ERP - Complete Cycle of ERP from Order to Dispatch

WELCOME FOR ERP SOFTWARE PRESENTATION

1 OF 175

Request Due to enterprise wide nature of DNS this presentation is not meant for only a particular department, therefore we strongly suggest that all department heads are present during this presentation This presentation is for about two hours. So please schedule everyone's time accordingly, as it is best understood without interruptions2 OF 175

We bring 32 years of IT experience in business automation Traditional accounting packages are Financial reports-centric. They are primarily designed to inform management of a companys financial condition long after it has conducted its business. On the other hand, DNS Adopts a day-to-day perspective. It provides strategic information and tools in REAL TIME. When you need it the most.3 OF 175

DNS ERP is the proven solution for the following questions Do you get information when you want? Do you have islands of information? Is stores-in-charge able to give you correct quantity of raw material in stock, as of now? Is purchase order linked to material inwards? Is inventory and accounts integrated?

4 ~~~ /DNS ERP SOFTWARE/ ~~~

Because you have islands of information

Why ERP

~~~ /DNS ERP SOFTWARE/ ~~~

Why ERP ? Because organization has computers but, do not get real time information Because information is scattered like islands The business processes are not linked Solution Install a Server computer and ERP Software to manage the business efficiently6 ~~~ /DNS ERP SOFTWARE/ ~~~

Client / Server architecture

SERVER IS ALWAYS ON ALL DATA IS SAVED ON THE SERVER USER CANNOT SAVE TRANSACTIO NS ON THE LOCAL HARD DRIVE C:\NOT USED

Server computer

USERS COMPUTERS ARE CALLED CLIENT PC ~~~ /DNS ERP SOFTWARE/ ~~~

7

ERP DEFINITIONEnterprise Resource Planning software is fully integrated business management software, to link business processes automatically, and give real time information to authorized user, to facilitate and accelerate the decision making process.


Seamless Integration of ERP modulesSECURITY ISO / Q C CRM

VAT

COST SHEET ESTIMATE

LOCAL PURCHASE

Accounts

Sub-Contractor OUT

PAYROLL HR

Order fulfillment

Import Purchase Production

BOMSUBCONTRACTO R IN

EXPORT

Material Managemen t

Send / Receive data

Multilocation

PLANT MAINTENANC E

Automatic E-Mail Alerts

After Sales Service

MRPEXCISE

Resource Matrix E-Business

Sales & Distribution


ERP helps in decision making Paper paper everywhere, not information Data Overload

DNS ERP Gives MIS That can be filtered By user

DNS USER gets Useful Knowledge

Data Mining in Pharma Industry ~~~ /DNS ERP SOFTWARE/ ~~~

10

ERP IS SUITABLE FOR VARIOUS BUSINESS AND INDUSTRY

THERE ARE TWO KINDS OF MANUFACTURERS MAKE TO STOCK STANDARD PRODUCTS MAKE TO ORDER ORIGINAL EQUIPMENT MANUFACTURER (OEM) SUPPLY MECHANICAL / ELECTRICAL / ENGINEERING COMPANIES11 ~~~ /DNS ERP SOFTWARE/ ~~~

MAKE TO STOCK EXAMPLESMass production / Discreet products Standard industrial items E.G. Fire fighting system CONSUMER GOODS (FMCG) SALES THROUGH DEALERS / DISTRIBUTORS Toys and Games


SAFETY VALVES INDUSTRIAL SPRINGS CORRUGATED BOX

FOR EXAMPLE ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES IN BUSINESS MANAGEMENT

CHEMICAL MANUFACTURING

INDUSTRIAL RESINS BLUE PIGMENT CHEMICAL ELECTRONICS SPM SPECIAL PURPOSE MACHINE


FOR EXAMPLE DNS IS ALREADY HELPING THE FOLLOWING ENTERPRISES IN BUSINESS MANAGEMENT

FOOD PROCESSING PICKLE SURGICAL INSTRUMENTS INTRAOCULAR LENS CNC MACHINING (FOR) AUTOMOBILE MANUFACTURER


FOR EXAMPLE ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES IN BUSINESS MANAGEMENT

FOOD PROCESSING PICKLE /SPICES SURGICAL INSTRUMENTS INTRAOCULAR LENS CNC MACHINING (FOR) AUTOMOBILE MANUFACTURER

VADA PAV MAKING AND SELLING COMPANY SUPPLY CHAIN MANAGEMENT AND FRANCHISEE MANAGEMENT~~~ /DNS ERP SOFTWARE/ ~~~

15

DNS SUCCESS STORY IN SME


FOR EXAMPLE ERP IS ALREADY HELPING THE FOLLOWING ENTERPRISES IN BUSINESS MANAGEMENT UPS / INVERTER MANUFACTURING CONSTRUCTION INDUSTRY GLASS WINDOWS AND SHUTTERS


Letter of satisfaction

It is difficult, though not impossible, to satisfy an ERP customer, let alone recommend We have received a letter of satisfaction and recommendation from Action Medical Marketing


From Action Medical MarketingWe recommend to the management of any growth-oriented company to consider implementing DNS in their organization as it offers one time investment and a longterm benefit..

MR. SHAH, M.D. AMM


LITEL LEADERS IN INFRARED HEATING SYSTEMS

Working with the DNS ERP team required priority assigning, real-time information capturing and then training Litel employees at all levels so as to understand and feel confident in using the system. This is happening effectively today. It has provided online operations through computers, in all aspects of business and is expected to contribute to increased profitability and a better reputation in the ever changing global market.

Managing Director20 ~~~ /DNS ERP SOFTWARE/ ~~~

"...ERP software is quite robust and has immensely helped us to take care of our entire business functions. Our staff has taken a liking to the software and has adapted themselves very well...While we started off with the inventory module, DNS has also successfully implemented all the other modules such sales, purchases, BOM, MRP, Accounts Mr. Surinder Agarwal, M. D. Care Pack Pvt. Ltd.

