EOC Processes Course Handouts - · PDF fileEOC Management Team . ... operations. Preparing...

Stanislaus County Office of Emergency Services/Fire Warden

EOC Management Team EOC Processes Course Outline

0800-1200 or 1300-1700

Unit Topic Instructor/Facilitator

Intro Welcome/Overview/Introductions Funk 0800/1300 Everbridge Registration for EOCMT Members OES/SBT Rep. One EOC Check-in (Part I) 0815/1315 Overview of Check-in Process/Review Kit Contents Hibbard ICS Form 214/Activity Log Funk Review Sample/Issuance to Participants Break 0845/1345 EOC Check-in (Part II) Hibbard/OES Participants go through actual EOC Check-in/Issued Kit Contents Two EOC Management Roles/Responsibilities Funk 0900/1400 Positions Assignments Priorities & Objectives Briefings & Meetings Three EOC Action Planning Funk 0930/1430 10 DHS/FEMA Planning “P” Videos Break Four EOC Action Plan Development Funk 1030/1530 Primary Components (cover, 202 through 221, attachments) Responsibilities/Signatures/Approval Five EOC Demobilization Funk 1100/1600 Review Five Parts of a Demobilization Plan Review ICS Form 221 (Stanislaus County OES version) Review ICS Form 221 Instruction Sheet Review OES Demobilization Checkout Instruction Sheet Game Family Feud (participants divided into two groups for EOC review game) Funk/OES 1115/1615 Six EOC Check-out Hibbard/OES 1145/1645 Turn in completed ICS Form 214 and issued items

Stanislaus County EOC Activation & Staffing Requirements

EVENT/SITUATION

MINIMUM STAFFING

AC

TIVA

TIO

N L

EVEL

ON

E * Severe Weather Advisory

* EOC Director/EOC Coordinator

* Small Incidents involving two or more Stanislaus County Departments

* Planning Section Chief/Coordinator

* Earthquake Advisory/Prediction – OES Level 1 * Logistics Section Chief/Coordinator

* Flood Watch * Representatives of responding County Departments

* Activation Requested by a Local Government with activated EOC

* Resources request received from outside County (Ex. Fire, L.E. EMS, Public Works)

A

CTI

VATI

ON

LEV

EL T

WO

* Moderate Earthquake

* EOC Director/EOC Coordinator

* Major Wildland fire affecting developed area

* All Section Chiefs/Coordinators

(General Staff) * Major Wind or Rain Storm

* Branches and Units as appropriate for the situation

* Two or more large incidents involving two or more

County Departments

* Representatives of responding County

Departments * Earthquake Advisory/Prediction – OES Levels 2 or 3 * Agency Representatives as appropriate

* Local emergency declared or proclaimed by: Two or more Cities Stanislaus County and one or more cities

* Stanislaus County or a City requests a Governor’s Proclamation of a State of Emergency

* A State of Emergency is Proclaimed by the Governor for the County or two or more Cities

* Resources are requested from outside the Stanislaus Operational Area

AC

TIVA

TIO

N

LEVE

L TH

REE

* Major county-wide or Regional emergency or

disaster

* All EOC Positions

* Multiple Departments with heavy resource

involvement

* Major earthquake damage

Incident/Threat Notification

Initial Response & Assessment

Agency Administrator Briefing

(If Appropriate)

Incident Briefing ICS 201

Initial UC Meeting (If Unified Command)

IC/UC Sets Initial Incident

Objectives

Command & General Staff

Meeting / Briefing Information Gathering &

Initial Respon

IC/UC Validate or

Adjust Objectives

Strategy Meeting If Objectives Adjusted

Execute Plan Assess

Progress

Begin Operational

Period

Operational Period

Briefing

IAP Preparation &

Approval

Planning Meeting

Preparing for Planning Meeting

Tactics Meeting

Information Gathering and Sharing


Logistics Section Chief

Planning P

Initial Response Check in Receive IC/UC briefing Assess situation Activate Logistics Section Organize and brief subordinates Acquire work materials Begin transition actions

- transportation - medical - resources - communications - facilities - resource

requesting - safety issues - environmental

issues - food/shelter

Incident Brief ICS 201 Obtain situation overview Anticipated Log Section activities Indication of required

