EPORTFOLIO FEATURES AND FUNCTIONALITY CHECKLIST...template to help learners record an activity or...

PePersonalised, learner-led development is one of the best ways to improve the outcomes for both learner and organisation.rsonalised, learner-led development is

PEBBLEPAD FEATURES ANDFUNCTIONALITY.

EPORTFOLIOFEATURES ANDFUNCTIONALITYCHECKLISTIf you’re looking for a little help scoping out the requirements and must-have features for your new eportfolio platform then this is absolutely the guide for you.

“PebblePad portfolios stand out as little jewels of creativity and, most

importantly, they can be designed by any user, without the need

for specialised skills.

University of Edinburgh

INTRODUCTION AND TERMINOLOGY

TOOLS FOR PERSONAL LEARNING

TOOLS FOR SHARING AND COLLABORATION

TOOLS FOR COLLATING AND COLLECTING EVIDENCE

TOOLS FOR EVIDENCING AND SHOWCASING

TOOLS FOR BUILDING AND STRUCTURING LEARNING

TOOLS FOR COMPETENCY ASSESSMENT

TOOLS FOR ASSESSMENT AND FEEDBACK

TOOLS FOR INTEGRATING LEARNING AND ASSESSMENT

TOOLS FOR MANAGING LEARNING AND ASSESSMENT

Contents

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We chose the word asset because it implies value - rather than an artifact that is stored away. In PebblePad, an asset is anything created, recorded or uploaded by a user. For example, an asset could be uploaded media evidence captured through the PebblePad app or an entire showcase portfolio. An asset can also be an aggregation of multiple assets.

It can be tricky scoping out the requirements for any technology platform - eportfolio is certainly no exception. Invariably, different products will have different feature sets and different companies will offer different support options. Sometimes, a company will have a completely different conception of what eportfolio means to that of the scoping organisation. Indeed, here at PebblePad, we often hear stories about organisations finding the right ‘showcase portfolio’ platform only to discover it doesn‘t quite cut it when it comes to using portfolio for formative and summative assessment. Equally, we hear tales of universities and other organisations finding the right tools for assessment but discovering that the platform lacks capability when it comes to guiding and structuring learning. Factor in things like integration capability and administrative tools and it’s no wonder a good requirements analysis takes time.

By creating this guide, we’ve tried to save you a little ‘scoping time’ by providing an overview of the kind of things you might like to consider if you’re thinking about implementing eportfolio, regardless of scale. You’ll no doubt find that some of the ideas contained within this guide are framed through our lens, but we like to think of it as an ‘expert lens’ - we have, after all, spent the past 15 years building and successfully implementing an award-winning eportfolio platform with a lot of very satisfied customers. However, since the features presented in this guide form a big part of thePebblePad platform, you may just want to spend a minute familiarising yourself with some of the basic PebblePad terminology below. Enjoy

Just like assets, resources (which take the form of templates and workbooks in PebblePad) can be any one of a number of things. For example, a resource could be a simple in-built experience template to help learners record an activity or event. Equally, a resource could be an entire placement framework (workbook) containing a host of reflective templates, blog placeholders and space for mentor feedback.

PebblePad Terminology

Introduction

DEFINITION

LEARNING ‘ASSETS’

LEARNING ‘RESOURCES’

TERM

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Personalised, learner-led development improves outcomes for both learner and organisation.

TOOLS FOR PERSONALLEARNING

If you’d like to compare PebblePad’s full feature set with other technologies you can downloada product comparison guide at https://bit.ly/eportfolio-checklist

When it comes to supporting personalised, learner-leddevelopment, here are the kinds of features and functionality you might want to consider.

Features and functionalityUse this column to highlight

your ‘must-have’ features

Provides prompts and frameworks (templates) for supporting and enhancing reflection.

Can be used equally well by learners from foundation students through to professional learners and staff.

Puts users in control of their assets, defaulting to private and secure.

Provides out-of-the-box templates for recording generic events such as meetings, action plans, achievements and abilities.

Includes a Template Builder that enables all users to create their own templates to support the recording of any activity or experience.

Includes an intuitive and powerful portfolio builder that allows users to create narrative accounts of development and achievement with links to evidence.

Allows users to fully customise the design and structure of their portfolios.

Allows users to make use of personalised frameworks created by others to support learning and development.

Allows users to embed completed frameworks within portfolios to create multiple layers of evidence.

Supports the compression of media evidence uploaded to PebblePad to allow seamless playback on any device.

