By Vinod Kumar IAS

Commissioner Land Records & Settlement, Madhya Pradesh

December 15-17, 2009, New Delhi

Enterprise WebGIS Solution for Managing Land Records

MP Land Records: Quick Facts

Area > 3 Lakh sqkms Fifty Districts Population > 6Cr Population density

200 people per sqkm No of parcels > 3.7 Cr

MP Land Records: Quick Facts

Broad Landuse

Major Activities of the Department

Nazul Land Receive and Process

applications Premium and Rent

Demand Generation Collection

Issue Copy of Land Records Receive and Process

Applications Khasra Map B1 Register

Mutation Land Revenue

Rent Demand Generation Collection

Diversion of Land Receive and Process

applications Premium and Rent

Demand Generation Collection

Objectives of the Project To have a centralized and highly secured storage of land records To utilize latest advancements in Geospatial industry in preserving

and using digital land records data To link map data and attribute data To have a controlled multi location data update facility To have full function Audit Trails with drill down reporting facility To develop an Enterprise Solution to Manage Land Records and to

provide Citizen Services To establish and Run Tehsil level IT Centres to provide better and

quicker services to the public Integration with other departments Issue Smart cards for Land Owners

Scope of work to achieve objectives Establishment and Running of Highly Secured State Data Centre

and Disaster Recovery Site Get ISO certification for Data Centre for Security Develop an Enterprise WebGIS Solution to Manage Land Records

(Text and Map) and to provide Citizen Services To have role based editing facility with full function audit trails Establishment and Running of Tehsil level IT Centres Connectivity between State Data Centre and IT Centres Data Porting (Existing Digital Data and Newly Surveyed Data) Generate Periodic Reports and Statistics Operations and Maintenance for 5 years

Conceptual Design

State Data Centre

DR SiteDepartment Users Loc 1

IT Centre 1

Public Counters

Data Update Users

IT Centre n

Public Counters

Data Update Users

Department Users Loc n

Special Users (Other Departments)

Public Users

Internet

Leased LineBroadband

VPN

Land Records State Data Centre

Objective Host Data and

Application in a centralized manner

Scope of work Design and

Establishment of Data Centre

Get ISO Certification for Security

Running and Maintenance for 5 years

Highlights High Data Security Features High Capacity Design High Availability Design

Disaster Recovery Data Centre High band width VPN

connectivity with DC Synchronous Data Mirroring

(SAN based) In different Seismic Zone

Enterprise WebGIS Solution

Objective Application to manage

digital land records including editing

Application to provide citizen services

Scope of work Design, Development

and Implementation Running and

Maintenance for 5 years

Highlights Centralized Web-based GIS

Solution Role based access control High security features Integrated Biometric

Authentication Faster citizen services

through IT centres as well as through internet

Multi-user, multi location editing with audit trails

Tehsil level IT Centers (341 in Number)

Objective Editing of data Interface for citizen

services Scope

Design and Establishment

Running and Maintenance for 5 years

Highlights Shorter service

time Biometric

authentication while posting edits to the server

Single window for citizen services

Data Porting

Solution design ensures working with Existing data being

digitized after data porting exercise

New data to be surveyed

Scope includes: Porting of data Performing data

quality checks of the data before posting the data to the live server

Tender for executing the work

Highlight PPP BOOT model

for managing land records

Two Step Vendor Selection Process Technical Bid Commercial Bid

Cost and Quality Based Selection Procedures

Technical Evaluation of Bids

Criteria Marks

Experience in Executing GIS Projects 10

Experience in Executing Web based Projects 15

Experience in Cadastral Mapping Projects 5

Certifications 5

Bidder’s Competence 35 marks out of 100

Technical Evaluation of Bids

Criteria Marks

Qualification and experience of GIS experts in the company

5

Qualification and experience of GIS experts proposed for the project

10

Specific experience in Cadastral Mapping within the proposed team

5

Key Resources 20 marks out of 100

Technical Evaluation of Bids

Criteria Marks

Bidders Understanding level of scope of work 5

Approach and Methodology 5

Project Management Methodology 5

Technical Presentation 30

Quality of the proposed solution 45 marks out of 100

Steps involved in Execution: Data Centre Delivery, Installation,

Configuration and Testing Plans

Delivery of materials Installation, Configuration

and Testing Pilot Run Disaster Recovery Mock Run Full Roll out Training Security Audit Commissioning

