Essensials of Training Microsoft Word 2010

8/13/2019 Essensials of Training Microsoft Word 2010

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Word 2010 Essentials

Sampl

CorporateTraining Materials

All of our training products are fully customizable and are perfect for one day and half day workshops.

You can easily update or insert your own content to make the training more relevant to participants.

Our material is completely customizable and is backed up by a 90 day 100% no questions asked money

back guarantee!

With our training courseware you are able to:

Add your name and logo (and remove ours).

Add your own content to make the training more relevant to your clients (i.e. using

examples and case studies from within your organization or city)

Train unlimited users within your organization.

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TABLE OF CONTENTS

Preface ..............................................................................................................................................3

What is Courseware? ................................................................................................................................ 3

How Do I Customize My Course? .............................................................................................................. 3

Materials Required ................................................................................................................................... 4

Maximizing Your Training Power .............................................................................................................. 5

Icebreakers ........................................................................................................................................6

Icebreaker: Friends Indeed........................................................................................................................ 7

Training Manual Sample ..................................................................................................................... 8

Sample Module: Your First Document ...................................................................................................... 9

Instructor Guide Sample ................................................................................................................... 14

Sample Module: Your First Document .................................................................................................... 15

Quick Reference Sheets .................................................................................................................... 24

Certificate of Completion ................................................................................................................. 26

HTML Material ................................................................................................................................. 28

PowerPoint Sample .......................................................................................................................... 35

Full Course Table of Contents ........................................................................................................... 39


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Preface

What is Courseware?

Welcome to Corporate Training Materials, a completely new training

experience!

Our courseware packages offer you top-quality training materials that

are customizable, user-friendly, educational, and fun. We provide yourmaterials, materials for the student, PowerPoint slides, and a take-

home reference sheet for the student. You simply need to prepare and

train!

Best of all, our courseware packages are created in Microsoft Office and can be opened using any

version of Word and PowerPoint. (Most other word processing and presentation programs support

these formats, too.) This means that you can customize the content, add your logo, change the color

scheme, and easily print and e-mail training materials.

How Do I Customize My Course?

Customizing your course is easy. To edit text, just click and type as you would with any document. This is

particularly convenient if you want to add customized statistics for your region, special examples for

your participants industry, or additional information. You can, of course, also use all of your word

processors other features, including text formatting and editing tools (such as cutting and pasting).

To remove modules, simply select the text and press Delete on your keyboard. Then, navigate to the

Table of Contents, right-click, and click Update Field. You may see a dialog box; if so, click Update entire

table and press OK.

(You will also want to perform this step if you add modules or move them around.)

If you want to change the way text looks, you can format any piece of text any way you want. However,

to make it easy, we have used styles so that you can update all the text at once.

If you are using Word 97 to 2003, start by clicking the Format menu followed by Styles and Formatting.

In Word 2007 and 2010 under the Home tab, right-click on your chosen style and click Modify. That will

then produce the Modify Style options window where you can set your preferred style options.


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For example, if we wanted to change our Heading 1 style, used for Module Titles, this is what we would

do:

Now, we can change our formatting and it will apply to all the headings in the document.

For more information on making Word work for you, please refer to Word 2007 or 2010 Essentials by

Corporate Training Materials.

Materials Required

All of our courses use flip chart paper and markers extensively. (If you prefer, you can use a whiteboard

or chalkboard instead.)

We recommend that each participant have a copy of the Training Manual, and that you review each

module before training to ensure you have any special materials required. Worksheets and handouts are

included within a separate activities folder and can be reproduced and used where indicated. If you

would like to save paper, these worksheets are easily transferrable to a flip chart paper format, instead

of having individual worksheets.


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We recommend these additional materials for all workshops:

Laptop with projector, for PowerPoint slides Quick Reference Sheets for students to take home Timer or watch (separate from your laptop) Masking tape Blank paper

Maximizing Your Training Power

We have just one more thing for you before you get started. Our company is built for trainers, by

trainers, so we thought we would share some of our tips with you, to help you create an engaging,

unforgettable experience for your participants.