Allows users to link to and embed media evidence from third party services e.g. YouTube, Vimeo, Twitter etc.

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“PebblePad provides a privately controlled space for the individual with built-in and customisable templates to help with self-organised development e.g. SMART, achievement or competency templates.

Centre for Learning &Performance Technologies

Using PebblePad to support personal learningStriking the right balance between the privacy and security of a personal space for learning and your organisation’s own learning and assessment agenda is key to successful engagement with a personalised, portfolio-centred strategy. You’ll experience better outcomes if learners feel a sense of ownership and control over their own learning. Achieving this balance is entirely possible if you have tools for personal learning coupled with a platform for development and assessment at scale.

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An organisation’s learning technology armory should support secure collaboration, peer review, and sharing for assessment, with peers or the wider world.

TOOLS FOR SHARINGAND COLLABORATION

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When it comes to supporting sharing and collaboration, here are the kinds of features and functionality you might want to consider.

Features and functionality

Allows sharing of learning assets with internal and external (non-account holding) users.

Allows assets to be published to the web.

Allows any asset being shared/published to be done so with a range of viewer permissions including commenting and copying.

Allows any asset to be shared with collaboration permissions allowing multiple authorship.

Allows users to set time limits on access to shared items.

Allows assets to be instantly updated without requiring re-sharing.

Allows sharing permissions to be rescinded at any time.

Allows a range of peer review activities from individual and informal, to formalised and structured cohort-wide engagement.


Use this column to highlightyour ‘must-have’ features

Allows peer review groups to be easily created and managed.

Allows assets to be auto-shared for assessment, feedback and grading.

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“Sharing the assessment workbook into trainees’ electronic portfolios supports collaboration, and engaging trainees in self and peer assessment is improving the acquisition of skills.

Sheffield Hallam University

Using PebblePad to support sharing and collaborationWhile PebblePad provides a personal space for development it also supports sharing and collaboration which can either be initiated by the individual learner or those supporting learning.

Supporting learners in bringing together life-wide evidence of their skills and talents is a surefire way to help users make the most of every learning experience.

TOOLS FOR COLLECTINGAND COLLATING EVIDENCE

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When it comes to helping learners collate evidence, here are some examples of the kinds of features and functionality you might want to consider.


Supports the creation of multiple activity logs to record activity on different projects and for different purposes.

Allows activity logs to automatically calculate total project/activity effort.

Supports learners to organise and engage more deeply with their learning by encouraging learners to tag their assets in order to connect evidence to key competencies, experiences, topics, timeframes, or any criteria the learner chooses.

Allows users designing templates to cascade tags to help end-users organise and collate their assets.

Supports recognition of skills developed in informal or non-institutional settings and allows learners to make connections across the range of their learning experiences.

Allows for multiple categories to be attached to any piece of evidence or asset.

Includes blogging/journal capability which allows users to create unlimited blogs containing images, audio and video. Provides granular permissions allowing blogs to be shared and worked on collaboratively, along with settings to keep posts private.

Supports the embedding of blogs, activity logs and collections within portfolios.

Supports the aggregation of learning assets based on specific criteria e.g. collate all learning assets tagged as ‘Study Abroad’.



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Allows users to make secure hyperlinks from any narrative content to selected evidence/assets.

“PebblePad blogs, logs and collections help students collate progress towards levels of achievement in the Griffith Graduate of Influence program.

Griffith University

Using PebblePad to support the collection and aggregation of learning and experiencePebblePad helps learners keep every record of their learning and experience together in a single, secure online store and can even collate records automatically to make it easier for learners to pull together records by type, for example - CPD hours or learning activities relating to a specific project or course.

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Effective eportfolio practice is one of the best ways to empower learners to record, make sense of, and articulate their learning experiences.

TOOLS FOR SHOWCASINGAND EVIDENCING

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When it comes to showcasing experience and achievement, here are some examples of the kinds of features and functionality you might want to consider.


Has a portfolio building capacity that allows users to create narrative accounts of development and achievement with links to selected evidence.

Allows creation of many different portfolios, for a range of purposes from assessment to job applications, and for a variety of audiences. Individual pages can be reused across different portfolios.

Allows ease of distribution and access. Learners can easily share with people or share with the Web.

Allows users to choose from a broad range of default aesthetic designs.

Allows users to copy and reuse the designs of others.

Allows users to add, delete, and reorder pages at any time.

Allows images and videos to be embedded within portfolios.

Automatically updates portfolios when linked items are edited.