DNS ERP SATISFIED USER21 OF 175

Now I can go home at six oclock Mr. Sanjay Belhe - Director, Protocontrol

A happy DNS User


Scope of ERP softwareVendor in IndiaLocal Purchase Transactions

Location One

FOREIGN SUPPLIERImport Purchase Transactions $$

RAW MATERIAL BOUGHT OUT ITEMS CONSUMABLES

Third Party~~~ /DNS ERP SOFTWARE/ ~~~

Location Two23

Scope of ERP softwareLocation One PRODUCT 1 GROUP 1 ITEM 1 ITEM 2

Customers in India

Customer TransactionsExport Customer $$

PRODUCT 2 GROUP 2 ITEM 3 ITEM 4

CustomerLocation Two~~~ /DNS ERP SOFTWARE/ ~~~

Labor Bill24

DNS ERP SOLUTION GIVES COMPETITIVE ADVANTAGE


E.G. FURNITURE MADE AS PER ORDER

STANDARD PRODUCTS YET TAILORE D AS PER CUSTOMERS REQUIREMEN TS

DNS FOR MADE TO STOCK AS WELL AS MADE TO ORDER~~~ /DNS ERP SOFTWARE/ ~~~

26

FOR EXAMPLE IR OVEN MADE FOR HYUNDAI CAR


SECURITY


ERP is a multi-user software


Meeting the Business Needs Presenting a CASE STUDIES To illustrate various modules we have taken two examples of a company manufacturing BALL PEN and of a company manufacturing PERSONAL COMPUTERS Let us understand the complete business cycle .. Vendor Customer Sub-contractor

ERP

Bank

Transaction Flow30


BILL OF MATERIALS

BOM


The BALL PEN MANUFACTURING Company & its business

Manufacture PEN Assumptions for the purpose of this case study: FINISHED GOODS (FATHER ITEM) = BALL PEN CHILD ITEMS = REFILL, CAP AND BODY ASSEMBLY IS CARRIED OUT IN SHOP FLOOR PRINTING OF NAME IS DONE AT PRINTERS LOCATION (THIRD PARTY)


The BALL PEN MANUFACTURING Company & its business

Manufacture PEN Assumptions for the purpose of this case study: THE COMPANY IS PURCHASING READY MATERIAL FROM VENDORS, SUCH AS REFILL, CAP AND BODY BLUE COLOR BALL PEN RED COLOR BALL PEN THIS HAS RED COLOR REFILL, BUT CAP AND BODY IS SAME


B.O.MBALL PEN MANUFACTURING COMPANY BOM shows relationship between father item and child item/sFinished Goods

MB SE AS

LY

BALL PEN

CUSTOMER

1 X BLUE REFILL

CCI CHALLAN CUM INVOICE

1 X CAP 1X BODYChild items and quantity Material given out for ASSEMBLY

BOUGHT OUT ITEMS


The Company & its business

Manufacture Computers Assumptions for the purpose of this case study: Some Raw Material / Components are bought out items Cabinets are manufactured in-house using 2 Machines 1 Machine for Cutting the metal sheet 1 Machine for Bending the metal sheet 2 Operators 1 Person for Cutting the metal sheet 1 Person for Bending the metal sheet Since there is no wave soldering machine the soldering work is subcontracted - Subcontractor OUT Mother boards are manufactured by sub-contractor 3 Processes Bending process Cutting process Soldering process Finally PC is assembled in-house35 ~~~ /DNS ERP SOFTWARE/ ~~~

B.O.M EXAMPLE OF A PCCost of Mother board (10*1000)+700+80=10,780T OU

SA1 = SUB ASSEMBLY

Overhead @ Rs. 200 per piece

F= Finished Produc PCSale@40,000

Mother-

@10,780 1FACTORY MADE

00 t on 1,0 bc @ Su 10X

tor ac r

board

CPU Case

GM=8,

220

1 @ 8,000

Monitor1Labor @ Rs. 80 per piece

Processor

ICPCBMaterial given out for Soldering

@ 700

M

ac

n hi

e

p ho S

Cabinet

MB(10,780)+Cabinet(1,000)+ Monitor(8,000)+KB(1,500) 1 1 +Mouse(1,000)+SMPS(1,500)+ @ 1,500 @1,000 HDD(7,000)+FDD(800) +OH(200)=31,780 Key = Total Cost

1

board

Cutting

c ro P

Overhead Bending @ 400 + n tio ne ra i r pe ach ato s O m er e p ss e +O

@ 1,000 @ 800 @ 1,500 @ 7,000 1 1 1

Mouse

SMPS

HDD

DVD36TEM UT I O

SHEET

2 K.G.

S

@ 600


BOU

GHT

BILL OF MATERIALS (BOM) IS USED IN1. MRP MATERIAL REQUIREMENT PLANNING 2. CREATING THE WORK ORDER (JOB CARD) AUTOMATICALLY 4. COST SHEET 5. BOM CAN BE USED FOR STORES ISSUE TO SHOP FLOOR MATERIAL ISSUE NOTE (MIN) LINK TO BOM FOR STORES ISSUE TO SHOP FLOOR. MATERIAL IS CONSUMED AT STORES LOCATION. OR STOCK TRANSFER CHALLAN (STC) LINK TO WORK ORDER FOR STORES ISSUE TO SHOP FLOOR (RECOMMENDED) -> PRODUCTION ENTRY WILL CONSUME THE MATERIAL FROM SHOP FLOOR 6. PRODUCTION ENTRY TO CONSUME RAW MATERIAL37 ~~~ /DNS ERP SOFTWARE/ ~~~

BILL OF MATERIALCHILD ITEMS FACTORY MADE + BOUGHT OUT

FATHER ITEMS FACTORY MADE

FATHER ITEMS SHOWN IN BOLD

O MAKE TERFACE T DROP IN DRAG & BOM38 ~~~ /DNS ERP SOFTWARE/ ~~~

PRODUCTION MODULE: CONSUMPTION BASED ON BOM


VALVE MANUFACTURING -BILL OF MATERIAL


PCB MANUFACTURING -BILL OF MATERIAL


BILL OF MATERIAL RESINS [CHEMICALS]


BILL OF MATERIAL - PICKLE


BILL OF MATERIALS FOR TOYS


BOM


BOM of discreet industrial product Safety Valve


BOM of Glass Window Construction industry


BOM of industrial spring OEM


BOM example of a chemical manufacturing company -Pigment


SALESCRM

SALES & DISTRIBUTION

EXPORT


ABC MANUFACTURING Co. Sales Enq.Rejection LOCATION

Enquiry Received from Customer.

Sales Quot.

QC QC Customers SHOP PO is FLOOR received REPAIRS Machine OPERATIONSCAPTIVECAPITALIZATION

Order Receipt information ORI

STORES Bought Out RM STORES

F.G. STORES

PRODUCTION

SUB-CONTRACTOR (PROCESS +VALUE)

location

TP

Supplier

Machine

Fixed Assets Location

SC IN Location

CASH / BANK 51


CUSTOMER MASTER


Multiple Contact Names

* Means mandatory fields


MARKETING OR ORDER FULFILLMENT Presale Module

Enquiry-

BASED ON BOM MASTER

Costing / Estimate Automation-

Quotation

-

ORI or Internal ORI (OA)54


MARKETING OR ORDER FULFILLMENT Presale module and sales accounting is integrated

Enquiry-

BASED ON BOM MASTER

Costing / Estimate Automation-

PROFORMA INVOICEON PTI AL

Quotation

-

O

ORI or Internal ORI (OA)

-

INVOICE-

MONEY RECEIPT


PRODUCTION BASED ON IPT ORDER RECE (ORI) INFORMATION

CORPORATE OFFICE

PRODUCTION / STORES RECEIVES WO BASED ON ORI FROM MRP

H. O.CU STO ME R

REJECTION LOCATION

SHOP FLOOR STORES LOCATION LOCATION PE or PS will produce FG

FINISHED GOODS LOCATION

HOLD LOCATION

VENDOR

FACTORY

SCRAP LOCATION

THIRD PARTY

MATERIA LOCATIO L MOVEMENT N WISE T BY DNS E RACKING RP~~~ /DNS ERP SOFTWARE/ ~~~

56

ORI TRIGGER FOR ALL ACTIVITIES PURCHASE MATERIAL ISSUE SHIPPING Tax Invoice


Presale Module (Cont..)