Command & General Staff Meeting Receive direction from IC/UC Clarify objectives & priorities Clarify organizational issues Identify any limitations & restrictions Reach agreement on IC/UC focus and direction Discuss interagency issues Agree on resource

Preparing for the Tactics Meeting Survey availability of tactical resources Report on status of resources already in the pipeline Summarize support capabilities, facilities Identify resource ordering process

Preparing for the Planning Meeting Meet with Log Units to determine status and availability of required resources Order necessary resources Order support for resources Update OSC on resources unavailability to meet reporting requirements Suggest alternatives if necessary

IAP Preparation & Approval Provide information for IAP

Operations Briefing Provide logistics information briefing to Operations Section personnel Review Medical and Comm Plam Traffic Plan Other logistical information to support field operations

Execute Plan & Assess Progress

Track resources effectiveness and make adjustments as needed Monitor ongoing logistical support & make logistical adjustments Meet with Unit personnel to monitor performance Maintain interaction with Command and General Staff

Planning Meeting Confirm availability of required resources and timelines Determine additional resources necessary to support objectives Identify any contingencies as needed Verify support for upcoming plan Provide estimates of future service and support requirements

KEY Incident Commander – IC Unified Command – UC Incident Action Plan - IAP

Tactics Meeting

Review proposed tactics Identify resource needs and reporting locations Discuss availability of needed resources Identify resource pitfalls Identify resource support requirements




(If Appropriate)




Objectives



Initial Respon

IC/UC Validate or

Adjust Objectives


Execute Plan Assess

Progress

Begin Operational

Period

Operational Period

Briefing

IAP Preparation &

Approval

Planning Meeting


Tactics Meeting



Operations Planning P

Initial Response & Assessment Assess situation Develop ICS 201 Develop initial tactics & priorities Develop map Summarize actions Develop resource summary List current organization Continue to update response using ICS 201

Incident Brief

Determine briefing timeframe and receive briefing Clarify/request additional information Determine incident complexity Initiate change of command Determine UC players Ensure interagency notifications Brief superiors

Incident Brief ICS 201 Using ICS 201 brief on current operations Clarify issues & concerns Discuss planned operations & direction

Command & General Staff Meeting Receive direction from IC/UC Clarify objectives & priorities Clarify organizational issues Identify any limitations & restrictions Reach agreement on IC/UC focus and direction Discuss interagency issues Prepare for tactics meeting Continue on-scene operations

Preparing for the Tactics Meeting Develop draft strategies & tactics for each assigned objective. Outline work assignments and/or contingency strategies Outline work assignments and required resources Develop/outline OPS Section organization for next operational period

Preparing for the Planning Meeting Continue to update work progress Continue on-scene operations

IAP Preparation & Approval Communicate incident status changes Continue on-scene operations

Operations Briefing Provide operations to OPS Sec Personnel Ensure support to operations in place Deploy next operating period resources


Monitor ongoing operations & make tactical adjustments Measure/ensure progress against stated objectives Debrief resources coming off shift Prepare to brief UC/Planning on accomplishments

Planning Meeting Brief on planned strategies/tactics Identify how incident will be divided into manageable work units. Identify resource needs and reporting locations Identify organizational requirements

KEY Incident Commander – IC Unified Command - UC

Tactics Meeting

Brief on current operations Divide incident into manageable unit Develop work map Develop strategy/tactics to deploy Identify resource needs Identify contingencies Develop operations org chart Continue on-scene operations




(If Appropriate)




Objectives



Initial Respon

IC/UC Validate or

Adjust Objectives


Execute Plan Assess

Progress

Begin Operational

Period

Operational Period

Briefing

IAP Preparation &

Approval

Planning Meeting


Tactics Meeting



Planning Section Chief

Planning P

Initial Response & Assessment Check in Receive IC/UC Briefing Activate Planning Section Organize and brief subordinates Acquire work materials

Incident Brief

Determine briefing timeframe and receive briefing Clarify/request additional information Determine incident complexity Initiate change of command Determine UC players Ensure interagency notifications Brief superiors

Incident Brief ICS 201 Facilitate ICS-201 brief Document results of ICS-201 briefing