Technical Committee Reviews at each

stage Adherence to

Technical specifications

Adherence to timelines

Performance Review Project Management Monitoring and

Control

Steps involved in Execution: GIS Application

Detailed Project Plan Requirement Analysis Design Coding Unit, Module, System and

Integration Testing User Acceptance Testing Full Function Rollout –

Pilot Locations Training Full Function Rollout – All

locations

Technical Committee Reviews at each

stage Adherence to

Technical specifications

Adherence to timelines

Performance Review Project Management Monitoring and

Control

Steps involved in Execution: IT Centres

Delivery, Installation and Configuration Plans

Delivery of materials

Installation, Configuration and Testing

Training

Technical Committee Reviews at each

stage Adherence to

Technical specifications

Adherence to timelines

Performance Review Project Management Monitoring and

Control

Operations and Maintenance Period

Supply of required man power to operate the system for all functionalities

Bug fixing, error corrections Periodic data validations Enhancements to the application Generate Reports and statistics

Highlights of PPP BOOT Model

All cost to be borne by the vendor

Vendor shall be paid fixed amounts (computed as per his winning bid amount) upon each service operation

(Details of payments in next slide)

Vendor is responsible for maintenance

Payment model to the vendor

Description Function Payment

Land Revenue (Agri. Land) Demand Note Generation 0.5 x n

Land Revenue (Agri. Land) Collection 0.5 x n

Diversion of Land Demand Note (Premium) 0.5 x n

Diversion of Land Collection (Premium) 0.75 x n

Diversion of Land Demand Note (Rent) 0.5 x n

Diversion of Land Collection (Rent) 0.75 x n

Bidder has to bid value for “n”

Payment model to the vendor

Description Function Payment

Nazul Land Demand Note (Premium) 0.5 x n

Nazul Land Collection (Premium) 0.75 x n

Nazul Land Demand Note (Rent) 0.5 x n

Nazul Land Collection (Rent) 0.75 x n

Payment Through Internet

Any payment received through internet (using bidder’s solution)

0.25 x n

Bidder has to bid value for “n”

Payment model to the vendor

Description Function Payment

Copy of Land Records A4 Receive and process applications, Collect payment and issue LR Copy

1.0 x n

Copy of Land Records A3 Receive and process applications, Collect payment and issue LR Copy

1.5 x n

Copy of Land Record through Internet

Collect Payment and Generating Land Records Copy through internet

0.5 x n

Smart card for land owned

Receive application and payment, issue of smart card

Rs 75/- (Fixed)

Bidder has to bid value for “n”

Indicative No. of transactions per year

Transaction Present Scenario

Likely Scenario

Demand Note (Agri. Land Revenue) 25,00,000 30,00,000

Collection (Agri. Land Revenue) 20,00,000 25,00,000

Demand Note (Diversion – Premium) 10,000 50,000

Collection (Diversion – Premium) 10,000 50,000

Demand Note (Diverted Land – Annual Rent) 1,50,000 5,00,000

Collection (Diverted Land – Annual Rent) 1,50,000 5,00,000

Guideline to investment recovery to bidders

Indicative No. of transactions per year

Transaction Present Scenario

Likely Scenario

Demand Note (Nazul – Premium) 500 1,000

Collection (Nazul – Premium) 500 1,000

Demand Note (Nazul Land – Annual Rent) 50,000 1,00,000

Collection (Nazul Land – Annual Rent) 50,000 1,00,000

Copy of Khasra/Map to Applicant 1,20,00,000 1,50,00,000

Copy of B-1 record to Applicant 1,00,00,000 1,20,00,000

Guideline to investment recovery to bidders

Expected Benefits to the Citizen

Tehsil level single window service counters Internet services

File applications Make payments Take Land Records Copy (Map and Text)

SMS Services Payment due date reminders and payment confirmation Land record details by return SMS

Smart card for ownership Overall quicker and better services, Transparent

procedures

Expected Benefits to the department

Better Data Management Better Data Handling Ease in Processing Applications Ease in Data Retrieval No need to trace the map for taking copies Uniformity in Procedures and Processes Better Control over Data and Process Easy Retrieval of Historical Transactions

Status of the Project

Thanks! For more information

E-mail: clrgwa@mp.nic.in Phone: +91 751 2441200