Make it customized.By tailoring each course to your participants, you will find that your resultswill increase a thousand-fold.

o Use examples, case studies, and stories that are relevant to the group.o Identify whether your participants are strangers or whether they work together. Tailor

your approach appropriately.

o Different people learn in different ways, so use different types of activities to balance itall out. (For example, some people learn by reading, while others learn by talking about

it, while still others need a hands-on approach. For more information, we suggest

Experiential Learning by David Kolb.)

Make it fun and interactive.Most people do not enjoy sitting and listening to someone else talkfor hours at a time. Make use of the tips in this book and your own experience to keep your

participants engaged. Mix up the activities to include individual work, small group work, large

group discussions, and mini-lectures.

Make it relevant.Participants are much more receptive to learning if they understand why theyare learning it and how they can apply it in their daily lives. Most importantly, they want to

know how it will benefit them and make their lives easier. Take every opportunity to tie what

you are teaching back to real life.

Keep an open mind.Many trainers find that they learn something each time they teach aworkshop. If you go into a training session with that attitude, you will find that there can be an

amazing two-way flow of information between the trainer and trainees. Enjoy it, learn from it,

and make the most of it in your workshops.

And now, time for the training!


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Icebreakers

Each course is provided with a wide range of interactive Icebreakers. The trainer can utilize an

Icebreaker to help facilitate the beginning of the course, as it helps break the ice with the

participants. If the participants are new to each other, an icebreaker is a great way to introduce

everyone to each other. If the participants all know each other it can still help loosen up the

room and begin the training session on positive note. Below you will see one of the icebreakers

that can be utilized from the Icebreakers folder.


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Icebreaker: Friends Indeed

Purpose

Have the participants moving around and help to make introductions to each other.

MaterialsRequired

Name card for each person Markers

Preparation

Have participants fill out their name card. Then, ask participants to stand in a circle, shoulder to

shoulder. They should place their name card at their feet. Then they can take a step back. You

as the facilitator should take the place in the center of the circle.

Activity

Explain that there is one less place than people in the group, as you are in the middle and will

be participating. You will call out a statement that applies to you, and anyone to whom that

statement applies must find another place in the circle.

Examples:

Friends who have cats at home Friends who are wearing blue Friends who dont like ice cream

The odd person out must stand in the center and make a statement.

The rules:

You cannot move immediately to your left or right, or back to your place. Lets be adults: no kicking, punching, body-checking, etc.

Play a few rounds until everyone has had a chance to move around.


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Training Manual Sample

On the following pages is a sample module from our Training Manual. Each of our courses

contains twelve modules with three to five lessons per module. It is in the same format and

contains the same material as the Instructor Guide, which is then shown after the Training

Manual sample, but does not contain the Lesson Plans box which assists the trainer during

facilitation.

The Training Manual can be easily updated, edited, or customized to add your business name

and company logo or that of your clients. It provides each participant with a copy of the

material where they can follow along with the instructor.


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Sample Module: Your First Document

In this module, you will create your first document. You will learn how to type text and select it with a

mouse or keyboard. With text selected, you can edit or delete text, or you can use the mouse to drag

and drop text to a new location. Finally, this module will cover how to start a new page.

I am trying to get the hang of this

new fangled writing machine, but

I am not making a shining success

of it

Mark Twain


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Typing Text

The document window is just like a blank piece of paper in a typewriter. The cursorshows your current

location. Once the cursor is where you want your text, simply begin typing.

Below is the cursor location in a blank document.

Sample text for students to type:

The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick

brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown

fox jumped over the lazy dog.


brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog.

The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog.

Cursor


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Selecting Text with the Mouse or Keyboard

Selecting text is highlighting it in order to edit it, format it, copy it, or delete it. You can use the mouse or

the keyboard to select text.

Use the following procedure to use the keyboard to select text.

1. Using the arrow keys, place the cursor either at the beginning of the text you want to select, orat the end of the text you want to select.

