. 3

SUMMARY

Windsor, Tecumseh & Lakeshore

Page 68 of 75


25-Feb-19

PERPETUAL CARE - LANDFILL # 3 - Windsor, Tecumseh & Lakeshore

2018 2018 2019


EXPENDITURES

SALARIES & BENEFITS

14107.3336 Salaries, Wages & Benefits $61,000 $61,000 $61,000

$61,000 $61,000 $61,000

COMMITTEE EXPENSES

Technical Review Committee:

14107.2120 Indemnities $0 $0 $0

$0 $0 $0

PURCHASED SERVICES

14107.3311 Monitoring Program - Capital/Well Decommissioning $94,050 $69,150 $68,700

14107.3696 EWSWA Administration 31,400 31,400 31,400

14107.3301 Legal 0 0 0

14107.3398 Engineering Consultant - Misc. 2,000 0 2,000

$127,450 $100,550 $102,100

OCCUPANCY COSTS

14107.3401 Insurance $25,000 $25,000 $25,000

14107.3403 Utilities 4,500 3,200 3,500

$29,500 $28,200 $28,500

OPERATING COSTS

14107.3102 Manifest Fee (M.O.E.) $1,100 $1,400 $1,300

14107.3236 Site & Grounds Maintenance 50,000 12,000 50,000

14107.3239 Leachate Collection System (Flushing '18 & '20) 40,000 37,350 10,000

14107.3240 Leachate Spring Repair 2,000 0 2,000

14107.3253 Vehicle Operating Costs (Consumables) 1,000 1,000 1,000

14107.3605 Leachate Hauling 178,000 245,300 185,000

14107.3606 Leachate Treatment 10,000 10,500 10,000

14107.3607 EWSWA Loan Pmt - Clay Capping Proj. (2013-2022) 229,170 229,170 229,170

14107.3607 EWSWA Loan Interest - Clay Capping Project 15,600 19,290 16,900

14107.3692 Resident Compensation Re: ECA Condition #35 25,000 0 25,000

$551,870 $556,010 $530,370

TOTAL OPERATING COSTS $769,820 $745,760 $721,970

CAPITAL COSTS

$0 $0 $0

TOTAL CAPITAL COSTS $0 $0 $0

TOTAL OPERATING AND CAPITAL EXPENDITURES $769,820 $745,760 $721,970

Page 69 of 75


25-Feb-19

PERPETUAL CARE - LANDFILL # 3 - Windsor, Tecumseh & Lakeshore

2018 2018 2019


RECOVERIES

14107.6520 Contributions from Municipalities $664,000 $664,000 $664,000

TOTAL RECOVERIES $664,000 $664,000 $664,000

Excess of (Expenditures over Recoveries) ($105,820) ($81,760) ($57,970)

Accumulated Surplus

- Beginning of Year $365,990 $397,980 $316,220

Accumulated Surplus

- End of Year $260,170 $316,220 $258,250

FILE: PERP.CARE #3

Page 70 of 75


MUNICIPALITY SHARE OF AMT. REQUIRED 2019 2018

PERPETUAL FROM MUNICIPALITY REQUIRED REQUIRED

CARE (EXCLUDING LEACHATE FROM FROM

TREATMENT) % $ MUNICIPALITY MUNICIPALITY

Tecumseh 3.40% $22,236 41.67% $4,167 $26,403 $26,403

Lakeshore 4.76% $31,130 58.33% $5,833 $36,963 $36,963

Windsor 91.84% $600,634 0.00% $0 $600,634 $600,634

100.00% $654,000 100.00% $10,000 $664,000 $664,000

AMT. REQUIRED

FROM MUNICIPALITY

FOR LEACHATE TREATMENT

2019 BUDGET

PERPETUAL CARE - LANDFILL SITE NO. 3

Cost Recovery From Municipalities

Page 71 of 75

of 2 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Perpetual Care Landfill #3.docx

Notes to the 2019 Budget Perpetual Care – Landfill #3

Expenses

Salaries & Benefits

This account is for the share of salaries and benefits for staff that will perform the scheduled maintenance and monitoring activities at the site during the year. This includes the required site inspections, road patrols, grass cutting, tree and grounds maintenance, and environmental monitoring. It also includes a pro-rata share of the salaries of the Manager of Waste Disposal and Supervisor of Waste Disposal who oversee the post-closure activities at the site.

