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Enterprise Cash Management 9.0 Created on 2/4/2010 4:35:00 PM

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Training Guide Enterprise Cash Management 9.0

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Table of Contents Enterprise Cash Management 9.0 .................................................................................1

Managing Cash Positions ...................................................................................................... 1 Using the Position Manager .............................................................................................................. 2 Entering Manual Positions ................................................................................................................ 6 Generating Position Report Periods ................................................................................................... 9 Scheduling the Position Manager .................................................................................................... 12 Using Position Manager Data Load ................................................................................................. 18

Managing Fees and Transfers ............................................................................................. 26 Entering Fees.................................................................................................................................. 27 Creating Bank Account Transfers ................................................................................................... 34 Creating EFT Requests ................................................................................................................... 38 Entering Transfer Templates ........................................................................................................... 45 Approving Transfer Templates........................................................................................................ 54 Transferring Funds ......................................................................................................................... 57 Reviewing Repetitive Templates ..................................................................................................... 66 Confirming Prenotes ....................................................................................................................... 70

Managing Settlements ......................................................................................................... 76 Using the Settlement Manager ........................................................................................................ 77 Selecting Settlements ...................................................................................................................... 93 Approving Settlements ................................................................................................................... 99 Specifying Net Deal Settlements ................................................................................................... 104 Reviewing Settlements ................................................................................................................. 109 Reviewing Deal Netting ................................................................................................................ 114

Managing Bi-Lateral Netting ............................................................................................ 119 Defining Manual Select Netting .................................................................................................... 120 Generating Automatic Netting Selection ....................................................................................... 129 Approving Netting ........................................................................................................................ 137 Adjusting Netting ......................................................................................................................... 142 Canceling Netting ......................................................................................................................... 148 Reviewing Netting Contracts ........................................................................................................ 152 Reviewing Single Netting ............................................................................................................. 154 Reviewing Multiple Netting .......................................................................................................... 162

Managing Treasury Accounting Entries .......................................................................... 169 Reviewing the Accounting Summary ............................................................................................ 170 Reviewing Accounting Events ...................................................................................................... 178 Creating Accounting Templates .................................................................................................... 184 Reviewing and Modifying Accounting Entries .............................................................................. 192 Viewing and Approving Accounting Entries ................................................................................. 197 Creating Automated Accounting ................................................................................................... 202 Using the Journal Drill .................................................................................................................. 208 Running the Accounting Entries Report ........................................................................................ 216 Maintaining Fiscal Period Close Summary .................................................................................... 224 Processing Accounting Integration ................................................................................................ 227

Managing In-House Banking ............................................................................................ 233 Calculating Interest Accruals ........................................................................................................ 234 Review Internal Account Activity ................................................................................................. 241 Generating In-House Bank Statements .......................................................................................... 245

Managing Investment Pools .............................................................................................. 251

Training Guide

Enterprise Cash Management 9.0

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Defining Pool Information ............................................................................................................. 252 Defining Participant Information ................................................................................................... 257 Reviewing Participant Transactions ............................................................................................... 267 Approving Transactions ................................................................................................................ 271 Viewing Transactions .................................................................................................................... 276 Viewing and Adding Pool Positions ............................................................................................... 280 Viewing Participant Position ......................................................................................................... 284 Running Income Distribution ........................................................................................................ 290 Importing Pool Positions ............................................................................................................... 296

Managing Facilities ............................................................................................................ 304 Specifying Facility Definitions ...................................................................................................... 305 Establishing Facility Memo Attributes ........................................................................................... 313 Viewing Facilities by counter party ............................................................................................... 318 Scheduling Facility Reviews.......................................................................................................... 320

Administering Cash ........................................................................................................... 328 Defining Time Buckets.................................................................................................................. 328 Creating Position SQL................................................................................................................... 333 Establishing Position Forecasting Rules ......................................................................................... 337 Calculating Position Time Spans ................................................................................................... 341 Scheduling Position Tree SQL ....................................................................................................... 348 Defining Netting Contracts ............................................................................................................ 355 Defining Netting Participants ........................................................................................................ 364 Defining Netting Rules .................................................................................................................. 370 Specifying Netting Exclusion Parameters....................................................................................... 374

Running Reports ................................................................................................................ 379 Running Financials and SCM Reports ........................................................................................... 379 Understanding Running Cash Management Reports ....................................................................... 397


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Enterprise Cash Management 9.0 Oracle's PeopleSoft Enterprise Cash Management provides bank fee and account analysis,

position tree creation and maintenance, cash position calculation and review, transactional bilateral netting, electronic funds transfers (EFTs), cash flow settlement payments, investment

pools, accounting entry creation and maintenance, VAT (value added tax) accounting creation

and adjustment, and in-house banking activities.

Upon completion of this module, you will be able to:

• Manage cash positions. • Manage fees and transfers.

• Manage settlements.

• Manage bi-lateral netting.

• Manage treasury accounting entries. • Manage in-house banking.

• Manage investment pools.

• Manage facilities. • Administer cash.

• Run reports.

Managing Cash Positions

In Cash Positions you can perform manual and automatic cash position activities.

The PeopleSoft system provides a tool for managing your treasury organization’s positions.

Using PeopleSoft Tree Manager, you can define hierarchical structures that describe the specific

information that is important for your organization. You can use these trees for risk analysis, cash

management, position management, deal validation, limit analysis, and any other functions that you deem applicable.

Position trees are used in Treasury Management for many purposes, including: • Cash position analysis

• Deal validation

• Limit checking

In Treasury Management, a position is the total financial value of a particular set of transactions

that are performed on behalf of an enterprise. A cash position analyzes cash flows to determine

the amount of cash that is available at a particular time.

Think of a position as a way of categorizing the entire PeopleSoft enterprise transaction database

into subgroups, or sources, with totals. Using Tree Manager and PeopleSoft online pages, you can depict the hierarchy for a position (using tree nodes), specify the data sources to include, and

define which fields to sum to provide the total for a particular position.

Upon completion of this lesson, you will be able to: • Use the Position Manager.

• Enter manual positions.

• Generate position report periods. • Schedule the Position Manager.

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• Use Position Manager data load.

Using the Position Manager You can use the Position Manager to create and manage position worksheets by manipulating

the cash position data from a central location.

The Position Manager is based on trees that use the TR_CASH_POSITIONS structure. Trees

provide a hierarchical structure and enable you to generate numbers that are not automatically

captured. Many options are available for generating your worksheet.

For example, you can:

• Forecast your position over a period of time or evaluate it for just one day. • Base your position on a prior worksheet, adjusting the amounts by a specified factor, to estimate

future cash positions.

• Calculate the position for an entire tree or for just a particular node of a tree.

• Step through the tree nodes that compose the worksheet, zooming into the detail transactions.

You can copy worksheets to compare actual totals to projected amounts using the copy and

forecasting functionality. Actual cash position data that is calculated for a tree can be copied forward, to use for forecasting future cash positions, using the parameters that are defined on the

Position Forecasting Rules page.

After you generate a Cash Position Worksheet (CPW), you can view it in several ways. These methods include:

• Online — CPWs can be viewed on using the Position Manager Results page.

• Using PS/nVision to export the CPW to a Microsoft Excel® spreadsheet. • Using Crystal reports — Oracle/PeopleSoft provides three preconfigured reports for analyzing

CPW data.

• Using XML Publisher, you can generate CPW reports in PDF, HTML, RTF, and XLS file formats.

Using the Position Manager you can:

• Generate position worksheets. • Define Position Manager options.

• Create an ad hoc position worksheet.

• View Position Manager results. • View transaction details by source.

• Create forecasting rules.

• Copy worksheets.

• Schedule Position Manager. • Export worksheets with PS/nVision.

• Load CPW data from an EnterpriseOne database.

In this topic, you will use the Position Manager.

Procedure


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Step Action

1. Begin by navigating to the Position Manager page.

Click the vertical scrollbar.

2. Click the Cash Management link.

Training Guide


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Step Action

3. Click the Position Manager link.

4. Use the Position Manager page to create and manage position worksheets from a central location

5. From the Position Manager page you can also:

• Click the Create an Ad-Hoc Worksheet link to access the Ad-Hoc Worksheet

page and create an ad-hoc worksheet. • Click the Treasury Definitions Center link to access treasury definitions.


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Step Action

6. Click the Worksheet list.

7. Click the FEES list item.

8. Click the Position list.

9. Click the FACILITY list item.

10. Click in the Calculation Preferences field.

11. Enter the desired information into the Calculation Preferences field. Enter "MONTHLY".

12. Click the Calculate button.

13. The Position Manager Results page appears.

14. From the Position Manager Results page you can: • Click the Copy button to access the Copy/Apply Forecasting Rules page to use a

forecasting function.

• Click the Enter Manual Position link to apply tree functionality to ad hoc data. • Click the View Position Report link to generate a cash position report using XML

Publisher.

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Step Action

15. Click the Lock button to lock the value that you would enter on an ad hoc basis.

Alternatively, you can click the Unlock button to unlock the value and edit the cell.

16. This concludes Using the Position Manager topic.

End of Procedure.

Entering Manual Positions

Use Enter Manual Positions to define a cash position manually and associate it with a tree

structure.

In this topic, you will enter a position manually.

Procedure

Step Action

1. Begin by navigating to the Enter Manual Position page.




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Step Action

3. Click the Enter Manual Position link.

4. Use the Enter Manual Position page to search existing Position Manager data and

apply tree functionality to ad hoc data. You can use this page to capture the data and

begin structuring it so that you can connect it to an existing tree.

Training Guide


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Step Action

5. Click in the SetID field.

6. Enter the desired information into the SetID field. Enter "AUS01".

7. Click in the Category field.

8. Notice that the Unit field populates automatically with the system default value.

9. Enter the desired information into the Category field. Enter "AP".

10. Notice that the Value Date field populates automatically.

11. Click in the Reference field.

12. Enter the desired information into the Reference field. Enter "AUS MFG

RESULTS".

13. Click in the Amount field.

14. Enter the desired information into the Amount field. Enter "1526589.00".

15. Click in the Currency field.

16. Enter the desired information into the Currency field. Enter "AUD".


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Step Action

17. Click the Save button.

18. You have successfully entered a position manually.

End of Procedure.

Generating Position Report Periods Use Position Report Periods to run processes to export position worksheet files from

PS/nVision to Excel.

In this topic, you will generate position report periods.

Procedure

Training Guide


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Step Action

1. Begin by navigating to the Position Report Periods page.

Click the Scrollbar scrollbar.



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Step Action

3. Click the Position Report Periods link.

4. You can use the Position Report Periods page to run processes to export position

worksheet files from PS/nVision to Microsoft Excel.

5. Notice that the SetID field populates automatically.

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Step Action

6. Click in the Time Set field.

7. Enter the desired information into the Time Set field. Enter "MONTHLY".

8. Click the Process button.

9. Notice that the Period Start Date and Period End Date fields now represent the

first and last date of each month.


11. You have successfully generated position report periods.

End of Procedure.

Scheduling the Position Manager Use Schedule Position Manager to access the Schedule Position Manager page to schedule the

Position Manager.

In this topic, you will schedule the Position Manager.

Procedure


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Step Action

1. Begin by navigating to the Schedule Position Manager page.



Training Guide


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Step Action

3. Click the Cash Position link.

4. Click the Schedule Position Manager link.


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Step Action

5. You can run this process by searching for an existing Run Control ID, or you can

add a new value. Creating a Run Control ID that is relevant to the process may help

you remember it for future use.

Click the Add a New Value tab.

6. A Run Control ID is an identifier that, when paired with your User ID, uniquely

identifies the process that you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the

background, the system does not prompt you for additional values.

Enter the desired information into the Run Control ID field. Enter "CASH1".

7. Click the Add button.

8. Use the Schedule Position Manager page to enter the request parameters. These

parameters will be used to define the processing rules and data to be included when the process is run.

Step Action

9. Click in the Tree Name field.

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Step Action

10. Enter the desired information into the Tree Name field. Enter "FEES".

11. Click in the Tree Node field.

12. Enter the desired information into the Tree Node field. Enter "TOTAL FEES".

13. Click in the Start Date field.

14. Enter the desired information into the Start Date field. Enter "04/25/2008".

15. Click in the End Date field.

16. Enter the desired information into the End Date field. Enter "05/01/2008".

17. Click the Run button.

18. Use the Process Scheduler Request page to enter or update parameters, such as

server name and process output format.

Step Action

19. Click the Server Name list.


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Step Action

20. You must select a Server Name to identify the server on which the process will run. If you use the same Run Control ID for subsequent processes, the server name that

you last used will default in this field.

Click the PSNT list item.

21. Use the Type field to select the type of output that you want to generate for this job.

22. Use the Format field to define the output format for the report. The values are

dependent upon the Process Type that you have selected. In this example, the default value is TXT.

23. Click the OK button.

24. Notice that the Process Instance number appears. This number helps you identify the process that you have run when you check the status.

Step Action

25. Use the Process Monitor link to access the Process List page.

Click the Process Monitor link.

26. You can use the Process List page to view the status of submitted process requests.

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Step Action

27. The current status of the process is Queued. The process is finished when the status is Success. Continue to click the Refresh button until the status is Success.

Click the Refresh button.

28. After the Run Status is Success, you can view the details of the report. Navigate to

the Report Manager page to view your report.

29. You have successfully completed scheduling the Position Manager.

End of Procedure.

Using Position Manager Data Load Use Position Manager Data Load to load external data into tables for use by the Position

Manager.

In this topic, you will load the Position Manager data.

Procedure


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Step Action

1. Begin by navigating to the Position Manager Data Load page.



Training Guide


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Step Action

3. Click the Cash Position link.

4. Click the Position Manager Data Load link.


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Step Action






identifies the process that you are running. The Run Control ID defines the parameters that are used when a process is run. This ensures that when a process

runs in the background, the system does not prompt you for additional values.

Enter the desired information into the Run Control ID field. Enter "CJ7".


8. Use the Position Manager Data Load page to enter the request parameters. These


Step Action

9. Click an entry in the list.

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Step Action

10. Click the U.S. list item.


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Step Action

11. Click in the As Of Date field.

12. Enter the desired information into the As Of Date field. Enter "04/05/2007".

13. Click in the Bind Variable Name field.

14. Enter the desired information into the Bind Variable Name field. Enter

"INTEGRATION_MAP_ID".

15. Click in the Value field.

16. Enter the desired information into the Value field. Enter "E1_AR_MAP".




Step Action


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Step Action

20. You must select a Server Name to identify the server on which the process will be

run. If you use the Run Control ID for subsequent processes, the server name that



21. Click the Recurrence list.

22. Click the M-F at 5pm list item.

23. Click in the Time Zone field.

24. Enter the desired information into the Time Zone field. Enter "CST".

25. Use the Type field to select the type of output you want to generate.


dependent upon the Process Type that you have selected. In this example, the default

value is TXT.


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Step Action


28. Notice that the Process Instance number appears. This number helps you identify

the process that you have run when you check the status.

29. Click the Process Monitor link.

30. Use the Process List page to view the status of the submitted process requests.

Step Action

31. The current status of the process is Processing. The process is finished when the status is Success. Continue to click the Refresh button until the status is Success.




33. You have successfully completed using Position Manager data load.

End of Procedure.

Training Guide


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Managing Fees and Transfers

In Fees and Transfers you can perform fund transfers, EFT template creation, and fee entry activities.

PeopleSoft Cash Management provides an Account Analysis feature that enables you to

configure fee codes and fee structures for use in bank fee comparisons and statement analyses. Account analysis enables you to define how bank fees are calculated for your enterprise and

organizes them into fee structures.

A fee structure enables you to group, in one place, all the fees that a particular bank charges. You

can use fee types that match the standards documented in Treasury Management Association

(TMA) Guide to Account Analysis and Service Codes, published by the Association for Financial Professionals (AFP). Examples of fee types are tiered pricing, base fee, and minimum/maximum

fees.

By defining and analyzing this data, you can reduce your fee expenses in two ways: • Comparing fees for up to five banks, and determining which bank has the best fee structure for

your requirements.

• Catching bank charge errors by comparing an EDI 822 Account Analysis bank statement against the data.

PeopleSoft Cash Management defines and supports these funds transfer methods:

• Bank account transfers • EFTs

Bank account transfers are used by your organization to transfer money between banks that are on your organization’s general ledger. This could be a transfer between your internal bank

accounts, your external bank accounts, or between both. PeopleSoft Cash Management defines

the following categories of bank account transfers: - External bank transfers are used by your organization to transfer money from one of your

organization’s bank accounts to another bank account belonging to your organization.

- Internal bank transfers are transfers between business units using internal banks and internal

bank accounts that you have created for your organization.

EFTs are used to transfer funds from your organization’s bank to an external third party. For

bank account transfers and EFTs, you can send fund transfers from templates, as well as on an ad hoc basis. To minimize the amount of manual entry when sending these ad hoc funds transfers,

you can complete recipient information from settlement instructions, such as when paying

vendors who provide occasional services.

PeopleSoft Cash Management also includes repetitive transfer, draw-down transfer, and

prenotification functionality. Repetitive transfers and draw-down transfers are pre approved

agreements to transfer monetary amounts on a periodic basis. The Federal Reserve Fedwire transfer system supports four types of Fedwire transfers: repetitive, semi-repetitive, non-repetitive

or freeform, and drawdown. PeopleSoft funds transfer functionality supports all four transfer

types. There is not a funds transfer method as described here for bank account transfers and EFTs. The relationship of the involved parties determines whether a repetitive or draw-down transfer is

in the form of a bank account transfer or EFT. A prenotification is a file sent to a debtor’s bank to

test if payments may be made to a creditor through a specified bank account. The creditor will not


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process a payment made through the debtor’s bank account until a prenotification is sent and successfully processed.

Upon completion of this lesson, you will be able to: • Enter fees.

• Create bank account transfers.

• Create EFT requests.

• Enter transfer templates. • Approve transfer templates.

• Transfer funds.

• Review repetitive templates. • Confirm prenotes.

Entering Fees Use Enter Fees to create miscellaneous fee entries for treasury sources on an ad hoc basis.

In this topic, you will enter fees.