Allows users to link to and embed media evidence from third party services e.g. YouTube, Vimeo, Twitter etc. within portfolios.

Allows users to embed portfolios within portfolios to create multi-layered designs.


Allows multiple authors to contribute to group portfolios.


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Using PebblePad to support showcasing and evidencingWhether it's to support graduate employability, evidence professional competency, or support talent management in the modern workplace, creating beautiful, shareable portfolios to showcase experience, skills and capability is simple with the PebblePad Portfolio Builder.

“PebblePad portfolios stand out as little jewels of creativity and, most importantly, they can be designed by any user, without the need for specialised skills.

University of Edinburgh

The power to be able to freely record and showcase learning experiences is invaluable but sometimes the learning process needs to be structured and guided.

TOOLS FOR BUILDING ANDSTRUCTURING LEARNING

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Allows all users to create highly individualised resources (templates and workbooks) for scaffolding development.

Allows a combination of content/context and interactive activities to be included on any page or pages of the resource.

Provides placeholders for Blogs/Journals, Activity Logs and Collections to be addedto a workbook.

Allows a user‘s progress to be tracked through an entire workbook.

Supports the addition of items and/or pages even after resources are in use.

Allows resources (templates and workbooks) to be shared with individual learners, groups or whole institutions.

Allows selected fields to be completed only by assessors, along with the ability to create dedicated feedback templates.

Enables digital signatures to be included on frameworks and for work to be digitally signed-off by external assessors.

Allows PebblePad resources to be linked to from other systems.

Enables resources to be updated in real-time even after they have been shared with learners - changes are instantly visible to learners.

When it comes to building frameworks to structurelearning, here are some examples of the kinds of features and functionality you might want to consider.




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Allows resource designers to cascade tags to help end-users organise and collate their learning.

Using PebblePad for building and structuring learning No matter what the context or subject area, PebblePad's intuitive Template and Workbook Builders let you design and share resources exactly as you need them. From a single, reusable reflective template to a comprehensive research project workbook, you have full control over how your resources look, behave, and how they are shared and collaborated on.

“The availability of templates and workbooks allows us to introduce structure, without frustrating learners’ creative exploration and self-reflection.

Duke University

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Competency assessment is both complex and challenging, requiring robust ‘any place - anywhere’ technology for both learner and assessor.

TOOLS FOR COMPETENCYASSESSMENT

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Allows authors to create specific templates to support skill profiles, competency frameworks, and self-audits.

Allows learners to rate and re-rate their development over time.

Prompts user justification in support of self-rating and evidencing skills and capabilities.

Allows the recording and linking of multiple forms of evidence.

Allows verification by assessors, mentors, moderators and external examiners.

Allows assessors to make use of rubrics and feedback templates.

Allows users to create development plans linked to specific capabilities or skills.

Supports digital signatures and the locking of frameworks for verification and sign-off purposes.

Allows offline recording of evidence and experience when an internet connection is not available, with syncing capability once online again.

Responsive UI supports working on any device.

Supports the uploading and compression of media evidence.

When it comes to competency assessment here are some examples of the kinds of features and functionality you might want to consider.




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Using PebblePad to support competency assessment

“PebblePad feedback templates are used to support assessment of professionalcompetence on placement in Oral Health.

La Trobe University

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No matter what the context or subject area, PebblePad allows organisations to design, build and share competency frameworks with ease. Couple this capability with clever features for assessing, monitoring and reporting on skills acquisition and you have a platform capable of delivering end-to-end competency assessment at any scale.

eportfolio practice and the implementation of a learner-centred culture must be underpinned by ways to deliver formative and summative feedback and assessment.

TOOLS FOR ASSESSMENTAND FEEDBACK

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Provides organisationally controlled spaces (workspaces) for the submission of work and enables managers to provide relevant resources for users.

Allows external examiners and other stakeholders to view and/or assess work on nominated workspaces.

Allows a tutor to filter submissions to accept only certain asset or file types.

Allows deadlines, extensions and revision periods to be set, along with the ability to snapshot submissions to compare with earlier versions of work.

Allows grades and feedback to be added along with full archiving capability, including resources and conversations.

Enables large groups of users to be organised into smaller sets with tutors only seeing the submissions from the sets to which they are assigned.

Supports blind and double blind marking and formative and summative feedback.

Allows peer review (and anonymous peer review).

Provides a feedback ‘comment bank’ and supports the use of video/audio feedback.

Provides approval statements for three levels of approval e.g. to support 2nd marking, moderation and external approval.