Command & General Staff Meeting Set up meeting room Facilitate meeting Provide Situation Briefing Receive work tasks & assignments Resolve conflicts & clarify roles & responsibilities

Preparing for the Tactics Meeting Meet with Operations to determine strategies, tactics & resource requirements. Notify meeting participants of scheduled meeting Set up meeting room

Preparing for the Planning Meeting Notify participants of meeting location & time Set up meeting room

IAP Preparation & Approval Develop components of IAP Review completed IAP for correctness Provide IAP to IC/UC for review & approval Make copies of IAP for distribution

Operations Briefing Set up briefing area Provide situation briefing Distribute copies of IAP Facilitate briefing Make adjustments to IAP, if necessary


Monitor progress of implementing the IAP Measure/ensure progress against slated objectives Maintain Situation and Resource status Debrief resources coming off shift Maintain interaction with Command & General Staff

Planning Meeting Facilitate meeting Provide Situation briefing Confirm availability of resources Verify support for the proposed plan Document decisions & assigned actions

KEY Incident Commander – IC Unified Command – UC Incident Action Plan - IAP

Tactics Meeting

Facilitate meeting Provide Situation Briefing Review proposed strategy, tactics & resource requirements Identify resource shortfalls Assure the strategy & tactics comply with IC/UC objectives Mitigate Logistics and Safety issues.

Initial Unified Meeting

Set up meeting room Facilitate Meeting Provide recorder to document discussion points.

IC/UC Develop/Update Objectives Meeting Set up Meeting Room Facilitate meeting Provide recorder to document decisions Distribute & post decisions

INCIDENT OBJECTIVES (ICS 202) 1. Incident Name: 2. Operational Period: Date From: Date To:

Time From: Time To:

3. Objective(s):

4. Operational Period Command Emphasis:

General Situational Awareness

5. Site Safety Plan Required? Yes No Approved Site Safety Plan(s) Located at:

6. Incident Action Plan (the items checked below are included in this Incident Action Plan): ICS 203 ICS 207 Other Attachments: ICS 204 ICS 208 ICS 205 Map/Chart ICS 205A Weather Forcast/Tides/Currents ICS 206

7. Prepared by: Name: Position/Title: Signature:

8. Approved by Incident Commander: Name: Signature:

ICS 202 IAP Page _____ Date/Time:

ORGANIZATION ASSIGNMENT LIST (ICS 203) 1. Incident Name: 2. Operational Period: Date From: Date To:

Time From: Time To:

3. Incident Commander(s) and Command Staff: 7. Operations Section: IC/UCs Chief

Deputy

Deputy Staging Area Safety Officer Branch

Public Info. Officer Branch Director Liaison Officer Deputy

4. Agency/Organization Representatives: Division/Group

Agency/Organization Name Division/Group Division/Group Division/Group Division/Group Branch Branch Director

Deputy

5. Planning Section: Division/Group

Chief Division/Group Deputy Division/Group

Resources Unit Division/Group Situation Unit Division/Group

Documentation Unit Branch Demobilization Unit Branch Director

Technical Specialists Deputy Division/Group

Division/Group Division/Group

6. Logistics Section: Division/Group

Chief Division/Group Deputy Air Operations Branch

Support Branch Air Ops Branch Dir. Director

Supply Unit

Facilities Unit 8. Finance/Administration Section: Ground Support Unit Chief

Service Branch Deputy Director Time Unit

Communications Unit Procurement Unit Medical Unit Comp/Claims Unit

Food Unit Cost Unit



ASSIGNMENT LIST (ICS 204) 1. Incident Name:

2. Operational Period: Date From: Date To: Time From: Time To:

3.

Branch: 1 Division: 1 Group: 1 Staging Area: 1

4. Operations Personnel: Name Contact Number(s)

Operations Section Chief:

Branch Director:

Division/Group Supervisor:

5. Resources Assigned:

# o

f P

erso

ns

Contact (e.g., phone, pager, radio frequency, etc.)

Reporting Location, Special Equipment and Supplies, Remarks, Notes, Information Resource Identifier Leader

6. Work Assignments:

7. Special Instructions:

8. Communications (radio and/or phone contact numbers needed for this assignment): Name/Function Primary Contact: indicate cell, pager, or radio (frequency/system/channel) / / / /



INCIDENT RADIO COMMUNICATIONS PLAN (ICS 205) 1. Incident Name:

2. Date/Time Prepared: Date: Time:

3. Operational Period: Date From: Date To: Time From: Time To:

4. Basic Radio Channel Use:

Zone Grp.