Procedure

Step Action

1. Begin by navigating to the Enter Fees page.


Training Guide


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Step Action


Step Action

3. Click the Enter Fees link.


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Step Action

4. Click the Add a New Value tab.

5. Click in the Source Code field.

6. Enter the desired information into the Source Code field. Enter "R".

7. Click in the Treasury Source ID field.

8. Enter the desired information into the Treasury Source ID field. Enter "TRW00000004".


10. Use the Enter Fees page to create fees for deal, facility, EFT, and letter of credit sources.

Training Guide


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Step Action

11. Enter the desired information into the Bank Code field. Enter "USBNK".

12. Click in the Account field.

13. Enter the desired information into the Account field. Enter "CHCK".


15. Enter the desired information into the Currency field. Enter "USD".

16. Click in the Fee Code field.

17. Enter the desired information into the Fee Code field. Enter "350300".


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Step Action

18. Click in the Fees Amount field.

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Step Action

19. Enter the desired information into the Fee Amount field. Enter "50.00".

20. Click the Day Count Basis list.

21. Click the Act/Actual list item.

22. Click in the Payment Date field.

23. Enter the desired information into the Payment Date field. Enter "05/06/2008".

24. Click in the Instructions field.

25. Enter the desired information into the Instructions field. Enter "USBKS".


27. Click the Event Log link.

28. Use the Event Log page to view the events that you have created.


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Step Action

29. Click the Return button.

Step Action

30. Click the Document Sequencing link.

31. Use the Document Sequencing page to view the sequence of the documents that

you have created.

Training Guide


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Step Action


33. You have successfully completed entering fees.

End of Procedure.

Creating Bank Account Transfers Use Create Bank Account Transfer to transfer information between bank accounts.

In this topic, you will create bank account transfers.

Procedure


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Step Action

1. Begin by navigating to the Bank Account Transfer page.



Training Guide


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Step Action

3. Click the Bank Account Transfer link.


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Step Action



6. Use the Bank Account Transfer page to initiate bank transfers for internal or external bank transfers.

Step Action

7. Enter the desired information into the Description field. Enter "Bank Account

Transfer".

8. You can click the Chartfields link to view associated bank transfer ChartFields.

9. Leave the Transfer Template ID field blank to create an ad hoc bank account

transfer. You cannot modify the bank transfer ChartFields.

10. Click in the Bank Code field.


12. Click in the Bank Account field.

13. Enter the desired information into the Bank Account field. Enter "CHCK".

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Step Action






19. Enter the desired information into the Bank Account field. Enter "CHK".


21. Notice that the Instructions field populates automatically when you save.

22. You have successfully completed creating bank account transfers.

End of Procedure.

Creating EFT Requests Use EFT Request to capture the information necessary for an electronic funds transfer (EFT).

In this topic, you will create EFT requests.

Procedure


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Step Action

1. Begin by navigating to the Origin page.



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Step Action

3. Click the EFT Request link.


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Step Action


5. For this example, accept the defaults and click Add.

Click the Add button.

6. Use the Origin page to set up or enter the template information for withdrawing

funds from an account. The fields on this page contain relevant information about the account from which you are transferring funds. Available fields depend on the

selected transfer class.

Step Action

7. Click in the Description field.

8. Enter the desired information into the Description field. Enter "PAC Soft Money

Contribution".

9. Use the Fed Wire ID field to specify the (USF) Fed Wire ID for EFT requests that are associated with federal fund transfers. The Federal Reserve agency assigns a

Federal Wire ID code after receiving the request. Enter the code in the Fed Wire ID

field for your reference. PeopleSoft Cash Management uses this field for reference only; it is not necessary for the accounting process.

Training Guide


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Step Action

10. Click in the Template ID field.


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Step Action

11. Enter the desired information into the Template ID field. Enter "TR WIRE ACH".


13. Available payment methods are determined by the values that you define in the

Bank Code field and Bank Account field. Enter "USBNK".

14. In the Acct Template field, select an accounting template if accounting is to be run

for the transfer. Leave this field blank if the transfer is already accounted for in another PeopleSoft application (for example, PeopleSoft Payables). In this example,

the field prepopulates as defined by the Bank Code and Bank Account criteria.

15. The EFT Request Status displays a value of Unapproved. This value changes as

activity occurs later in the workflow, for example, when a supervisor approves the entered funds.

16. Click the Destination tab.

17. Use the Destination page to specify destination information by entering recipient

information for a funds transfer. In this example, all fields prepopulate according to

the selected template and criteria defined earlier.

18. You can use the Get Settlement Instructions button to select settlement instructions and automatically populate fields. All fields are overwritten with the

settlement instruction information, including the fields on the Beneficiary Address

page, the EFT Options page, the Routings page, and the Detailed Description Page. If a field is blank in the settlement instructions, the corresponding field on this

page is also blank. In this example, the fields prepopulated based on earlier

selections, so the Get Settlement Instructions button is not available.

Training Guide


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Step Action

19. Use the Country field to select the destination country code that also determines the

selection of available values in the Bank ID Qualifier field. You then can specify a

qualifier that determines which edit algorithm the system should use to check the bank ID number sequence.

20. Use the DFI Qualifier field and DFI ID field to identify the bank and associated

DFI ID. The DFI (depository financial institution) qualifier indicates the format (the

amount of characters and numbers) that are in the bank's DFI ID. If you use intermediary routings, this bank represents the final bank into which funds are

transferred.

21. Use the IBAN Digit field (international bank account number digit) to define the

account's IBAN. Enter the check digit, and click View IBAN. If the DFI qualifier

for the specified country is IBAN enabled, and the system successfully validates check digit, the IBAN for this account will display.

Step Action

22. Click the Beneficiary Address tab.

23. Use the Beneficiary Address page to verify or edit the beneficiary information.


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Step Action


25. You have successfully completed creating EFT requests.

End of Procedure.

Entering Transfer Templates Use Enter Transfer Templates to define electronic funds transfer (EFT) template default

information.

In this topic, you will enter transfer templates.

Procedure

Training Guide


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Step Action

1. Begin by navigating to the Origin page.




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Step Action

3. Click the Fees and Transfers link.

4. Click the Enter Transfer Templates link.

Training Guide


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Step Action


6. Click in the Transfer Template ID field.

7. Enter the desired information into the Transfer Template ID field. Enter

"BRNKS".


9. Use the Origin page to set up the template, specify whether it is for bank account

transfers or EFTs, and define the template as a repetitive or drawdown transfer. All

available fields on this page are required. Pages and fields in the funds transfer template change and become available or unavailable for entry, depending on the

selected transfer class.

Step Action



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Step Action

11. Enter the desired information into the Description field. Enter "Goldman Sachs

Fee Payment".

12. In the Status field you can select Active or Inactive. If you mark a template

Inactive, it is not available for use and does not appear in the funds transfer pages.




16. Enter the desired information into the Bank Account field. Enter "CHK".

17. Click in the Payment Method field.

18. Available payment methods are determined by the values that you define in the Bank Code field and Bank Account field.

Enter the desired information into the Payment Method field. Enter "EFT".

19. You can select the Prenote check box to create a prenotification.

20. Click the Prenotification Details link to access the Prenotification Details page to set prenote status and confirmation parameters, if the template that you are creating

is for a prenote.

Training Guide


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Step Action

21. Click in the Layout field.

22. Enter the desired information into the Layout field. Enter "PAYMENTEIP".





27. Select the Repetitive Transfer check box if your company makes transfers between

the same debit and credit parties frequently.

Click the Repetitive Transfer option.

28. You can also select the Drawdown Transfer check box. Drawdown is a request that

is sent by a company to an Originating Depository Financial Institution (ODFI) to

initiate a wire transfer from its own account or another party's account at a Receiving Depository Financial Institution (RDFI).

29. Click in the Repetitive Transfer Code field.

30. Enter the Repetitive Transfer Code that the bank assigned to this transfer. This

code is required to initiate the transfer process with the bank.

Enter the desired information into the Repetitive Transfer Code field. Enter

"GOLD_REP".

31. Click in the Template Expiration field.

32. In the Template Expiration field, enter a date that the repetitive transfer template

expires.

Enter the desired information into the Template Expiration field. Enter

"05/06/2009".

33. Click in the Accounting Template field.

34. For transfers of an EFT Transfer class, use the Accounting Template field to specify from which accounting template to generate accounting entries.

Enter the desired information into the Accounting Template field. Enter "TR_WIRES".


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Step Action

35. If this bank account is used for holding investment pool funds, use the Pool

Business Unit field and Pool ID field to enter the business unit and identifier of the

pool.

36. Notice that the Approval Status displays a value of Pending when you first create a

transfer. This status changes as activity occurs later in the workflow (for example,

when a supervisor approves the entered funds).


38. Use the Destination page to create the funds transfer destination template. The

fields on this page contain relevant information about the account to which you are

transferring funds. All fields depend on the selected Transfer Class.

Step Action

39. Enter the desired information into the Name 1 field. Enter "GoldMan Sachs".

40. You can click the Get Settlement Instructions button to select settlement

instructions and automatically populate fields. All page fields are overwritten with

the settlement instruction information, including fields on the Beneficiary Address

page, the EFT Options page, the Routings page, and the Detailed Description

page.

41. Click in the Bank Name field.

42. Enter the desired information into the Bank Name field. Enter "Wells Fargo".

Training Guide


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Step Action

43. Click in the Branch Name field.

44. Enter the desired information into the Branch Name field. Enter "New York".

45. Click in the Bank ID Qualifier field.

46. Enter the desired information into the Bank ID Qualifier field. Enter "001".

47. Click in the Bank ID field.

48. Enter the desired information into the Bank ID field. Enter "210403905".

49. Click in the Account # field.

50. Enter the desired information into the Account # field. Enter "123212200".

51. Click the Acct Type list.

52. Click the Check Acct list item.


54. Use the Beneficiary Address page to set up address information for the recipient of the funds transfer.


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Step Action

55. Click in the Address 1 field.

56. Enter the desired information into the Address 1 field. Enter "2001 Central Ave".

57. Click in the City field.

58. Enter the desired information into the City field. Enter "New York".

59. Click in the State field.

60. Enter the desired information into the State field. Enter "NY".

61. Click in the Postal field.

Enter the desired information into the Postal field. Enter "10021".

62. Click the Template Field Security tab.

63. Use the Template Field Security page to define template field security.

64. You can select the Disable All Template Fields option to clear all check boxes in

the Field Security grid.

65. You can select the Selectively Enable Fields option to generate more than one field

security.

66. You can select the Enable All Template Fields option to select all field security options.

67. You can select the Enable Accounting check box to activate accounting from a

template.

68. You can select the Allow Settlement Instructions check box to leverage the EFT

request into settlement instruction data. This enables the entry clerk to pick from a list of settlement instructions that have all bank account numbers and IDs already

defined.

Training Guide


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Step Action


70. You have successfully completed entering transfer templates.

End of Procedure.

Approving Transfer Templates Use Approve Transfer Templates to approve modifications to an electronic funds transfer (EFT) template.

In this topic, you will approve transfer templates.

Procedure


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Step Action

1. Begin by navigating to the Approve Transfer Templates page.



Training Guide


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Step Action


4. Click the Approve Transfer Templates link.

5. Use the Approve Transfer Templates page to approve the transfer templates that

you created or modified before you can use them.


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Step Action

6. In the Select column, select the check box for Template ID BNKTR-REPDRW.

Click the BNKTR-REPDRW option.

7. Click the Approve button.

8. Notice that the template BNKTR-REPDRW no longer appears in the list of

templates awaiting approval.

9. You can click the Return to Fees and Transfers link to return to the Fees and Transfers options, or click the Home link to return to the Cash Management options.

10. You have successfully completed approving transfer templates.

End of Procedure.

Transferring Funds Use Transfer Funds to select one of three transfer types to begin a funds transfer.

In this topic, you will transfer funds.

Procedure

Training Guide


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Step Action

1. Begin by navigating to the Transfer Funds page.




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Step Action


4. Click the Transfer Funds link.

5. Use the Transfer Funds page to begin the setup of a funds transfer request for an EFT, bank, or deal request. Select options to create a particular funds transfer type,

and the system then routes you to the correct pages to complete the transfer.

Available fields on this page change, depending on the transfer type that you select.

6. You can select the EFT Transfer option to transfer money to a third party. You will then select Template to prepopulate the EFT Request Entry pages.

For our first example, the EFT Transfer option is selected.

Training Guide


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Step Action

7. Click in the Template field.

8. Enter the desired information into the Template field. Enter "EFTTR-REPREG".

9. Optionally, you can select the Allow Template Override check box, to prepopulate

the fields on the corresponding transfer pages with the information defined for that template.

10. Click the Continue button.

11. Use the Origin page to enter a Description and Amount for this funds transfer.


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Step Action

12. Enter the desired information into the Description field. Enter "GOLDMAN".


Training Guide


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Step Action

14. Enter the desired information into the Amount field. Enter "20,000.00".


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Step Action


16. Use the Destination page to review or modify the information for the recipient of the funds transfer.

Step Action


18. Use the Beneficiary Address page to review or modify the beneficiary information

for the funds transfer.

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Step Action

19. Complete the Beneficiary Address page and then click Save.

Click the Save button.

20. If you have additional funds transfers, you can click the Return to Funds Transfer

link to initiate another funds transfer.

Click the Return to Funds Transfer link.


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Step Action

21. The Bank Transfer option moves funds between accounts that you own. Select External or Internal in the Transfer Type field. For our second example, we will

now select the Bank Transfer option and perform a second funds transfer.

Click the Bank Transfer option.

22. Click the Transfer Type list.

23. Click the External list item.

24. Click in the Template field.

25. Enter the desired information into the Template field. Enter "BNKTR-REPREG".


27. Enter the desired information into the Amount field. Enter "20,000.00".

28. Click the Continue button.

29. Use the Bank Account Transfer page to initiate bank transfers for internal or

external bank transfers.

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Step Action


31. You have successfully completed transferring funds.

End of Procedure.

Reviewing Repetitive Templates Use Review Repetitive Templates to create a list of repetitive transfer templates.

In this topic, you will review repetitive templates.

Procedure


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Step Action

1. Begin by navigating to the Review Repetitive Templates page.



Training Guide


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Step Action


4. Click the Review Repetitive Templates link.

5. Use the Review Repetitive Templates page to search for and maintain your organization's repetitive transfers.


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Step Action

6. You can maintain your repetitive transfers by first entering your search criteria.

Click the Search button.

7. Click to select a repetitive transfer template in the Template ID column.

Click an entry in the Template ID column.

8. Use the Origins page to review and edit as necessary the information on the transfer template.

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Step Action

9. For example, you can edit the Amount field, to change the amount to be transferred.

Click in the Amount field.


11. Click the Apply button.

12. The system warns you about the transfer process. Verify that the bank information

on your Origin page and Destination page are correct. If the information is not

correct, you can go back and edit the specific fields as necessary.

Click the OK button.

13. You have successfully completed reviewing repetitive templates.

End of Procedure.

Confirming Prenotes Use Confirm Prenotes to flip the prenote status to 'confirmed' if the number of waiting days has been reached.

A prenotification or “prenote” is an EFT Request used to verify that payments can be made to a creditor from the debtor’s bank account. Prenotes are created using a transfer template. From the


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template you can create a prenote which is basically an EFT for a zero dollar amount. After settling the EFT, the prenote will then be processed via Financial Gateway like any other EFT.

Prenotes can only be settled through Financial Gateway.

In the case of ACH prenotes, if no return is sent back after a specified number of days, then the

debtor can assume that it can send payments to the creditor’s bank account. A back-end process

updates the prenotes’ status after the specified number of days has passed.

If an ACH Return file is received from the creditor’s bank, it will contain information that the

prenote had errors that must be corrected before the creditor will accept payments from the

debtor. The creditor must send a new, corrected prenote. If no return file is received after the defined number of days, then it can be assumed that the debtor’s payments will be processed by

the creditor’s bank.

In this topic, you will confirm prenotes.

Procedure

Step Action

1. Begin by navigating to the Confirm Prenotes page.



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Step Action


4. Click the Confirm Prenotes link.


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Step Action








Enter the desired information into the Run Control ID field. Enter "PRENOTES".


8. Use the Confirm Prenotes page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when the process

is run.

Step Action


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Step Action



Step Action


12. You must select a Server Name to identify the server on which the process will run.

If you use the same Run Control ID for subsequent processes, the server name that



13. Use the Type field to select the type of output you want to generate for this job.

14. Use the Format field to define the output format for the report. The values are dependent upon the Process Type you have selected. In this example, the default

value is TXT.





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Step Action


18. Use the Process List page to view the status of submitted process requests.

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Step Action

19. The current status of the process is Queued. The process is finished when the status

is Success. Continue to click the Refresh button until the status is Success.




21. You have successfully completed confirming prenotes.

End of Procedure.

Managing Settlements

In Settlements you can perform settlements, deal settlements, and bilateral netting activities.

Settlements are cash-flow transactions that the system transforms into payment instructions for

different financial institutions. In PeopleSoft Cash Management you can generate settlements

from bank account transfers, electronic funds transfer (EFT) requests, and fee entries. You can also generate a settlement by entering a deal in Deal Management. The settlement process

involves three steps: selection, approval (optional), and dispatch.

You first select settlements that are to be processed as payments by using the Select Settlements

page. Depending on system settings, certain selected settlements must be approved prior to being

processed. You can establish one of three settlement approval methods:

• No approval required.


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• Manual settlement approval, performed by an authorized user (or users) by using the Settlement

Approval page.

• Automatic settlement approval, performed by PeopleSoft workflow.

If the financial sanctions service is enabled and the bank that is being used to pay requires

validation, the system automatically performs a search for the matches between the names and

addresses entered on the settlement with those on the financial sanctions list. This functionality is

enabled on the Financial Sanctions Options page by selecting the Enable in Treasury Settlements check box.

Next, the Financial Sanction Validation check box must be selected on the Bank Information page. Settlements transacted through these banks will initiate the financial sanctions comparison

upon their selection.

After the settlements are approved, they are either sent to PeopleSoft Financial Gateway where they are dispatched to a financial institution using the Dispatch Payments page or obtained by

the Pay Cycle Manager for processing. The system processes payments according to the pay

method that is defined on the External Accounts - Payment Methods page. Depending on the payment method type, you can specify that the payment be settled through one of two methods:

PeopleSoft Enterprise Financial Gateway or the Payables Pay Cycle Manager. Within PeopleSoft

Financial Gateway, the dispatch process transforms these settlements into payment files, and submits them to the appropriate institution.