Sales Enquiry report

Show enquiries for Which quotation is not made


Order Fulfillment Main Transactions

Commercial Invoice Challan-cum-Invoice (CCI) Sales Return (Stock) Transfer Invoice (to own locations)


Quotation in .PDF format that can be attached with email can be read by Adobe Acrobat readerQuotation is linked To Enquiry and Sales Order


PROFORMA INVOICE

LINKED TO ORI AND SALES INVOICE


TAX INVOICE


IMPRESS YOUR CUSTOMER WITH CRISP INVOICEORIGINA FOUR CO L, TRANS PIES PORTER C OPY, ASS You can di ESSES CO rectly mak PY, EXTR e .PDF file A COPY and email to custome r


MIS FOR Sales


Order Acceptance register or ORI register


SALES INVOICE REGISTERFOR A GIVEN PERIOD

K LIC ARY C LE MM B OU EE SU D S TO

SORT ON COLUMN HEADING TO SORT ANY COLUMN~~~ /DNS ERP SOFTWARE/ ~~~

67

SALES ORDER ITEM WISE REPORT SHOWS PENDING / DISPATCHED STATUS


Sales invoice register item wise


Sales (Customer) Ledger / Debtor Ledger


Age wise analysis of outstanding bills: Receivable over one month, two months, etc.

Useful for collection follow-up71 ~~~ /DNS ERP SOFTWARE/ ~~~

EXCEPTION REPORTS MOST REPORTS CAN PREPARED AS PER USER REQUIREMENTS INSTANTLY BY USING FILTERS E.G. SHOW SALES FOR A GIVEN PRODUCT FOR A GIVEN PERIOD REPORT CAN BE PREPARED USING DRILL DOWN BUTTON DASH BOARD GIVES IMPORTANT SUMMARY FIGURES TO TOP MANAGEMENT WORK BENCH REPORT GIVES PROJECT WISE OR ORDER WISE REPORT SHOWING ALL RELATED TRANSACTIONS


Sales - Instant MIS Key Reports1. 2. 3. 4. 5. 6. 7. 8. 9. Online Enquiry Register. Online Quotation Register. Online Sales Order (O. A.) Register. Automatic Pending Enquiry Report (Enquiry received but Quotation not given). Automatic Pending Quotations Report (Quotation given but order not received). Automatic Pending Orders Report (order received but not dispatched). Sales Bill register Customer details. Sales Bill register Item details. Customer List (Information) from customer database.


Additional MIS for marketing function1. Customer type wise - sales analysis. 2. Order Analysis Report Booking, Pending, Completed, Cancellations Filtered on Customer, Product, Category. 3. Sales Analysis Region, Customer, Month, Sales Officer, Sales Representative, Distributor, City Wise sales. 4. Customer Ledger. 5. Age wise outstanding balance analysis Bill to Bill. 6. Outstanding Statement Bill to Bill, Due Date-wise, Sales Officer (coordinator) wise.


EXPORT


EXPORT SALES INVOICE


Export Invoice


Tax Invoice


EXPORT INVOICE


PACKING LIST FOR EXPORT


ARE 1


Export Sales Register


Export Sales Register - Excel


SUB-CONTRACTOR IN Customers material is received Labour charges bill raised

SUB-CONTRACTOR IN


B.O.MLA BOUSu

BILL Rto rac r

Semi finished B Produced outside

Semi Finished CFactory made

FINISHED GOODS

Labour Sale Bill

nt co b

Raw Material 2LA

BO

UR

CH

G AR

ES

ID PA

Item

Material given out for Processing

p ho S

Semi Finished Item A Produced in-house Machine2s se 2

oo Fl

r

Machine1ss ce es 1

Raw Material 1

Pr

o

Pr RECEIVED MATERIAL RS CUSTOME

s ce o


Material received from Automobile manufacturer for machining


MATERIAL MANAGEMENT


MM MODULE MATERIAL MANAGEMENT / INVENTORYManage online inventory Raw Material Stock WIP Stock Finished Goods Stock Item master Show picture of item graphics, Unit of Measurement, various rates are stored on the item master


New Item (Finished Product)

ITEM SPECIFICATION


Example of Item Master Raw Material


ITEM MASTER STORES CATEGORY / SUBCATEGORY / SUB GROUP / SPECIFICATION


ITEM MASTER STORES CATEGORY / SUBCATEGORY / SUB GROUP / SPECIFICATION


WITH OR WITHOUT ITEM CODE DNS HAS BOTH OPTIONS ITEM CODE IS SHORT NAME OF ITEM DESCRIPTION E.G. PACKING MATERIAL IS CALLED PACKING MATERIAL E.G. RAW MATERIAL IS CALLED RAW MATERIAL E.G. SOFA SET IS CALLED SOFA SET ITEM CODE IS BASED ON LOGIC EACH ALPHA-NUMERIC CHARACTER SIGNIFIES A SPECIFIC MEANING E.G. H/CC41224X3


AUTO ITEM CODE FOR FINISHED GOODS FOR OTHER ITEMS RAW MATERIAL BOUGHT OUT ITEMS


AUTO ITEM CODE USER DEFINED MASTERS


AUTO ITEM CODE ITEM CODE IS AUTOMATICALLY GENERATED BY DNS


MIS for stores Item ledger (example showing raw material for a chemical company)

You can vi ew stock o f All items or se lected item , for a given location


PRODUCTION BASED ON IPT ORDER RECE (ORI) INFORMATION

CORPORA TE OFFICE

PRODUCTION / STORES RECEIVES WO BASED ON ORI FROM MRP

H. O.CUSTOMER

REJECTION LOCATION

HOLD LOCATION VENDOR

STORES LOCATION

SHOP FLOOR LOCATION

FINISHED GOODS LOCATION

FACTORY

SCRAP LOCATION

THIRD PARTY

MATERIA LOCATIO L MOVEMENT N WISE T BY DNS E RACKING RP98 ~~~ /DNS ERP SOFTWARE/ ~~~

WHERE IS MY MATERIAL ?

IDENTIFY MATERIAL BY LOCATION

IS

TH AL IRD SO P IN ART LO CA VEN Y TI ON TOR Y


Serial Number TrackingEnter Serial / Lot / Batch Number to track your inventory

Very useful incase of Warranty issues. Inventory control feature provided by DNS100 ~~~ /DNS ERP SOFTWARE/ ~~~

Controlling inventory Excess received percentage: When material is received, the PO quantity is defaulted automatically. The stores person cannot receive quantity exceeding PO quantity. However, for some item it may not be practically possible for vendor to supply the exact quantity. When ticked, DNS will allow excess by percentage that is defined for a given subcategory.


MATERIAL REQUIREMENT PLANNING

MRP


ABC - MANUFACTURING Co. Sales Enq. For PCRejection WareHouse W-4 Capture Sales Order

Sales Quot. For PC Sales Order + Schedule

MRP PROCESSINDENTS FOR BO / WO FOR MFG. ITEMS QC

QC

Sales Order is storedSUB-CONTRACTOR (PROCESS +VALUE)

W1

S1 +VPRODUCTION REPAIRS

Bought Out RM STORES

QC Planning will F.G. STORES run MRP Process

SC - OUT STOREFixed Assets Location

W- 5 MRP will automatically CAPTIVE generate CAPITALIZATION(1) Purchase Indents for RM, Bought Out material (2) Work Order for ProductionCASH / BANK 103

M/C OPERATIONS

D 3 location

TP1Machine Supplier


Material Requirement Planning Shortage Quantity Reports QUANTITY TO BE PROCURED TO FULFILL AN ORDER IS COMPUTED AUTOMATICALLY BY ERP PURCHASE OFFICER GETS INFORMATION BASED REAL-TIME DATA


SUPPLY CHAIN MANAGEMENT USING ERP

CUSTOMER

M.R.P.

