ERP Guide Purchase

8/10/2019 ERP Guide Purchase

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ERP User GuidePurchase Module

Prepared by

XL Technologies

Q1-08-038-C

P.O.Box 122861

SAIF ZONE

Sharjah, UAE

Tel: +97155-9652602

[email protected]

www.xltechglobal.com


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Table of contents

Maintenance......................................................................................................................... 3Suppliers ..........................................................................................................................3Supplier Opening Balance ...............................................................................................3

Transactions......................................................................................................................... 4

Purchase Enquiry Entry ...................................................................................................5Purchase Order Entry ......................................................................................................5Purchase GRN ................................................................................................................6Direct Invoice ................................................................................................................... 7Payment to Suppliers ......................................................................................................8Supplier Credit Notes ......................................................................................................9

Inquiries & Reports ............................................................................................................ 10Purchase Enquiry .........................................................................................................12Purchase Order Enquiry ................................................................................................12Purchase GRN Enquiry .................................................................................................13Purchase Invoice Enquiry ..............................................................................................14Supplier Payment Enquiry .............................................................................................15Supplier Transaction Enquiry ........................................................................................16Credit Note Enquiry .......................................................................................................17

Supplier & Purchasing Reports ..........................................................................................19Supplier Balance Report ...............................................................................................19Supplier Aged Report ....................................................................................................19


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Maintenance

Suppliers

1.Maintenance

1.1.

Suppliers

ThisPageisusedtoviewandenterthedetailsofsuppliers.Thestepstobefollowedfordoingthe

sameareelaboratedbelow.

1. GotoPurchase>Maintenance>Suppliers.

2. Screen

appear

as

shown

in

Figure

1.1

3. UseSuppliersearchforsearchingthesupplier

4. ClickthepencillinktoViewandEdittheSuppliersalreadycreated.

5. Forcreatingnewsupplierdetails,filldatainsideAddNewSupplierBox.

6. ClickSave

7. AddingSuppliersiscomplete.

Figure1.1


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Supplier Opening Balance

1.2.SupplierOpeningBalance

This

Page

is

used

to

view

and

enter

the

supplier

invoice

opening

balances.

The

steps

to

be

followed

for

doing

the

same

are

elaborated

below.

1.

Purchase

>

Maintenance

>

Supplier

Opening

Balance

2.

Select

the

specific

supplier

for

adding

opening

balance.

3.AddInvoiceNo.,invoicedata,openingbalance,selectDebitorcreditfortheinvoice,opening

balancedoingDate,andMemo.

4.

Click

Save

5.Editoptionisalsoavailableforsupplieropeningbalance

6.SupplierOpeningBalanceiscomplete

Figure

1.2


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Transactions

Purchase Enquiry Entry

2.Transactions

2.1.

Purchase

Enquiry

Entry

This

is

the

Page

used

to

enter

Purchase

Entry.

The

steps

to

be

followed

for

doing

the

same

are

explained

below.

1.Purchase>Transactions>PurchaseEnquiry

2.ChooseSupplierfromDropdownlist,theotherdetailsareautomaticallygenerated

3.

Select

the

Enquiry

Date

4.

Choose

the

item,

Quantity.

5.

Click

Save

6.PurchaseEntryCreationiscomplete.

Figure

1.3


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Purchase Order Entry

2.2.PurchaseOrderEntry

This

is

the

Page

used

to

enter

Purchase

Order.

The

steps

to

be

followed

for

doing

the

same

are

explained

below.

1.

Purchase

>

Transaction

>

Purchase

Order

Entry

2.ChooseSupplierfromDropdownlist,theotherdetailsareautomaticallygenerated

3.

Enter

Reference

No.

4.ChooseDelivertodropdownlist

5.

Select

the

Order

Date

6.Choosetheitem,Quantity,PurchasePrice/Unit,andDiscount(%).

7.

Subtotal,

Total

Line

Discount,

and

Grand

Total

are

calculated

automatically.

8.ClickSave

9.

Purchase

Order

Creation

is

complete.

Figure

1.4


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2.3.PurchaseGRN

This

is

the

Page

used

to

enter

Purchase

GRN.

The

steps

to

be

followed

for

doing

the

same

are

explained

below.

1.Purchase>Transaction>PurchaseGRNEntry

2.

Choose

Supplier

from

Drop

down

list,

the

other

details

are

automatically

generated

3.GRNReferenceisenteredmanuallyorautomatically

4.

Enter

Reference

No.

5.