Upon completion of this lesson, you will be able to:

• Use the Settlement Manager. • Select settlements.

• Approve settlements.

• Specify net deal settlements. • Review settlements.

• Review deal netting.

Using the Settlement Manager Use the Settlement Manager to review and manage all settlement activity from a central

location. You can see the gross daily exposure, make projections, and view exposures according to counter party. In addition, you can select a settlement category to review and approve

settlements from the same page.

In this topic, you will use the Settlement Manager.

Procedure

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Step Action

1. Begin by navigating to the Settlement Manager page.




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Step Action

3. Click the Settlement Manager link.

4. Use the Settlement Manager page to review all of the settlements from a central

location. You can see the gross daily exposure, make projections, and view

exposures according to counter party. You can select a settlement category to review and approve settlements from the same page. The Settlement Manager page

displays categories with summarized information. To view the content of a

settlement category, click the link that is located on the right in each category.

5. You can use the Show Data for field to choose whether to view data for today, the last 7 days, the next 7 days, the last 30 days, or the next 30 days. For this example,

we will select the last 30 days.

6. You can also filter your search by clicking the Preferences link to set the Settlement

Manager preferences by Business Unit, Bank Code, Currency, Cutoff Days, and Default Time Period.

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Step Action

7. Click the category Net Deal Settlements link to access the Net Deal Settlements

page and select cash flows to net through the Settlement Manager page.

Click the Net Deal Settlements link.

8. Use the Net Deal Settlements page to select which cash flows to net that resulted

from deal transactions. You can also access the Net Deal Settlements page from the Net Deal Settlements link on the left pane navigation menu.


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Step Action

9. Click in the Counterparty field.

10. Transactions are netted depending on the settlement netting options that are set on

the counter party Information page. For netted cash flows, you can view the transaction detail and clear any transactions that you want to exclude.

Enter the desired information into the Counterparty field. Enter "USBNK".

11. Click in the Settlement field.

12. Enter the desired information into the Settlement field. Enter "04/22/2008".

13. You can select Netted or UnNetted from the Netted Status list. For this example,

we will accept the default value of UnNetted.

14. Click the Search button.

15. Click the Detail button.

16. Use the Settlement Details page to view the individual transactions that compose

the net amount. To modify which transactions are included in the net, you can select

or clear them here.

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Step Action

17. To accept any modifications and return to the Net Deal Settlements page, click OK.



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Step Action

18. Click in the Cpty Ref field.

19. The Cpty Ref (counter party Reference) field is the source ID information that the

counter party provides that refers to this netting transaction. This Source ID is found

on the Settlement Details page and is required here.

Enter the desired information into the Cpty Ref field. Enter "INVEST2".

20. Click in the CP Nettor field.

21. The CP Nettor (counter party Nettor) field represents the name of the person in the counter party's organization that agreed to the net. This name can be found in the

Settlement Instructions that can be accessed through the Settlement Details page.

For this example, we will use the bank name, USBNK.

Enter the desired information into the CP Nettor field. Enter "USBNK".

22. Click the Net button to process this netting transaction.

Click the Net button.

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Step Action

23. You can use the Return to Settlement Manager link to return to the Settlement

Manager page, to perform additional settlement activities.

Click the Return to Settlement Manager link.

Step Action

24. Click the category Select Settlements link to access the Select Settlements page

and select settlements for approval from the Settlement Manager page.

Click the Select Settlements link.

25. Use the Select Settlements page to review and select settlements that are scheduled

for outbound submission. You can also access the Select Settlements page from the Select Settlements link on the left pane navigation menu.


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Step Action

26. Click in the Source Unit field.

Enter the desired information into the Source Unit field. Enter "US001".

27. Click in the From Date field.

28. Enter the desired information into the From Date field. Enter "01/01/2000".

29. Click in the To Date field.

30. Enter the desired information into the To Date field. Enter "05/16/2008".

31. Use the Status list to filter your search. Values are Unselected, Selected, or Denied.

For this example, we will accept the default value of Unselected.

32. Click the Filter by Source list.

33. Click the Bank Transfers list item.


Training Guide


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Step Action

35. In the Select column on the Payment Information tab, select the settlement

payment that you want to approve or deny.

Click the DEMO_BAX_013 option.

36. Click the Select Payments button.

37. In the Status column, the settlement payment DEMO_BAX_013 now shows a status

of Selected.

38. You can use the Settlement Information tab on the Select Settlements page to

view additional information about the settlement payments.

Click the Settlement Information tab.

39. You can use the Settlement Details tab on the Select Settlements page to view additional information about the settlement details.

Click the Settlement Details tab.

40. You can use the Show all columns button at any time to expand pages to view

additional columns and information for the settlement payments.

Click the Show all columns button.

41. You can use the Show tabs button at any time to compress pages and view the

condensed information for the settlement payments.

Click the Show tabs button.

42. Click the View Payment Life Cycle button.

43. Use the Treasury Payment Life-Cycle page to access the associated page and view

the indicated life-cycle information. The Payment Created button, Awaiting

Selection button, Awaiting Approval button, Awaiting Dispatch button, Payment

Processed button, and the Payment Reconciled button at the top of the page

become linked and change from black and white to color when that specific action occurs for the payment.


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Step Action

44. To return to the Select Settlements page, click OK.


Training Guide


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Step Action

45. To return to the Settlement Manager page, click the Return to Settlement

Manager link.

Click the Return to Settlement Manager link.


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Step Action

46. Click the category Approve Settlements link to access the Approve Settlements page and approve settlements from the Settlement Manager page.

Click the Approve Settlements link.

47. Use the Approve Settlements page to authorize the release of scheduled treasury

settlement transactions. You can also access the Approve Settlements page from the

Approve Settlements link on the left pane navigation menu.

Training Guide


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Step Action


49. Enter the desired information into the Source Unit field. Enter "US001".








57. Click the DEMO_BAX_13 option.

58. Click the Approve Payments button.


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Step Action

59. Click the Settlement Information tab.

60. Click the Settlement Details tab.

61. Click the Show all columns button.

62. Click the Show tabs button.


Step Action


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Step Action

65. Click the Return to Settlement Manager link.


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Step Action

66. Click the category Dispatch Payments link to access the Payment Dispatch page

and dispatch the approved payments from the Settlement Manager page, as in this

example. Alternatively, you can click the Financial Gateway link on the left pane navigation menu.

Click the Dispatch Payments link.

67. Use the Payment Dispatch page to search for and select the payments that you

selected and approved. After you confirm your identity to the system, you will

continue to process the payments, review the resulting payment process status message, and then click OK to dispatch the payments to the designated institutions.

You can access the Payment Dispatch page through the Settlement Manager, or

you can click the Financial Gateway link on the left pane navigation menu.

68. You have successfully completed using the Settlement Manager.

End of Procedure.

Selecting Settlements Use Select Settlements to search and select settlements for outbound submission.

In this topic, you will select settlements.

Procedure

Training Guide


Page 94

Step Action

1. Begin by navigating to the Select Settlements page.



Step Action

3. Click the Select Settlements link.

4. Use the Select Settlements page to review and select settlements that are scheduled for outbound submission. You can also access the Select Settlements page from the

Settlement Manager page.


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Step Action


6. Use the Source Unit field to enter the Treasury Management source business unit.






11. You can use the Status field to limit your search criteria by selecting a status value

of Denied, Selected or Unselected. The selected value determines the settlement action buttons that are available to you. For this example, we will accept the default

status value of Unselected.




Training Guide


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Step Action

15. In the Select column, select the settlements that you want to approve or deny for

payment. In this example, we will select the first two settlements for approval.



17. Select one or more payments and click the Select Payments button to process. The

system changes the Status field for these items to Selected.

Click the Select Payments button.

18. You can optionally click the Deny Payments button to deny the selected settlements for payment. After you deny a payment, the system changes the Status field to

Denied.

19. You can use the Edit Bank Account button to change the settlement bank account.

If more than one payment is selected, the payments must be in the same currency.

20. You can click the Settlement Information tab to access the settlement information for these payments.

Click the Settlement Information tab.

21. You can click the Settlement Details tab to access the settlement details for these

payments.


22. At any time you can click the Show All Columns button to expand the page and

display all columns.


23. You can click the Shows Tabs button to compress the page and return to the

previously displayed tabs.


24. To return to the Payment Information page, click the Payment Information tab.

Click the Payment Information tab.


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Step Action

25. In the Stlmt Inst column (Settlement Instructions), you can click the TUS01 link to display the settlement instructions for this payment.

Click the TUS01 link.

26. Use the Settlement Instructions page to view the settlement instructions for the

selected payment.

Step Action

27. Click the OK button to return to the Select Settlements page.


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Step Action

28. You can click the View Payment Life Cycle button to access payment details and

events in the settlement's lifecycle.

Click the View Payment Life Cycle button.




Processed button, and the Payment Reconciled button at the top of the page

become linked and change from black and white to color when that specific action occurs for the payment.


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Step Action

30. Click the OK button to return to the Select Settlements page.


31. You have successfully completed selecting settlements.

End of Procedure.

Approving Settlements Use Approve Settlements to review and authorize the release of scheduled treasury payments.

In this topic, you will approve settlements.

Procedure

Training Guide


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Step Action

1. Begin by navigating the Approve Settlements page.




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Step Action

3. Click the Approve Settlements link.

4. Use the Approve Settlements page to authorize the release of scheduled treasury

settlement transactions. You can also access the Approve Settlements page from the

Settlement Manager page.

Training Guide


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Step Action


6. Use the Source Unit field to enter the Treasury Management source business unit.




9. You can use the Status list to filter your search by Selected or Unselected settlement items. For this example, we will accept the default value of Selected.




13. In the Select column, select the settlement payments that you want to approve. In

this example, we will select two settlement payments for approval.



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Step Action


15. Click the Approve Payments button to approve settlements for payment processing.

The Status of the payments changes to Approved and is sent to PeopleSoft Enterprise Financial Gateway.

Click the Approve Payments button.

Step Action

16. The system loads the payments to be settled, then prompts you to click the

Settlement Details tab to view the status of each transaction being settled through PeopleSoft Financial Gateway.


17. In the Status column, notice that the settlement payments you just approved now

show a status of Approved.

Training Guide


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Step Action

18. Click the Settlement Details tab to view the status of the approved settlement

payments, as prompted by the system.


19. In the Dispatch Status column, the approved settlement payments are awaiting

dispatch in PeopleSoft Financial Gateway. The dispatch process transforms these

settlements into payment files and submits them to the appropriate institution. To dispatch your approved settlement payments, you can access the Payment Dispatch

page from the Settlement Manager page. Alternatively, you can click the Financial

Gateway link from the left pane navigation menu .

20. You have successfully completed approving settlements.

End of Procedure.

Specifying Net Deal Settlements Use Net Deal Settlements to search and select deal settlements to net their cash flow.

In this topic, you will select net deal settlements.

Procedure


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Step Action

1. Begin by navigating to the Net Deal Settlements page.



Training Guide


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Step Action

3. Click the Settlements link.

4. Click the Net Deal Settlements link.

5. Use the Net Deal Settlements page to select which cash flows to net that resulted

from deal transactions.


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Step Action



the counter party Information page.


8. Click in the Settlement field.

9. Enter the desired information into the Settlement field. Enter "04/22/2008".


11. According to the search criteria that you just entered, the following cash flow is available to net from a deal transaction.

12. Click the Detail button.

13. Use the Settlement Detail page to view the individual transactions that compose the

net amount. To modify which transactions are included in the net, select or clear them here.

Training Guide


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Step Action

14. To accept any modifications to the transactions to be included in the net and to

return to the Net Deal Settlements page, click OK.



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Step Action

15. Click in the Cpty Ref field.

16. Enter the reference ID that the counter party provides that refers to this netting

transaction (required).

Enter the desired information into the Cpty Ref field. Enter "INVEST2".

17. Click in the CP Nettor field.

18. Enter the name of the person in the counter party's organization that agreed to the

net (required).

Enter the desired information into the CP Nettor field. Enter "USBNK".

19. Clicking the Net button processes the netting transaction.

Click the Net button.

20. You have successfully completed specifying net deal settlements.

End of Procedure.

Reviewing Settlements Use Review Settlements to review treasury payments scheduled for authorization and release.

Training Guide


Page 110

In this topic, you will review settlements.

Procedure

Step Action

1. Navigate to the Review Settlements page.




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Step Action


4. Click the Review Settlements link.

5. Use the Review Settlements page to review settlements that are scheduled for authorization and release.

6. You can enter search criteria to filter the settlement payments that you want to

review, or widen your search by specifying the From Date field and To Date field,

and then clicking the Search button.

Training Guide


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Step Action

7. For this example, we will enter a wide date range.

Click in the From Date field.




11. Use the Filter by Source list to specify the type of settlement payments that you want to review. For this example, accept the default of All to view all settlements

within the specified dates.






Processed button, and Payment Reconciled button at the top of the page become

linked and change from black and white to color when that specific action occurs for

the payment.


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Step Action

15. You can click the OK button to return to the Review Settlements page and select another settlement for review.


Training Guide


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Step Action

16. Click the Settlement Information tab.

17. You can use the Settlement Information tab to review additional settlement

information.

18. Click the Settlement Details tab.

19. You can use the Settlement Details tab to review additional settlement information,

such as Transaction ID and Dispatch Status.

20. For this example, keep the default value of All from the Filter by Source list to

display all settlements within the specified date range.

21. You have successfully completed reviewing settlements.

End of Procedure.

Reviewing Deal Netting Use Review Deal Netting to review deal settlement netting.

In this topic, you will review deal netting.

Procedure


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Step Action

1. Begin by navigating to the Review Deal Netting page.



Training Guide


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Step Action


4. Click the Review Deal Netting link.

5. Use the Review Deal Netting page to view the results of net deal settlements (Net

Deal Settlements page).


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Step Action



the counter party Information page.


8. Click in the Settlement Date field.

9. Enter the desired information into the Settlement Date field. Enter "04/22/2008".


11. You can click the Show Details button to access the Settlement Netting Details page to view the transaction detail and clear any transactions that you want to

exclude.

Click the Show Details button.

12. Use the Settlement Netting Details page to select to include or exclude payable and

receivable cash flow actions for a deal settlement net.

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Step Action

13. You can accept any changes and return to the Review Deal Netting page by clicking

the OK button.



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Step Action

14. You can accept any changes and notify others of the your review by clicking the Save button.

Click the Save button.

15. You have successfully completed reviewing deal netting.

End of Procedure.

Managing Bi-Lateral Netting In Bi-Lateral Netting you can perform various netting activities.

Bi-Lateral Netting is a process by which two parties—vendor and client to each other—reduce or aggregate the overall number of transactions between them. This decreases actual transaction

volume between the two parties. It also decreases the amount of accounting activity and

associated business costs (for example, banking fees).

In Bi-Lateral Netting you can:

• Select the vendors and customers involved in a netting relationship.

• Define the rules, contracts, sequence order, and settlement method of a net. • Generate inquiries and reports on your netting data.

There are two netting closing methods: partial and full.

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• In partial netting, all items are netted to zero (0), and no payment or receipt of funds is done.

You must run Pay Cycle Manager to make any adjustments or changes to the vouchers. Any

voucher or item balance that is remaining is handled separately in Payables or Receivables. Only the matching balance is paid off during partial netting, leaving some receivables items or

payables items open.

• With full netting, you pay or receive all voucher items that are due. During full netting

processing, all receivables and payables items participating in the netting cycle are paid, and a

new item is created for the remaining balance. This means that if the total amount of all payables

items participating in any one netting cycle is more than the total amount of all participating receivables items, the system automatically creates a new receivables item (an invoice). If the

total amount of all receivables items is more than the total amount of all payables items, the

system creates a new payables item (a voucher).

Note. PeopleSoft delivers and supports only partial bilateral netting functionality. However, you

can adapt the application to handle full bilateral netting functionality (though PeopleSoft will not support this configuration). In addition, when using full bilateral netting functionality, you can

also optionally activate the value added tax (VAT) functionality to calculate VAT transactions.

Upon completion of this lesson, you will be able to: • Define manual select netting.

• Generate automatic netting selection.

• Approve netting. • Adjust netting.

• Cancel netting.

• Review netting contracts. • Review single netting.

• Review multiple netting.

Defining Manual Select Netting Use Manual Select Netting to manually define information for a bilateral net.

In this topic, you will define select netting manually.

Procedure


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Step Action

1. Begin by navigating to the Manual Selection page.



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Step Action

3. Click the Manual Select Netting link.


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Step Action

4. When you click the Add a New Value tab, a value of NEXT automatically

populates the Netting Reference ID field and opens the Manual Select Netting

page.


5. Use the Manual Selection page to enter and later edit the primary information for a

bilateral net.

Step Action

6. Click in the Netting Date field.

7. In the Netting Date field, enter the effective date of the net.

Enter the desired information into the Netting Date field. Enter "11/12/2003".

8. The Closing Method field automatically populates with a value of Partial.

PeopleSoft Cash Management delivers and supports only partial bilateral netting

functionality. However, you can adapt the application to handle full bilateral netting functionality and optionally activate the value added tax (VAT) functionality.


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Step Action

10. Enter the desired information into the Description field. Enter "LEBLANC0048".

11. Click in the GL Unit field.

12. Use the GL Unit (General Ledger business unit) field to select a unit that is targeted

by these transactions. The transactions affect balances at the general ledger level.

Enter the desired information into the GL Unit field. Enter "BLG01".

13. Click in the Contact field.

14. Use the Contact field to specify the financial contacts for a netting relationship.

Enter the desired information into the Contact field. Enter "00001".


16. Use the Settlement Date field to specify the actual date of the settlement.

Enter the desired information into the Settlement Date field. Enter "11/28/2003".

17. Click in the Netting Currency field.

18. Enter the desired information into the Netting Currency field. Enter "BEF".

19. Click the Settlement Inst tab.

20. Use the Settlement Instructions page to set up and later edit the settlement

instructions for a bilateral net.


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Step Action

21. Use the Net Bank SetID field to assign a netting SetID.

Enter the desired information into the Net Bank SetID field. Enter "SHARE".

22. Click in the Bank field.

23. Use the Bank field and the Account field to specify the Bank and Account for the netting activities. The netting bank is a virtual bank account that is debited and

credited by the netted amount of the AP and AR transactions.