Sale Order or Projection

F. G. Stock in hand ?YES

Vendor

Purchase Order

B. O. M.Raw Material in stock ?

NO

NO

R. M. Stores

CHECK YES

F. G. Warehouse

Production

Sales Invoice

ERP will automatically calculate PO quantity based on BOM ERP will automatically generate work order for production ~~~ /DNS ERP SOFTWARE/ ~~~

105

SUPPLY CHAIN MANAGEMENT FOR TRADING BUSINESSCONSUMERS CHANNEL

Dispatch Order or Or ORI Projection

NO Vendor Purchase Order

Transfer or Sales InvoiceStock in hand ?

YES Finished Goods Warehouse

GRN

ERP will automatically calculate PO quantity required based on BOM ~~~ /DNS ERP SOFTWARE/ ~~~

106

Material Requirement Planning


MRP R EPOR T


M.R.P. J.I.T. INVENTORY CONTROL BASED ON SALES ORDERS (ORI) OR PROJECTION CHECK FG STOCK IN HAND AUTOMATIC EXPLOSION OF BOM DISPLAY GROSS QUANTITY REQUIRED OF CHILD ITEMS, BASED ON ORDER QUANTITY, AND PROJECTION QUANTITY AUTOMATIC LINK WITH STORES STOCK IN HAND FIND FROM DATABASE PENDING PO QUANTITY COMPUTE NET QUANTITY TO BE ORDERED109 ~~~ /DNS ERP SOFTWARE/ ~~~

ROL BASED MRP MIS FOR ITEMS TO BE PROCURED BASED ON REORDER LEVEL AND NOT RELATED WITH THE SALES ORDER ITEM QTY < REORDER LEVEL

MAXIMUM

ROL MINIMUM STOCK-OUT


MRP based on ReOrder Level (ROL)


PURCHASE

PROCUREMENT LOCAL PURCHASE / IMPORT PURCHASE


PURCHASE RFQ PUR order raisedRejected Material

Purchase Return Sales Invoice ABC - MANUFACTURING Co. (SAY 2 NOS.) CenVAT register is updatedRejection Warehouse

Sales Enq. For PC

Vendor Bill PassingQC

S/O SchedulesINDENTS FOR BO / WO FOR MFG. ITEMS

PO raised based on MRPPurchase quote and Indent PROCESS

HOLDQC

Material received: GRN CCI (Qty: 10 Nos)

CEN VAT REG

Rejection 2 Nos SHOP FLOOR

F.G. STORES

SUB-CONTRACTOR (PROCESS +VALUE)

QC Accepted 8 Nos in Stores


PRODUCTION Excise

CENVAT Register Machine OPERATIONSupdatedREPAIRSCAPTIVECAPITALIZATION

accepted Quantity transferred Sales Quot. For PC to Stores QC Done remark Sales Order + schedule automatically printed Bill is passed based on total received Q quantity C For short quantity a Debit Note can be generated Accordingly Payment is made Bill less Debit Note

SC - OUT STORE

TPMachine SupplierW 3 PAYMENT Fixed Assets Location

Based on INDENT: Procurement sends enquiry on to approved SC IN Location VENDORS for raw material / bought out items

CASH / BANK 113 ~~~ /DNS ERP SOFTWARE/ ~~~

PURCHASE MODULE

Purchase Enquiry Purchase Quotation Purchase Order Goods Receipt Note Vendor Payment Vendor Ledger Automatic updating Stock Automatic updating Excise Registers Credit / Debit Note114 ~~~ /DNS ERP SOFTWARE/ ~~~

There are THREE kinds of Creditors (suppliers or vendors) Supplier for raw material, bought-out items, etc. This is to be entered in the vendor Master. Service Provider. For example, consultant or auditor. Where inventory is not affected. This is to be entered in the vendor Master. Sub-Contractor or Third Party. This is to be entered in Address Master. This entity is vendor as well as Inventory location


PRE-PURCHASE PROCESS

1. 2.

First Request For Quotation RFQ (Purchase Enquiry) is made in ERP

Then based on which we receive quotation from vendor 116 3. Next is to raise Purchase Order ~~~ /DNS ERP SOFTWARE/ ~~~

PURCHASE ORDER

Audit Trail


GOODS RECEIPT NOTE GRN WHEN THE MATERIAL IS RECEIVED IN STORES THE SAME IS LINKED TO THE PURCHASE ORDER QUALITY ASSURANCE INSPECTOR CAN OPEN THE GRN / PV AND ENTER THE ACCEPTED QUANTITY / REJECTED QUANTITY AND QC REMARKS ACCOUNT PERSON CAN VIEW THE SAME FOR THE BILL PASSING PURPOSE EXCISE AND VAT DETAILS ARE CAPTURED FROM PV AUTOMATICALLY

DNS


GRN


GRN -Material Accepted Completely


GRN - GOODS RECEIVED NOTE

QC DONE ACCOUNT BILL PASSED


CAPTURE TAX DETAILS CENVAT AND CST OR VAT


GRN Goods Receipt Note Register


GRN Goods Receipt Note Register


Purchase Voucher EntrySerial number / lot number / batch number can be Auto-generated


CREDITOR LEDGER

ACCOUNTANT CAN VIEW THE AUTOMATIC REMARKS SUCH AS QC PENDING / QC DONE / BILL PASSED, ETC.126 ~~~ /DNS ERP SOFTWARE/ ~~~

IMPORT PURCHASE


Purchase Order


IMPORT PURCHASE ORDER


IMPORT PURCHASE

USER WILL ENTER CUSTOM DUTY AND OTHER AMOUNT130 ~~~ /DNS ERP SOFTWARE/ ~~~

IMPORT PURCHASE (Printout)

CUSTOM DUTY AND OTHER AMOUNT


Import Goods Receipt Note


Import GRN Register


IMPORT PURCHASE REGISTER


IMPORT PURCHASE REGISTER


Material Management - Instant MIS Key Reports1. 2. 3. 4. 5. 6.

7.

Purchase Order Register. PO Status Report Stock Statement for the Raw Material (bought out items) for a given period. Stock Statement for the Finished Goods for a given period. Stock Ledger and Ledger Summary. Classification of items category wise (product group wise) and sub-category wise. Stock transfers from one location (store) to another Location. Warehouse-to-Warehouse stock movement. Complete material tracking including subcontractor inventory.136 ~~~ /DNS ERP SOFTWARE/ ~~~

What is the most important impact of Information Technology on business?