Purchased Services

The monitoring program budget for ground and surface water monitoring in 2018 is expected to be under budget by $24,900 due to less capital required. The 2019 budget has been established at $68,700 for monitoring and capital required.

Operating Costs

The only major operating cost at the closed landfill site is for leachate management. The 2018 budget for Leachate Hauling was set at $178,000 to reflect the historical costs of hauling leachate generation for the site. In 2018 the site generated more leachate than budgeted due to higher than projected precipitation. The Leachate Treatment account only reflects the amount billed by the City of Windsor for the perpetual care portion of leachate treatment payable by Tecumseh and Lakeshore.

The remainder of the operating cost section of the budget is for maintenance of the road, drainage, leachate collection systems, landfill cap, as well as the other infrastructure at the site.

Capital – Thickening of Cap & Change of Slopes

The Authority applied to the Ministry of the Environment (MOE) for approval to change the grades and elevation by receiving clay from the construction of the Windsor-Essex Parkway. The approval from the MOE allowed closed Landfill No. 3 to accept in excess of 1,000,000 m3 of clay. The entire project was completed during the period 2012 to 2016.

Page 72 of 75

Perpetual Care – Landfill #3

Page 2 of 2 H:\EWSWA\everyone\1 - Finance\2019 Finance\2019 Budget\2019 Budget Notes\2019 Budget Notes - Perpetual Care Landfill #3.docx

The project resulted in the following benefits to the landfill itself and to the region as a whole:

1. Resolved the longstanding capping and grading problems associated with the site.

2. Reduces the amount of leachate generated by the site.

3. Results in annual budget costs savings to the funding municipalities.

4. Reduces the amount of truck traffic on area roads related to the hauling of leachate.

5. Resolved the issue of where a large amount of surplus clay from the Parkway project will be placed.

6. Assisted the region as a whole by ensuring that most if not all of the surplus Parkway clay was destined for one location as opposed to many locations throughout Windsor and the County of Essex.

7. Completes the closure of the site sooner.

8. Allows the landfill to become a recreation site sooner.

9. Allows capital works to be done sooner and at one time so as to eliminate the capital works being done over a longer period of time which continually disrupt neighbouring properties.

10. The opportunity to receive this amount of clean clay at one time in the future is not likely. To put the figures contained within this report into perspective, since 2001 approximately 158,000 m3 of clean clay has been accepted on the site in order to deal with rainwater infiltration through the thin cap. Continuing at this pace would not have allowed for the ultimate stabilization of the site in regard to leachate levels.

The project cost was $2,322,458. While the Authority did not pay the costs associated with the supply of the clay, hauling of the clay or placing of the clay at LF#3, it was responsible for the costs associated raising manholes, monitors and pump stations, relocating fencing, replacing the originally stripped clay and topsoil and re-seeding the entire site with grass seed. Other significant costs include engineering fees to supervise the project and prepare the documents required by the MOE and also the construction of a new leachate haul road and loading station.

The Authority financed the project cost by borrowing internally from one of its reserves and charging the 3 municipalities over the 10 year period 2013 to 2022. The interest income the reserve would have otherwise earned will also be charged to the Landfill #3 budget and borne solely by Windsor, Lakeshore and Tecumseh.