Ch # Function

Channel Name/Trunked Radio

System Talkgroup Assignment RX Freq N or W

RX Tone/NAC

TX Freq N or W

TX Tone/NAC

Mode (A, D, or M)

Remarks

5. Special Instructions:

6. Prepared by (Communications Unit Leader): Name: Signature:


COMMUNICATIONS LIST (ICS 205A) 1. Incident Name: 2. Operational Period: Date From: Date To:

Time From: Time To:

3. Basic Local Communications Information: Incident Assigned

Position Name (Alphabetized) Method(s) of Contact

(phone, pager, cell, etc.)


ICS 205A IAP Page _____ Date/Time:

MEDICAL PLAN (ICS 206) 1. Incident Name: 2. Operational Period: Date From: Date To:

Time From: Time To:

3. Medical Aid Stations:

Name Location Contact

Number(s)/Frequency Paramedics

on Site? Yes No Yes No Yes No Yes No Yes No Yes No

4. Transportation (indicate air or ground):

Ambulance Service Location Contact

Number(s)/Frequency Level of Service ALS BLS ALS BLS ALS BLS ALS BLS

5. Hospitals:

Hospital Name

Address, Latitude & Longitude

if Helipad

Contact Number(s)/ Frequency

Travel Time Trauma Center

Burn Center Helipad Air Ground

Yes Level:_____

Yes No

Yes No

Yes Level:_____

Yes No

Yes No

Yes Level:_____

Yes No

Yes No

Yes Level:_____

Yes No

Yes No

Yes Level:_____

Yes No

Yes No

6. Special Medical Emergency Procedures:

Check box if aviation assets are utilized for rescue. If assets are used, coordinate with Air Operations.

7. Prepared by (Medical Unit Leader): Name: Signature:

8. Approved by (Safety Officer): Name: Signature:


Incident Commander

Incident Name

Safety Officer

Operational Period

Liaison Officer or Agency Representative

Date

Time

Information Officer

Operations Section Chief

Planning Section Chief

Logistics Section Chief

Finance Section Chief

Staging Area Manger

Communications Unit Leader

Supply Unit Leader

Branch Director

Branch Director

Air Operations Director

Resources Unit Leader

Time Unit Leader

Medical Unit Leader

Facilities Unit Leader

Division/Group

Supervisor

Division/Group Supervisor

Air Support Supervisor

Air Attack Supervisor

Situation Unit Leader

Procurement Unit Leader

Food Unit Leader

Ground Support Leader

Division/Group

Supervisor


Air Support Supervisor

Helicopter

Coordinator

Demobilization Unit Leader

Comp/Claims Unit Leader

Security Unit Leader

Division/Group

Supervisor


Helibase Manger

Documentation Unit Leader

Cost Unit Leader

Air Tanker Coordinator

Division/Group

Supervisor


Helispot Manager

Technical Specialists



Fixed Wing Base Coordinator

ICS 207

SAFETY MESSAGE/PLAN (ICS 208) 1. Incident Name: 2. Operational Period: Date From: Date To:

Time From: Time To:

3. Safety Message/Expanded Safety Message, Safety Plan, Site Safety Plan:

4. Site Safety Plan Required? Yes No Approved Site Safety Plan(s) Located At:



INCIDENT STATUS SUMMARY (ICS 209) *1. Incident Name: 2. Incident Number:

*3. Report Version (check one box on left):

*4. Incident Commander(s) & Agency or Organization:

5. Incident Management Organization:

*6. Incident Start Date/Time: Date:

Time:

Time Zone:

Initial Update Final

Rpt # (if used):

7. Current Incident Size or Area Involved (use unit label – e.g., “sq mi,” “city block”):

8. Percent (%) Contained _____________ Completed _____________

*9. Incident Definition:

10. Incident Complexity Level:

*11. For Time Period:

From Date/Time:

To Date/Time:

Approval & Routing Information

*12. Prepared By: Print Name: ICS Position:

Date/Time Prepared:

