Swine Reproduction. Breeding herds Replacement gilts Replacement gilts Sows Sows Boars Boars.
EPA-lead RD and RA - Overview of RD/RA Project Delivery and Considerations for Scoping your RD...
description
Transcript of EPA-lead RD and RA - Overview of RD/RA Project Delivery and Considerations for Scoping your RD...
EPA-LEAD RD AND RA- OVERVIEW OF RD/RA PROJECT
DELIVERY AND CONSIDERATIONS FOR SCOPING
YOUR RD AND RA SOWS
Kate Garufi, EPA HQ
2
Purpose Focus on EPA-lead RD/RA projects Communicate the importance of considering
RD/RA project delivery early in the RD scoping process
Change the “stovepipe” paradigm for scoping EPA-lead RD and RA projects
Discuss big picture considerations when developing your RD and RA SOW
Discuss 3 RD/RA examples Project delivery considerationsSOW development considerations
3
Outline Overview of the Remedial Acquisition
Framework RD/RA Project Delivery Strategy Statement of Work
OverviewDeveloping the RD SOWDeveloping the RA SOW
Examples
4
Overview of the remedial acquisition framework
5
Existing Contracts Superfund RD and RA services
delivered primarily through:Interagency Agreements; Cooperative Agreements; orEPA Remedial Action Contracts (RACs)
RACs provide “cradle to grave” support for the remedial programDirect RD supportSubcontract RA
6
Remedial Action Contracts Regionally awarded and administered Single solicitation/single award contracts At least two per Region Work Assignment (WA) or Task Order
(TO) ID/IQ Contracts TO/WA Process
Generally Cost reimbursableNo competition between RAC firms
7
Remedial Acquisition Framework EPA contracts will not longer be “cradle to
grave” contractsSeparate design and remedial action activities Design/bid/build
EPA contractsDesign and Engineering Services (DES);Remediation Environmental Services (RES); andEnvironmental Services and Operations (ESO)
EPA may still leverage other Federal Agencies and States through IAs and CAs
8
Major Changes that Impact RPM role (and SOW development) National Contracts Competition at the task order level Direct contracting for remedial action
EPA – CONTRACTING PARTY
- RPM - Contracting Officer
RA Contractor – Constructor
• Construction Superintendent – On-Site Rep
9
Additional information on RAF The revised Sources Sought/Request for Information (SS/RFI)
has been posted to Fed Connect and Fed Biz Opps. https://
www.fbo.gov/index?s=opportunity&mode=form&id=65baba2015ea27c769ad82435b941d0e&tab=core&_cview
The posting invites vendors to review documents at the OAM web link:
http://www.epa.gov/oamreg01/region3/SOL-R3-13-00006/index.htm
Final Remedial Acquisition Framework document is still in draft. Expected to be released in Spring 2014.
10
Questions?
11
RD/RA project delivery strategy
12
What is a RD/RA Project Delivery Strategy? Strategy includes decisions regarding:
Design type (detail of specifications)Remedial action contracting strategy
○ Procurement approach○ Remedial action contract type
MUST be discussed and considered early when scoping the design
13
Role of RPM in the Project Delivery Strategy RPM can influence all components of the RD/RA
project delivery strategy Now that EPA is moving towards directly contracting
for remedial action services, RPM involvement is scoping project delivery early in the design in criticalCommunication with contractors on design schedule and
funding constraints/requirementsCommunication with HQ on RA funding needs (timing and
dollars)Communication with EPA contracting office (type of RA
contract, timing of award, etc)Communication with design contractor on phasing project
components, if needed
14
Why is Design Type Important for Delivery of a Remedial Action? The type of remedial action contract vehicle should
have an impact on the types of design specifications neededSpecifications are an integral part of the remedial action
contracting package Specifications describe the technical requirements to be
met by the RA contractor and the criteria for determining whether these requirements have been met.
All three components (design specifications, procurement method and contract type) should be considered BEFORE the design requirements are scoped
15
Remedial Design The purpose of the design is to provide
technical requirements (plans and specifications) that provide an adequate level of information needed for the remedial action contractors to provide technical approach (with labor/skill mix) and cost proposals
In general, the design is the basis for the statement of work for the remedial action.
