Enterprise Social Network: Finance and Administration Use Case

Clearvale Use Case: Finance and

AdministrationGlobal Governance Network

Extranet Networks

© Copyright 2009 BroadVision On Demand Inc.

Who Works for This Company?

• Maria is the CFO at OmniGamez, a game developer that is growing quickly.

• Employees reside in several locations worldwide.

• She must ensure that the company complies with complex financial rules and regulations.


What are the F&A Challenges?

• Maria and key executives are not always kept informed of Global Governance issues, distracting them from strategic tasks.

• Offices in many countries with different regulations; many places to find information.

• Data security concerns. • Many risks due to complex and sometimes

competing laws that continue to evolve.• SOX law interpretation can vary by auditor.


Why Clearvale Instead of Web 1.0?

Web 1.0

• With many offices and tools, the organization functions like several tiny companies.

• Maria and key players in different time zones need information; they don’t all always receive it in a timely way.

• Auditors do not always have the historical context of decisions made in the past.

• Several websites and passwords to remember, creating frustration and discouraging people from collaborating.


Why Clearvale Instead of Web 1.0?

Clearvale

• Web 2.0 application encourages collaboration and a cohesive group culture. One tool to use for everyone.

• One location to find all company networks. One password. No wasted time determining where to look or what credentials to use.

• Historical information transcends time and place; information is seen in the proper context.

• Communities facilitate project management and provide internal tools to track documents and work efforts.


When Can F&A Implement Clearvale?

• With Clearvale, Maria goes live quickly with no technical background or training. And she does not require the assistance of her Information Technology department.


Who Else Works for This Company?

• Robert is the COO of the China office and works closely with the U.S.-based finance department.

• Susanna is an external auditor and does not work for the company.


Who Else Works for This Company?

• Alex is a finance manager who manages F&A, including monthly closes and SOX compliance. He is also responsible for loss mitigation but is not spending enough time on this duty.


How Does F&A Do It?

Set Up Networks

• Alex goes to www.clearvale.com and sets up a Clearvale network for F&A. He invites F&A staff to the network.

• F&A corporate office staff join, upload photos, and set up profile pages.


How Does F&A Do It?

Set Up Networks

• Robert goes to www.clearvale.com and sets up a Clearvale network for the F&A China. He invites F&A China staff to the network.

• F&A China office staff join, upload photos, and set up profile pages.


How Does F&A Do It?

Create Communities• Alex sets up a

community for compliance and invites the CFO and key staff members.

• Robert sets up a community for compliance on his network and invites the CFO and key staff members.


How Does F&A Do It?

Make Access Easy

• Maria joins the networks. As a member of both, she can login to one and see the communities for each one, saving her time.


How Does F&A Do It?

Make Access Easy

• Susanna is invited to the networks because she works on compliance issues. She obtains the documents she needs without waiting because she has access to key communities.


How Does F&A Do It?

Retain Security

• Susanna cannot see OmniGamez proprietary documents. Clearvale’s document management feature, DocuVault, offers granular document control. Susanna only has access to documents that she needs.


How Does F&A Do It?

Collaborate

• Alex and Robert must exchange information each month and adhere to schedules. Rather than send multiple emails, they use the networks to share information.


How Does F&A Do It?

Feel Secure

• Because all employees have secure, easy-to-access places in which to share documents, the CFO feels confident that everyone has the most current information.


F&A After Clearvale

• Alex and Robert no longer send duplicate documents. Server load is reduced. No worries about email security.

• Maria has a global view of the business and focuses on reducing risk and optimizing cash.

• Susanna works with more autonomy, allowing Alex and Robert to focus on loss mitigation.

• Because of Clearvale’s collaborative and transparent elements, Maria sees that Alex contributes more than she realized and offers him a promotion to retain him.

• Because Clearvale is based on Web 2.0, IT has no tasks pertaining to managing the networks.


Clearvale Advantages

• Easily keep finance executives and key players informed of all activity related to Global Governance, regardless of geographic locations.

• Free up time for employees to focus on strategic issues.

• Ensure Global Governance within your organization, even as laws quickly evolve.

• Improve project management without needing to invest in many tools.

• Single, secure tool to share information.

Enterprise Social Network: Finance and Administration Use Case

Technology

Transcript of Enterprise Social Network: Finance and Administration Use Case