*13. Date/Time Submitted:

Time Zone:

*14. Approved By: Print Name: ICS Position:

Signature:

*15. Primary Location, Organization, or Agency Sent To:

Incident Location Information

*16. State:

*17. County/Parish/Borough: *18. City:

19. Unit or Other: *20. Incident Jurisdiction:

21. Incident Location Ownership (if different than jurisdiction):

22. Longitude (indicate format):

Latitude (indicate format):

23. US National Grid Reference:

24. Legal Description (township, section, range):

*25. Short Location or Area Description (list all affected areas or a reference point):

26. UTM Coordinates:

27. Note any electronic geospatial data included or attached (indicate data format, content, and collection time information and labels):

Incident Summary

*28. Significant Events for the Time Period Reported (summarize significant progress made, evacuations, incident growth, etc.):

29. Primary Materials or Hazards Involved (hazardous chemicals, fuel types, infectious agents, radiation, etc.):

30. Damage Assessment Information (summarize damage and/or restriction of use or availability to residential or commercial property, natural resources, critical infrastructure and key resources, etc.):

A. Structural Summary

B. # Threatened (72 hrs)

C. # Damaged

D. # Destroyed

E. Single Residences

F. Nonresidential Commercial Property

Other Minor Structures

Other

ICS 209, Page 1 of ___ * Required when applicable.


Additional Incident Decision Support Information

*31. Public Status Summary:

A. # This Reporting

Period B. Total # to Date *32. Responder Status Summary:

A. # This Reporting

Period B. Total # to Date

C. Indicate Number of Civilians (Public) Below: C. Indicate Number of Responders Below: D. Fatalities D. Fatalities E. With Injuries/Illness E. With Injuries/Illness F. Trapped/In Need of Rescue F. Trapped/In Need of Rescue G. Missing (note if estimated) G. Missing H. Evacuated (note if estimated) H. Sheltering in Place I. Sheltering in Place (note if estimated) I. Have Received Immunizations J. In Temporary Shelters (note if est.) J. Require Immunizations K. Have Received Mass Immunizations K. In Quarantine L. Require Immunizations (note if est.) M. In Quarantine

N. Total # Civilians (Public) Affected: N. Total # Responders Affected: 33. Life, Safety, and Health Status/Threat Remarks: *34. Life, Safety, and Health Threat

Management: A. Check if Active

A. No Likely Threat B. Potential Future Threat C. Mass Notifications in Progress D. Mass Notifications Completed E. No Evacuation(s) Imminent F. Planning for Evacuation G. Planning for Shelter-in-Place

35. Weather Concerns (synopsis of current and predicted weather; discuss related factors that may cause concern):

H. Evacuation(s) in Progress I. Shelter-in-Place in Progress J. Repopulation in Progress K. Mass Immunization in Progress L. Mass Immunization Complete M. Quarantine in Progress N. Area Restriction in Effect

36. Projected Incident Activity, Potential, Movement, Escalation, or Spread and influencing factors during the next operational period and in 12-, 24-, 48-, and 72-hour timeframes: 12 hours:

24 hours:

48 hours:

72 hours:

Anticipated after 72 hours:

37. Strategic Objectives (define planned end-state for incident):



Additional Incident Decision Support Information (continued)

38. Current Incident Threat Summary and Risk Information in 12-, 24-, 48-, and 72-hour timeframes and beyond. Summarize primary incident threats to life, property, communities and community stability, residences, health care facilities, other critical infrastructure and key resources, commercial facilities, natural and environmental resources, cultural resources, and continuity of operations and/or business. Identify corresponding incident-related potential economic or cascading impacts. 12 hours:

24 hours:

48 hours:

72 hours:


39. Critical Resource Needs in 12-, 24-, 48-, and 72-hour timeframes and beyond to meet critical incident objectives. List resource category, kind, and/or type, and amount needed, in priority order: 12 hours:

24 hours:

48 hours:

72 hours:


40. Strategic Discussion: Explain the relation of overall strategy, constraints, and current available information to: 1) critical resource needs identified above, 2) the Incident Action Plan and management objectives and targets, 3) anticipated results.

Explain major problems and concerns such as operational challenges, incident management problems, and social, political, economic, or environmental concerns or impacts.

