Enterprise Asset Management Roadmap final 07-09-2012 v8

New York State Department of Transportation

EAMP Change Request 14 September 2012

©2012 AgileAssets Inc.

Enterprise Asset Management Roadmap

Executive Summary NYSDOT has committed to advancing its asset management program, and has invested heavily in AgileAssets as a core system for this effort. It is now time for NYSDOT to further leverage their investment in AgileAssets and implement modules that will advance NYSDOT’s goals for the asset management program. AgileAssets provides a suite of enterprise asset management software tools covering the range of asset management activities from inventory, attribute data and condition assessment through program development, infrastructure maintenance and life-‐cycle analysis. NYSDOT licensed a comprehensive set of modules from AgileAssets during contracting of the BDIS project, enabling the Agency to leverage the installed foundation. AgileAssets may not provide a program management tool like PSS or construction management tools like TRANSPORT or Site Manager. During these strained financial times, all agencies have increased pressure to do more with less. The public has invested billions of dollars in transportation assets, and these assets must be maintained with dwindling NYSDOT resources to do so. In fact, this is the right time to implement a fully proven solution that maximizes the use of New York State budget dollars. NYSDOT has selected AgileAssets as the software platform of asset management specifically designed to maximize returns on investment.

EAM Goal: It is NYSDOT’s goal to establish the leading enterprise asset management program across the state departments of transportation, and to assert its leadership in methodology, products, processes and well trained personnel. By installing, properly configuring, training and nurturing the EAM program and deployed tools, NSYDOT will meet Commissioner’s priorities and lead the agency into a new realm of strategic and operational excellence.

EAM Roadmap purpose: This discussion and roadmap are intended to layout the rational and strategic plan for advancing EAM at NYSDOT. While recognizing new information will develop and adjustments may be necessary as this proceeds, the intention is to secure the direction and resources required. The purpose then of the Roadmap has been is to recommend a strategy for implementing an EAM system using the suite of AgileAssets software products purchased as part of the BDIS project.




The roadmap is a methodical analysis of each step in the management of each individual asset class for major assets such as: pavements, bridges, facilities, fleet, signals, ITS, signs, walls and environmental assets. This enables the Department to adopt the highest value implementation strategy while managing resource demands, process maturity and any risks involved. Specific detail that includes the required resources for this effort is outlined in the attached spreadsheet.

General Approach: AgileAssets is currently implementing a Bridge Data Information System to replace the Department’s current inventory and inspection system for bridges and large culverts. This implementation includes two core modules of AgileAssets: System Foundation™ and Bridge Inspector™ modules, along with the Field Data Unit.

System Foundation provides for the general AgileAssets environment that includes inventory, attribute data, user names/passwords, profiles to assign users, GIS base integration, reporting tools, data import/export tools and more. This powerful foundation is available for NYSDOT to leverage across many assets. Bridge Inspector is a robust software module for managing the process of bridge inspections. Beyond single inspections, this module supports the comprehensive workflows that NSYDOT bridge inspection requires.

The next phase of the contract with AgileAssets will address Enterprise Asset Management, and how NYSDOT can leverage its investment in the AgileAssets platform. To that end, a roadmap has been developed to confirm the modules meet NSYDOT needs, identify any significant gaps and evaluating the associated issues, risks, priorities, resource requirements and level of effort needed to implement various AgileAssets modules. The roadmap is a methodical analysis of each step in the management of each individual asset from inventory and condition assessment, to needs modeling, application of funding, program development, program delivery, system maintenance, and performance measurement. The results of the analysis strongly suggest a phased approach to define the implementation effort by defining business processes with supporting requirements as follows:

Change Request Cost ($M) Duration Requirements Gathering AgileAssets Module

NYSDOT Asset Classes Duration $0.450 8 months




PMS Needs Modeling & Performance Management with Integrations to Legacy Systems.

