Enterprise Information Systems ERP Report Requirementslead-inspire.com/Papers-Articles/Sample BA...
Transcript of Enterprise Information Systems ERP Report Requirementslead-inspire.com/Papers-Articles/Sample BA...
Enterprise Information Systems
ERP Report Requirements
Project No: 99999
DISCLAIMERDISCLAIMERDISCLAIMERDISCLAIMER
This business requirements document is based on an actual information systems
project. In order to maintain confidentiality and operational security, all references
to company names, financial and operation data, and names of real people (with the
exception of the author) have been either removed or replaced with fictitious names.
Any relationship to existing people is strictly coincidental.
Project No.:
Project Name:
Priority:
Target Date:
Title Department
Asst Controller Accounting & Finance
A/P Supervisor Accounting
Director IT _Finance EIS
IT Bus Analyst EIS
Section 1: APPROVALSSection 1: APPROVALSSection 1: APPROVALSSection 1: APPROVALS
Name
1. Robert Hammond
2. Dora Jar
3. Dan Level
Prepared by:
A. Marsiglia
99999
Voucher Analysis Explorer Query
High
1/15/2014
Approved by:
Date
12/15/2013
12/15/2013
12/15/2013
12/15/2013
Epicor Explorer Query Creation/Modification Specifications
Report Name:
Department Name:
Contact Name:
Date Prepared:
Yes
Monthly
Mock-up Attached?
OPTIONAL Information To Be Completed by REQUESTORTo Be Completed by MIS
Legend:
Work Item#:
AP
Hammond Egger
99999
REQUIRED Information To Be Completed by REQUESTOR
1/9/2013 R1: 01/15/2013Due Date:
Voucher Analysis
NOTE: Please complete all 3 REQUIRED worksheets named "Specs" with report request general information,
"ReportSheet" with an example report and "TechSpecs" with requested report parameters, fields, grouping, and sort
order.
Section 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONS
The Voucher Analysis Explorer View retrieves detailed voucher data by vendor and voucher while displaying associated monetary
data. Data can be retrieved by a wide array of selection criteria as shown in The TechSpecs tab of this document. In preparation
for FY2013 AP1099 processing, The AP supervisor requested the Voucher Analysis Epicor Explorer query bemodified to display
the vendor 1099 code as well as the 1099 code for each voucher record.
Report Description:
Additional Info:
Will use data in other process?
Replacement or New Report?
Justification:
Yes
The additional 1099 code data enables the AP accountants to check the 1099 status of vendors and their associated vouchers in
order to confirm the correct 1099 codes are assigned to vendors & vouchers as well as identifying records that are missing 1099
codes. The company has close to 250,000 vendor records that must be checked.
No
Modify Existing
Anticipated frequency (i.e.
One-time, weekly,
monthly, unknown)?
Required Real Time data?
Workbook: ERP Query Requirements AM.xlsx
Tab: Specs Page 4 of 15
Epicor Explorer Query Creation/Modification Specifications
Work Item#: 99999
Voucher Analysis
Section 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONSSection 2: REPORT SPECIFICATIONS
Assumptions:
Workbook: ERP Query Requirements AM.xlsx
Tab: Specs Page 5 of 15
Epicor Explorer Query Creation/Modification Specifications
99999
Integer
Decimal
Number Varchar
Text Float
Vendor/Status Vendor Name Text Concentra Date Date
Vendor Code Text CON15975
Tax ID Text 88-12345432
Hold Status Text All All
Posted Status Text All All
Docs/Dates Apply Date Date 4/4/2012
Invoice Date Date 3/16/2012
Due Date Date 3/17/2012
Voucher Num Text VCH5555
Invoice Num Text CON159753
PO Num Text PO4321
Classification Expense Acct Text 7512100001000
Acct Description Text Employee Screening left
Item Desc Text drug screen center
Pmt Doc No Text AMC159753 right
Pmt Date Date 4/6/2012
Vendor Code 1099 Text Medical
Amounts Voucher Amt Number 25.00
Amt Paid Number 25.00
Amt Open Number 335
Unit Price Number 69.15
Amt Extended Number 69.15
Notes Text W-9
Columns:Align Source Table Format
left apmaster VarcharVendor Name
Legend:
NOTE: Please complete all 3 REQUIRED worksheets named "Specs" with report request general information, "ReportSheet" with an example report and "TechSpecs" with requested report
REQUIRED Information To Be Completed by REQUESTOR
OPTIONAL Information To Be Completed by REQUESTOR
To Be Completed by EIS
.address_name)
Report Parameters: (up to 6 parameters per tab)
Filter test valuesDefault
value, if any
Calendar Button
Tab Name Parameter Name
Report Name:
Work Item#:
Voucher Analysis
Source FieldCalculation, if applicable