Supports scorecard/weighted grading and rubrics for self and assessor based assessment as well as the use of dedicated feedback templates.

When it comes to supporting assessment and feedback, here are some examples of the kinds offeatures and functionality you might want to consider.




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Using PebblePad to support assessment and feedbackPebblePad includes a fully integrated assessment engine to facilitate timely feedback and conversations, as well as a host of clever tools to support formative and summative assessment, including integrated rubrics, feedback templates, scorecards, peer review, multi-level approvals and much, much more.

“PebblePad will help us achieve our ambition to move assessment and studentachievement beyond grades.

Spring Arbor University

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KEY FEATURES

An asset store integrated with OneDrive, DropBox, Google Drive

and more

Embed credly badges in portfolios

With organisations often adopting a ‘best of breed’ approach in sourcing the right technology for the job, interoperability has never been so important.

TOOLS FOR INTEGRATING LEARNING AND ASSESSMENT

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Supports the transfer of personal data from Management Information System/Member Database (MIS).

Transfer group membership/course related information from MIS.

Support IMS LTI standard to allow integration with other learning systems.

Provides an API to support data transfer.

Supports a host of authentication methods: LDAP, Active Directory, SSL, Internal authentication database, Shibboleth, OAuth.

Out-of-the-box integration with other LMS/VLE: Canvas, Blackboard, Moodle, Sakai, D2L.

Out-of-the-box integration capability with plagiarism software.

Dedicated app for iOS and Android.

When it comes to integrating learning and assessment, here are some examples of the kinds of features and functionality you might want to consider.



Offers both organisation level integration (MIS/LMS/VLE) as well as personal/learner integration capability (File Stores and Badging Platforms) *

* More overleaf


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PebblePad IntegrationOut-of-the-box integration with popular file stores as well as badging and learning platforms makes it easy for organisations to put PebblePad at the heart of a learning culture and offers individual users greater flexibility.

LTI 2.0 COMPLIANT


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Blackboard®

Managing end-to-end learning and assessment at scale requires robust technology and an expert helping hand.

TOOLS FOR MANAGINGLEARNING AND ASSESSMENT

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Allows administrators to create and manage accounts and groups.

Allows an administrator to generate global usage statistics.

And a system that is:

Regularly updated.

Capable of supporting implementations of 100,000 + users.

Offered as a fully hosted and maintained service with 99.9% uptime.

Supported and guided by an international user community.

Supported through national and regional organisational training workshops and user conferences/special interest groups.

Supported by comprehensive online help, telephone and email support.

Able to offer free alumni accounts to graduating students.

When it comes to managing learning and assessment at scale, here are some examples of the kinds of support and functionality you might want to consider.




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Designed by qualified teachers and learning designers.

Using PebblePad to manage learning and assessment

“The reporting features in PebblePad have blown us away in how we can show graphically the stage where learners are, specifically in relation to clinically accredited courses.

Edith Cowan University

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Such is the scale of PebblePad use that many of our customers now consider the platform to be business critical. That means being able to rely on a platform with negligible downtime, that’s scalable to meet peak demand and with management tools to cope with tens of thousands of users. Of course it’s not just the technology that counts. Having a vibrant international community ensures that successful implementations can be built upon years of shared experience.

Pebble Learning Ltde-Innovation CentreShifnal RoadTelfordTF2 9FTUK

01952 288 300

PebblePad HQ (UK)

Pebble Learning PTY LTDPO Box 1174BuderimQLD, 4556Australia

0400 899 820

PebblePad Australasia

PebblePad LLC3365 Piedmont RdNE #1400

GA 30305USA

(855) 969-3955

PebblePad North America

https://twitter.com/PebblePad

[email protected]

https://www.facebook.com/pebblepad

https://www.linkedin.com/company/pebblepad

“I can say that the support provided by PebblePad is great - tailored to the organisation's needs, flexible, and

thorough. These guys really know their products and having the technical side covered by PebblePad, given that they

host the data and regularly upgrade the system, makes life so easy for us.

LMS and Integration Project Manager, Brunel University.

Notes & Ideas

We help organisationsand learners aim high and succeed.

“

About usWe are the creators of PebblePad – the award-winning personal learning platform. As a company, we’ve spent the past 12 years blazing a trail in the eportfolio and personal learning space, and we have absolutely no intention of stopping. Our mission is simple – to help learners shape and share their unique skills and attributes in an ever more competitive world.

© 2018 PebblePad

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