4 Weeks

BMS Bridge/Culverts/OSS/Retaining Walls • Inventory, • Condition and • Needs Modeling

8 Weeks

Cross Asset Trade Off

N/A 2 Weeks

MMS Maintenance Management, Traffic Signals, Guiderail, QA

8 Weeks

Facilities Facilities & Rest Areas 4 Weeks Fleet Fleet 6 Weeks

Change Request 1

$4.050

Phase 1 – Bridge & Pavement Mgmt.; Trade-‐off Analysis 21 months

Phase 2 – Maintenance Mgmt. & QA ; Traffic Signals 15 months Phase 3 – Sign Structures, Guiderail, Rest Areas 7 months

Phase 4 – Fleet (optional) $0.690 18 months Change Request 2

$2.000 Scope Dependent Phase 1 – Safety and Mobility

Phase 2 – Sustainability, Facilities, Retaining Walls




Recommendation It is recommended that a change request be processed for AgileAssets to lead an effort in partnership with DOT to capture the business processes and supporting requirements for the EAMP Asset Classes and corresponding AgileAssets modules. The primary focus of that effort is on Asset Management Systems rather than Inventory and Condition Assessment of individual assets. This effort would be done by AgileAssets reviewing current DOT Management Systems, determining the very detailed requirements to configure or develop requisite functionality using the AgileAssets platform, determining any additional functional requirements the affected Program Areas may have, and the requirements necessary for modules like Asset Trade-‐Off Analyst that don’t have a current NYSDOT equivalent. AgileAssets Asset Trade-‐Off Analyst (ATOA) is a powerful analysis tool that allows NYSDOT to evaluate economic and engineering impact when funds are allocated in different ways across the DOT. Specifically, the ATOA module leverages the mathematically optimized analysis results from Pavement Analyst, Bridge Analyst, and Safety Analyst (with potential to leverage the future Mobility Analyst) and consider the specific impact of various scenarios when moving funds around the agency. This ATOA is a very powerful analysis tool.

Introduction Asset Management:

1) “ a strategic and systematic process of operating, maintaining, upgrading, and expanding physical assets effectively throughout their lifecycle. It focuses on business and engineering practices for resource allocation and utilization, with the objective of better decision making based upon quality information and well-‐defined objectives.” (AASHTO)

2) “ the combination of management, financial, economic, engineering and

other practices applied to physical assets with the objective of providing the required level of service in the most cost effective manner” (International Infrastructure Management Manual)

Implementing Asset Management requires an understanding of the total inventory and condition of those assets, modeling deterioration, the development of treatment strategies (often strategies over multi-‐year periods), modeling the outcomes of those strategies and trade-‐off analysis using what-‐if scenarios to optimize funding strategies across asset classes. Once implemented by an agency, asset management provides the basis for strategy-‐driven and data supported program development, delivery and subsequent maintenance. The delivered program can then be evaluated and the performance of the treatment strategies measured as a




foundation for the continuous improvement of investment and treatment strategies as they relate to outcomes. As actual data is captured, the asset management models, performance guidelines and treatments can be refined to better reflect real-‐world results—and thereby improving the effectiveness of the asset management program at NYSDOT.

The Department’s Asset Management Objectives Commissioner McDonald has confirmed that her priorities for NYSDOT are to “maintain and operate the transportation system” and to produce a “world class capital program.” This is being done through the use of asset management principles, and NYSDOT is well on the way to deliver on these priorities. The Department has developed an approach to program development based on what is being termed the “Forward Four”:

1. Preservation First 2. System Not Projects 3. Optimize resource investment 4. Become sustainable

Asset management marries engineering and economic principles that enable the Department to determine the most efficient frontier where the program will be optimized for a given level of funding (mathematically optimized return for the given level of funding). To achieve that optimized frontier the agency needs the ability to first optimize program performance for each asset class (pavement, bridge, safety, etc.) and then to perform trade-‐off analysis to optimize the overall capital program. AgileAssets provides the ability to use condition based decision trees to determine the best treatment at the best time for an individual asset, to model the deterioration of that asset or asset component (in the case of bridges this can be at the bridge, span, element or sub-‐element level), and then determine the mix of projects that provides the best end conditions and service life extensions for a given funding level and set of constraints. Only by doing this can the Department indicate that from an empirical and analytical perspective that it is (1) doing the best it can with the resources available and (2) creating the program that the Forward Four aims to achieve. Furthermore, empirical data over time is used to calibrate models and improve performance outcome.