Information Technology forces you to organize your business processes more logically. The computer can handle only things to which the answer is YES or NO. It cannot handle MAYBE. It is not the computerization that is important, it is the discipline that it brings to your business processes.LATE MR. PETER DRUCKER


ERNAL VARIOUS INT RE LOCATIONS A OCATION DEFINED IN L MASTER

LOCATION CONCEPT

STORES LOCATION PLANT 1 LOCATION

VENDOR

REJECTION

STC

SCRAP

RTVSTORES LOCATION

PLANT 2LOCATION

RTVREJECTION ~~~ /DNS ERP SOFTWARE/ ~~~ SCRAP 138

Sub-Contractor OUT


SUB-CONTRACTOR OUT PRODUCTION AT THIRD PARTY LOCATION OUT-SOURCING JOB WORKING OUT


PARTS PROCESSED AT THIRD PARTY


OUR JOB ORDER IS ORI FOR TP


ABC - MANUFACTURING Co.Sales Enq. For PC

PUR quotation JOB ORDER for Subcontractor Rejection Warehouse providing PUR order raised job services Rejected MaterialMaterial received: GIN QC

S/O SchedulesMRP PROCESSINDENTS FOR BO / WO FOR MFG. ITEMS

This slide PC Sales Quot. For explains

how

Material: PCB + IC sent QC For soldering (Labour work) 57 F 4 prepared SHOPFLOORPRODUCTION REPAIRS

ERP completely takes Sales Order + schedule care of Subcontracting -OUT QC

SALE Invoice of PC

Work order for SFGSUB-CONTRACTOR (PROCESS +VALUE)


Material sent GDN LINK WITH BOM

SC - OUT STORE

M/C OPERATIONSCAPTIVECAPITALIZATION

Subcontractor PaymentBOM

TPMachine Supplier

ed eiv ec al r ri ate -GIN M PAYMENT

CASH / BANK

shows relation of item to be sent JOB Order / Labour PO Material sent (child items) Father item is received by GIN Payment is made after deducting TDS 143


Sub-Contractor OUT1.BOM

2. JOB ORDER +WORK ORDER

4B. AUTO PRODUCTION WILL CONSUME RM FROM TP LOCATION

THIRD PARTY SHOP FLOOR

3. SEND CHILD ITEMS TO TP GOODS DELIVERY NOTE & 57 F 4

4A. GOODS INWARD NOTE

VENDOR

STORES

SHOP FLOOR

FG STORES

GOODS RECEIPT NOTE144 ~~~ /DNS ERP SOFTWARE/ ~~~

1.BOM

Sub-Contractor OUT: SPECIAL CASE WHERE VENDOR IS ASKED TO SEND MATERIAL DIRECTLY TO TP4B. AUTO PRODUCTION WILL CONSUME RM FROM TP LOCATION


THIRD PARTY3. SEND CHILD ITEMS GDN +57 F 4

SHOP FLOOR

4A. GOODS INWARD NOTEVENDOR

STORES

SHOP FLOOR

FG STORES

PURCHASE ORDER WITH UNLOADING LOCATION WILL TRIGGER AUTO GDN FEATURE~~~ /DNS ERP SOFTWARE/ ~~~

145

1.BOM

Sub-Contractor OUT: AUTO GDN FEATURE4B. AUTO PRODUCTION WILL CONSUME RM FROM TP LOCATION


THIRD PARTY3. SEND CHILD ITEMS GDN +57 F 4

SHOP FLOOR

THE ACC EPTED Q T HAS TO BE ENTE Y RE BY STOR ES WHIC D H IS RECEIVE D BY TP

4A. GOODS INWARD NOTEVENDOR

STORES

GRN - CHALLAN QTY, RECD. QTY AND ACCEPTED QTY

SHOP FLOOR

FG STORES


PO WITH UNLOADING LOCATION AS THIRD PARTY


Sub-Contractor OUTX JOB ORDER +WORK ORDER

THIRD PARTY X SHOP FLOOR

THIRD PARTY Y SHOP FLOOR

GDN BOM GINVENDOR

GIN STORES

Y JOB ORDER +WORK ORDER

PO / PV

SHOP FLOOR

FG STORES


Sub-Contractor OUTX JOB ORDER +WORK ORDER

THIRD PARTY X SHOP FLOOR

THIRD PARTY Y SHOP FLOOR

GDN BOM GINVENDOR

GIN STORES

Y JOB ORDER +WORK ORDER

POAUTO PRODUCTION / PVWILL CONSUME RM FROM TP LOCATION

SHOP FLOOR

FG STORES


CHILD ITEMS TO BE SENT TO TP


DNS CAPTURES TWO KINDS OF PRODUCTION PROCESS PRODUCTION ASSEMBLY PRODUCTION

e-Manufacturing


ABC - MANUFACTURING Co.Sales Enq. For PCRejection Warehouse

PRODUCTION

Fully manufactured PUR order raised finished product is now transferred to Rejected Material Finished Goods Stores QC Material received: GIN Material Transfer to Shop floor link to WO / BOMSUB-CONTRACTOR (PROCESS +VALUE)

MRP PROCESSINDENTS FOR BO / WO FOR MFG. ITEMS


QC

DSA F.G. STORES SALE Invoice of PC

STC Bought Out + RM STORES

SHOP FLOORPRODUCTION REPAIRS Machine OPERATIONS

R / M transferred to shop based on Work Order as per BOM R / M inventory is reduced & WIP inventory is increasedW 3 Fixed Assets Location

Completed FG is CAPTIVE for Quality sent CAPITALIZATION Control: Q C Interlock WIP inventory is reduced & CASH / BANK Finished Goods gets produced Excise register DSA updated 152

TP


PPC MODULE - Production Planning & Control User can select customer and click on the check box to select the ORI


PPC MODULE - Production Planning & Control User can prepare work order automatically in DNS


PROCESS PRODUCTION

PROCESS PRODUCTION


OPERATOR MASTER


PRODUCTION PROCESS FLOW FOR A JOB WHERE PROCESSES ARE PREDEFINED PFD PROCESS FLOW DIAGRAM IS USED TO STORE SEQUENCE OF OPERATIONS


PROCESS FLOW DIAGRAM PFD AND ITEM MASTER RELATION ITEM MASTER WILL STORE THE PFD INFORMATION


PRODUCTION PLANNING

In the process drop down the process defined in the work order which are required will get defaulted159 ~~~ /DNS ERP SOFTWARE/ ~~~

STAGE WISE PRODUCTION This transaction will help to transfer the material from one process to another process. Simultaneously it will ask for accepted quantity and then only it will show in next process.


WORK ORDER FOR PROCESS PRODUCTION PROCESSES ARE SHOWN AUTOMATICALLY FOR THE PRODUCTION TO BE CARRIED OUT


Line rejection at Shop Floor location hence material transferred to Production rejection


Line rejection material is Returned to Vendor



PRODUCTION ENTRY Captures Setup Time, Process Time, etc.