Enter the desired information into the Bank field. Enter "NET01".


25. Enter the desired information into the Account field. Enter "NET2".

26. Click in the Disbursement Bank SetID field.

27. Use the Disbursement Bank SetID field to specify a bank from the available external banks.

Enter the desired information into the Disbursement Bank SetID field. Enter "SHARE".


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Step Action

29. Use the Bank field and Account field to specify the settle through Bank and

Account.

Enter the desired information into the Bank field. Enter "BLBNK".



32. Click in the Vendor SetID field.

33. Use the Vendor SetID field to designate the vendor involved in the net and assign a Location and Sequence number to associate the default bank with that vendor (this is

required to support certain payment methods).

Enter the desired information into the Vendor SetID field. Enter "SHARE".

34. Click in the Vendor field.

35. Enter the desired information into the Vendor field. Enter "BLG0000004".

36. Click in the Deposit Unit field.

37. Use the Deposit Unit field to define which business unit will receive payment after

the net.

Enter the desired information into the Deposit Unit field. Enter "BLG01".

38. Click the Payables tab.

39. Use the Payables page to set up and later edit the payables leg of a bilateral net.


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Step Action

40. Click in the Unit field.

41. Enter the desired information into the Unit field. Enter "BLG01".

42. Use the Voucher Detail button to access the Payables Voucher Detail page and

view information for the voucher line item.

43. Click the Receivables tab.

44. Use the Receivables page to set up and later edit the receivables leg of a bilateral

net.

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Step Action

45. Enter the desired information into the Unit field. Enter "BLG01".

46. Use the Show Item Detail button to access the Receivables Item Maintenance

page and view information for the receivables line item.


48. You can now return to the Manual Selection page to submit your manual netting

selection.

Click the Manual Selection tab.


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Step Action

49. Now that you have defined all of the primary information for the bilateral net, you can use the Submit button to submit the net.

Click the Submit button.

50. You have successfully completed defining manual select netting.

End of Procedure.

Generating Automatic Netting Selection Use Automatic Netting Selection to run processes to automatically select bilateral nets.

In this topic, you will generate bilateral net selection automatically.

Procedure

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Step Action

1. Begin by navigating to the Automatic Netting Selection page.




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Step Action

3. Click the Automatic Netting Selection link.

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Step Action

4. You can run this process by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the process may help you

remember it for future use. For this example, we will use an existing Run Control

ID.

Click in the Run Control ID field.




Enter the desired information into the Run Control ID field. Enter "10000005".


7. Use the Automatic Netting Selection page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when

the process is run.


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Step Action

8. Click in the Netting Date field.

9. Enter the desired information into the Netting Date field. Enter "11/14/2003".

10. You can click the Contracts for this Schedule link to access the Review Netting

Contracts page and view all contracts associated with the specified Schedule ID.

11. You can click the Netting Inquiry link to access the Netting Inquiry page and

view information for the associated Netting Reference ID.

12. Click in the Start Due Date field.

13. Enter the desired information into the Start Due Date field. Enter "11/3/2003".

14. Click in the End Due Date field.

15. Enter the desired information into the End Due Date field. Enter "11/30/2003".

16. Click in the Schedule ID field.

17. Enter the desired information into the Schedule ID field. Enter "DAILY".


19. Enter the desired information into the Settlement Date field. Enter "11/18/2003".




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Step Action



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Step Action








value is TXT.

Step Action




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Step Action

28. Use the Process Monitor link to access the Process List page.




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Step Action






33. You have successfully completed generating automatic netting selection.

End of Procedure.

Approving Netting Use Approve Netting to search for, approve, or cancel netting transactions.

In this topic, you will approve netting.

Procedure

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Step Action

1. Begin by navigating to the Approve Netting page.




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Step Action

3. Click the Approve Netting link.

4. Use the Approve Netting page to search for existing nets and approve, cancel, or re-

open nets.

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Step Action


6. Enter the desired information into the Reference field. Enter "000000000003".

7. Specify search criteria and then click the Search button to retrieve data on multiple

nets. Your results appear in the Selected Nets grid.


8. You can click an entry in the Reference column to access the bilateral netting pages and modify transaction information.

Click an entry in the Reference column.

9. Use the Netting Inquiry page to review and modify the netting transaction

information.


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Step Action

10. You can click the Cancel button to leave the transaction information unchanged and return to the Approve Netting page.

Click the Cancel button.

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Step Action

11. You can select an item's check box, then click the Approve button or the Cancel

button to approve or cancel the net. The status of the selected nets changes to

Approve or Cancel. After netting contracts are approved, they are locked and cannot be edited. You must then click the Re-Open button to unlock approved netting

contracts for modification.

Click the Select option.

12. In this example, we will approve the net.

Click the Approve button.

13. You have successfully completed approving netting.

End of Procedure.

Adjusting Netting Use Adjust Netting to edit netting settlements before approval.

In this topic, you will adjust netting.

Procedure


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Step Action

1. Begin by navigating to the Adjust Netting page.



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Step Action

3. Click the Bi-Lateral Netting link.

4. Click the Adjust Netting link.


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Step Action

5. Click in the Netting Reference ID field.

6. Enter the desired information into the Netting Reference ID field. Enter

"000000000004".


8. Use the Manual Adjustment page to edit existing netting information.

9. The Process Type field indicates whether the net was processed by Automatic or Manual method.

10. The Netting Results Payable amounts are calculated by the system based on the

transaction entries on the Payables page.

11. The Netting Results Receivable amounts are calculated by the system based on the

transaction entries on the Receivables page.

Step Action

12. Click the Settlement Instr tab.

13. Use the Settlement Instruction page to edit existing settlement instruction

information for a net.

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Step Action


15. Use the Payables page to edit existing payable information for a net. You can only

add transaction items; you cannot delete existing or added transactions.


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Step Action


17. Use the Receivables page to edit existing receivables information for a net. You can only add transaction items; you cannot delete existing or added transactions.

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Step Action

18. Click in the Netted Amount field.

19. For this example, we will edit the Netted Amount of 3,031.01 to 3,031.00.

Enter the desired information into the Netted Amount field. Enter "0".

20. Click the DeSel Amount link.

21. Notice that the system deselected the amount 3,031.00.


23. You have successfully completed adjusting netting.

End of Procedure.

Canceling Netting Use Cancel Netting to search for and select netting transactions for cancellation.

In this topic, you will cancel netting.

Procedure


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Step Action

1. Begin by navigating to the Cancel Netting page.



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Step Action


4. Click the Cancel Netting link.

5. Use the Cancel Netting page to search for existing nets that have an Open Status.

Options and functionality are similar to those for Approving Nets, however, here

you can only cancel nets that have an Open Status.


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Step Action



8. You can specify search criteria and then click the Search button to retrieve data on

multiple nets with a Status of Open. Your results appear in the Selected Nets grid.


9. Click the Select option.

10. You can select an item's check box, and then click the Cancel button to cancel the

net. The Status of the selected nets changes to Cancel.


11. Notice that the Status has changed to Cancelled and the Cancel button is no longer

available. You can click the Notify button to notify interested parties, or you can click the Return to Bi-Lateral Netting link.

12. You have successfully completed canceling netting.

End of Procedure.

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Reviewing Netting Contracts Use Review Netting Contracts to review netting information by contract.

In this topic, you will review netting contracts.

Procedure

Step Action

1. Begin by navigating to the Review Netting Contracts page.




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Step Action


4. Click the Review Netting Contracts link.

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Step Action

5. Click in the Schedule ID field.

6. Enter the desired information into the Schedule ID field. Enter "DAILY".


8. Use the Review Netting Contracts page to search your netting data by netting contract.

9. You can click the Return to Search button to return to the Review Netting

Contracts search page and define another search.

10. You have successfully completed reviewing netting contracts.

End of Procedure.

Reviewing Single Netting Use Review Single Netting to review information on a single netting relationship.

In this topic, you will review single netting.

Procedure


Page 155

Step Action

1. Begin by navigating to the Netting Inquiry page.



Step Action


4. Click the Review Single Netting link.

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Step Action

5. Click in the Netting Reference ID field.

6. Enter the desired information into the Netting Reference ID field. Enter

"000000000004".


8. Use the Netting Inquiry page to review information on a single netting relationship.

9. You can use the Primary Information section to view all pertinent information, including the Contact ID and Process Type.

10. Use the Netting Results Payable section to view the amounts that the system

calculated based on the transaction entries on the Payables page.

11. Use the Netting Results Receivables section to view the amounts that the system

calculated based on the transaction entries on the Receivables page.


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Step Action


13. Use the Settlement Instructions page to view existing settlement instructions.

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Step Action


15. Use the Payables page to view existing payables information.

Step Action

16. You can click the link for an entry in the Voucher column to access the Voucher

page and view the Voucher information.

Click the TRNET04 link.

17. Use the Voucher Inquiry page to search for and view the voucher information for the netting transaction.


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Step Action

18. Use the scrollbar to scroll the full length of the Voucher page, and then click the OK button to exit the page and return to the Payables page.


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Step Action


20. Use the Receivables page to view the existing Receivable information for a net.


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Step Action

21. You can click the link for an item entry to access the Detail pages for that netting

transaction.

Click an entry in the Item ID column.

22. Use the Detail 1 page to view the Discount, Customer Relations, and Payment

options for the item.

Step Action

23. Click the Detail 2 tab.

24. Use the Detail 2 page to view the Reference, Contact, Shipping, and Product

information for the item.


26. Use the Detail 3 page to view the Balance, User Date, User Text, and User Amounts

for the item.

27. Click the Item Activity tab.

28. Use the Item Activity page to view the recent Item Activity for the item.

29. Click the Item Accounting Entries tab.

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Step Action

30. Use the Item Accounting Entries page to view the Activity Accounting Entries for

the item.

31. Click the Item Audit History tab.

32. Use the Item Audit History page to view the Item Audit History for the item.

33. Click the Apply button to apply any changes, or click the OK button or the Cancel

button to leave the information unchanged and return to the Netting Inquiry pages.


34. You have successfully completed reviewing single netting.

End of Procedure.

Reviewing Multiple Netting Use Review Multiple Netting to search and review information for multiple net relationships.

In this topic, you will review multiple netting.

Procedure


Page 163

Step Action

1. Begin by navigating to the Review Multiple Netting page.



Step Action


4. Click the Review Multiple Netting link.

5. Use the Review Multiple Netting page to review information on multiple netting

contracts.

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Step Action



8. You can click an entry in the Reference column to access the Netting Inquiry page

and view information on a single netting relationship.

Click the 000000000004 link.

9. Use the Netting Inquiry page to review information on a single netting relationship.


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Step Action


11. Use the Settlement Instructions page to review settlement instructions.


13. Use the Payables page to review payable information.

14. You can click an entry in the Voucher column to access the Voucher page and view the voucher information.

Click the TRNET04 link.

15. Use the Voucher Inquiry page to search for and review the voucher information for

multiple nets.

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Step Action

16. Click the scrollbar to scroll the full length of the Voucher page, and then click the

OK button or Cancel button to return to the Payables page.



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Step Action


18. You can click an entry in the Item ID column to access the Detail pages for that item.

Click the DE-00091109 link.

19. Use the Detail 1 page to view Discount Options, Customer Relations, and Payment

Options for the item.

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Step Action


21. Use the Detail 2 page to view Reference, Contact and Shipping, and Product



23. Use the Detail 3 page to view Balance, User Date, User Text, and User Amount


24. Click the Item Activity tab.

25. Use the Item Activity page to view recent Item Activity for the item.

26. Click the Item Accounting Entries tab.

27. Use the Item Accounting Entries page to view accounting activity for the item.

28. Click the Item Audit History tab.

29. Use the Item Audit History page to view audit history information for the item.

30. Click the Cancel button to exit the page and return to the Receivable page.


31. Click the Cancel button to exit the page and return to the Review Multiple Netting

page.


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Step Action

32. You have successfully completed reviewing multiple netting.

End of Procedure.

Managing Treasury Accounting Entries

In Treasury Accounting you can perform automated and manual accounting, and view

accounting entries and events.

You use accounting templates to define the ChartFields used for various kinds of accounting

activities, called accounting events. By associating accounting templates with accounting events, you can automate most of the accounting process. In addition, you can also manually adjust

accounting entries and create ad-hoc entries.

Accounting Templates The accounting template depicts the correct accounting and debit/credit configuration for a given

treasury transaction/business event. For example, the purchase of a U.S. Treasury bond may

involve the construction of two debit lines, Bonds Receivable and Unamortized Bond Discount, as well as one credit line, Cash. The accounting template for this type of transaction would

include three predefined records to depict this particular debit/credit configuration.

The accounting template contains the following characteristics: • A unique template ID.

• Options that determine how the correct ChartField combination is selected.

• An attribute (calculation type) that describes how the accounting monetary amount is calculated or derived.

• An attribute that designates whether the accounting build requires review.

Accounting Events An accounting event describes the treasury business process activity that triggers the construction

of a pending accounting build.

PeopleSoft Cash Management delivers the following treasury accounting event types with the

system:

• Deal transactions. • Facility, deal, wire, and letter of credit fees.

• Bank transfers.

• Bank statement processing transactions. • Hedges.

• EFT requests.

• Internal account interest.

• Investment pool transactions.

To automate accounting entries, you assign each accounting event type to a corresponding

accounting template for all accounting events except Bank Transfers. Bank Transfers do not have accounting templates as the accounting is derived from the bank and business unit of the bank.

The template controls which ChartFields and monetary amounts to use in each accounting entry.

For treasury deals, you define the accounting event at the instrument level. You associate each instrument with various accounting events, depending on the instrument base type. In addition,

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you define each accounting event based on the accounting treatment (Held to Maturity, Available

for Sale, Trading, or Other) and assign each accounting template to the appropriate accounting

treatment. At deal entry, you select the appropriate accounting treatment. The system then automatically associates the appropriate accounting template, based on the instrument type’s

accounting treatment.


• Review the Accounting Summary.

• Review accounting events.

• Create accounting templates. • Review and modify accounting entries.

• View and approve accounting entries.

• Create automated accounting. • Use the Journal Drill.

• Run the Accounting Entries Report.

• Maintain the Fiscal Period Summary. • Process accounting integration.

Reviewing the Accounting Summary Use Accounting Summary to search and review results by accounting ID and line.

In this topic, you will review the Accounting Summary.

Procedure


Page 171

Step Action

1. Begin by navigating to the Accounting Summary page.


Step Action

2. Click the Accounting Summary link.

3. Use the Accounting Summary page to view line by line accounting entries. You

can retrieve information according to ad-hoc search criteria and navigate to all

functional areas of accounting.

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Step Action


5. Enter the desired information into the Unit field. Enter "AUS01".

6. Click in the Accounting ID field.

7. Enter the desired information into the Accounting ID field. Enter "0000000014".


9. Click the item link in the Account ID column to view details for that accounting ID.

Click the 0000000014 link.

10. Use the Accounting Entries page to:

• Review and adjust automated accounting entries. • Create manual accounting entries online.

11. The Event field displays a descriptive label for the accounting entry, based on the

source code value.

12. The Status field to indicate the current status of the accounting entry. Values are:

• Provisional: The entry is not finalized and can be modified. • Error: An error exists, according to the system.

• Final: The entry is ready for Journal Generator processing and is free from errors.


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Step Action

13. You can use the Line Detail tab to view the accounting details for that line item.

Step Action

14. Click the Chartfields tab.

15. You can use the Chartfields tab to view the applicable ChartField details.

16. Click the Additional Details tab.

17. You can use the Additional Details tab to view additional details for that line item.

18. Click the Journal tab.

19. You can use the Journal tab to view the journal details for that line item.

20. Click the Document Sequencing tab.

21. You can use the Document Sequencing tab to view Document Sequencing for that

line item.

22. Click the Return to Accounting Summary link.

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Step Action

23. Click the Line Detail tab.


25. You can click the item VAT link to access the Treasury VAT Information page and corresponding details.

Click the VAT link.

26. Use the Treasury VAT Information page to view VAT details for the line item.

Step Action



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Step Action

28. You can click the Exchange Rate Detail button to access the Exchange Rate

Detail page and rate for the line item.

Click the Exchange Rate Detail button.

29. Use the Exchange Rate Detail page to view exchange rate information for the

selected line item.

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Step Action



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Step Action

31. You can use the Show Tabs button to collapse the additional columns and display

the tabs on the Accounting Entries page.


32. You can click the Line Detail tab to access the Accounting Summary page.

Click the Line Detail tab.

33. From the Accounting Summary page you can access more information from the Accounting Detail tab.

Step Action

34. You can click the item link in the Event ID column to access the External

Transactions page.

Click the 101 link.

35. Use the External Transactions page to view the transaction details of the selected

accounting event.

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Step Action

36. You can click the Return to Accounting Summary link to return to the

Accounting Summary page.

37. You have successfully completed reviewing the Accounting Summary.

End of Procedure.

Reviewing Accounting Events Use Accounting Events to review accounting events created from deals, fees, and bank sources.

In this topic, you will review accounting events.

Procedure

Step Action

1. Begin by navigating to the Accounting Events page.




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Step Action

3. Click the Accounting Events link.

4. Use the Accounting Events page to view accounting events generated from deals,

facilities, fees, and bank transfers.

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Step Action

5. Click the Source Code list.



8. Click the BSP Accounting Events tab.

9. Use the BPS (Bank Statement Processing) Accounting Events page to view accounting events generated from bank statement processing.


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Step Action


11. Enter the desired information into the Unit field. Enter "AUS01".


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Step Action

13. Click the Template button to access a specific Accounting Template page.

Click the Template button.

14. Use the Accounting Template page to review or modify the Accounting Template

and Line Detail.


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Step Action

15. Click the Return to Accounting Events link.

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Step Action

16. Click in the Document Type field.

17. The Document Type field defines the document type that will be used as the basis

for assigning document sequencing numbers to these types of transactions.

Enter the desired information into the Document Type field. Enter "AM-ADD".


19. You have successfully completed reviewing accounting events.

End of Procedure.

Creating Accounting Templates Use Accounting Templates to create accounting templates for all treasury accounting processes.

In this topic, you will create accounting templates.