EAM Goal: It is NYSDOT’s goal to establish the leading enterprise asset management program across the state departments of transportation, and to assert its leadership in methodology, products, processes and well trained personnel. By installing, properly configuring, training and nurturing




the EAM program and deployed tools, NSYDOT will meet Commissioner’s priorities and lead the agency into a new realm of strategic and operational excellence.

Purpose of the Roadmap This discussion and roadmap are intended to layout the rational and strategic plan for advancing EAM at NYSDOT. While recognizing new information will develop and adjustments may be necessary as this program proceeds, the intention is to secure the direction and resources required. The purpose then of the Roadmap is to recommend a strategy for implanting an EAM system using the suite of AgileAssets software products purchased as part of the BDIS project. The roadmap is a methodical analysis of each step in the management of each individual asset class for major assets such as: pavements, bridges, facilities, fleet, signals, ITS, signs, walls and environmental assets. This enables the Department to adopt the highest value implementation strategy while managing resource demands, process maturity and any risks involved. AgileAssets provides a wide range of asset management software. Although the Department licensed the entire suite of EAM software (at that time), there is a considerable amount of investment and effort required to configure the various modules and to convert existing data so that these modules can be most effectively used by NYSDOT. The Department is also at various stages of maturity in terms of its management practices as they relate to different assets—which is expected and normal across DOTs. This observation should be recognized as an effort to objectively consider where NSYDOT is on its own organizational maturity curve. For example, the Department has a sophisticated understanding of pavement condition, pavement deterioration, treatment strategies for pavements at different condition states, and a preservation driven approach to project selection necessary to develop an optimal program of pavement projects. That sophistication coupled with the high percentage of the capital program – between 20% and 40% -‐-‐ expended on pavements indicates that Pavement Management is a critical module to implement. Other important programs like sustainability are currently not well-‐defined from either program management or data perspectives and do not consume a significant amount of funding so would require a fair amount of internal process development prior to pursuing any implementation effort. Fortunately, however, AgileAssets does have the tools and knowledge to accelerate NYSDOT progress. Needs of these asset classes include inventory, attribute and condition assessment, to needs modeling, application of funding, program development, program delivery, system




maintenance, and performance measurement. The following factors were evaluated for each asset/business area:

• A determination was made whether the Department had a system to manage that asset/business area

• Whether AgileAssets has a module to manage that same aspect • Identification of system dependencies • Evaluation of data acquisition • Cost to own the current system • Estimated cost ownership cost under AgileAssets • Cost to transition • Determination of the value of the program being managed

AgileAssets AgileAssets is recognized in the DOT space as the dominant software provider for enterprise-‐wide asset management software, and this provides significant confidence in advancing this platform. Some of the core benefits of extending the AgileAssets EAM suite include:

• Leverage: Leveraging the core AgileAssets System Foundation that has been licensed and installed in the DOT. Any named user in the AgileAssets system (and provided the proper authorization from NYSDOT) has access to this module with no additional fees. As the basis of the AgileAssets system, is licensed to NYSDOT, and is robust in managing virtually any asset inventory, NYSDOT can make the most of this investment.

• Integration: Integration across NYSDOT assets allows for common reporting on data,

location, condition, work activities, etc. By leveraging this platform, all asset data is inherently integrated. Additionally, any interfaces that must be developed may provide additional integration benefit for other users.

• Web-‐based: Contemporary web browser-‐based technology provides tremendous benefits from a variety of ways, including: System administration is streamlined, and there is no reason to maintained software a client machine. AgileAssets is a zero-‐footprint program that enables any user with internet access (and proper permission) to access NYSDOT asset and work data.

• Asset Trade-‐Off Analyst™: By leveraging the AgileAssets Analyst Series, the Asset

Trade-‐Off Analyst is able to perform cross-‐asset analysis with the Asset Trade-‐Off Analyst™ on the same data model and reporting platform. There are many ways to analyze and report data across assets.