PRODUCTION ENTRY


Rework material kept at rework location


Job Card


Job Card QC Check Points


Production Slip, Packing Slip & Inspection Report will be generated automatically along with Job Card



Control Plan Advance production module features

Contro

l Plan


Contro

l Plan


Contro

l Plan


Contro

l Plan


Contro

l Plan


ASSEMBLY PRODUCTION MANY CHILD ITEMS ARE USED TO MAKE THE PRODUCT CHILD ITEM MAY ITSELF BE A FATHER ITEM, AND SO ON MULTI-LEVEL BOM

E-MANUFACTURING


STORES ISSUE WITHOUT LINK TO BOM

PRODUCTION ISSUE ENTER NAME OF FATHER ITEM TO BE PRODUCED


PRODUCTION ISSUE NOTE OLP


STORES ISSUE TO SHOP FLOOR WITHOUT LINK TO WO NO LINK TO BOM


STORES ISSUE TO SHOP FLOOR - OLP


WORK ORDER INFORMS PRODUCTION WHAT TO MAKE AND FOR WHOM WORK ORDER REGISTER


WORK ORDER ON LINE PRINTOUT (OLP)


PRODUCTION ISSUE WITH BOM REGISTER

STORES ISSUE TO SHOP FLOOR IS LINKED TO WORK ORDER


PRODUCTION TAKES PLACE BASED ON WORK ORDER. THIS IS A PASSIVE TRANSACTIONWO IS LINKED TO BILL OF MATERIALS (BOM) SECOND TAB GIVES MATERIAL REQUIRED TO PRODUCE THE FATHER ITEM


QUALITY CHECK FOR ISO 9000 PRODUCTION QC REGISTER


PRODUCTION SLIP (NOT LINKED TO BOM) PRODUCTION SLIP REGISTER ITEMS PRODUCED FOR A GIVEN PERIOD


DNS ERP - SUMMARIZEDABC - MANUFACTURING Co.Sales Enq. For PC

S/O SchedulesP. O. raised Rejected Material MATERIAL INWARDRejection Location


MRP PROCESSINDENTS FOR BO / WO FOR MFG. ITEMS

QC

QC

DSA SALE Invoice F.G. STORES

QC

Bought

STC

SHOP FLOORPRODUCTION WORK ORDER

Job orderSUB-CONTRACTOR (PROCESS +VALUE)

Out RM STORES

Material sentTo TP

57 F4

TP

l assemblies ria te ed received Ma eiv tor from rec ntracCo re N Sto GI to s

-

Sub

Machine OPERATIONSCAPTIVECAPITALIZATION

s ale ned S r te u et No R ds N oo RG G

Customer Customer Giving job work Giving job work

subcontrac torFIXED ASSET

SC IN LocationCASH / BANK

JOB S/O SC - INLabour Bill SALE 188

Supplier

Machine

RECEIPT PAYMENT/DNS ERP SOFTWARE/ ~~~ ~~~

In DNS inventory transactions are linked to accounts OTHER TRANSACTIONS STC - Stock Transfer Challan RGN - Return Goods Note Sales Return RTV Return to Vendor Purchase Return Replacement Challan Credit Note Debit Note


QC

PROCEDURES


QC Procedures / INSPECTION REPORT ERP IS COMPLETELY INTEGRATED WITH QC PROCEDURES At the time of receiving material in Stores At the time of Dispatch

Quality ControlMaterial e.g. Printing the Inspection Report Automatically after the Sales Invoice QTY accepted QTY rejected


RELEASE NOTE ENTERED BY QUALITY ASSURANCE RELEASE NOTE REGISTER


CCI AND INSPECTION REPORT IS PRINTED


COSTING

COST SHEET ESTIMATE


Costing Online EstimateBILL OF MATERIAL OVERHEAD MASTERPURCHASE VOUCHER LANDED COST

EX-FACTORY COST

EXCHANGE RATE

EXPORT EXPENSES

DNS COST SHEET195 ~~~ /DNS ERP SOFTWARE/ ~~~

COST SHEET


COST SHEET INSTANT MS EXCEL SHEET


OVERHEAD EXPENSE MASTER

CLICK EXCEL BUTTON TO PREPARE INSTANT EXCEL FILE


OVERHEAD EXPENSE MASTERINSTANT EXCEL SHEET


LOCAL EXPENSES PARTY WISE SUB-CATEGORY WISE


Export Estimate


ACCOUNTS


What is the definition/meaning of Mercantile Accounting ? Mercantile System of Accounting is also Known as Accrual System of Accounting where all the transactions are recorded irrespective of period of Amount received or paid. In other words, it is a system of Accounting where amount paid or payable is recorded. Presently every company is following this system Another system is cash basis In double entry system each transaction is debited as well as credited with the same amount E.g. sales invoice is debited and sales account in GL is credited203 ~~~ /DNS ERP SOFTWARE/ ~~~

In DNS we have three ledgers General ledger Sub-ledger Customer ledger or debtor ledger Creditor ledger or supplier ledger

GENERAL LEDGER

DEBTOR LEDGER CREDITOR LEDGER204


First create mandatory accounts groups Hard coded accounts group and subgroup E.g. Under group liability, create sub-group duties and taxes This will be used in all active transaction posting If not done on day-one then accounts will not give proper results These guidelines are given in an excel sheet for making some basic accounts subgroups


Accounts and Inventory is tightly integrated Ensure that closing balance of asset and liability is entered, customer balance, supplier balance, etc. as on given date Bank and cash balance is required to start the cash book and bank book Physical stock has to be taken and entered for the same cut-off date Take location wise inventory, especially of stores, warehouse, third party, etc.


Accounts Masters Account Group Master. Subgroup Master. General Ledger Account Head Master. Detail Account Master. Narration Master. FBT Flag (Fringe Benefit Tax accounts). TDS (Tax Deducted at Source) and % fields in the vendor / address (TP) masters. Automatic posting in GL. DNS will create a TDS JV automatically.


Accounts Transactions Cash receipt voucher. Bank receipt voucher. Cash payment voucher. Bank payment voucher. Service-tax payment (for excise link). Journal Voucher. Contra-entry voucher. Credit Note. Debit Note. Expense PO (for service provider, optional). Expense voucher (for service provider bill booking).208 ~~~ /DNS ERP SOFTWARE/ ~~~

Accounts Transactions Adjust unlink receipt with open sales invoice. Adjust unlink payment with open GRN (Purchase bill / expense bill). Closing balance for master data (debtor, creditor, and GL accounts). Rate of depreciation (as per company act). Rate of depreciation (as per I-Tax act). Asset installations slip. Asset sale transaction. (for asset register and deprecation register).209 ~~~ /DNS ERP SOFTWARE/ ~~~

ACCOUNTS KEY REPORTS


ACCOUNTS MODULES DNS FEATURES Automatic posting in respective G. L., from goods inward and sales invoice, etc. TDS procedure takes care of automatic TDS posting. Service tax procedure takes care of automatic posting in related tax ledger. Help of Standard Narration master saves time to enter voucher.


Expense voucher For service provider bills Debits the GL Credits the supplier Expense PO is optional Or Debit the GL directly using payment voucher Or use JV instead of EV


MONEY RECEIPT CAN BE ADJUSTED AGAINST INVOICE


Linking Receipt with Invoice

Receipt Detail

INVOICE detailLinkin g Inv oice w ith m oney recei pt214 ~~~ /DNS ERP SOFTWARE/ ~~~

Customer Ledger


Customer Type Wise MISPercentage % % Quantity % Value

Customer type : ALL

Break up for Customer Type Doctor216 ~~~ /DNS ERP SOFTWARE/ ~~~

MIS - Product Category

Product Category : ALL

Product Category Break-up

ALL MIS REPORTS CAN BE INSTANTLY SAVED AS EXCEL FILE217


TAX DEDUCTED AT SOURCETICK IF TDS APPLICABLE


AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR LEDGER & GENERAL LEDGER

E.G. TDS RS. 280.19 DEBITED219 OF 175

AUTOMATIC POSTING OF TDS ENTRY IN CREDITOR LEDGER & GENERAL LEDGER


DAILY TRIAL BALANCEGROUP, SUB GROUP, GL WISE TBABC ELECTRICAL CO.