Page 73 of 75

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Refu

se -

IC

I R

efu

se D

eliv

ere

d U

nde

r C

ontr

act to

the

Regio

na

l La

ndfill

$4

6.0

0$

46

.00

Per

Tonn

e4

,00

1

To

nn

es a

nd

Ove

r (

Pu

t o

r P

ay)

Refu

se -

IC

I R

efu

se D

eliv

ere

d U

nde

r C

ontr

act to

the

Regio

na

l La

ndfill

$4

5.0

0$

45

.00

Per

Tonn

e5

,00

1

To

nn

es a

nd

Ove

r (

Pu

t o

r P

ay)

Refu

se -

IC

I R

efu

se D

eliv

ere

d U

nde

r C

ontr

act to

the

Regio

na

l La

ndfill

$4

4.0

0$

44

.00

Per

Tonn

e1

0,0

01

To

nn

es a

nd

Ove

r (

Pu

t o

r P

ay)

Refu

se -

IC

I R

efu

se D

eliv

ere

d U

nde

r C

ontr

act to

the

Regio

na

l La

ndfill

$3

9.0

0$

39

.00

Per

Tonn

e2

0,0

01

To

nn

es a

nd

Ove

r (

Pu

t o

r P

ay)

Refu

se -

IC

I R

efu

se D

eliv

ere

d U

nde

r C

ontr

act to

the

Regio

na

l La

ndfill

$3

1.0

0$

31

.00

Per

Tonn

e3

0,0

01

To

nn

es a

nd

Ove

r (

Pu

t o

r P

ay)

Refu

se -

IC

I R

efu

se D

eliv

ere

d t

o T

ransfe

r S

tations

$6

4.0

0$

64

.00

Per

Tonn

eG

ate

Rate

Refu

se -

IC

I D

eliv

ere

d R

efu

se

$6

.40

$6

.40

Min

imum

Fee

Min

imum

Fee

Org

an

ics -

IC

I O

rgan

ics D

eliv

ere

d t

o T

ransfe

r S

tations o

r R

egio

na

l La

ndfill

$4

6.0

0$

46

.00

Per

Tonn

e

Org

an

ics -

IC

I D

eliv

ere

d O

rgan

ics

$4

.60

$4

.60

Min

imum

Fee

Min

imum

Fee

Oth

er

- A

sbesto

s$

10

5.0

0$

10

5.0

0P

er

Tonn

e+

$1

00 P

er

Lo

ad F

lat F

ee

Oth

er

- D

ig O

ut F

ee

$5

0.0

0$

50

.00

Per

Dig

Out

Oth

er

- C

onta

min

ate

d S

oil

to b

e L

an

dfille

d$

30

.00

/ $

35

.00

$3

0.0

0P

er

Tonn

eJanu

ary

- J

une

$3

0 / J

uly

- D

ecem

ber

$35

Oth

er

- G

reen

hou

se V

ines a

nd/o

r G

row

ing M

ediu

m to b

e L

an

dfille

d$

33

.00

$3

2.0

0P

er

Tonn

e

Oth

er

- IC

I P

alle

ts D

eliv

ere

d t

o T

ransfe

r S

tation #

2 a

nd

Regio

na

l La

ndfill

$4

6.0

0$

46

.00

Per

Tonn

e

Oth

er

- R

efr

igera

nts

$1

7.0

0$

17

.00

Per

Unit

Oth

er

- W

eig

h T

icket

$6

.00

$6

.00

Per

Tic

ket

Oth

er

- R

ailw

ay T

ies

$1

05

.00

$1

05

.00

Per

Tonn

e

Oth

er

- W

hite G

ood

s W

itho

ut R

efr

igera

nts

No C

ha

rge

No C

ha

rge

Per

Unit

Oth

er

- R

ecycla

ble

sN

o C

ha

rge

No C

ha

rge

Per

Lo

ad

Appro

ved C

hari

ties -

Lo

ads D

eliv

ere

d t

o T

ransfe

r S

tations

$1

4.0

0$

14

.00

Per

Tonn

e

Appro

ved C

hari

ties -

Lo

ads D

eliv

ere

d t

o T

ransfe

r S

tations -

Min

imum

Fee

$5

.00

$5

.00

Min

imum

Fee

Min

imum

Fee

Appro

ved C

hari

ties -

Lo

ads D

eliv

ere

d t

o R

egio

na

l La

ndfill

$0

.00

$0

.00

Per

Tonn

e

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On

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:10

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Page 75 of 75

Essex-Windsor Solid Waste Authority 2019 OPERATIONAL …...The Essex-Windsor Solid Waste Authority...

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