41. Planned Actions for Next Operational Period:

42. Projected Final Incident Size/Area (use unit label – e.g., “sq mi”):

43. Anticipated Incident Management Completion Date:

44. Projected Significant Resource Demobilization Start Date:

45. Estimated Incident Costs to Date:

46. Projected Final Incident Cost Estimate:

47. Remarks (or continuation of any blocks above – list block number in notation):


INCIDENT STATUS SUMMARY (ICS 209) 1. Incident Name: 2. Incident Number:

Incident Resource Commitment Summary

48. Agency or Organization:

49. Resources (summarize resources by category, kind, and/or type; show # of resources on top ½ of box, show # of personnel associated with resource on bottom ½ of box):

50. A

dditi

onal

Per

sonn

el

not a

ssig

ned

to a

re

sour

ce:

51. Total Personnel (includes those associated with resources – e.g., aircraft or engines –and individual overhead):

52. Total Resources

53. Additional Cooperating and Assisting Organizations Not Listed Above:

ICS 209, Page ___ of ___ * Required when applicable.

GENERAL MESSAGE (ICS 213) 1. Incident Name (Optional): 2. To (Name and Position):

3. From (Name and Position):

4. Subject:

5. Date:

6. Time

7. Message:

8. Approved by: Name: Signature: Position/Title:

9. Reply:

10. Replied by: Name: Position/Title: Signature:

ICS 213 Date/Time:

RESOURCE REQUEST MESSAGE (ICS 213 RR) 2. Incident Name:

3. Date/Time

4. Resource Request Number: R

eque

stor

5. Order (Use additional forms when requesting different resource sources of supply.): Qty. Kind Type Detailed Item Description: (Vital characteristics, brand, specs,

experience, size, etc.) Arrival Date and Time Cost

Requested Estimated

6. Requested Delivery/Reporting Location: 7. Suitable Substitutes and/or Suggested Sources: 8. Requested by Name/Position:

9. Priority: Urgent Routine Low 10. Section Coordinator/Chief Approval:

Logi

stic

s

11. Logistics Order Number: 12. Supplier Phone/Fax/Email: 13. Name of Supplier/POC: 14. Notes: 15. Approval Signature of Auth Logistics Rep: 16. Date/Time:

17. Order placed by (check box): SPUL PROC

Fina

nce 18. Reply/Comments from Finance:

19. Finance Section Signature: 20. Date/Time:

21. ICS 213 RR, Page 1 Routing: Pink=Requestor Blue=Resource Unit Green=Logistics Goldenrod=Finance White=Orig./Doc. Unit

1. Equipment/Facilities Supply Personnel/Overhead For Service Request use ICS 213 form

V: EOCDATA / ICS Master Forms / ICS Forms.2012

ACTIVITY LOG (ICS 214) 1. Incident Name: Stanislaus County OES Training Incident

2. Operational Period: Date From: 4-7-16 Date To: 4-7-16 Time From: 0700 Time To: 1900

3. Section Name: Planning Section

4. Name and Position: Melba Toast, Planning Section Coordinator

5. Home Agency (and Unit): Stanislaus County OES/FW

6. Resources Assigned: Name ICS Position Home Agency (and Unit)

Chris Holmer-Simpson Deputy Planning Section Coordinator Stanislaus County OES/FW Debra Siebrecht-Vader Technical Specialist (I.T. Guru) Stanislaus County SBT Dave Funk-Adelic Technical Specialist (Go-fer) Stanislaus County OES/FW

7. Activity Log: Date/Time Notable Activities

4-7-16 0730 Arrived at EOC, Checked In 4-7-16 0745 Received briefing from EOC Director 4-7-16 0800 Prepared for OES staff meeting/Reviewed meeting agenda 4-7-16 0805 Finalized training presentation 4-7-16 0815 Attended OES staff meeting 4-7-16 0830 Received training on personal/family preparedness and completion of ICS Form 214 4-7-16 0900 Break 4-7-16 0915 Continued with OES staff meeting 4-7-16 0945 Participated in staff meeting round table 4-7-16 1015 OES staff meeting adjourned and began participation in Hotwash 4-7-16 1045 Authorized to begin Demobilization process 4-7-16 1100 Turned in completed ICS Form 221 (Demobilization form) 4-7-16 1115 Checked out