221

PAYMENT VOUCHER ENTRY


LINKING PAYMENT WITH PURCHASE BILLS


PAYMENT

E.G. TDS RS. 280.19 AUTOMATICALLY SHOWN IN PAYMENT VOUCHER


Debit Note


Expense PO Register


TRIAL BALANCE


Trail Balance Group & GL Wise


T- Format GL Wise Trial Balance


PROFIT & LOSS ACCOUNT


BALANCE SHEET


FBT Journal Voucher


FBT PAYMENT VOUCHER


TAXES LEVY - DUTY

EXCISE SERVICE TAX VAT / SALES TAX INTEGRATION


AT T HE

E TA X CRE DIT TIM EO F PA YM EN

SER

AVA VIC

IL

OP. BAL. RAW MATERIAL, CAPITAL GOODS, SERVICE TAX

EXCISE HEADING MASTER SERVICE TAX CREDIT / DEBIT REGISTERS

T

T EIP EC S S R SALE D OO TE / ICE G O N NVO SE I CI / E X IT IL R E D Y A AV TY C ENTR DU BIT DE

DNS EXCISE MODULE

CENVAT CREDIT / DEBIT REGISTERS -INPUT -CAPITAL GOODS

PERSONAL LEDGER ACCOUNT (PLA) REGISTER

DAILY STOCK ACCOUNT (DSA) REGISTER ER 3 ER 1

GAR 7 CHALLAN ENTRY -SERVICE TAX -CENVAT REG

235


SERVICE TAX SERVICE TAX PROCEDURES ARE INTEGRATED IN DNS ERP CREDITORS BILL WILL CAPTURE SERVICE TAX DETAILS AT THE TIME OF PAYMENT THE POSTING IS DONE FOR TAKING CREDIT IN EXCISE BOOKS


SERVICE TAX DETAILS CAPTURED AT THE TIME OF PAYMENT


SERVICE TAX DETAILS CAPTURED AT THE TIME OF PAYMENT


SERVICE TAX REGISTER

239 OF 175

SERVICE TAX REGISTER EXPORT ED TO EXCEL

240 OF 175

EXCISE OP. BAL. ENTRY


PLA BALANCE


DAILY STOCK ACCOUNT DSA REGISTER


Input Credit Register


EXCISE DEBIT ENTRY IS AUTOMATICALLY CAPTURED FROM THE SALES INVOICE


GAR 7 CHALLAN - CENVAT


GAR 7 CHALLAN SERVICE TAX


GAR 7 CHALLAN (TR 6)


Excise Integration DSA Register Invoice wise Description wise


57 F4 REGISTER MATERIAL SENT OUT FOR JOB WORKING


EXCISE CR / DB FROM CAPITAL GOODS


Cess 2% GL posting


ER1


VAT / SALES TAX INTEGRATION


VAT / SALES TAX INTEGRATION ERP takes care of all VAT (Value Added Tax) / CST (Central Sales Tax) related procedures and the same is linked with other relevant modules. C Form tracking Sales C Form tracking Purchase


C FORM TRACKING (PURCHASE)


VAT STATEMENT


Automatic GL posting VAT 4% (Purchase)


S & D MODULE

SALES & DISTRIBUTION


S & D MODULE MANY ENTERPRISES HAS MULTIPLE LOCATIONS NUMBER OF FACTORIES (PLANTS) NUMBER OF OUTLETS, BRANCHES, DEPOTS, STOCKIEST, FRANCHISES, ETC. THE FOLLOWING SLIDES EXPLAINS SUPPLY CHAIN FOR ORGANIZATIONS WITH MULTIPLE LOCATIONS


DISTRIBUTION MODULETHERE ARE EXTERNAL LOCATIONS

CORPORAT E OFFICE

DEPOT DEPOT CFABRANCH

H. O.

THERE ARE INTERNAL LOCATIONSTHIRD PARTY THIRD PARTY

PLANT 1FACTORIES

R&D

PLANT 2WAREHOUSE261 ~~~ /DNS ERP SOFTWARE/ ~~~

WORK FLOW / DOCUMENT FLOW FOR DISTRIBUTION MODULESTOCK TRANSFER INVOICE FOR OWN DEPOT STOCK IN HAND ? SALES ORDER WORK ORDERNO

DISPATCH ORDER FOR OWN DEPOT

YES

SALES INVOICE262


WORK FLOW / DOCUMENT FLOW FOR DISTRIBUTION MODULE LINKED TO PRODUCTION

DISPATCH ORDER

SALES ORDER

STOCK TRANSFER INVOICE

STOCK IN HAND ?NO

YES

WORK ORDER

SALES INVOICE

PRODUCTION ENTRY263 ~~~ /DNS ERP SOFTWARE/ ~~~

TRANSFE R INVOICE ENTERED IN FACTORY. LINK WITH D.O. NUMBER

DISPATCH DEPOT PLANT IFACTORIES

CORPORAT E OFFICE

H. O.

BRANCH

CFA

PLANT II

DEPOTTHIRD PARTY THIRD PARTY

WAREHOUSE~~~ /DNS ERP SOFTWARE/ ~~~

264

SALES INVOICE ENTERED IN FACTORY. LINK WITH S.O. NUMBER

DISPATCHDISTRIBUTOR DISTRIBUTOR

CORPORAT E OFFICE

H. O.PLANT I

FACTORIES

PLANT IIDISTRIBUTOR DEALERSTHIRD PARTY THIRD PARTY

R&D

WAREHOUSE~~~ /DNS ERP SOFTWARE/ ~~~

265

VENDOR

PURCHASE ORDER IS RAISED. MATERIAL IS SUPPLIED TO VARIOUS UNLOADING LOCATION BY VENDOR

CORPORAT E OFFICE

DEPOT

H. O.

PLANT IBRANCH

FACTORIES

CFA PLANT II

PURCHASE ORDER

DEPOTTHIRD PARTY THIRD PARTY

WAREHOUSE266 ~~~ /DNS ERP SOFTWARE/ ~~~

VENDOR

TR A

NS

FE

W1MRP

RO UTWAREHOUSE

SCM conceptPRIMARY SALE MR

WORKS + LL

W2ER P

TR

AN

SF

ER

STOCKIEST

INCFA / CA

SECONDARY SALE

FRANCHISES / Depot Management DISTRIBUTOR

SystemCORPORAT E OFFICE

RSP

RY TIA TER LE SA

RETAIL

H. O.

CONSUMERVEND OR~~~ /DNS ERP SOFTWARE/ ~~~

Field Management 267 System

CONSUMER GOODSFAST MOVING CONSUMER G OODS STANDARD PR DNS CAPTURE ODUCTS S INFORMATI ON OF MATER MATERIAL RE IAL SENT AND CEIVED BACK (WASTAGE E.G . EXPIRED FOOD PRODU CTS) CASH SALE OF

MANUFACTURER DISTRIBUTORS DISTRIBUTORSRETAIL OVER THE COUNTER SALE RETAIL OVER THE COUNTER SALE

CONSUMERS268 ~~~ /DNS ERP SOFTWARE/ ~~~

Legacy Supply Chain ManagementOld Environment Partially informed Push / pipeline model One-way data flowManufacturer

Management

Truckers

DistributorsTruckers Retailers

Customers


Adding Intelligence to the Supply ChainManufacturer

Management

Old Environment Partially informed Push / pipeline model One-way data flowManagement

Truckers

DistributorsTruckers Retailers

Customers

ManufacturerDirect MarketingTransportation

Telephony Infrastructure

DistributorsTransportation

Web Infrastructure

Overnight Delivery

New Environment Fully informed Network model

DNS ERP SERVER Data Mining

Retailers

Bi-directional information flowthrough DNS 270 network


Customers

PLANT MAINTENANCE

PLANT MAINTENANCE


PLANT MAINTENANCE MODULE MACHINE MASTER


SHOP FLOOR MACHINES MAINTENANCE DATA ENTRYPREVEN TIVE MA INTENA

NCE

CORREC

TIVE MA

INTENA

N CE


AFTER SALES & SERVICE


HISTORY CARD


History Card - Manufacturing


History Card Additional Info


HISTORY CARD REGISTER


History Card Excel Sheet


Service Report


MULTILOCATION


LABT. PSS HEAD OFFICE

SAMPLE PSS / COUNTER SAMPLE VASHI MARKETING OFFICE SAMPLE

EXPORT CUSTOMERS

ORGANICS REJECT THIRD PARTY HOLD STORES F. G. CASH BANK

WIP

UNIT 1 REJECT HOLD STORES F. G.