Procedure


Page 185

Step Action

1. Begin by navigating to the Accounting Templates page.



Step Action

3. Click the Accounting Templates link.

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Step Action


5. Click in the Accounting Template ID field.

6. Enter the desired information into the Accounting Template ID field. Enter

"FEE_LEGAL".

7. Click the Source Type list.

8. In the Source Type field select the source of the accounting entry. Values are: Bank

Statement Processing (BSP), Deals, Fees, Hedge Accounting, Interest, EFT Request,

and Investment Pools.

Click the Fees list item.


10. Use the Template page to define general template and template line information.


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Step Action


12. Enter the desired information into the Description field. Enter "Legal Fees".

13. You can select the Requires Review check box to force a review of the accounting transactions that use this template. When selected, the system assigns error-free

accounting entries that use this template with a Provisional status. You can then use

the View/Approve Entries page to review and change the status to Final.

14. Click in the Journal Template field.

15. Enter the desired information into the Journal Template field. Enter "TR_Entries".

16. The Status list indicates whether this accounting template is Active or Inactive. This

determines which templates are available for use. The system selects only active

accounting templates for display and use.

17. Click in the Document Type field.

18. The Document Type field defines the document type that will be used as the basis

for assigning document sequencing numbers to these types of transactions.

Enter the desired information into the Document Type field. Enter "TR-FPFE".

19. You can click the VAT Defaults link to access the VAT Defaults Setup page and

define accounting template defaults as applicable. To establish VAT defaults for a

template, you must first specify one of the accounting lines as a VAT applicable line.

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Step Action

20. Click in the Calc Type field.

21. The Calc Type (Calculation Type) field on each template line varies depending on

the Source Type. For deal-related calculation types, you must also specify a transaction line and leg of the deal (calc/source Types).

Enter the desired information into the Calc Type field. Enter "01".

22. You can use the Trans Line (Transaction Line) field for Deals source type, to indicate the line from the deal instrument. All other sources have a default of 1.

23. Click the Sign list.

24. Click the Keep Sign list item.

25. Click the Determined By list.

26. Click the Bank Account list item.

27. Click the Acct Type list.

28. Click the Cash list item.

29. Click the Add row button.

30. Click in the Calc Type field.

31. Enter the desired information into the Calc Type field. Enter "01".

32. You can select the IU Anchor (Interunit Anchor) check box to specify one line of

the template as the anchor. This is a required field because the centralized processor uses it to generate interunit entries.

Click the IU Anchor option.

33. Click the Sign list.

34. Click the Rev Sign list item.

35. Click the Determined By list.


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Step Action

36. Click the Explicit Chartfield list item.


38. Use the Chartfields page to enter the appropriate ChartField values.


40. Enter the desired information into the Account field. Enter "100001".

Step Action

41. You can click the Show all columns button to expand the page and view or define additional values.


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Step Action

42. You can click the VAT Line check box to specify that VAT is applicable for this

accounting line. You can specify VAT options only for accounts with the VAT

Applicable Flag check box selected on the Account page, and Source types of BSP or Fees.

Click the VAT Line option.


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Step Action

43. Click the Substitution Rule tab.

44. Use the Substitution Rule page when departments are required to perform deal accounting on deals by dealer, by specifying criteria for each dealer's user ID. For

example, when the DEALER_ORID equals a particular dealer, such as BIA1, then

the corresponding department ChartField equals 13000. In this example, we will

discuss but not create any Substitution Rules.

45. You can use the Substitute Chartfields check box to specify which template line is

affected by a rule. You can define criteria for each line.

46. You can use the Test Attribute field to define the database object to test in. The

selection for this field determines the available Attribute Values. There can be more

than one Substitute Rule per template line, but additional rules must control a different ChartField value.

47. You can use the Set Chartfield field to select which ChartField to set against the

Test Attribute, and to enter the ChartField Value to substitute when the defined test

attribute equals the specified attribute value.

48. You can return to the Template page by clicking the Template tab.

Click the Template tab.

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Step Action


50. You have successfully completed creating accounting templates.

End of Procedure.

Reviewing and Modifying Accounting Entries Use Accounting Entries to review, modify, and approve automated accounting entries.

In this topic, you will review and modify accounting entries.

Procedure


Page 193

Step Action

1. Begin by navigating to the Accounting Entries page.



Training Guide


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Step Action

3. Click the Treasury Accounting link.

4. Click the Accounting Entries link.


Page 195

Step Action

5. Click in the Business Unit field.

6. Enter the desired information into the Business Unit field. Enter "US001".




10. Use the Accounting Entries page to review, modify and approve automated accounting entries.

11. The Event field displays a descriptive label for the accounting entry, based on the

source code value.

12. The Source Code field displays the accounting entry source, as processed by the

Automated Accounting process, or entered on a manual Accounting Entry.

13. The Source ID field displays the unique identification number on the source side for the accounting entry.

14. The Acctg Date (Accounting Date) field displays the date that the entry was

processed through Automated Accounting, or entered as a manual Accounting

Entry.

15. The Status field indicates the current condition or status of the accounting entry. Values are:

• Provisional: The entry is not finalized; you can make any required changes.

• Error: An error exists (only the system can assign this status). • Final: The entry is ready for the Journal Generator process. You can make changes

until the process is actually run and the Distribution Status changes to Distributed.

16. The Error field indicates the error source of an automated accounting entry. Values

are: • None: No error condition exists.

• Unbalanced: Debits/Credits do not equal, but refer to different GL Business Units.

• CF Combo Error: ChartField combination error, the ChartField is invalid.

• No Exchange Rate: The currency exchange rate is missing. • Account Not Specified: The account was undefined and undistributable.

• IU Processor Error: The centralized processor encountered an error.

17. The Acctg Template (Accounting Template) field displays the name of the

accounting template attached to the accounting entry.

18. If selected and uneditable, the Requires Review check box indicates that the Review Required option is enabled in the accounting template on which this was

based.

19. You can use the Line Detail tab to view and modify line entries.

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Step Action


21. You can use the Chartfields tab to view and modify ChartField entries.


23. You can use the Additional Details tab to view and modify Additional Details

entries.


25. You can use the Journal tab to view accounting entries and associated General

Ledger journal data.

26. The Combo Status column indicates whether the ChartField combination that the

system built based on the accounting template is Valid or Invalid.

27. The GL Status (General Ledger status) column provides information on the entry's posting status. Values include:

• Distributed: Distributed to a General Ledger journal.

• Hold: An error condition exists (the entry must be corrected before Journal Generator can process it), or the entry requires review.

• None: The entry has been created without errors, but has not been processed by the

Journal Generator process.

28. At any time you can click the Show All Columns button to display and scroll through additional columns of data.


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Step Action


30. You can use the Document Sequencing tab to view and modify the Document

Sequencing entries.

31. Click the Line Detail tab.

32. Click the IU Anchor option.

33. Click the Update Accounting button.


35. You have successfully completed reviewing and modifying accounting entries.

End of Procedure.

Viewing and Approving Accounting Entries Use View/Approve Entries to approve accounting entries awaiting review.

In this topic, you will view and approve accounting entries.

Procedure

Training Guide


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Step Action

1. Begin by navigating to the View/Approve Entries page.




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Step Action


4. Click the View/Approve Entries link.

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Step Action






10. Use the View/Approve Entries page to approve accounting entries that are awaiting

review.

11. The Status list initially displays the status of accounting entries displayed in the Accounting Entries grid. Values are:

• Error: Entries are in error and must be corrected before posting to General Ledger.

Error status can only be set by the Automated Accounting Process.

• Needs Correction: Entries are found to be in error. Needs Correction status (can only be set manually).

• Provisional: Entries passed system verifications, but require visual inspection. You

can review the entry and then save it with a new status of Final or Needs Correction. • Final: Entries are ready to post to the General Ledger.

12. In the Line column on the Line Detail tab, you can click a link to access the

Accounting Entries page for that event.


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Step Action


14. Use the Chartfields tab to view the ChartField values.


16. Use the Additional Details tab to view the Additional Details values.


18. Use the Journal tab to view the Journal values.


20. Use the Document Sequencing tab to view Document Sequencing values.

21. You can click the Show all columns button at any time to expand and display all

columns.


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Step Action

22. You can click the Show tabs button at any time to compress additional columns and

display the condensed tabs.


23. Click the Status list.

24. Upon completion of your review, you can change the Status to Final. The entry is now ready for the Journal Generator process. You can continue to modify the entry

until the process is actually run, and the Distribution Status changes to Distributed.

Click the Final list item.


26. You have successfully completed viewing and approving accounting entries.

End of Procedure.

Creating Automated Accounting Use Automated Accounting to run a process to create and prepare accounting entries for Journal

Generator.

In this topic, you will create automated accounting.

Procedure


Page 203

Step Action

1. Begin by navigating to the Automated Accounting page.



Training Guide


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Step Action


4. Click the Automated Accounting link.


Page 205

Step Action

5. You can run this process by searching for an existing Run Control ID or you can add

a new value. Creating a Run Control ID that is relevant to the process may help you

remember it for future use.


6. Click in the Run Control ID field.

7. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process that you are running. The Run Control ID defines the

parameters that are used when a process is run. This ensures that when a process

runs in the background, the system does not prompt you for additional values.



9. You can use the Automated Accounting page to run the Automated Accounting

process, which creates accounting entries and prepares them for the Journal

Generator (FSPGJGEN) process. Use the Automated Accounting page to enter request parameters. These parameters will be used to define the processing rules and

data to be included when the process is run.

Training Guide


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Step Action


11. Enter the desired information into the Business Unit field. Enter "AUS01".

12. Click in the Acctg Events End Date field.

13. Enter the desired information into the Acctg Events End Date field. Enter

"09/30/2005".


15. Use the Process Scheduler Request page to enter or update parameters, such as server name and process output format.

Step Action



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Step Action






dependant upon the Process Type that you have selected. In this example, the default value is TXT.



Step Action



Training Guide


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Step Action





the Report Manager to view your report.

26. You have successfully completed creating automated accounting.

End of Procedure.

Using the Journal Drill

Use Journal Drill to review treasury journal transaction details and activities.

In this topic, you will use the Journal Drill.

Procedure


Page 209

Step Action

1. Begin by navigating to the Journal Drill page.




4. Click the Journal Drill link.

Training Guide


Page 210

Step Action

5. Click in the Journal ID field.

6. Enter the desired information into the Journal ID field. Enter "TR00000058".

7. Click in the Journal Date field.

8. Enter the desired information into the Journal Date field. Enter "12/05/1999".

9. Click in the GL Journal Line Number field.

10. Enter the desired information into the GL Journal Line Number field. Enter "1".

11. Click in the Ledger field.

12. Enter the desired information into the Ledger field. Enter "LOCAL".


14. Use the Journal Drill page to view accounting entries and associated General Ledger journal data. A link to the General Ledger Journal page allows you to view

the journal in greater detail.


Page 211

Step Action

15. You can click the GL Journal link to access the General Ledger Journal page and view the journal in detail.

Click the GL Journal link.

Training Guide


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Step Action

16. Click the scrollbar to view additional expanded columns.

Click the horizontal scrollbar.







20. Click the scrollbar to return to the beginning of the General Ledger Journal page.


21. Click the Template List link.

22. Use the Journal Entry Template List page to view the details of the template and the Chartfield tab, Amount tab, and Miscellaneous tab.


Page 213

Step Action

23. Click the scrollbar to view the expanded columns of the Journal Entry Template

List - Chartfield page.


24. Click the scrollbar to view the expanded columns of the Journal Entry Template

List - Chartfield page.


25. Click the scrollbar to return to the beginning of the Journal Entry Template List -

Chartfield page.


26. To access the Journal Entry Template List - Amount page.

Click the Amount tab.

27. Click the scrollbar to view the expanded columns of the Amount page.


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Step Action

28. Click the scrollbar to return to the beginning of the Amount page.


29. To access the Journal Entry Template List - Miscellaneous page.

Click the Miscellaneous tab.

30. Use the Miscellaneous page to view miscellaneous information; such as the

Template Type, Template ID, and whether this template contains VAT applicable items.


Step Action

32. Click the Journal Header tab.

33. Use the Journal Header page to view the summary or header information for the

journal.


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Step Action


Training Guide


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Step Action


Step Action

36. Click the Return to Search button to return to the Journal Drill search page and perform another search.

Click the Return to Search button.

37. You have successfully completed using the Journal Drill.

End of Procedure.

Running the Accounting Entries Report Use Accounting Entries Report to run a report listing account entry details and activities.

In this topic, you will run the Accounting Entries Report.

Procedure


Page 217

Step Action

1. Begin by navigating to the Accounting Entries Report page.



Training Guide


Page 218

Step Action


4. Click the Accounting Entries Report link.


Page 219

Step Action

5. You can run this report by searching for an existing Run Control ID or you can add

a new value. Creating a new Run Control ID that is relevant to the report may help








8. Use the Accounting Entries Report page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when

the report is run.

Step Action


Training Guide


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Step Action


server name and report output format.

Step Action


12. You must select a Server Name to identify the server on which the report will be

run. If you use the same Run Control ID for subsequent processes, the server name

that you last used will default in this field.



14. Use the Format field to define the output format for the report. The values are dependant upon the Process Type that you have selected. In this example, the output

format is PDF.





Page 221

Step Action


18. Use the Process List page to view the status of submitted report requests.

Training Guide


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Step Action

19. The current status of the report is Queued. The report is finished when the status is

Success. Continue to click the Refresh button until the status is Success.




21. You can click the Details link to view the process details.

Click an entry in the Details column.

22. You can use the Process Detail page to view the details of the process, such as the

Message Log and Log/Trace.


Page 223

Step Action


Training Guide


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Step Action


25. You have successfully completed running the Accounting Entries Report.

End of Procedure.

Maintaining Fiscal Period Close Summary Use Fiscal Period Summary to manage the Fiscal Period Close process.

In this topic, you will maintain the Fiscal Period Summary.

Procedure

Step Action

1. Begin by navigating to the Fiscal Period Summary page.




Page 225

Step Action


4. Click the Fiscal Period Summary link.

Training Guide


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Step Action



7. Enter the desired information into the Business Unit field. Enter "AUS01".

8. Click in the Calendar ID field.

9. Enter the desired information into the Calendar ID field. Enter "01".


11. Use the Fiscal Period Summary page to close or "lock down" the accounting for a

specific fiscal period, in preparation for end-of-period financial report generation and analysis. You can also use the Reset button to reset a fiscal period that has been

closed in error.

Step Action

12. Click in the Fiscal Year field.

13. Enter the desired information into the Fiscal Year field. Enter "2005".


Page 227

Step Action

14. Click in the Period field.

15. Enter the desired information into the Period field. Enter "12".

16. Click the Close Acctg option.


18. Enter the desired information into the Reset field. Enter "FISCAL_PER_CLOSE12".


20. Click the Audit Detail tab.


22. Click the Show tabs button.

23. Click the Open/Close Detail tab.


25. You have successfully completed maintaining the Fiscal Period Close Summary.

End of Procedure.

Processing Accounting Integration Use Process Accounting Integration to transmit accounting transactions to an external system.

In this topic, you will process accounting integration.

Procedure

Training Guide


Page 228

Step Action

1. Begin by navigating to the Process Accounting Integration page.




Page 229

Step Action


4. Click the Process Accounting Integration link.

Training Guide


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Step Action






identifies the process that you are running. The Run Control ID defines parameters

that are used when a process is run. This ensures that when a process is run in the background, the system does not prompt you for additional values.



9. Use the Process Accounting Integration page to enter the request parameters.

These parameters will be used to define the processing rules and data to be included when the process is run.


Page 231

Step Action




Step Action







15. Use the Format field to define the output format for the report. The values are dependant on the Process Type that you have selected. In this example, the default

value is TXT.


Training Guide


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Step Action

17. Notice that the Process Instance number appears.

Step Action


19. Use the Process List page to view the status of submitted requests.


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Step Action

20. The current status of the request is Queued. The process is finished when the status is Success. Continue to click the Refresh button until the status is Success.





23. You have successfully completed processing accounting integration.

End of Procedure.

Managing In-House Banking

Using In-House Banking you can calculate interest accrual, run and review reports on internal account activities, and generate in-house statements.

You can use the pages within In-House Banking to:

• Access the Generate Schedules page to create an interest accrual

schedule. The frequency of the schedule determines the frequency with which the interest is posted to the internal account balance.

Training Guide


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• Access the Calculate Interest Accruals page to run the IHB Interest Accruals process to

calculate the amount of interest.

• Access the Internal Account Activity page to view data that is related to activity on your

internal accounts.

• Access the In-House Bank Statement page to list transaction and interest accrual activity for a

specified bank and account during a defined time frame.

Note. You may only run the interest accrual process once each day—only when the system date changes can you run the process again. This means that if you run this process, then perform any

activity that affects an internal bank account for a prior date, you cannot run interest accruals

again (in the same day) to reset the prior day interest accrual activity. You must wait until the next day to run the process and see the affect on the prior day(s) activity. Because of this system

limitation, you should perform any internal account prior day activity before running the interest

accrual process.


• Calculate interest accruals.

• Review internal account activity. • Generate in-house bank statements.

Calculating Interest Accruals Use Calculate Interest Accruals to run processes calculating interest accrual amounts.

In this topic, you will calculate interest accruals.

Procedure


Page 235

Step Action

1. Begin by navigating to the Calculate Interest Accruals page.



Training Guide


Page 236

Step Action

3. Click the Calculate Interest Accruals link.




Page 237

Step Action

5. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process that you are running. The Run Control ID defines the

parameters that are used when a process is run. This ensures that when a process is

run in the background, the system does not prompt you for additional values. For

this example, we will perform a basic search without defining a Run Control ID.


6. Use the Calculate Interest Accruals page to enter the request parameters. These

parameters will be used to define the processing rules and data to be included when

the process is run.

Training Guide


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Step Action





Page 239

Step Action


10. You must select a Server Name to identify the server on which the process will be run. If you use the same Run Control ID for subsequent processes, the server name





dependant upon the Process Type that you selected. In this example, the default value is TXT.




Training Guide


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Step Action




Page 241

Step Action

17. The current status of the request is Queued. The process is finished when the status is Success. Continue to click the Refresh button until the status is Success.




19. You have successfully completed calculating interest accruals.

End of Procedure.

Review Internal Account Activity Use Review Internal Account Activity to review internal account activity.

In this topic, you will review internal account activity.