Type List values (for drop down)
Section 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONS
All, Not On Hold, On Hold
All, Unposted Posted
Calendar Button
Calendar Button
Calendar Button
Heading
Workbook:ERP Query Requirements AM.xlsx
Tab: TechSpecs Page 6 of 15
Epicor Explorer Query Creation/Modification Specifications
99999
Report Name:
Work Item#:
Voucher Analysis
Section 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONS
left apvohdr Varchar
center apmaster Varchar
center apvohdr Varchar
center apvohdr Varchar
center apvohdr Varchar
right apvohdr Float
right apvohdr Float
center appyhdr Varchar
center appyhdr Date
right appyhdr Float
center appyhdr Date
center appyhdr Date
center appyhdr Date
center apvohdr Varchar
left apvodet Varchar
right apvodet Float
right apvodet Float
right apvodet Float
center apvodet Varchar
left glchart Varchar
center apvodet Varchar
center apmaster Varchar
left apvodet Varchar
left apvohdr Varchar
leftprodctrl..comments
com Varchar
Order of rows:
Column sort
Related Views = Right Click and open another report, Drill To = Double Click to open another report
Related Views: (please list reports that you would like to see linked to this report)
note
date_doc
date_applied
date_due
doc_ctrl_num
line_desc
qty_received
unit_price
amt_extended
gl_exp_acct
account_description
code_1099
tax_id_num
po_ctrl_num
pay_to_code
Received
Unit Price
Amt Ext
Expense Acct
Acct Description
Voucher 1099 Code
Tax ID
PO Num
Remit To Code
Notes
Invoice Date
Apply Date
Due Date
Invoice Num
Item Desc
amt_net & amt_paid_to_date
vendor_code
code_1099
trx_ctrl_num
payment_hold_flag
posted_code
amt_net
Amt_paid_to_date
doc_ctrl_num
date_entered
amt_net - Amt_paid_to_date
Vendor Code
Vendor 1099 Code
Voucher Num
Hold
Posted Status
Voucher Amt
Amt Paid
Pmt Doc No
Pmt Date
Amt Open
Other
Comments
A-Z & Z-A
Workbook:ERP Query Requirements AM.xlsx
Tab: TechSpecs Page 7 of 15
Epicor Explorer Query Creation/Modification Specifications
99999
Report Name:
Work Item#:
Voucher Analysis
Section 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONSSection 3: TECHNICAL SPECIFICATIONS
Source
ParameterTarget Parameter Source Field Target Field
Vendor Code Vendor Code vendor_code vendor_code
Vendor Code Vendor Code vendor_code vendor_code
Vendor Code Vendor Code vendor_code vendor_code
Vendor Code Vendor Code vendor_code vendor_code
Drill To: (limited to 1 per report)Source
ParameterTarget Parameter Source Field Target Field
Vendor Code Vendor Code vendor_code vendor_code
Entered
By
Approved
By
Date
View Vendor Details
View Vendor Activity
Adjustments and Clarifications
Description / Comments
Report Name
Vendor Details
Vendor Activity
Voucher Settlement
Voucher LinesNotes and Links
Display Text
List Payments
List Voucher Lines
Notes and Links
Report Name
Voucher Lines
Workbook:ERP Query Requirements AM.xlsx
Tab: TechSpecs Page 8 of 15
Epicor Explorer Query Creation/Modification Specifications
4.1 Tab 1: Vendor Status
Section 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUP
Workbook: ERP Query Requirements AM.xlsx
Tab: Report Mockup Page 9 of 15
Epicor Explorer Query Creation/Modification Specifications
Section 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUP
4.2 Tab 2: Docs/Dates
Workbook: ERP Query Requirements AM.xlsx
Tab: Report Mockup Page 10 of 15
Epicor Explorer Query Creation/Modification Specifications
Section 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUP
4.3 Tab 3: Classification
Workbook: ERP Query Requirements AM.xlsx
Tab: Report Mockup Page 11 of 15
Epicor Explorer Query Creation/Modification Specifications
Section 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUP
4.4 Tab 4: Amounts
Workbook: ERP Query Requirements AM.xlsx
Tab: Report Mockup Page 12 of 15
Epicor Explorer Query Creation/Modification Specifications
Section 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUP
4.5 Retrieved Data Grid - Part 1, Left Section
Workbook: ERP Query Requirements AM.xlsx
Tab: Report Mockup Page 13 of 15
Epicor Explorer Query Creation/Modification Specifications
Section 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUP
4.5 Retrieved Data Grid - Part 2, Middle Section
Workbook: ERP Query Requirements AM.xlsx
Tab: Report Mockup Page 14 of 15
Epicor Explorer Query Creation/Modification Specifications
Section 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUPSection 4: REPORT MOCKUP
$.5 Retrieved Data Grid - Part 2, Right Section
Workbook: ERP Query Requirements AM.xlsx
Tab: Report Mockup Page 15 of 15