Choose

Deliver

to

drop

down

list

6.SelecttheGRNDate

7.Choosetheitem,Quantity,PurchasePrice/Unit,andDiscount(%).

8.Subtotal,TotalLineDiscount,and GrandTotalarecalculatedautomatically.

9.ClickSave

10.

Purchase

GRN

Creation

is

complete.

Figure

1.5


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2.4.DirectInvoice

This

is

the

Page

used

to

enter

Purchase

Invoice.

The

steps

to

be

followed

for

doing

the

same

are

explained

below.

1.

Go

to

Purchase

>

Transactions

>Direct

Invoice.

2.ScreenappearsasshowninFigure

3.ChooseSupplierfromthedropdownlist,theotherdetailsareautomaticallygenerated.

4.EnterSupplier'sInvoiceReferenceandSupplier'sGRNReference

5.SelectInvoiceDateandInvoiceDueDate

6.ChoosePaymentmode

7.

Choose

Received

By

from

drop

down

list

8.Choosetheitem,Quantity,PurchasePrice/Unit,SalesPrice/Unit,andDiscount(%).

9.

Subtotal,

Total

Line

Discount,

and

Grand

Total

are

calculated

automatically.

10.EnterTotalDiscountifavailable.

11.ClickSave

12.PurchaseInvoiceCreationiscomplete.

Figure

1.6


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Payment to Suppliers

2.5.PaymenttoSuppliers

This

is

the

Page

used

to

enter

Supplier

Payment.

The

steps

to

be

followed

for

doing

the

same

are

explainedbelow.

1.

Go

to

Purchase

>

Transactions

>Payment

to

Suppliers.

2.ScreenappearsasshowninFigure

3.

Choose

Supplier

from

the

drop

down

list,

the

other

details

are

automatically

generated.

4.Chooseaninvoicefromthegrid.

5.

Choose

Payment

Mode,

discount,

paying

amount.

6.ClickSave

7.

Purchase

Invoice

Creation

is

complete.

Figure

1.7


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Supplier Credit Notes

2.6.SupplierCreditNotes

This

is

the

Page

used

to

enter

Supplier

Credit

Notes.

The

steps

to

be

followed

for

doing

the

same

are

explainedbelow.

1.

Go

to

Purchase

>

Transactions

>Supplier

Credit

Notes

2.Ifneedaspecificsupplier,choosesupplier&ReceivedBydropdownlists

3.

For

finding

specific

invoice,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.ForviewingtheInvoice,ClicktheInvoiceReference.

5.

For

viewing

the

specific

credit

note

click

the

credit

note

button.

Figure

1.8


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6.

Next

Page

will

appear

it

is

shown

in

Figure

1.9

7.EntertheReturnQuantity

8.

Subtotal,

Total

Discount,

and

Return

Total

are

calculated

automatically.

9.SelectCredittype

10.

Click

Save

11.SupplierCreditNoteCreationiscomplete.

Figure

1.9


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Inquiries & Reports

Purchase Enquiry

3.Inquiries&Reports

3.1.

Purchase

Enquiry

This

is

the

Page

used

to

View/Edit

Purchase

Enquiry.

The

steps

to

be

followed

for

doing

the

same

are

explained

below.

1.GotoPurchase>InquiriesandReports>PurchaseEnquiry


3.

For

finding

specific

purchase

entry,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.

For

viewing

the

Purchase

Entry,

Click

the

Reference.

5.Foreditingthepurchaseentry,clickthepencilbutton.

6.

For

viewing

the

report,

click

the

view

enquiry

button.

7.Forplacingthecurrentpurchaseentry,clickplaceorderlink.

8.PurchaseEnquiryiscomplete.

Figure

1.10


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Purchase Order Enquiry

3.2.PurchaseOrderEnquiry

This

is

the

Page

used

to

View/Edit

Purchase

Order

Enquiry.

The

steps

to

be

followed

for

doing

the

same

areexplainedbelow.

1.

Go

to

Purchase

>

Inquiries

and

Reports

>Purchase

Order

Enquiry


3.

For

finding

specific

order,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.ForviewingthePurchaseOrder,ClicktheReference.

5.

For

editing

the

purchase

entry,

click

the

pencil

button.

6.Forprintingtheorder,clicktheprintbutton.

7.

For

viewing

the

report,

click

the

view

Order

button.

8.ForplacingthepurchaseOrder,clickplaceGRNlink.

9.

Purchase

Order

Enquiry

is

complete.