Procedure

Training Guide


Page 242

Step Action

1. Begin by navigating to the Internal Account Activity page.




Page 243

Step Action

3. Click the Review Internal Acct Activity link.

4. Use the Internal Account Activity page to view data that is related to activity on

your internal accounts.

Training Guide


Page 244

Step Action


6. Enter the desired information into the Bank field. Enter "TUS01".

7. Click in the Customer field.

8. Enter the desired information into the Customer field. Enter "TUS05".

9. Notice that when you click in the Account # field the system automatically

populates the account number and the start date, based on the Bank and Customer

that you specified.

Click in the Account # field.


11. You can click the item link in the Source ID column to view the details of this

transaction.

Click the DEMO_BAX_013 list item.

12. Use the Bank Account Transfer page to review the internal bank account transfer

information for this transaction.


Page 245

Step Action

13. Click the Return to Internal Account Activity link.

14. You have successfully completed reviewing internal account activity.

End of Procedure.

Generating In-House Bank Statements Use In-House Bank Statements to run processes listing in-house bank statements.

In this topic, you will generate in-house bank statements.

Procedure

Training Guide


Page 246

Step Action

1. Begin by navigating to the In-House Bank Statements page.



3. Click the In-House Bank Statements link.


Page 247

Step Action





identifies the process that you are running. The Run Control ID defines the

parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

Enter the desired information into the Run Control ID field. Enter "US130".


7. Use the In-House Bank Statements page to enter the request parameters. These

parameters will be used to define the processing rules and data to be included when the process is run. For this example, we will use the previously requested parameters

that automatically populated when we clicked the Search button for the specified

Run Control ID.

Training Guide


Page 248

Step Action





Page 249

Step Action


11. You must select a Server Name to identify the server on which the process will be run. If you use the same Run Control ID for subsequent processes, the server name





dependant upon the Process Type that you have selected. In this example, the default value is PDF.




Training Guide


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Step Action




Page 251

Step Action





20. You have successfully completed generating in-house bank statements.

End of Procedure.

Managing Investment Pools

Using Investment Pools you can collect and concentrate surplus funds from various departments

and programs for investment purposes.

Agencies and organizations use Investment Pools to collect and concentrate surplus funds from

various departments and programs for investment purposes. The departments and programs that

deposit their surplus funds into the investment pool are referred to as participants. Each

participant is assigned an individual account number in order to track their fund transactions within the investment pool.

An investment pool administrator organizes the investment pool and manages the fund’s investments similar to that of a portfolio manager. The funds in the investment pool are invested

by either the pool administrator or by an external investment manager. The system stores only the

investment manager’s contact information.

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Participants do not enter transactions into the investment pool system, but rather communicate

their requests to deposit, withdraw, or transfer funds to the pool administrator. The pool administrator then enters the appropriate data—participant and transaction information—into the

system. Participants may transfer funds from one account to another within the same investment

pool, but may not transfer funds from one account to an account belonging to another investment pool.

If the pool is set up using share accounts, then shares are distributed to the participants pool

account. Share balances are then updated periodically for deposits, withdrawals, and transfers.

Interest and fees are periodically distributed among the participants of the pool.

The method used for transferring funds depends on the structure of the organization and pool’s

participants. Funds can be transferred by way of accounting book entries or between the

participant’s bank and the investment pool’s bank through electronic wire transfers and Automated Clearing House (ACH) transactions.

Periodically, the investment pool transfers funds to an external investment manager (if

applicable) or to the internal investment system. The investment manager provides the pool with reports containing the current market value, income, interest and fees data. Using this data, the

pool administrator updates the pool with this information by entering the market value

information online and in turn updates the market value for the pool and each participant. The new share price (if applicable) is also computed based on the new market values and the number

of shares in the pool.

Besides providing investment and fund management expertise to the participants, the pool

administrator also provides accounting and financial reporting for each participant’s funds as well

as consolidated reporting for the entire investment pool.


• Define pool information.

• Define participant information. • View participant transactions.

• Approve transactions.

• View transactions.

• View and add pool positions. • View participant positions.

• Run income distribution.

• Import pool positions.

Defining Pool Information Use Pool Information to define investment pool information.

In this topic, you will define pool information.

Procedure


Page 253

Step Action

1. Begin by navigating to the Pool Information page.



Training Guide


Page 254

Step Action

3. Click the Pool Information link.


Page 255

Step Action



6. Click in the Pool ID field.

7. Enter the desired information into the Pool ID field. Enter "IP001".


9. Use the Pool Information page to define fee, interest, and accounting ChartField information for the investment pool.

10. You can use the Interest Type list to select how the interest on participant pool

investments is accrued. Values are:

• Fixed Rate: Accrued based on participant's investment amount multiplied by interest rate.

• Percentage by Pool: Accrued based on return on pool's investment multiplied by

total investment funded by participant.

11. You can use the Interest Accounting Template field to specify an existing accounting template to enter the correct accounting and debit/credit configuration

for interest accruals.

Training Guide


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Step Action

12. Click the Fee Type list.

13. Use the Fee Type list to specify how the fee charged to participants for maintaining

the investment pool will be assessed. Values are:

• Fixed Rate: Fee is based on a percentage of income transactions that the participant has present in the pool.

• Flat Fee: Participants are charged a flat fee.

• N/A: No maintenance fees are assessed.

Click the Flat Fee list item.

14. Click in the Fee Amount field.




18. You can click the Concentration Limits link to access the Concentration Limits page to identify the securities to which the investment pool funds will be invested,

as well as the maximum percentage of the pool's funds that can be invested in each

security. The investment concentration limits are set to ensure diversity and are

defined by the organization's investment policy.

19. You can click the Contact Information link to access the Contact Information

page and view or modify a list of external investment managers that are responsible

for investing the pool's funds.


Page 257

Step Action


21. You have successfully completed defining pool information.

End of Procedure.

Defining Participant Information Use Participant Information to define participant and account information.

In this topic, you will define participant information.

Procedure

Training Guide


Page 258

Step Action

1. Begin by navigating to the Participant Information page.




Page 259

Step Action

3. Click the Participant Information link.

Training Guide


Page 260

Step Action


5. Click in the Participant ID field.

6. Enter the desired information into the Participant ID field. Enter "ABC".


8. Use the Participant Information page to define the account details os a participant of an investment pool.

Step Action


10. Enter the desired information into the Description field. Enter "ABC".

11. Click in the Effective Date field.

12. Enter the desired information into the Effective Date field. Enter "06/08/2008".



Page 261

Step Action

14. In the Business Unit field, enter the business unit to which the investment pool account belongs.

Enter the desired information into the Business Unit field. Enter "US001".


16. In the Pool ID field, enter the pool identifier to which the entity will participate.

Enter the desired information into the Pool ID field. Enter "IP001".

17. Click in the Participant Account field.

18. In the Participant Account field, enter the account identifier for the participant's

account for the specified investment pool.

Enter the desired information into the Participant Account field. Enter "PA001".

19. You can select the Allow Withdrawal from Deposit check box to allow the

withdrawal funds from the participant's investment pool deposit account. If not

selected, withdrawals will be allowed only from the participant's investment pool

income account.


21. Enter the desired information into the Description field. Enter "Maint/Repairs".

Training Guide


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Step Action

22. Click the Account Type list.


Page 263

Step Action

23. Use the Account Type list to enter ChartField information for a participant's

investment pool deposit account and, if required, its income account.

Click the Deposit list item.



26. Click the Add Row button.

27. Click the Account Type list.

Step Action

28. Click the Income list item.

Training Guide


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Step Action



31. Click the Contact Information link.


Page 265

Step Action

32. Click in the Contact ID field.

33. Use the Contact ID field to view or modify a list of external investment managers

that are responsible for investing the pool's funds.

Enter the desired information into the Contact ID field. Enter "00071".


Training Guide


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Step Action

35. Click the Address Information link.

36. Use the Address Information page to enter the address and contact information of the participant.


Page 267

Step Action

37. After you enter the address and contact information, click the OK button to save your information and return to the Participant Information page.


38. You have successfully completed defining participant information.

End of Procedure.

Reviewing Participant Transactions Use Participant Transactions to review transactions made by a participant in a pool.

In this topic, you will review participant transactions.

Procedure

Training Guide


Page 268

Step Action

1. Begin by navigating to the Participant Transactions page.




Page 269

Step Action

3. Click the Participant Transactions link.

Training Guide


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Step Action





8. Use the Participant Transactions page to review transactions made by a participant in a pool. You can view requests to deposit, withdraw, or transfer funds among a

participant's investment pool accounts.

9. The Transaction Type field displays the type of transaction being initiated by the

pool participant. values are: • Deposit: Participants can make a deposit only to a pool deposit account and select

Deposit from the To Account Type field.

• Withdraw: Participants can withdraw funds from income accounts, or from a deposit account (only if the Allow Withdrawal from Deposit option is selected).

• Transfer: Participants can transfer funds between different accounts within the

same pool. However, funds cannot be transferred from a deposit to an income account.

10. The Status field displays the status of the transaction. Values are:

• Pending: Status for newly created transactions, until approved or denied by the

pool administrator.

• Approve: The transaction is approved by the pool administrator. Approval of withdrawal transactions are contingent upon verification of the funds transfer.

• Deny: The Transaction is denied by the pool administrator.

11. You can click the Next in List button to view additional transactions, or you can

click the Add button to add a new participant transaction request. You can also import participant transactions by creating an ExcelToCI spreadsheet and using the

TRP_PART_TXN_CI component.


Page 271

Step Action


13. You have successfully completed viewing participant transactions.

End of Procedure.

Approving Transactions Use Approve Transactions to approve and cancel participant transactions.

In this topic, you will approve transactions.

Procedure

Training Guide


Page 272

Step Action

1. Begin by navigating to the Approve Transactions page.




Page 273

Step Action

3. Click the Investment Pools link.

4. Click the Approve Transactions link.

5. Use the Approve Transactions page to review and approve or deny transactions initiated by participants of an investment pool. The View Transaction page is

identical, except for the approval functionality.

Training Guide


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Step Action




9. Enter the desired information into the Participant ID field. Enter "PT001".

10. Click in the Participant Account field.

11. Enter the desired information into the Participant Account field. Enter "PA001".



Page 275

Step Action

13. You can select the Pending list item, or you can leave this field blank. For this example, we will select the Pending list item.

Click the Pending list item.

Training Guide


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Step Action

14. Click the Transaction Type list.

15. Click the Deposit list item.




19. Click the Approve button.

20. Notice that the Status field changes to Approved.

21. You have successfully completed approving transactions.

End of Procedure.

Viewing Transactions Use View Transactions to view participant transactions.

In this topic, you will view transactions.

Procedure


Page 277

Step Action

1. Begin by navigating to the View Transactions page.



Training Guide


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Step Action


4. Click the View Transactions link.

5. Use the View Transactions page to view all investment pool transactions matching

the search criteria. This page provides a view of transactions related to an

investment pool to users who do not have authorization to approve or reject transactions on the Approve Transactions page. The View Transactions page is

identical to the Approve Transactions page, without the approval functionality.


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Step Action




9. Click the Pending list item.


11. Enter the desired information into the Participant ID field. Enter "PT004".




15. Notice that the search displays those transactions with a Status of Pending.

16. You have successfully completed viewing transactions.

End of Procedure.

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Viewing and Adding Pool Positions Use Pool Positions to view and add pool positions.

In this topic, you will view and add pool positions.

Procedure

Step Action

1. Begin by navigating to the Pool Position page.




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Step Action


4. Click the Pool Position link.

5. Use the Pool Position page to view the current position of an investment pool.

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Step Action








13. You can use the Market Value field to view the current value of the investment pool, based on the last reported sale price of securities to which the pool funds are

invested.

14. You can use the Book Value field to view the previous market value of the pool.

15. You can use the Change in Market Value field to view the change in the market

value of the pool since the last time the pool position was updated.


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Step Action

16. You can click the Update Pool Position link to access the Update Pool Position page and manually update the pool's cash position.

Click the Update Pool Position link.

17. Use the Update Pool Position page to manually update the pool's cash position.

After completing the fields on this page, click the OK button to save your changes

and update the system.

18. You can click the Market Values/Incomes link to access the Position History

page and view historical market values and position updates.

Click the Market Values/Incomes link.

19. Use the Position History page to view historical market values and position updates

of investment pools.

Step Action

20. Click the Return button.

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Step Action


22. You have successfully completed viewing and adding pool positions.

End of Procedure.

Viewing Participant Position Use Participant Position to view participant positions.

In this topic, you will view participant positions.

Procedure


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Step Action

1. Begin by navigating to the Participant Position page.



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Step Action


4. Click the Participant Position link.

5. Use the Participant Position page to view the cash investment, balances, and

income of an investment pool's participants.


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Step Action




9. You can click the Mkt Val/Income button to access the Position History page and

view the historical market values and position updates.

Click the Mkt Val/Income button.

10. Use the Position History page to view the historical market values and position

updates of the investment pool.

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Step Action

11. Click an entry in the Transaction ID column.

12. Use the Participant Transactions page to view the details of a specific transaction of a pool's participant.


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Step Action


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Step Action

14. You can click the Return button to return to the Participant Position page to search for and view another investment pool's participants.

Click the Return button.

15. You have successfully completed viewing participant position.

End of Procedure.

Running Income Distribution Use Income Distribution to run income distribution for a pool.

In this topic, you will run income distribution.

Procedure

Step Action

1. Begin by navigating to the Income Distribution page.



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Step Action


Step Action


4. Click the Income Distribution link.

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Step Action





6. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process that you are running. The Run Control ID defines parameters

that are used when a process is run. This ensures that when a process runs in the




8. Use the Income Distribution page to enter the request parameters. These


the process is run.


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Step Action






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Step Action









value is TXT.





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Step Action



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Step Action






23. You have successfully completed running income distribution.

End of Procedure.

Importing Pool Positions

Use Import Pool Position to import pool positions.

In this topic, you will import pool positions.

Procedure


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Step Action

1. Begin by navigating to the Import Pool Positions page.



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Step Action


4. Click the Import Pool Position link.


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Step Action





Step Action

6. A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process that you are running. The Run Control ID defines parameters

that are used when a process is run. This ensures that when a process runs in the


Enter the desired information into the Run Control ID field. Enter "NKS".


8. Use the Import Pool Position page to enter the request parameters. These


the process is run.

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Step Action

9. Click the Import Type list.

10. You can use the Import Type field to select the method to import the data file.

Values are:

• FTP: Import using file transfer protocol and enter a bank node through which to transfer the data.

• File: Import by entering the File Path and File name.

• HTTP: Import by using a URL that is included as part of the node configuration (no file path or file name is required).

Click the File list item.

11. Click in the Layout field.

12. Enter the desired information into the Layout field. Enter "POOL".


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Step Action


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Step Action

14. The system defaults your cursor to the Value field.

Enter the desired information into the Value field. Enter "NKS".

15. The system defaults your cursor to the Value field.

Enter the desired information into the Value field. Enter "SKN".




Step Action







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Step Action


21. Use the Format field to define the output format for the report. The values are dependent upon the Process Type that you have selected. In this example, the default

value is TXT.




Step Action



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28. You have successfully completed importing pool positions.

End of Procedure.

Managing Facilities

In Facilities you can create and update facility information.

A facility is a financial arrangement with a counter party under which an established monetary

amount is available for transacting deals. Similar to a contract, a facility contains pertinent

information about the arrangement, such as default settlement instructions, term, review dates, and an expiration date.

With PeopleSoft banking functionality you can define facilities, associate fees to a facility, and periodically run the Monitor Expiring Facilities process (TR_FCLTY_RVW) to evaluate which

of your organization’s facilities are close to expiring.

Upon completion of this lesson, you will be able to: • Define facility definitions.


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• Establish facility memo attributes. • View facilities by counter party.

• Schedule facility reviews.

Specifying Facility Definitions Use Facility Definition to define contract, settlement, and review information for a facility.

In this topic, you will specify facility definitions.

Procedure

Step Action

1. Begin by navigating to the Facility Definition page.



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Step Action

3. Click the Facility Definition link.


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Step Action

4. Click in the Facility ID field.

5. Enter the desired information into the Facility ID field. Enter "TRBNK_LOC".


7. Use the Facility Definition page to define contacts, settlement, and review

information for a facility.

8. You can use the Review Date field to specify the date that the facility will be up for review. This is the date that the role names specified in the Facility Review grid

receive PeopleSoft Workflow notification.

9. You can use the Expiration Date field to specify the date that the facility is

scheduled to expire.

10. You can use the Counterparty field to define an associated counter party.

11. In the Facility Attribute field, the COMMENTS attribute automatically appears. You can use the Value field to enter information about the facility.

12. You can use the Instructions field to specify settlement instructions, which are

defined on the External Accounts Settlement Instructions page.

13. You can select the Deal Override check box to permit these instructions to be

overridden at deal entry.

14. You can use the Role Name field to specify the role name that receives the PeopleSoft Workflow notification when the facility is up for review.

Training Guide


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Step Action

15. You can click the Contact Information link to view and edit the contact

information on the Financial Contacts page.

Click the Contact Information link.


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Step Action

16. Click in the Contact ID field.

17. You can use the Contact ID field to specify the contact ID number. The contact

name, contact title, and phone number automatically populate from the Financial

Contacts page.

Enter the desired information into the Contact ID field. Enter "00017".

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Step Action


19. You can click the Fees link to access the Enter Fees page and enter the fees

associated with the facility.

Click the Fees link.

20. Use the Enter Fees page to create fees for a facility.


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Step Action


22. Enter the desired information into the Bank Code field. Enter "USBNK2".





27. Click in the Fee Code field.

28. Enter the desired information into the Fee Code field. Enter "122000".

29. Click in the Fee Amount field.


31. Click the Day Count Basis list.

32. Click the 30/360 list item.

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Step Action

33. Click in the Payment Date field.

34. Enter the desired information into the Payment Date field. Enter "06/30/2008".

35. Click in the Payment Method field.

36. Enter the desired information into the Payment Method field. Enter "WIR".

37. Click in the Period Start field.

38. Enter the desired information into the Period Start field. Enter "06/30/2008".

39. Click in the Period End field.

40. Enter the desired information into the Period End field. Enter "07/30/08".

41. Click in the Instructions field.

42. Enter the desired information into the Instructions field. Enter "DEMOP".

43. At any time you can click the Position Details and Cash Flow Details arrows to

expand and display the details of each grid, as we have in this example.