16
Types Remedial Design Specifications Detailed (Prescriptive)
Outline exactly how the remedial action contractor should perform the activities
Performance-basedFocus on outcomes or results rather than a
process
17
What type of specifications are Superfund remedial designs? Superfund remedial designs generally
include a combination of detailed specification and performance-based specifications
This is due to some requirements that must be met related to:Government regulations on procurement with
Federal dollars; Environmental/construction standards; or Environmental regulations (ARARs)
18
Remedial Action Contracting Strategy Procurement Approach
Sealed bidTwo-step sealed bidNegotiated
Remedial Action Contract TypeFirm Fixed PriceFixed RateConst Reimbursable Time and Materials
19
What RA contracting strategy is right for my project? It depends!!! When scoping the design, keep the end in mind. RA delivery considerations that may directly impact the
design: Certainty of the site characterization Site complexity Management effort Financial risk (EPA and contractor) Cost Control
In general, a detailed design will be done at some point in the RD/RA process – it is your decision on “where” it is done: RD contractor RA contractor
20
Relationship Between Site Characterization Certainty and Cost
CostIncreasing
Certainty Increasing
21
Matching Site Type to Appropriate Contracting Strategy Determine level of certainty associated
with site characterizationHigh certainty = less flexible strategyLow certainty = more flexible strategy
Determine the complexity of the site and the remedial actionSimple = less flexible strategyComplex = more flexible strategy
22
Considering Management Effort
Less Management Effort
More Management Effort
Less Flexible
Strategy
More
Flexible
Strategy
23
Considering Financial Risk Borne primarily by the contractor
Fixed price contracts Shared by contractor and government
Time and material contracts Borne primarily by the government
Cost reimbursement contracts Less certain site characterization and
increased site complexity require government to share financial risk
24
Considering Cost Control
More Cost Control
Less Cost ControlL
ess
Flexible
Strategy
More Flexible
Strategy
25
How on earth do I track all of this stuff?? Use a project risk register!
26
Questions?
27
Statement of work overview
28
What is a Statement of Work Definition: Description of the specific
service or tasks a contractor is required to perform under a contract
This presentation and the examples will focus on the development of a task order SOW for either RD or RA
29
Why is the SOW so important? The SOW is the pivotal acquisition
document for goods or services The SOW is the key factor to determine
the task order type; OR the SOW should comport with desire task order type
Key document for contactor preparation of cost and technical proposals
30
Why is the SOW so important? Facilitates proposal negotiations and
competition, as appropriate Establishes conclusive baseline to
evaluate proposals; and Establishes the standards to which you
can gauge the contractor’s performance
31
Different types of SOWs Prescriptive
Performance-based
32
Prescriptive SOW Requirements are described in terms of
processes or tasks Government instructs the contactor
when, where, and how In general, does not address desired
end result Change in scope requires modification
to the contract document
33
Performance-Based SOW Requirements described in terms of end result
(measurable outcome) versus how to get there Provides a basic, top level objective(s) of the acquisition Enable assessment of work performance against
measurable performance standards Contractor provides labor mix and skill set solutions to
fulfill the requirement Used when the Government intends to provide
maximum flexibility to each offeror to propose an innovative approach
Change is scope and adjustments to the process without modification as long as goals are met
34
Developing the remedial design statement of work
35
Scoping the RD SOW The information contained in the RI/FS,
ROD and any subsequent investigation activities should serve as the initial building block for developing the RD SOWIdentify remedial action objectives, cleanup
levelsIdentify technologies and level of detail under
which the remedy is describedIdentify level of site characterization conducted
during the RI/FS
36
Developing the RD SOW Five key remedy implementation items
that should be included in the SOW: The treatment system or technology;Performance standards;Any points of compliance;How to demonstrate compliance/completion;
andSchedule
37
Developing the RD SOW In general, the SOW for executing the
remedial design is considered performance-based.
Strongly encouraged that EPA has a scoping meeting with the contractor after award to discuss RD/RA project delivery strategy
The type of design specifications (prescriptive versus performance-based) must be understood by all stakeholders before the design work begins
38
RD SOW Best Management Practices Include your technical team in the scoping of
the RD! Write the SOW with enough flexibility to allow
for changes to the contractor work plan without modifications to the SOW or task order document
Keep a risk register. Track assumptions made during the RI/FS, ROD and the RD scoping meeting. As data is collected and design proceeds, additional information may require a change to the RD/RA project delivery strategy.
39
Two RD delivery methods EPA contracts directly with the designer
EPA contractorUSACE, State, or Tribe does work in house
EPA does not contract directly with the designerUSACE contracts with designerState/Tribe contracts with designer
40
EPA contracts directly with the designer
EPA – CONTRACTING PARTY
- RPM - Contracting Officer
Design Contractor • Design Engineer
41
RD SOW components for EPA contracts Introduction (5 musts!) General Requirements
Schedule Project Planning and Support Site-specific plans Community Relations
Pre-design investigation Data Acquisition Sample Analysis Data Evaluation and Support
Treatability Study Design Deliverables
Preliminary/Intermediate/Prefinal and Final Post Remedial Design Support
42
EPA does not contract directly with the designer
EPA
Contracting Party:USACE
State/Tribe
RD Subcontractor• Design Engineer
43
RD SOW components for IAs and CAs Introduction (5 musts!) General Requirements
ScheduleSite specific plansReporting
Pre-design Investigation Procurement of RD subcontract Subcontract management support Contractor oversight and reporting Project Closeout
44
Considerations when scoping the RD SOW for IAs and CAs The USACE or State/Tribe will develop the
SOW for the design contractor Important that the RPM discusses the
planned project delivery with the USACE or State/Tribe prior to developing the designCritical to ensuring deliverables comport with
contracting strategy (and available funding)Want to avoid any need for re-design (or
deliverables not used) by the entity procuring the remedial action contract!