2. Hold down the shift key while pressing the arrow key to select text in that direction.The selected text is highlighted in blue.

Use the following procedure to use the mouse to select text.

1. Point the mouse to either the beginning or the end of the text you want to select.2. Hold the left mouse button down.3. Move the mouse to select the text. You can move left, right, up and/or down.4.

Let the mouse button up when you have finished selecting the text.

Use the mouse shortcuts for selecting text.

You can double click on a word to select it. You can click three times on a paragraph to select the whole paragraph. You can click once to the left of a line to select the whole line. You can press Shift while clicking to add to your selection. The selections must be next to each

other.

You can press Control while clicking to add non-congruent text to your selection.


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Dragging and Dropping Text

One of Words basic editing tools is the drag and drop option. This feature allows you to select text and

quickly move it to a new location.

Use the following procedure to drag and drop selected text.

1. Select the text you want to move.2. Hold the left mouse pointer down.3. Move the cursor to the location where you want to move the text. The cursor has an arrow and

a small box to indicate that you are moving text.

4. Let the mouse button go when the cursor is in the desired location.

The text remains highlighted in case you want to move it again or continue editing it.


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Instructor Guide Sample

On the following pages is a sample module from our Instructor Guide. It provides the instructor

with a copy of the material and a Lesson Plans box. Each Instructor Guide and Training Manual

mirrors each other in terms of the content. They differ in that the Instructor Guide is

customized towards the trainer, and Training Manual is customized for the participant.

The key benefit for the trainer is the Lesson Plan box. It provides a standardized set of tools to

assist the instructor train that particular lesson. The Lesson Plan box gives an estimated time to

complete the lesson, any materials that are needed for the lesson, recommended activities, and

additional points to assist in delivering the lessons such as Stories to Share and Delivery Tips.


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Sample Module: Your First Document

In this module, you will create your first document. You will learn how to type text and select it with a

mouse or keyboard. With text selected, you can edit or delete text, or you can use the mouse to drag

and drop text to a new location. Finally, this module will cover how to start a new page.

I am trying to get the hang of this

new fangled writing machine, but

I am not making a shining success

of it

Mark Twain


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Typing Text

Estimated Time 5 minutes

Topic Objective To learn how to type text in a Word document.

Topic Summary

The document window is just like a blank piece of paper in a typewriter. The

cursorshows your current location. Once the cursor is where you want your

text, simply begin typing.

Materials Required Word 2010 A blank document, as created in module 2

Recommended ActivityShow the participants the cursor in the document window. Have the

participants type text in their blank documents.

Stories to Share

A cursor is a bright, blinking indicator that marks the position at which your

text can be entered. When entering text, your mouse pointer also looks like a

cursor, but it is not blinking.

Let participants know that entering the content of their documents, and

formatting their documents to control the look and style of their documents,

are two separate tasks that do not have to be done at the same time.

Delivery Tips

For new word processing users, mention that text wraps automatically at the

end of the line. There is no need to press Enter until you reach the end of the

paragraph. In fact, as users become more advanced, it is important that they

not use Returns except at the end of paragraphs to facilitate using paragraphformatting and styles. Well talk about paragraph formatting and styles in

modules eight and nine.

Review Questions What happens when you press Enter?


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Show participants the cursor location in a blank document.

Sample text for students to type:


brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog. The quick brown

fox jumped over the lazy dog.


brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog.

The quick brown fox jumped over the lazy dog. The quick brown fox jumped over the lazy dog.

Cursor


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Selecting Text with the Mouse or Keyboard


Topic Objective To understand how to select text using the mouse or the keyboard.

Topic SummarySelecting text is highlighting it in order to edit it, format it, copy it, or delete

it. You can use the mouse or the keyboard to select text.

Materials Required Word 2010 The document from the previous topic

Recommended Activity

Have the participants select some of their text with the keyboard. Have the

participants select some of their text with the mouse. Have the participants

try some of the selection shortcuts.