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Step Action


46. You have successfully completed specifying facility definitions.

End of Procedure.

Establishing Facility Memo Attributes

Use Facility Memo Attributes to establish description and data type information for a facility memo.

In this topic, you will establish facility memo attributes.

Procedure

Step Action

1. Begin by navigating to the Facility Memo Attributes page.



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Step Action

3. Click the Facility Memo Attributes link.


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Step Action

4. Click in the Facility Attribute ID field.

5. Enter the desired information into the Facility Attribute ID field. Enter "CMTS".


7. Use the Facility Memo Attributes page to define the attributes to track with a

facility and to define the type of data that the attributes contain. Values are: • Date: Use for dates.

• Long: Use to store an unlimited number of characters.

• Number: Use for positive numeric data.

• Signed Num: Use to store positive and negative numbers. • Text: Use to store attributes based on a database field. You can optionally specify a

prompt table. This selection limits text entries to a list of values that are generated

from the specified table.

Step Action

8. Click the Data Type list.

9. Click the Long list item.

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Step Action


11. You can add a new Facility Memo Attribute by clicking the Add button.


Step Action

12. Enter the desired information into the Facility Attribute ID field. Enter "CMTS2".



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Step Action


15. Enter the desired information into the Description field. Enter "More Comments".

16. Click the Data Type list.

17. You can define the type of data that the attribute contains. Values are:

• Date: Use for dates.

• Long: Use to store an unlimited number of characters. • Number: Use for positive numeric data.

• Signed Num: Use to store positive and negative numbers.

• Text: Use to store attributes based on a database field. You can optionally specify a prompt table. This selection limits text entries to a list of values that are generated

from the specified table.

Click the Text list item.

18. Notice that the Prompt Table field appears when you select Text in the Data Type

field. You can optionally specify a prompt table. This selection limits text entries to a list of values that are generated from the specified table.

Click in the Prompt Table field.

19. Enter the desired information into the Prompt Table field. Enter "1099C".

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Step Action

20. You can click the Save button to save this newly added Facility Memo Attribute.

21. You have successfully completed establishing facility memo attributes.

End of Procedure.

Viewing Facilities by counter party Use Facilities by counter party to view facility information for a specified bank.

In this topic, you will view facilities by counter party.

Procedure

Step Action

1. Begin by navigating to the Facilities By counter party page.




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Step Action

3. Click the Facilities by counter party link.

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Step Action


5. Enter the desired information into the SetID field. Enter "SHARE".




9. Use the Facilities By counter party page to review facilities summary information

by counter party.

10. You have successfully completed viewing facilities by counter party.

End of Procedure.

Scheduling Facility Reviews Use Schedule Facility Review to run processes to identify expiring facilities.

In this topic, you will schedule facility reviews.

Procedure


Page 321

Step Action

1. Begin by navigating to the Schedule Facility Review page.



Step Action

3. Click the Schedule Facility Review link.

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Step Action








Enter the desired information into the Run Control ID field. Enter "MidMonthReview".


7. Use the Schedule Facility Review page to enter the request parameters. These


the process is run.


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Step Action


9. The Parameters grid contains an Application Engine run control function that

enables you to specify the variable for which you are setting the value. In the Bind

Variable Name field, enter the value FCLTY ID.

Enter the desired information into the Bind Variable Name field. Enter

"FCLTY_ID".


11. In the Value field, enter the specific facility name to be calculated. You can add records and specify as many bind variable names as are pertinent to the job.

Enter the desired information into the Value field. Enter "Riverside University".




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Step Action









value is TXT.





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Step Action



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Step Action






25. You can click the Details link to view the details.

Click an entry in the Details column.

26. Use the Process Detail page to view the details of the process.


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Step Action


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Step Action


29. You have successfully completed scheduling facility reviews.

End of Procedure.

Administering Cash

Using Administer Cash you can define time buckets, create position SQL, establish forecasting

rules, calculate time spans, and define netting contracts and criteria for cash administration.


• Define time buckets.

• Create position SQL. • Establish position forecasting rules.

• Calculate position time spans.

• Schedule position tree SQL.

• Define netting contracts. • Define netting participants.

• Define netting rules.

• Specify netting exclusion parameters.

Defining Time Buckets Use Define Time Buckets to define calculation parameters and calculate position time spans.

In this topic, you will define time buckets.

Procedure


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Step Action

1. Begin by navigating to the Define Time Buckets page.



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Step Action

3. Click the Define Time Buckets link.


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Step Action

4. Click in the Time Set field.

5. Enter the desired information into the Time Set field. Enter "DAILY".


7. Use the Define Time Buckets page to categorize information from your treasury

position or general cash position. You can define time spans with varying intervals that can overlap, run consecutively, or both.

8. You can use the Number field to indicate which sequential time segment you are

modifying.

Step Action

9. Click the Type list.

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Step Action

10. In the Start grid you can use the Type field to select a start type to indicate how the

system determines when a time segment starts. Values are:

• Defined by Period above: Starts the current time segment when the prior time segment ends (not available for the first segment).

• Specific Date: Starts the current time segment on a specific date (you must enter

the start date).

• Today: Starts the current time segment today. Select this option when you want the time span to be based on a current date.

Click the Specific Date list item.

11. Click in the Start Date field.

12. Enter the desired information into the Start Date field. Enter "06/17/2008".


14. In the Cycle grid, you can use the Type field to select a Cycle Type to indicate the repetition frequency of a time segment. Values are:

• Relative

• Use Period Definitions

Click the Use Period Definitions list item.

15. Click in the Frequency field.

16. Enter the desired information into the Frequency field. Enter "D1".


18. In the End grid you can use the Type field to control when a time segment ends.

Values are: • End of Next Cycle: Completes the time segment at the end of the next cycle (select

the calendar to use).

• End of Period: Completes the time segment when the period that is defined by the selected calendar ends (select the calendar to use to determine the ending period).

• End of previous Cycle: Completes the time segment when the prior cycle ends

(select the calendar to use to determine the ending period).

• Number of Periods: Completes the time segment after repeating the cycle a given number of periods (enter the number of times the period should cycle).

Click the Number of periods list item.

19. Click in the Times field.


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Step Action

20. Enter the desired information into the Times field. Enter "30".

21. Click the Calculate button to generate the time span intervals. Your results appear in the Resulting Time Periods group box.

Click the Calculate button.

22. You can click the Expand section button to view the resulting time span intervals.

Click the Expand section button.

23. Click the scrollbar to view the full Resulting Time Periods calculation.



25.

End of Procedure.

Creating Position SQL Use Create Position SQL to run processes to automatically create position SQL.

In this topic, you will create position SQL.

Procedure

Training Guide


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Step Action

1. Begin by navigating to the Create Position SQL page.




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Step Action

3. Click the Create Position SQL link.

Training Guide


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Step Action



6. Click in the Tree Name field.

7. Enter the desired information into the Tree Name field. Enter "FEES".


9. Use the Create Position SQL page to run processes to automatically create position

SQL.

Step Action

10. You can click the Create SQL button to generate the SQL for the tree. When the

Create SQL process completes, a dialog box appears with the message Complete

creating SQL.

Click the Create SQL button.


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Step Action

11. The system confirms that the SQL for this tree was created successfully.


12. The SQL Statement column displays the SQL statement that the system generates

for the node.

Step Action


14. You have successfully completed creating position SQL.

End of Procedure.

Establishing Position Forecasting Rules Use Position Forecasting Rules to establish worksheet forecasting rules for a defined scenario.

In this topic, you will establish position forecasting rules.

Procedure

Training Guide


Page 338

Step Action

1. Begin by navigating to the Position Forecasting Rules page.




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Step Action

3. Click the Position Forecasting Rules link.

Training Guide


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Step Action



6. Click in the Scenario field.

7. Enter the desired information into the Scenario field. Enter "NEXTMONTH".


Step Action

9. Use the Position Forecasting Rules page to set up rules for forecasting. You can create forecasting rules that apply to the three variables: business day convention,

increasing/decreasing by a factor, or shifting days. A forecasting rule applies at the

tree level. You can refine these variables at the node or source level.


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Step Action

10. Click the Business Day Convention list.

11. Click the Following list item.


13. You have successfully completed establishing position forecasting rules.

End of Procedure.

Calculating Position Time Spans Use Calculate Position Time Spans to run processes to calculate intervals for positions.

In this topic, you will calculate position time spans.

Procedure

Training Guide


Page 342

Step Action

1. Begin by navigating to the Calculate Position Time Spans page.




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Step Action

3. Click the Administer Cash link.

4. Click the Calculate Position Time Spans link.

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Step Action

5. You can run this process by searching for an existing value or you can add a new value. Creating a Run Control ID that is relevant to the process may help you





identifies the process that you are running. The Run Control ID defines the

parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

Enter the desired information into the Run Control ID field. Enter "RENTOW_0057".


9. Use the Calculate Position Time Spans page to enter the request parameters. These parameters will be used to define the processing rules and data to be included when

the process is run.


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Step Action

10. Click the Process Frequency list.

11. Click the Once list item.

12. Click the Market list.

13. Click the US Federal list item.




17. The Parameters grid contains an application engine run control function that enables you to specify the variable for which you are setting the values. Use the Bind

Variable Name field to enter the value TIME_SET.

Enter the desired information into the Bind Variable Name field. Enter

"TIME_SET".


19. Use the Value field to enter the specific time span to be calculated. You can add

records and specify as many bind variable names as are pertinent to the job.

Enter the desired information into the Value field. Enter "SEPTEMBER".



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Step Action






24. Use the Type field to select the type of output format that you want to generate for

this job.


dependant upon the Process Type that you select. In this example, the default value is TXT.




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Step Action



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Step Action

30. The current Status of the process is Queued. The process is finished when the Status

is Success. Continue to click the Refresh button until the Status is Success.


31. After the Status is Success, you can view the details of the report. Navigate to the

Report Manager page to view the report.


33. You have successfully completed calculating position time spans.

End of Procedure.

Scheduling Position Tree SQL Use Schedule Position Tree SQL to calculate intervals at which the SQL runs.

In this topic, you will schedule position tree SQL.

Procedure


Page 349

Step Action

1. Begin by navigating to the Schedule Position Tree SQL page.



Training Guide


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Step Action


4. Click the Schedule Position Tree SQL link.


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Step Action






identifies the process that you are running. The Run Control ID defines the parameters that are used when a process is run. This ensures that when a process is

run in the background, the system does not prompt you for additional values.


7. Enter the desired information into the Run Control ID field. Enter

"RENTOW_0055".


9. Use the Schedule Position Tree SQL page to enter the request parameters. These


Training Guide


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Step Action

10. Click the Process Frequency list.

11. Click the Once list item.

12. Click the Market list.

13. Click the U.S. list item.




17. Enter the desired information into the Bind Variable Name field. Enter

"TREE_NAME".


19. Enter the desired information into the Value field. Enter "CASH".





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Step Action


23. You must enter a Server Name to identify the server on which the process will be run. If you use the same Run Control ID for subsequent processes, the server name





dependent upon the Process Type that you select. In this example, the default value is TXT.




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Step Action




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Step Action






33. You have successfully completed scheduling position tree SQL.

End of Procedure.

Defining Netting Contracts Use Netting Contracts to define the primary information and settlement information for netting contracts.

In this topic, you will define netting contracts.

Procedure

Training Guide


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Step Action

1. Begin by navigating to the Netting Contracts - Primary Information page.




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Step Action


4. Click the Netting Contracts link.

Training Guide


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Step Action


6. Click in the Netting Contract ID field.

7. Enter the desired information into the Netting Contract ID field. Enter "123".


9. Use the Primary Information page to associate the netting participants to a netting contract. You can use this page to define the contracts that govern your bilateral

netting. Capture the relevant accounting information as well as SQL, the parties to

contact as necessary, and the schedule on which netting is to run.

Step Action


11. Enter the desired information into the Description field. Enter "ABC Customer".



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Step Action

13. Click the Active list item.

14. If the netting contract is already approved, you can select the Pre Approval Flag

check box.

15. You can select Partial or Full from the Closing Method list. Because PeopleSoft

Cash Management supports only Partial netting, the default for this field is Partial.

16. You can select the Netting Advice Required check box to notify a contact when

netting is run.

Training Guide


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Step Action


18. You can click the Participant ID icon to view and select from available

Participants/Participant IDs.

Enter the desired information into the Participant ID field. Enter "PPT01".

19. Click in the Netting Rule ID field.

20. You can click the Netting Rule ID icon to view and select from available Netting Rules/Netting Rule IDs.

Enter the desired information into the Netting Rule ID field. Enter "ALL".

21. Click in the Contact field.

22. You can click the Contact icon to view and select from available Contacts/Contact

IDs.

Enter the desired information into the Contact field. Enter "00001".

23. Click in the Schedule SetID field.


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Step Action

24. You can specify the Schedule SetID. For this example we will use SHARE.

Enter the desired information into the Schedule SetID field. Enter "SHARE".

25. Click in the Schedule field.

26. You can specify the netting run schedule for the specified Schedule SetID. For this example, we will use EOM (End Of Month).

Enter the desired information into the Schedule field. Enter "EOM".

Step Action

27. Click the Settlement tab.

28. Use the Settlement Information page to define all settlement information for a

netting contract.

29. You can use the Netting Bank SetID field to assign a netting SetID; and then select

the Bank and Account for the netting activities.

Click in the Netting Bank SetID field.

30. Enter the desired information into the field. Enter "SHARE".

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Step Action


32. You can specify the Bank for the netting. The netting bank is a virtual bank; no

funds are actually paid into or out of the netting account. It is debited and credited by the netting amount of the AP and AR transactions.

Enter the desired information into the Bank field. Enter "NET01".


34. You can specify the Account for the netting.

Enter the desired information into the Account field. Enter "NET1".

35. Click in the Disbursement Bank SetID field.

36. You can click the Disbursement Bank SetID icon to select from the available external banks, and specify the "settle through" Bank and Account.

Enter the desired information into the Disbursement Bank SetID field. Enter "SHARE".


38. You can specify the "settle through" Bank.

Enter the desired information into the Bank field. Enter "USBNK".


40. Enter the desired information into the Account field. Enter "USAR".

41. Click in the Vendor SetID field.

42. Enter the desired information into the Vendor SetID field. Enter "SHARE".


44. Enter the desired information into the Vendor field. Enter "BOOKS4U".

45. Click in the Location field.

46. Enter the desired information into the Location field. Enter "HEADQRTS".

47. You can use the Seq Nbr (Sequence Number) field to set the Sequence Number.

48. Click the Payment Method list.


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Step Action

49. In the Payables section, you can use the Payment Method field to specify how the payments are submitted. Values are:

• Automated

• Clearing House

• Direct Debit • EFT

• Manual Check

• System Check • Wire Report

Click the System Check list item.

50. Click the Sequence list.

51. In the Payables section, you can use the Sequence field to specify the order in which balances will net. Values are:

• By Account Data (FIFO)

• By Accounting Date (LIFO) • By Due Date (LIFO)

• By Voucher

• Highest Gross Balance

• Smallest Gross Balance

Click the Highest Gross Payment Amount list item.

52. Click the Payment Method list.

53. In the Payables section, you can use the Payment Method field to specify how the

payments are submitted. Values are: • Automated

• Clearing House

• Direct Debit • EFT

• Manual Check

• System Check • Wire Report

Click the Check (Check, EFT, etc.) list item.

54. Click the Sequence list.

Training Guide


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Step Action

55. In the Receivables section, you can use the Sequence field to specify the order in

which balances will net. Values are:

• By Distribution Code • By Account Data (FIFO)

• By Accounting Date (LIFO)

• By Due Date (FIFO)

• By Due Date (LIFO) • Highest Bal Amount

• By Item

• Smallest Bal Amount

Click the By Highest Bal Amount list item.

56. Click in the Deposit Unit field.

57. You can use the Deposit Unit field to define which business unit will receive payment after the net.

Enter the desired information into the Deposit Unite field. Enter "US001".


59. You have successfully completed defining netting contracts.

End of Procedure.

Defining Netting Participants

Use Netting Participants to define participants and participant information.

In this topic, you will define netting participants.

Procedure


Page 365

Step Action

1. Begin by navigating to the Netting Participants page.



Training Guide


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Step Action


4. Click the Netting Participants link.


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Step Action


6. Enter the desired information into the Participant ID field. Enter "PPT01".


8. Use the Netting Participants page to define vendor and customer relationships

involved in netting.

Step Action

9. You can add a new Netting Participant by clicking the Add button.


Training Guide


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Step Action

10. Enter the desired information into the Participant ID field. Enter "321".



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Step Action


13. Enter the desired information into the Description field. Enter "321 Participant".

14. Click in the GL Unit field.

15. You can use the GL Unit (General Ledger Unit) field for reporting purposes,

because the transactions affect balances at the general ledger level. Specify the unit that is targeted by these transactions.

Enter the desired information into the GL Unit field. Enter "GL001".

16. Click in the AP Unit field.

17. In the Vendors grid, you can use the AP Unit field to specify the unit that houses the

vendors that are entering the netting relationship, and specify the Vendor ID.

Enter the desired information into the AP Unit field. Enter "US001".

18. Click in the Vendor ID field.

19. Enter the desired information into the Vendor ID field. Enter "USA0000001".

20. Click in the AR Unit field.

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Step Action

21. In the Customers grid, you can use the AR Unit field to specify the unit that houses

the customers that are entering the netting relationship, and specify the Customer ID.

Enter the desired information into the AR Unit field. Enter "US001".

22. Click in the Customer ID field.

23. Enter the desired information into the Customer ID field. Enter "USA01".

Step Action


25. You have successfully completed defining netting participants.

End of Procedure.

Defining Netting Rules Use Netting Rules to define your netting rules. Netting rules are used to specify SQL statements

that are used as additional criteria to exclude or include AP vouchers and AR items for netting.

In this topic, you will define netting rules.

Procedure


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Step Action

1. Begin by navigating to the Netting Rules page.



Training Guide


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Step Action


4. Click the Netting Rules link.


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Step Action


6. Enter the desired information into the Netting Selection Rule ID field. Enter

"RULE02".