Figure

1.11


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Purchase GRN Enquiry

3.3.PurchaseGRNEnquiry

This

is

the

Page

used

to

View

Purchase

Order

Enquiry.

The

steps

to

be

followed

for

doing

the

same

are

explainedbelow.

1.

Go

to

Purchase

>

Inquiries

and

Reports

>Purchase

GRN

Enquiry


3.

For

finding

specific

GRN,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.ForviewingthePurchaseGRN,ClicktheReference.

5.

For

viewing

the

GL,

click

the

GL

Link.

6.ForplacingthepurchaseInvoice,clickplaceinvoicelink.

7.

Purchase

GRN

Enquiry

is

complete.

Figure

1.12


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Purchase Invoice Enquiry

3.4.PurchaseInvoiceEnquiry

This

is

the

Page

used

to

View

Purchase

Invoice

Enquiry.

The

steps

to

be

followed

for

doing

the

same

are

explainedbelow.

1.

Go

to

Purchase

>

Inquiries

and

Reports

>Purchase

Invoice

Enquiry


3.

For

finding

specific

invoice,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.ForviewingthePurchaseInvoice,ClicktheReference.

5.

For

viewing

the

GL,

click

the

GL

Link.

6.PurchaseInvoiceEnquiryiscomplete.

Figure1.13


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Supplier Payment Enquiry

3.5.SupplierPaymentEnquiry

This

is

the

Page

used

to

View

Supplier

Payment

Enquiry.

The

steps

to

be

followed

for

doing

the

same

are

explainedbelow.

1.

Go

to

Purchase

>

Inquiries

and

Reports

>Supplier

Payment

Enquiry

2.Ifneedaspecificsupplier,choosesupplierfromdropdownlist

3.

For

finding

or

searching

a

specific

invoice,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.ForviewingtheSupplierPayment,ClicktheReference.

5.

For

viewing

the

GL,

click

the

GL

Link.

6.SupplierPaymentEnquiryiscomplete.

Figure1.14


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Supplier Transaction Enquiry

3.6.SupplierTransactionEnquiry

This

is

the

Page

used

to

View

Supplier

Payment

Enquiry.

The

steps

to

be

followed

for

doing

the

same

are

explainedbelow.

1.

Go

to

Purchase

>

Inquiries

and

Reports

>Supplier

Transaction

Enquiry

2.Ifneedaspecificsupplier,choosesupplierandTypefromdropdownlists

3.

For

finding

or

searching

a

specific

invoice,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.Forviewingpurpose,clicktheReferencelink.

5.

For

viewing

the

GL,

click

the

GL

Link.

6.SupplierTransactionEnquiryiscomplete.

Figure1.15


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Credit Note Enquiry

3.7.CreditNoteEnquiry

This

is

the

Page

used

to

View

Supplier

Payment

Enquiry.

The

steps

to

be

followed

for

doing

the

same

are

explainedbelow.

1.

Go

to

Purchase

>

Inquiries

and

Reports

>Supplier

Credit

Note

Enquiry


3.

For

finding

or

searching

a

specific

invoice,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.ForviewingSupplierPayment,clicktheReferencelink.

5.

For

viewing

the

GL,

click

the

GL

Link.

6.SupplierCreditNoteEnquiryiscomplete.

Figure

1.16


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Supplier & Purchasing Reports

Supplier Balance Report

3.8.Supplier&PurchasingReports

3.8.1.

Supplier

Balance

Report

ThisisthePageusedtoViewSupplierPaymentEnquiry.Thestepstobefollowedfordoingthesameare

explainedbelow.

1.

Go

to

Purchase

>

Inquiries

and

Reports

>Supplier

Credit

Note

Enquiry


3.

For

finding

or

searching

a

specific

invoice,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.ForPrintingPurpose,clickprintbutton

5.

Supplier

Balance

Report

is

complete.

Figure

1.17

Supplier Aged Report


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3.8.2.SupplierAgedReport

This

is

the

Page

used

to

View

Supplier

Payment

Enquiry.

The

steps

to

be

followed

for

doing

the

same

are

explained

below.

1.GotoPurchase>InquiriesandReports>SupplierCreditNoteEnquiry

2.

If

need

a

specific

supplier,

choose

supplier

from

dropdown

list

3.

For

finding

or

searching

a

specific

invoice,

check

with

reference

no.

or

check

with

from

date

&

end

date

4.

For

Printing

Purpose,

click

print

button

5.SupplierAgedReportiscomplete.

Figure1.18

ERP Guide Purchase

Documents

Transcript of ERP Guide Purchase