Review QuestionsWhat are the advantages of using the keyboard to select text? What are the

advantages of using the mouse?


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Show participants how to use the keyboard to select text. Use the following procedure.

3. Using the arrow keys, place the cursor either at the beginning of the text you want to select, orat the end of the text you want to select.

4. Hold down the shift key while pressing the arrow key to select text in that direction.The selected text is highlighted in blue.

Show the participants how to use the mouse to select text. Use the following procedure.

5. Point the mouse to either the beginning or the end of the text you want to select.6. Hold the left mouse button down.7. Move the mouse to select the text. You can move left, right, up and/or down.8. Let the mouse button up when you have finished selecting the text.

Show the participants the mouse shortcuts for selecting text.

You can double click on a word to select it. You can click three times on a paragraph to select the whole paragraph. You can click once to the left of a line to select the whole line. You can press Shift while clicking to add to your selection. The selections must be next to each

other.

You can press Control while clicking to add non-congruent text to your selection.


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Dragging and Dropping Text


Topic Objective To learn how to move text by dragging and dropping.

Topic SummaryOne of Words basic editing tools is the drag and drop option. This feature

allows you to select text and quickly move it to a new location.


Recommended ActivityHave the students practice moving words or paragraphs to a new location in

the document.

Review Questions How would you move a whole paragraph using drag and drop?


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Show the participants how to drag and drop selected text. Use the following procedure.

5. Select the text you want to move.6. Hold the left mouse pointer down.7. Move the cursor to the location where you want to move the text. The cursor has an arrow and

a small box to indicate that you are moving text.

8. Let the mouse button go when the cursor is in the desired location.

The text remains highlighted in case you want to move it again or continue editing it.


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Starting a New Page


Topic Objective To learn how to start a new page.

Topic Summary

Just as Word automatically wraps text at the end of the line, Word also starts

a new page automatically when you fill the page with text. However, you

may wish to insert a manual page break.


Recommended ActivityHave the participants insert a manual page break. Note that it is a good idea

to start a new paragraph before adding the page break.

Review Questions What Tab of the Ribbon includes the Page Break command?


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Show the participants how to insert a page break. Use the following procedure.

5. Press Enter to start a new paragraph. This will be important for formatting the document later.6. Select the Page Layout Tab on the Ribbon.7. Select the Breaks tool on the Page Setup Group.8. Select Page.


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Quick Reference Sheets

Below is an example of our Quick reference Sheets. They are used to provide the participants

with a quick way to reference the material after the course has been completed. They can be

customized by the trainer to provide the material deemed the most important. They are a way

the participants can look back and reference the material at a later date.

They are also very useful as a take-away from the workshop when branded. When a participant

leaves with a Quick Reference Sheet it provides a great way to promote future business.


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Using Cut, Copy, and Paste

Word 2010 makes it easy to adjust documents, including a new document

based on a template, or a document started by you or another Word user.

The cut command deletes selected text from the current location, but allows

you to move it somewhere else.

The copy command allows you to copy selected text, leaving it in the current

location, but also allowing you to include it somewhere else.

The paste command allows you to include text you have cut or copied at the

cursors current location. The paste options include keeping the source

formatting, merging the formatting, using the destination theme, and keeping

the text only. Well use text only as the paste option for now.

1. Highlight the text you want to cut.2. Right click the mouse to display the context menu and select cut.3. Move the cursor to the new location.4. Right click the mouse to display the context menu and select the Text Only paste option, as illustrated below.

Using Indents and Tabs

Tabs allow you to indent the first line of your

paragraph.

There are a few different kinds of indents:

You can indent a whole paragraph. You can indent the first line of a paragraph (First

indent).

You can create a hanging indent, such as forbulleted information or Notes.

You can create mirror indents.You can add a tab at any time by simply placing the cursor in the desired location and pressing the TAB key. You cancreate indents using the tools on the Ribbon or by using the Paragraph dialog box.

Use the following procedure to add a whole paragraph indent.