45
Questions?
46
Developing the remedial action statement of work
47
Scoping the RA SOW The technical plans and specifications
should drive the content of the RA SOW Develop SOW objectives that comport with
design and account for uncertainties The 100% design should be reviewed to
determine:Detail of design specificationsPoints of compliance/completionScheduleAny project phasing (if applicable)
48
Developing the RA SOW The objectives of the SOW should match the detail in the
design For an SOW with detailed design specifications, the RA SOW
should focus on implementing the design. Any changes will result in a change to the design and the RA SOW.
For an SOW with a more performance-based design, the RA SOW should focus on the end goal and metrics to evaluate progress and completion of the task
Problems with performance-based SOW and a detailed design Detailed design instructs – know your site complexities and
uncertainties Performance objectives may not be met by detailed design if site
conditions or assumptions made during the design change May require design/SOW changes during the RA
49
RA SOW Best Management Practices Consider planned remedial action contracting strategy
(procurement approach and contract type) when writing the SOW
Understand site assumptions and uncertainties Revisit and update the risk register and evaluate assumptions
made in design Evaluate likelihood of changing site conditions Ensure contract allows for these changes (should they occur – and
they often do!) RA contactors understand environmental remediation and
risk – if RD/RA contracting strategy provides for a high degree of contractor financial risk, contracts will: Account for risk in cost proposal; or May not bid on a project
50
Two delivery methods EPA contracts directly with the remedial
action contractor
EPA does not contract directly with the designer
51
EPA contracts directly with the remedial action contractor
EPA – CONTRACTING PARTY
- RPM - Contracting Officer
RA Contractor – Constructor• Construction Superintendent – On-
Site Rep
52
RA SOW components for EPA contracts - prescriptive Introduction General Requirements
Project Planning and SupportCommunity InvolvementSite specific plans
Project RequirementsManagementImplement designQA/QC
Deliverables Schedule
53
RA SOW components for EPA contracts – performance-based Introduction General Requirements
Project Planning and SupportCommunity InvolvementSite specific plans
Performance RequirementsTechnical Project Management
Deliverables Schedule
54
EPA does not contract directly with the remedial action contractor Old RAC model USACE or other Federal Agency (IA) State or Tribe (CA)
EPARPM
CONTRACTING PARTYRAC Contractor
USACEState/Tribe
RA Subcontractor – Constructor• Construction Superintendent – On-
Site Rep
55
RA SOW components for IAs and CAs Introduction General Requirements
ScheduleProject Planning and SupportCommunity InvolvementSite specific plans
Procurement of subcontract Subcontract management support Detailed resident inspection Cleanup Validation Project Closeout
56
Considerations when scoping the RA SOW for IAs and CAs The USACE or State/Tribe will develop the
SOW for the remedial action contractor Important that the RPM discusses the
planned project delivery with the USACE or State/Tribe during the development of the designCritical to ensuring deliverables comport with
contracting strategy and Agency or state requirements and to avoid procurement delays
57
RD and RA SOW examples
58
Overview 3 Projects Group survey to determine RD/RA
project delivery strategy Given the RD/RA project delivery
strategy, discuss:RD SOW development RA SOW development
59
Things to Consider RD/RA Project Delivery Strategy considerations:
Site characterization Site/remedy complexity Contract flexibility needs Cost control considerations Oversight needs
RD SOW development considerations Preliminary design investigation needs Treatability study needs Design deliverable needs
RA SOW development considerations Is prescriptive SOW appropriate? Might a performance-based SOW be more appropriate?
60
Project #1 Residential yard contaminated with lead
Result of aerial deposition (smelter)Well defined nature and extent of
contamination Remedy calls for excavation of two feet
of contaminated soil and backfillWell defined and/or less complex remedial
technology
61
Project #2 DNAPL contamination present in
saturated zone under an abandoned buildingNature and extent of contamination not well
defined Remedy calls for thermal treatment of
source zoneRemedy goal: Reduce source area by 90%
62
Project #3 PCB contamination in St. Lawrence
RiverHeavy tidal influence Heavy boat traffic
Remedy includes dredging on PCB contamination > 50 ppb and capping of PCB contamination < 50 ppb
63
Helpful References OSWER 9355.0-43, Guidance for Scoping the Remedial Design,
March 1995. http://www.epa.gov/superfund/cleanup/pdfs/rdra/scopingrd.pdf
OSWER 9355.0-04B, Remedial Design/Remedial Action Handbook, June 1995. http://www.epa.gov/superfund/cleanup/pdfs/rdrabook/table.pdf
Other relevant RD/RA guidance http://www.epa.gov/superfund/cleanup/rdra.htm
64
Questions