eRA Project Update · eRA Cost Tracking Database MS Access Database: 126 Cost Categories—93...
Transcript of eRA Project Update · eRA Cost Tracking Database MS Access Database: 126 Cost Categories—93...
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eRA Project Update
Joe PasquinaIV&V TeamSoza & Company / Perot Systems Government Services
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Outline
AssessmentInitial Findings of 2001CY 2002 InitiativesProgressAnalysis of March 2003 ReleaseCurrent ProjectsChallengesCurrent Initiatives
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AssessmentReturn on Investment (OMB 300):
1.5 (50%) over 7 years (FY 2002 – FY 2008)J2EE Migration
Implementation of cost & schedule PM infrastructure in a dynamic environment
Evolving ability to baseline, monitor and forecast costsInitial capacity to provide analysis from granular tracking of project dataInstitution of a PM processes and practices across project modules
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Initial Findings (Nov 2001)Classic symptoms of rapidly growing project:
05
1015202530354045
1999 2000 2001 2002 2003
Project Growth (millions)
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Initial Findings (Nov 2001)Classic symptoms of rapidly growing project:
Limited project information availability—alignment across models/sources uneven
Lack of detailed cost & resource information PM skill set partially developedInstitutionalization of roles throughout organization structure is evolvingProject procedures, practices not standardized or fully documented.
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Initiatives
Define roles and responsibilities across projectRefine business planning processesInstitute a centralized project tracking system
communicate issues, statusConduct periodic team reviewsImprove cost estimation capabilitiesTrack granular level project reporting data
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Roles & ResponsibilitiesDrafting of a Project Management Plan (PMP)
Cover key management processesDefine roles & responsibilities
Transform project from “person” to “title” based responsibilitiesApril 2002 - Initial DraftCY 02 - Period of change
Significant personnel changes:Role of AnalystIteration ManagerDeployment Manager
Final Draft to be completed by May 1
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Refine Business Planning Processes (Operational level)
Establish requirements management, configuration management, and change management structures
Blueprint TechnologiesRational Unified Process (RUP)—process frameworkBegan implementing SEI/CMM Level II requirementsChange from waterfall to iterative lifecycle—Release managementInstallation of RequistePro—requirements management software toolWeekly CCB meetings
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Configuration Control Board (CCB)
eRA Operations Manager—ChairMembership includes
ArchitectDevelopmentOperationsQuality Assurance—TestingDeployment ManagerRelevant
DevelopersAnalyst
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Project Tracking System
Standardize work breakdown structure (wbs); project phases; milestones; deliverables, etc…Evaluated COTS productsDecided on PlanView
Ability to modify around eRA processesUser friendlyResource management, financial management, baseline, gap analysis, assess risk, etc…..
Installation underway—Pilot w/ July ReleaseAssist with OMB Circular A-11 & OMB 300
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Cost Estimation Capabilities2-Tier Approach:
Baseline requirementsEstimate based on historical cost & current requirements
Function Point AnalysisInternationally recognized methodology for measuring software projects “size”
FP = Software unit: cubic foot, pound, gallon, etc…Cost Xpert—Industry accepted modeling tool
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Function Point AnalysisQuantitative and Qualitative Elements
OrganizationCapability
ProjectComplexity
ProjectSize
RequirementsCost
ScheduleEstimates
X
X
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Tracking Granular Project DataImplemented Oracle Small Business Suite (SBS)Online time tracking system—all project team membersData collected weekly
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Cost Categories
Oracle SBS
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Oracle SBS
WorkflowFunction
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Oracle SBS
VariousOrganizations•Contractors•Government
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Tracking Granular Project Data
eRA Cost Tracking DatabaseMS Access Database:
126 Cost Categories—93 Active297 employees
58 government239 contractors
134 invoices28 contracts22 contractors + government127 labor categories (rates)
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FUNCTION POINT COUNT
BASELINE
SBSDATABASE
ACTUALINVOICESCOSTS
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March 2003 Release—Analysis26 cost modules tracked
Maintenance projectsDevelopment projects
≈$1.8 million baselineSBS data ≈ $1.9 millionInvoiced $600K: 2-month lag
Most DecPartial JanLittle FebNo March
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March 2003 ReleaseComparing SBS vs. Invoice—December
Strong correlation within the modules (97%)
2 outlier modules (<10%)
SBS = $318KInvoice = $292K
+ 9%
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March 2003 Release
$ 247,802.37 $ 240,272.84 TOTALS
$ 4,102.30 $ 2,014.57 Type 5s Module Maintenance
$ 3,024.52 $ 1,277.92 Type 4's, 6's, and 7's Module
$ 11,111.22 $ 11,365.22 Review Module Maintenance
$ 35,362.99 $ 17,569.34 Review - Internet-Assisted Review
$ 20,218.87 $ 23,954.80 Receipt and Referral Maintenance
$ 5,939.90 $ 5,936.88 Person Module Maintenance
$ 12,494.77 $ 21,861.81 IRDB Maintenance
$ 1,510.96 $ 1,278.90 IM Module
$ 379.19 $ 336.40 ICSTORe Maintenance
$ 13,018.63 $ 11,180.95 ICO Maintenance
$ 775.02 $ 775.02 Grants Update Module (GUM) Maintenance
$ 16,659.39 $ 15,283.68 Grants Payment Management Maintenance
$ 20,118.22 $ 20,482.86 GM Maintenance
$ 1,740.85 $ 2,787.13 GM Closeout Maintenance
$ 8,874.00 $ 7,091.45 CRISP on the WEB Maintenance
$ 92,471.54 $ 97,075.91 Committee Management Fast Track
InvoiceSBS December
Module Category
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March 2003 Release—Analysis
Function Point Counted Several ModulesPeer Review ModuleReceipt & ReferralGrants Management
GM CloseoutGM Maintenance
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March Release ExamplesBa
selin
eSB
SIn
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eFu
nctio
nPo
int
Base
line
SBS
Invo
ice
Func
tion
Poin
t
Base
line
SBS
Invo
ice
Func
tion
Poin
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Receipt &Referral
GrantsManagement
PeerReview
* * *
Note: Not all invoices have been received
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Current Projects
April 2003CGAP & XML SpecsiEdison redesign
July 2003J2EE customizable checklist & query toolPerson Module redesign
Additional July 2003 requirements under review
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Current Challenges
Ability to project user requirements beyond 3-month window limits ability to forecast costsAbility to resource level and monitor scope creep still evolvingSBS and Cost Tracking Database reaching functional limits
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CY 2003 InitiativesCalibrate baselines across all modulesFinalize Project Management PlanMigrate Oracle SBS & eRA Cost Tracking Database to PlanViewRefine cost estimating modelsIndependent cost & schedule estimates across all modelsFurther expand SEI/CMM Level II capabilities
Build repeatable processesEmphasize cost control and contractor invoicing
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Assessment – eRA ProjectReturn on Investment: 1.5
-30
-20
-10
0
10
20
30
2002 2003 2004 2005 2006 2007 2008(Cost/Benefit - In millions)
Source: OMB 300
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Cost & Schedule Assessment
Early in