1. With your cursor anywhere in the paragraph you want to adjust (the text does not have to be selected), selectthe Indent tool from the Ribbon. You can also select multiple paragraphs by selecting the text.

Word 2010 Essentials

www.corporatetrainingmaterials.com Corporate Training Materials, 2011
http://www.corporatetrainingmaterials.com/http://www.corporatetrainingmaterials.com/


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Certificate of Completion

Every course comes with a Certificate of Completion where the participants can be recognized

for completing the course. It provides a record of their attendance and to be recognized fortheir participation in the workshop.


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[Name

]

Hasmasteredth

ecourse

Wd2Enas

Awardedthis_______dayof___

_______,20___

CERTIFICATEOF

COMPLET

ION

PresenterNameandTitle


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HTML Material

We also offer an HTML version of the material. We convert a Training Manual to HTML which provides a

basic way of viewing the material through your Internet browser. The material is presented with a Table

of Content along the left so you can navigate between modules and lessons. There is also a set ofnavigation buttons along the top where you can just click though the material page by page.

The HTML material can be hosted and accessed on a local computer. It is also possible to provide

remote access through the Internet, a LAN, or even your company'sIntranet. HTML provides the ability

to offer a self-paced or off site version of the course.

The link below will provide you the opportunity to view and navigate through the HTML format the

same way a participant would experience it.

www.corporatetrainingmaterials.com/HTML_Sample/Word_2010_Essentials/index.html
http://www.corporatetrainingmaterials.com/HTML_Sample/Word_2010_Essentials/index.htmlhttp://www.corporatetrainingmaterials.com/HTML_Sample/Word_2010_Essentials/index.htmlhttp://www.corporatetrainingmaterials.com/HTML_Sample/Word_2010_Essentials/index.html


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PowerPoint Sample

Below you will find the PowerPoint sample. The slides are based on and created from the

Training Manual. PowerPoint slides are a great tool to use during the facilitation of the

material; they help to focus on the important points of information presented during the

training.


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Full Course Table of Contents

Preface ....................................................................................................Error! Bookmark not defined.

What is Courseware? ..................................................................................Error! Bookmark not defined.

How Do I Customize My Course? ................................................................Error! Bookmark not defined.

Materials Required .....................................................................................Error! Bookmark not defined.

Maximizing Your Training Power ................................................................Error! Bookmark not defined.

Module One: Getting Started ...................................................................Error! Bookmark not defined.

Icebreaker ...................................................................................................Error! Bookmark not defined.

Housekeeping Items....................................................................................Error! Bookmark not defined.

Pre-Assignment Review ..............................................................................Error! Bookmark not defined.

Workshop Objectives ..................................................................................Error! Bookmark not defined.

Action Plans and Evaluations ......................................................................Error! Bookmark not defined.

Module Two: Opening and Closing Word ..................................................Error! Bookmark not defined.

Opening Word .............................................................................................Error! Bookmark not defined.

Understanding the Interface.......................................................................Error! Bookmark not defined.

Using Backstage View .................................................................................Error! Bookmark not defined.

Creating a Blank Document ........................................................................Error! Bookmark not defined.

Closing Word ...............................................................................................Error! Bookmark not defined.

Module Three: Working with Documents .................................................Error! Bookmark not defined.

Saving Files .................................................................................................Error! Bookmark not defined.

Opening Files ..............................................................................................Error! Bookmark not defined.

Closing Files ................................................................................................Error! Bookmark not defined.

Creating a Document from a Template ......................................................Error! Bookmark not defined.

Using the Recent List ..................................................................................Error! Bookmark not defined.

Module Four: Your First Document ...........................................................Error! Bookmark not defined.

Typing Text ............................................................................................................................................. 16


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Selecting Text with the Mouse or Keyboard ........................................................................................... 18

Editing and Deleting Text ............................................................................Error! Bookmark not defined.