8. Prepared by: Name: Melba Toast Position/Title: Planning Section/PSC___ Signature: Melba Toast

ICS 214, Page 1 Date/Time: 4-7-16 1115

V: EOCDATA / ICS Master Forms / ICS Forms.2012

ACTIVITY LOG (ICS 214) 1. Incident Name: 2. Operational Period: Date From: Date To:

Time From: Time To:

7. Activity Log (continuation): Date/Time Notable Activities


ICS 214, Page 2 Date/Time:

STANISLAUS COUNTY OES/FW

DEMOBILIZATION CHECKOUT INSTRUCTIONS

Preparations for demobilization will begin at ______________hours. Before you are demobed you will need to:

1. Obtain approval for Demobilization from the EOC Director and your Section Coordinator

2. Obtain Section Coordinator/Supervisor (or designee) signatures on your ICS Form 221 3. Turn in your EOC I.D. Card

4. Turn in your ICS position vest 5. Leave phone numbers for where you can be found nights and weekends 6. Turn in all paperwork, i.e., 214’s, etc. 7. Computers a. If you are using a “thin client” log off and shut down b. If you are using a lap top you must shut it down and put it away 8. Clean up your work area

9. Turn in proximity cards and other items you were issued

10. If you noticed any problems with any of our equipment while working here, please let us know

11. Turn in your signed off ICS Form 221 to the Demobilization Unit Leader and then check out 12. Everbridge Personal Contact Information:

Name: _____________________________________________________________________ Phone # of voice device: ___________________ (Text #, if different: __________________) Agency: _______________________ Department/Division: _________________________ E-mail address: ______________________________________________________________

DEMOBILIZATION CHECK-OUT (ICS 221) 1. Incident Name: 2. Incident Number: 3. Planned Release Date/Time: Date: Time:

4. Resource or Personnel Released:

5. Order Request Number:

6. Resource or Personnel: You and your resources are in the process of being released. Resources are not released until the checked boxes below have been signed off by the appropriate overhead and the Demobilization Unit Leader (or Planning Section representative).

LOGISTICS SECTION Unit/Leader Remarks Name Signature

Logistics Section Coordinator

Comm. Unit/SBT Other

FINANCE/ADMINISTRATION SECTION

Unit/Leader Remarks Name Signature

Finance Section Coordinator

Other OPERATIONS SECTION Unit/Leader Remarks Name Signature

Operations Section Coordinator

Other PLANNING SECTION Unit/Leader Remarks Name Signature

Planning Section Coordinator

Documentation Leader Demobilization Leader

7. Remarks: Reminder to checkout and turn in any remaining documents or materials (ICS vests, EOC I.D. cards, 214 forms, other issued equipment, etc.)

8. Travel Information: Room Overnight: Yes No Estimated Time of Departure: Actual Release Date/Time: Destination: Estimated Time of Arrival: Travel Method: Contact Information While Traveling: Manifest: Yes No Number:

Area/Agency/Region Notified:

9. Reassignment Information: Yes No Incident Name: Incident Number: Location: Order Request Number:


ICS 221 Date/Time:

ICS 221 Demobilization Check-Out Purpose. The Demobilization Check-Out (ICS 221) ensures that resources checking out of the incident have completed all appropriate incident business, and provides the Planning Section information on resources released from the incident. Demobilization is a planned process and this form assists with that planning. Preparation. The ICS 221 is initiated by the Planning Section, or a Demobilization Unit Leader if designated. The Demobilization Unit Leader completes the top portion of the form and checks the appropriate boxes in Block 6 that may need attention after the Resources Unit Leader has given written notification that the resource is no longer needed. The individual resource will have the appropriate overhead personnel sign off on any checked box(es) in Block 6 prior to release from the incident. Distribution. After completion, the ICS 221 is returned to the Demobilization Unit Leader or the Planning Section. All completed original forms must be given to the Documentation Unit. Personnel may request to retain a copy of the ICS 221. Notes: • Members are not released until form is complete when all of the items checked in Block 6 have been

signed off. • If additional pages are needed for any form page, use a blank ICS 221 and repaginate as needed.