8. Use the Netting Rules page to enter SQL statements that will be included into the

Application Engine Netting selection logic. The prefix 'I' is used as an alias for AR items and prefixes 'XREF' and 'VCHR' are used as aliases for AP vouchers in the

SQL. This SQL is passed as one of the parameters to the netting program during

netting selection. Standard SQL rules apply when writing netting rules SQL. You

can do the following: • Enter the appropriate SQL statements to set up the mechanics of the net, and to

further define and/or limit which open items are selected. For example:

'Where I.BAL_AMT>1500' • Add notes in the comments section regarding SQL statements for the respective

(Receivable or Payable) edit box.

Step Action


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Step Action

10. You can use the Description field to enter a reminder as to the specifics of this rule.

Because this rule is an example, we stated so in the description. Another description

could be 'Net items over 1500' to identify the limits within this rule.

Enter the desired information into the Description field. Enter

"RULE02_EXAMPLE".

11. Click in the Receivable SQL Comments field.

12. In the Receivable SQL Comments field, AND I.BAL_AMT>=1500 specifies that all items with balance amounts >=1500 is one of the criteria for the item to be valid

for netting in addition to the other processing criteria part of the netting program.

Enter the desired information into the Receivable SQL Comments field. Enter "AND I.BAL_AMT>=15000".

13. Click in the Payable SQL Comments field.

14. In the Payable SQL Comments field, AND

XREF.PYMNT_GROSS_AMT>=1500 specifies that all items with payment

amounts >=1500 is one of the criteria for the item to be valid for netting in addition to the other processing criteria part of the netting program.

Enter the desired information into the Payable SQL Comments field. Enter "AND

XREF.PYMNT_GROSS_AMT>=1500".

15. You can click the Comments icon to access the Comments page and enter

additional descriptive comments for both the Receivable SQL and Payable SQL

netting rules that you are creating.


17. You have successfully completed defining netting rules.

End of Procedure.

Specifying Netting Exclusion Parameters Use Netting Exclusion Parameters to specify agency offset exclusion parameters for netting.

In this topic, you will specify netting exclusion parameters.

Procedure


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Step Action

1. Begin by navigating to the Netting Exclusion Parameters page.



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Step Action


4. Click the Netting Exclusion Parameters link.


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Step Action



7. Enter the desired information into the SetID field. Enter "AUS01".

8. Click in the Exclusion ID field.

9. Enter the desired information into the Exclusion ID field. Enter "6".


11. Use the Netting Exclusion Parameters page to define the parameters used to automatically exclude certain payments from the AP and AR netting process.

Step Action


13. Enter the desired information into the Description field. Enter "EXCLUDED".


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Step Action

15. You can select the Vendor ID check box and specify the Vendor ID/Vendor name,

and optionally a Location.

Enter the desired information into the Vendor field. Enter "00000044".

16. Alternatively, you can select the Vendor Classification check box and then select

from the Classification list. Values are:

• Attorney • Employee

• HRMS

• Supplier

17. Click the ChartField list.

18. You can use the Chartfield Exclusion Parameters section to specify a ChartField and corresponding ChartField Value on which to base the netting exclusion.

Click the Product list item.

19. Click in the ChartField Value field.

20. Enter the desired information into the ChartField Value field. Enter "0000001".


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Step Action


22. You have successfully completed specifying netting exclusion parameters.

End of Procedure.

Running Reports

Process Scheduler's primary role is to support the PeopleSoft application environment. It is used to run PeopleSoft processes, including programs, batch programs, reports, and so on.

More specific examples of processes include running reports, posting journal entries, loading benefit enrollment forms, and calculating payroll deductions. All of these are performed behind

the scenes of your online system.

There are several advantages to using Process Scheduler to run reports. This lesson focuses only on running reports and not on any other types of processes. Because a report is a type of process,

these two terms may be used interchangeably, depending upon the context in which they are used.

Process Scheduler Advantages:

• System Efficiency: Data-centric processes can run close to the database on high-powered

servers. Non-data-centric processes can run anywhere. • Low Administration Overhead: User accounts on servers are unnecessary. Users don't need to

know additional passwords to run processes.

• End-User Productivity: Users don't need to know the syntax of running a report or any process

for that matter. Workstations remain available for other tasks while a process runs in the background on a server.

Process Scheduler enables you to run processes one at a time, per your request. For example, you may want to run a report that generates a list of employees hired last month. If it fits your needs,

you can also schedule a recurring report to run at specified times, such as every Friday at 6:00

p.m.

Process Scheduler enables you to run reports easily and efficiently, without interruption to your

workstation. A report may be running at the same moment you are reconciling financial data in a

spreadsheet or entering personnel data into a database -- whatever the case may be for your particular position. In short, you can continue your daily work routine while Process Scheduler

takes care of running your reports.


• Run a report using Process Scheduler.

• Monitor a report using Process Monitor.

• Manage a report using Report Manager. • Define Cash Management reports.

Running Financials and SCM Reports Using Process Scheduler, running a report is a simple process. Before beginning, it is important

to understand a few basic Process Scheduler terms.

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• Process Request: A single "run request," such as an SQR or Crystal report.

• Run Control ID: A unique ID, associating each operator with his or her own run control table entries.

• Process Instance: A unique number that identifies each process request. This value is

automatically incremented and assigned to each requested process when the process is submitted to run.

In this topic, assume your company is performing its year end closing. The process of year end

closing closes the profit and loss (P/L) accounts to retained earnings and generates the balance forward amounts. As part of this process, you have been asked to run the Closing Trial Balance

report which lists summary information of all entries on the ledger by account type. Your goal is

to run the Closing Trial Balance report.

Procedure

Step Action

1. Begin by navigating to the Closing Trial Balance page.



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Step Action

2. Click the General Ledger link.

3. Click the Close Ledgers link.

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Step Action

4. Click the Closing Trial Balance link.


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Step Action

5. You can run this report by searching for an existing Run Control ID or you can add a new value. Creating a Run Control ID that is relevant to the report may help you



Step Action


identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the


Enter the desired information into the Run Control ID field. Enter "RUN_CLSTB".


8. Use the Closing Trial Balance page to enter the request parameters. These


the report is run. The parameters will vary depending on which report you are

running. For example, other reports might have fields where you specify the SetID, Employee ID, or Department values before running the report.

Training Guide


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Step Action

9. For this report, you must define the Unit, Ledger, and Fiscal Year fields.

For this example, use the default selections for the Unit and Ledger fields.

Step Action

10. Next, specify the fiscal year for which you will run the report.

Click in the Fiscal Year field.

11. Enter the desired information into the Fiscal Year field. Enter "2006".

12. The parameters are set for this report.

Click the Run button.




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Step Action



Click the Server Name list.

15. Click an entry in the list.

16. Use the Run Date field to specify the date you want the process to run. This gives

you the ability to set a report to run on a future date.

17. Use the Recurrence field to specify the recurring time intervals for a process request to run. For instance, if you need to run a process every week day at 5 pm that

resolves all the transactions managed by your web site, you could select the run

recurrence definition of M-F at 5 pm to schedule this process to run at the appropriate time.

18. Use the Run Time field to specify the time you want the process to run. This gives

you the ability to set a report to run at a future time.

19. Use the Reset to Current Date/Time button to sets the Run Date and Run Time to

the present date and time.

20. Use the Time Zone field to select the time zone in which the process will run. For example, you might be in Eastern Standard Time (EST) and schedule a process to

run in Pacific Standard Time (PST).

Training Guide


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Step Action

21. The Description field helps to uniquely identify a process. You should be familiar

enough with the processes that you run as part of your daily tasks to identify them

by this description.

22. The Process Name field displays the name of the process as it appears in the definition.

23. The Process Type field displays the type of process, such as SQR, Crystal, and so

on.

24. Use the Type field to select the type of output you want to generate for this job.

Your four choices are File, Printer, Email, or Web.

File: This enables you to write the output to a file that will appear in the Output

Destination.

Printer: You can enter a custom printer location if you have the appropriate security

access.

Email: You can enter the destination information to send to a particular email

recipient(s). Note that Email is available only for SQR, PS/nVision, and Crystal.

Web: Sends all output of the process to the report repository, including log and trace

files.

25. Use the Format field to define the output format for the report. The values are dependent upon the Process Type you have chosen. For example, the default format

for Crystal and PS/nVision is HTML.


27. The report is now running. Notice that your report has been assigned a Process

Instance number. It is a good idea to make a note of the Process Instance number

for future tracking.


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Step Action

28. Now that you have used Process Scheduler to run your report, you next will use Process Monitor to monitor the status of your report. You use Process Monitor to:

• Check the status of your submitted process requests.

• Cancel process requests that have been initiated or are currently processing.

• Hold process requests that are queued, and queue process requests you have put on hold.


29. Process Monitor supplies you with two pages, the Process List page and the Server

List page. Use the Process List page to view the status of submitted report/process

requests.

30. You use the fields in the View Process Request For section to display specific

processes based on the criteria entered in these fields.

31. Use the User ID field to view the processes submitted by a user ID. Usually, you

view your own user ID.

Leave this field blank to view all of the processes that you are authorized to view.

32. Use the Type field to view by a process type, such as Application Engine, Crystal,

COBOL, SQR, or Application Engine processes.

33. Use the Last fields to specify an interval of time by which to limit the process

requests that appear in the list. Enter a custom numerical value in the field, and then select a unit type: Days, Hours, or Minutes.

Training Guide


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Step Action

34. Use the Server field to view processes that are run on a particular server.

35. Use the Name field to view all processes for a specific process name.

36. Use the Instance fields to display results based on the process instance number. This

number is automatically generated when a process is requested.

37. Use the Run Status field to view processes by status, such as Completed or Error.

38. Use the Distribution Status field to view processes by distribution status, such as

Generated, Posted, or Not Posted.

39. The Process List itemizes all the requested processes for the user, in this example

VP1.

Step Action

40. You can get details about a particular process request by clicking the Details link in the Details column. This opens the Process Detail page where you can view such

details as request parameters and message logs.

Click the Details link.

41. Most of the items on the Process Detail page are display-only; however, you can use some controls to manipulate the program run, as needed.


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Step Action

42. The Process group box contains general information to help you identify the process request. This is a display-only group, showing basic descriptive information about

this process.

43. The Run group box shows specific run information, such as the run control ID and

the run location. If the process runs on the server, the server name appears in the

Server field and any run recurrence that you have selected appears in the Recurrence field.

44. The Update Process group box displays the actions you can take for this field

depend upon your user authorizations and the current status of the request. If you are

authorized, you have the following options for your request: Hold, Queue, Cancel, Delete, or Restart.

45. The Actions group box contains links to other pages that provide additional details

about the process parameters.

46. Click the Parameters link to view additional information about the process

parameters, such as runtime definition variables, the path and program used to run the process, the location of the completed output, and additional information about

the process status.

47. Click the Message Log link to view messages that are inserted into the message log

by the program that is running.

48. The Batch Timings link is only available for process requests with a process type of Application Engine.

The Batch Timings report contains a set of statistics that system administrators can use to tune the system to gain better performance. This report relates specifically to

PeopleSoft Application Engine program performance.

49. When you click the View Log/Trace link, a new browser window opens, displaying

links that enable you to view the message log and trace file in a browser.

The View Log/Trace link appears on the Process Monitor Detail page when at

least one of the following conditions is met:

• The output destination for the process request is Web, and the report and log files were successfully posted to the Report Repository by the Distribution Agent.

• The process has a run status of Success.

• The process request ran from a PeopleSoft Process Scheduler Server Agent that was set up using the Server Definition page with a distribution node.

Training Guide


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Step Action

50. Return to the Process List page.


51. Knowing the run status of your job helps you to see where it is in the queue or

identify a problem if the process has an error.

The status of your report is Success, meaning that your report has finished running.

52. If the status is not Success, you can click the Refresh button to update the status.


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Step Action

53. Now that your report has finished running, you are ready to use Report Manager to view your report.

Click the Go back to Closing Trial Bal link.

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Step Action

54. Report Manager is like your own personal "in box" of reports and process output.

It provides a secured means to view report content, check the posting status of your

output, and see content detail messages.

Click the Report Manager link.

55. The List page displays the reports from multiple databases to which you have access. Unlike the Administration page, the List page lists reports when both of the

following events occur. First, the Distribution Agent has successfully posted the

report to the report repository. Once the report has posted, the Distribution Agent publishes a message to have an entry added to the report folder table for the new

report. Second, the local message node has subscribed to the message that was sent

by the Distribution Agent by adding an entry for the report in the report folder table.

56. The Explorer page displays a hierarchical view of folders and reports. Unlike the Administration page, the Explorer page lists reports when both of the following

events occur. First, the Distribution Agent has successfully posted the report to the

report repository. Once the report has posted, the Distribution Agent publishes a

message to have an entry added to the report folder table for the new report. Second, the local message node has subscribed to the message that was sent by the

Distribution Agent by adding an entry for the report in the report folder table.

57. You use the Administration page to view the report, view details about the report,

and delete unwanted reports from the system. New reports that have been scheduled or are in the process of being posted to the report repository are viewed only through

the Administration page.


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Step Action

58. You use the Archives page to view reports that have been archived.

Step Action

59. For this example, you need to go to the Administration page to view the report.

Click the Administration tab.

60. The reports are listed in the Report List section of the page. You can sort this list by using the fields in the View Reports For section of the page.

61. The Closing Trial Balance Report with the instance number 7295 is at the top of

the list, and the status is Posted.

62. In Report Manager, there are several status possibilities. Knowing what they mean

will help you to understand the progress of your job without having to check the Process Monitor.

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Step Action

63. Because the status of your report is Posted, you may now view your report. Notice

the Details link on the right side of your screen.

Click the Details link.


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Step Action

64. Click the GLS1003_7295.PDF link.

65. A second browser window is opened that displays the report.

Review the report. If you wish, you can also print this report by using the browser's print button.

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Step Action

66. Return to the Report Detail page.

Click the Close button.


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Step Action

67. Return to the Administration page.


68. If you are authorized to delete a report, the Select check box will be active. This

enables you to select the report and then click the Delete button to remove the report

from the list.

Note that you must be assigned the ReportDistAdmin (Report Manager

administrator) or ReportSuperUser (super user) role in PeopleSoft Security to be

able to delete a report in Report Manager.

69. You successfully requested a report, viewed the status using Process Monitor, and viewed the report using Report Manager.

End of Procedure.

Understanding Running Cash Management Reports PeopleSoft Cash Management provides the functionality to run reports on cash positions, fees,

bilateral nets, and settlement information. This topic discusses the navigation to the main report

menu where you can view the available reports and a brief description of each. Click the link to

the report that you want to run to access the search page and select the report parameters.

In this topic, you will navigate to the main report menu and optional menus containing the

following reports that are available in PeopleSoft Cash Management: • Accounting Entries reports.

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• Actual vs. Projected by Account reports.

• Actual vs. Projected by Business Unit reports.

• Actual vs. Projected by Currency reports. • Actual vs. Projected by Position reports.

• Book-to-Bank Reconciliation reports.

• Cash Flow Settlement reports. • Fees and Interest reports.

• Fee Structure reports.

• In-House Bank Statement reports.

• Netting Balance List reports. • Netting Advice Summary reports.

• Netting Advice Detail reports.

• Participant Positions by Pool reports. • Settlement Instruction reports.

Procedure

Step Action

1. Use the Reports link to access the Reports Main Menu to navigate to each report's

search page and enter the desired report parameters. From this menu, you can click

the link to the report that you want to run, and then define the parameters on the report's search page.

2. Use the Actual v Projected by BU link to access and run the following reports:

• Actual vs. Projected Cash Positions Report: Lists actual versus projected cash

positions for a specified business unit, tree name, and tree node. • Actual vs. Projected Cash Positions by Currency: Lists, by currency code,

actual versus projected cash positions for a specified business unit, tree name, and

tree node.

3. Use the Actual v Projected by Position link to access and run the Actual vs.

Projected Cash Positions Report, listing the actual versus projected cash positions

by a specified tree name and value date.

4. Use the Actual v Projected by Account link to access and run the Actual vs.

Projected Cash Positions by Account Report, listing actual versus projected cash

positions for comparison by bank account number.

5. Use the Settlement Instructions link to access and run the Settlement Instructions

Report, showing settlement instruction information for all settlement IDs of a

specified set ID.

6. Use the Cash Flow Settlements link to access and run the Cash Flow Settlements

Report, listing bank, account, and settlement information for cash flows of a specified business unit and time period.

7. Use the Fees and Interest link to access and run the Fees and Interest Report,

showing miscellaneous transaction details for a specified bank ID, bank account,

and statement ID number.


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Step Action

8. Use the Netting Balance List link to access and run the Netting Balance List

Report, listing comprehensive balance information for all nets of a specified netting

status and time period.

9. Use the Netting Advice Summary link to access and run the Netting Advice

Balance Summary Report,

listing total receivable, total payable, and total net amounts for a specified netting status and time period. The amounts are formatted for faxing.

10. Use the Netting Advice Detail link to access and run the Netting Advice Balance

Detail Report, listing detailed information (such as accounts payable/accounts

receivable association, business unit, gross amount, and net amount) for all nets of a specified netting status and timeframe.

11. Use the Participant Positions by Pool link to access and run the Participant

Positions by Pool Report, listing the positions of investment pools and the

positions of each pool’s participants for a specified business unit.

Step Action

12. From the Reports Menu, use the scrollbar and left pane navigation to access the

additional reports available in PeopleSoft Cash Management.


Training Guide


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Step Action

13. Click the left pane navigation links to access the following additional reports:

• Accounting Entries Report: Shows comprehensive accounting entry information

for a specified business unit and accounting ID. Access by clicking the Treasury

Accounting link.

• Book-to-Bank Reconciliation Report: Lists book-to-bank reconciliation details

for a selected bank account, including adjusted bank statement balance or ledger

balance information. Access by clicking the Banking, Reconcile Statements link. • Fee Structures Report: Shows comprehensive fee structure information for a

specified bank code, including the fee description, type, minimum and maximum

ranges, and rate and process information. Access by clicking the Banking, Account

Analysis link.

• In-House Bank Statement Report: Lists transaction and interest accrual activity

for a specified bank and account during a defined timeframe. Access by clicking the In-House Banking link.

14. This concludes running PeopleSoft Cash Management reports.

End of Procedure.

Enterprise Cash Management 9.0 - University of Louisville ... Training Material... · Enterprise...

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