Dragging and Dropping Text .................................................................................................................. 20

Starting a New Page ............................................................................................................................... 22

Module Five: Basic Editing Tasks............................................................... Error! Bookmark not defined.

Using Cut, Copy, and Paste .........................................................................Error! Bookmark not defined.

Using the Office Clipboard ..........................................................................Error! Bookmark not defined.

Using Undo and Redo .................................................................................Error! Bookmark not defined.

Finding and Replacing Text .........................................................................Error! Bookmark not defined.

Setting Paste Options .................................................................................Error! Bookmark not defined.

Using the Selection Pane ............................................................................Error! Bookmark not defined.

Module Six: Basic Formatting Tasks ..........................................................Error! Bookmark not defined.

Understanding Levels of Formatting ..........................................................Error! Bookmark not defined.

Changing Font Face and Size ......................................................................Error! Bookmark not defined.

Changing the Font Color .............................................................................Error! Bookmark not defined.

Adding Font Enhancements ........................................................................Error! Bookmark not defined.

Adding a Visual Effect .................................................................................Error! Bookmark not defined.

Clearing Formatting ....................................................................................Error! Bookmark not defined.

Module Seven: Advanced Formatting Tasks ..............................................Error! Bookmark not defined.

Highlighting Text.........................................................................................Error! Bookmark not defined.

Changing Case ............................................................................................Error! Bookmark not defined.

Using the Format Painter............................................................................Error! Bookmark not defined.

Using the Font Dialog .................................................................................Error! Bookmark not defined.

Setting Open Text Options ..........................................................................Error! Bookmark not defined.

Module Eight: Formatting Paragraphs ......................................................Error! Bookmark not defined.

Changing Spacing .......................................................................................Error! Bookmark not defined.


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Setting the Alignment .................................................................................Error! Bookmark not defined.

Using Indents and Tabs ...............................................................................Error! Bookmark not defined.

Adding Bullets and Numbering ...................................................................Error! Bookmark not defined.

Adding Borders and Shading ......................................................................Error! Bookmark not defined.

Module Nine: Working with Styles ...........................................................Error! Bookmark not defined.

About Styles ................................................................................................Error! Bookmark not defined.

Applying a Style ..........................................................................................Error! Bookmark not defined.

Changing the Style Set ................................................................................Error! Bookmark not defined.

Changing the Theme ...................................................................................Error! Bookmark not defined.

Changing Theme Elements .........................................................................Error! Bookmark not defined.

Module Ten: Formatting the Page ............................................................Error! Bookmark not defined.

Adding Headers and Footers ......................................................................Error! Bookmark not defined.

Formatting Text as Columns .......................................................................Error! Bookmark not defined.

Changing Page Orientation ........................................................................Error! Bookmark not defined.

Changing the Page Color ............................................................................Error! Bookmark not defined.

Adding a Page Border .................................................................................Error! Bookmark not defined.

Using the Page Setup Dialog ......................................................................Error! Bookmark not defined.

Module Eleven: Adding the Finishing Touches...........................................Error! Bookmark not defined.

Checking Your Spelling ................................................................................Error! Bookmark not defined.

Previewing Your Document ........................................................................Error! Bookmark not defined.

Printing Your Document .............................................................................Error! Bookmark not defined.

E-Mailing Your Document ...........................................................................Error! Bookmark not defined.

Module Twelve: Wrapping Up ..................................................................Error! Bookmark not defined.

Words from the Wise ..................................................................................Error! Bookmark not defined.

Parking Lot ..................................................................................................Error! Bookmark not defined.

Action Plans and Evaluations ......................................................................Error! Bookmark not defined.


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Appendix .................................................................................................Error! Bookmark not defined.

Pre-Assignment ...........................................................................................Error! Bookmark not defined.

Action Plan ..................................................................................................Error! Bookmark not defined.

Evaluation Form ..........................................................................................Error! Bookmark not defined.

Review Questions ........................................................................................Error! Bookmark not defined.

Essensials of Training Microsoft Word 2010

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Transcript of Essensials of Training Microsoft Word 2010