Block Number Block Title Instructions

1 Incident Name Enter the name assigned to the incident.

2 Incident Number Enter the number assigned to the incident.

3 Planned Release Date/Time Enter the date (month/day/year) and time (using the 24-hour clock) of the planned release from the incident.

4 Resource or Personnel Released

Enter name of the individual or resource being released.

5 Order Request Number Enter order request number (or agency demobilization number) of the individual or resource being released.

6 Resource or Personnel You and your resources are in the process of being released. Resources are not released until the checked boxes below have been signed off by the appropriate overhead and the Demobilization Unit Leader (or Planning Section representative). • Coordinator/Supervisor/Other • Remarks • Name • Signature

Resources are not released until the checked boxes below have been signed off by the appropriate overhead. Blank boxes are provided for any additional unit requirements as needed (e.g., Safety Officer, Agency Representative, etc.).


Logistics Section Logistics Section Coordinator Comm. Unit/SBT Other

The Logistics Section Coordinator or designee will enter an "X" in the box to the left of those Units requiring the resource to check out. Identified Unit Leaders or other overhead are to sign the appropriate line to indicate release.

Finance/Administration Section Finance Section Coordinator Other

The Finance Section Coordinator or designee will enter an "X" in the box to the left of those Units requiring the resource to check out. Identified Unit Leaders or other overhead are to sign the appropriate line to indicate release.

Operations Section Operations Section Coordinator Other

The Operations Section Coordinator or designee will enter an "X" in the box to the left of those Units requiring the resource to check out. Identified Unit Leaders or other overhead are to sign the appropriate line to indicate release.

Planning Section Planning Section Coordinator Documentation Leader Demobilization Leader

The Planning Section Coordinator or designee will enter an "X" in the box to the left of those Units requiring the resource to check out. Identified Unit Leaders or other overhead are to sign the appropriate line to indicate release.

7 Remarks Enter any additional information pertaining to demobilization or release (e.g., transportation needed, destination, etc.). This section may also be used to indicate if a performance rating has been completed as required by the discipline or jurisdiction.

8 Travel Information Enter the following travel information: Room Overnight Use this section to enter whether or not the resource or personnel will

be staying in a hotel overnight prior to returning home base and/or unit. Estimated Time of Departure Use this section to enter the resources or personnel’s estimated time

of departure (using the 24-hour clock). Actual Release Date/Time Use this section to enter the resources or personnel’s actual release

date (month/day/year) and time (using the 24-hour clock).

Destination Use this section to enter the resource’s or personnel’s destination.

Estimated Time of Arrival Use this section to enter the resource’s or personnel’s estimated time of arrival (using the 24-hour clock) at the destination.

Travel Method Use this section to enter the resources or personnel’s travel method (e.g., POV, air, etc.).

Contact Information While Traveling

Use this section to enter the resource’s or personnel’s contact information while traveling (e.g., cell phone, radio frequency, etc.).

Manifest Yes No Number

Use this section to enter whether or not the resource or personnel has a manifest. If they do, indicate the manifest number.

Area/Agency/Region Notified Use this section to enter the area, agency, and/or region that was notified of the resource’s travel. List the name (first initial and last name) of the individual notified and the date (month/day/year) he or she was notified.

9 Reassignment Information Yes No

Enter whether or not the resource or personnel was reassigned to another incident. If the resource or personnel was reassigned, complete the section below.


Incident Name Use this section to enter the name of the new incident to which the resource was reassigned.

Incident Number Use this section to enter the number of the new incident to which the resource was reassigned.

Location Use this section to enter the location (city and State) of the new incident to which the resource was reassigned.

Order Request Number Use this section to enter the new order request number assigned to the resource or personnel.

Prepared by • Name • Position/Title • Signature • Date/Time

Enter the name, ICS position, and signature of the person preparing the form. Enter date (month/day/year) and time prepared (using the 24-hour clock).

10 Prepared by • Name • Position/Title • Signature • Date/Time

Enter the name, ICS position, and signature of the person preparing the form. Enter date (month/day/year) and time prepared (using the 24-hour clock).

EOC Processes Course Handouts - · PDF fileEOC Management Team . ... operations. Preparing...

Documents

Transcript of EOC Processes Course Handouts - · PDF fileEOC Management Team . ... operations. Preparing...