COLORS DOMESTIC CUSTOMERS

CASH BANK ~~~ / ERP SOFTWARE/ ~~~

WIP

VENDOR REJECT HOLD TO U1 /U2 /ORG

UNIT 2 CUSTOM STORES F. G. EXCISE

PROJECT VENDOR

WIP

MULTI-LOCATION MATERIAL MANAGEMENT ~~~ /DNS ERP SOFTWARE/ ~~~

282

Send Receive data for multi-location Where ERP server cannot be connected to the internet DNS can prepare a .txt file that can be sent by email or write on a CD and send by post ERP Servers required at both locations, e.g. HO and factory DNS will automatically synchronize the database on both servers283 ~~~ /DNS ERP SOFTWARE/ ~~~

Electronic data transfer Multi Location USING INTERNET

FACTORY 1

CORPORATE OFFICEDAT A

DNS ERP SERVER WITH STATIC IP ADDRESS

FACTORY 2

D

TA A

WHAT IS REQUIRED? SERVER SHOULD BE ALWAYS ON CONNECTED TO INTERNET STATIC IP ADDRESS284


RESOURCE MATRIX

RESOURCE MATRIX


Resource Matrix Module DNS CAN GENERATE TIME SHEET AUTOMATICALLY CAPTURES PRODUCTIVE HOURS OF INDIRECT PERSONNEL ACTIVITIES


Activity or Task Tracking of individual in the organization for example draftsman hours salesman hours

Master: Activity Master User Master Customer Master Transaction: Daily Time Card entry Outputs: Resource wise (User wise) time spent report for a given period Activity wise time spent for a given sales order (ORI) Features: Can be also linked to enquiry or quotation (pre-sales) time spent by staff Department wise, controlling and monitoring indirect time (hours) spent by staff287 ~~~ /DNS ERP SOFTWARE/ ~~~

TO SUMMARIZE LET US SEE FOR EXAMPLE AN ORDER-T0CASH BUSINESS CYCLE

NEXT FEW SLIDES SHOWS COMPLETE INTEGRATION OF BUSINESS PROCESSES SALES ORDER PRODUCTION INDENT JOB CARD PRODUCTION SALES INVOICE MONEY RECEIPT


ORDE R ACCE PTAN CE


ORDE R ACCE PTAN CE


DELIV ERY SCHE DULE


SALES DELIVERY SCHEDULE


PROD UCTIO N INDE NT


JOB C ARD AUTO MATI CALL CREA TED B Y Y DNS


JOB CARD AUTOMATICALLY CREATED BY DNS


JOB C ARD AUTO MATI CALL CREA TED B Y Y DNS


JOB C A REGIS RD CREA TER TED B Y DNS


JOB C A REGIS RD CREA T TED I N MS ER EXCE L SHE BY D ET NS

DONE & PENDING PRODUCTION PROCESSES SHOWN

298 OF 175

INVE LEDG NTORY ER PO DONE STING BY DNS


SALE S INV

OICE


SALE S INVO ICE


MONE Y RECE IPT


MONEY RECEIPT


CUST OMER ACCO UNT LEDG ER


Click & Mortar world E-BUSINESS The pioneer of direct computer sales online DELL is selling $30 million worth of computer hardware a day from its website, so its obviously doing something right EVERY 60 SECONDS SOMEONE IS BUYING A CAR FROM www.ebaymotors.com DNS CAN HELP YOU IN LINKING YOUR PRODUCT DATABASE TO YOUR WEBSITE305 ~~~ /DNS ERP SOFTWARE/ ~~~

TIME BOUND PLAN FOR IMPLEMENTATION We have developed expertise in implementing the ERP software Full time ERP coordinator is required Implement modules in a phased manner Time plan - approximately THREE to FOUR months for example:Marketing

BOMProduction

Material Management

AccountsWEEK 1 WEEK 4 WEEK 8 WEEK 12 WEEK 16

Go Live


TrainingTraining DNS user We will give necessary hand holding support. Train users at various levels to give them necessary confidence in using the integrated system Yes, implementing a new system is a challenging task, one that mandates changing existing mindsets and procedures However, doing so will vastly improve your bottom line

307 OF 175

PROVEN TECHNOLOGYCLIENT / SERVER ARCHITECTURE DNS SOFTWARE IS ONLY ON THE SERVER COMPUTER (AND NOT ON EVERY CLIENT) CENTRAL DATABASE ON SERVER DEVELOPED IN VB 6.0 (Front-end) MS EXCEL INTEGRATED

308 OF 175

IT Infrastructure requiredHigh performance Server computer MS Windows 2003 server OS MS SQL 2000 OR 2005 Server RDBMS (Backend database) At least two client PC (nodes) in LAN with MS Windows 2KP 2 / 3 hours UPS Anti-Virus Software Internet connection

309 OF 175

Business benefit: As seen by DNS user DNS has resulted in a faster response / delivery time. For example, in the legacy system the Invoice and Delivery challans were made separately. Stock is updated automatically when the item is purchased and sold. This results in ensuring that the stock figures are always up-to-date Better customer reach has resulted into increased revenue. Online customer master data and actual sales data are now available


Business benefit: As seen by DNS user Purchase is entered online which gives the vendor wise purchase information Company sales have increased including Export. The Digital Nervous System provides the top management the automated paperless flow of information between departments


BPR BUSINESS PROCESS REENGINEERING OR BUSINESS PROCESS RE-DESIGN BPR EXERCISE CARRIED OUT BEFORE CRP RUN HELPS IN

Earlier you invest your time and effort toward planning and executing a successful transition, the sooner you will reach the point of Happiness at work And go home at six oclock312 ~~~ /DNS ERP SOFTWARE/ ~~~

CONCLUSION: TOTAL FINANCE MANAGEMENT

AC CO UN T PA YA BL E

GE NERAL LEDG ER

Finance

LE AB IV CE RE T UN CO AC


AND TOTAL INVENTORY MANAGEMENT

W OR K

IN PR OC ES S

GO OD SI NW AR D

FI NI SH ED

GO OD S

SU BCO NT RA CT OR

ST OC K

Inventory


ACTION PLAN

Discuss MODULES options Make infrastructure available Deploy the DNS in your organization CRP run Conference Room Pilot Rollout Go-Live

315 OF 175

THANK YOU

Email [email protected] Tel +91 20 3052 3692316 ~~~ /DNS ERP SOFTWARE/ ~~~

ERP - Complete Cycle of ERP from Order to Dispatch

Documents

Transcript of ERP - Complete Cycle of ERP from Order to Dispatch