• Handles Complex Inventory: Very complex structure inventories with virtually unlimited attribute data, including hierarchal asset information such as bridge spans and sub-‐structure units (SSU); systems, sub-‐systems, and sub-‐sub-‐systems, etc. These same capabilities can be extended to additional asset types.

• Comprehensive Inspections: Comprehensive inspections management with flags, triggers, notifications, and other tools that are applied using unique client business rules.

• GIS Integration: Location specific information in both LRS and GIS formats, allowing for spatial analysis and access to data whenever you want it.

• Workflow: Workflow tools that support unique business processes—meeting the needs of NYSDOT today and allowing for changes tomorrow.

• Powerful Reporting: Reporting tools that deliver the information necessary to manage effectively. The goal of software is to make better decisions—and this includes designing and delivering reports to those who need the information. From easy-‐to-‐use ad hoc reporting to sophisticated business intelligence tools, AgileAssets provides the information to support better decision-‐making by asset managers at all levels of the organization.

• Modules available: NYSDOT has already invested in a bundle of AgileAssets modules that do not require additional module licensing. NYSDOT has already licensed them. These additional modules include:

o Asset Trade-‐Off Analyst™ -‐-‐ AgileAssets’ powerful cross asset trade off tool. o Bridge Analyst™ -‐-‐ AgileAssets module for bridge management, including bridge

element and sub-‐element analysis. o Facilities Manager™ -‐-‐ AgileAssets module for properly managing buildings,

campuses, facilities, etc. o Fleet & Equipment Manager™ -‐-‐ AgileAssets module for equipment and fleet

operations. o Telecom Manager™ -‐-‐ The AgileAssets module to properly recognize asset

inventory, condition, location and to apply treatments against these asset types. o Maintenance Manager™ -‐-‐ AgileAssets module for planning, budgeting,

scheduling, executing and optimizing maintenance efforts—both in-‐house resources and contract maintenance efforts.

o Network Manager™ -‐-‐ AgileAssets module for managing the linear referencing system, multiple location reference methods and the location integrity for all assets, conditions and historical transactions.

o Pavement Analyst™ -‐-‐ AgileAssets module for pavement management, including integer optimization.

o Safety Analyst™ -‐-‐ AgileAssets module for improving safety results across the network, including both reactive and proactive models to reduce fatalities,




bodily injury and property damage. This product is compliant with the recently published AASHTO Highway Safety Manuel (HSM)

o Sign Manager™, Signal and ITS Manager™ -‐-‐ The AgileAssets modules to enable full management of the agency’s signs and signals.

o System Foundation™ -‐-‐ AgileAssets technical foundation and environment, including managing secure user names/passwords, user profiles, dashboards & reporting, GIS & Mapping tools, system jobs and data exports, etc.

Methodology To develop this NYSDOT EAM Roadmap, AgileAssets and NYSDOT staff evaluated the various assets that AgileAssets manages, determined whether the Department has management practices and data necessary to implement those modules, prioritized the implementation schedule based on the overall investments the Department makes annually in each asset class, and finally evaluated the organizational impact of managing these assets using AgileAssets. The first step in developing the roadmap was to elicit the “as-‐is” state of the IT systems used in the automation of Asset Management functions for all the NYSDOT transportation related assets. The objective was to gather details of existing solutions, including business rules, entities, and attributes that need to be included in a new solution provided by AgileAssets EAM suite or that can be interfaced with the AgileAssets EAM suite. The analysis included the review of existing system specifications, contracts, existing business processes and guidelines that are followed in the asset management activities. The cross system analysis or the “as-‐is” analysis report forms the foundation to execute the Enterprise Asset Management Roadmap. The intended use for the Roadmap is to evaluate the issues, risks, priorities, resource requirements and level of effort needed to implement various modules of the Agile suite in order to develop a phased EAM implementation strategy roadmap. The roadmap represents a methodical analysis of each step in the management of each individual asset from inventory and condition assessment, to needs modeling, application of funding, program development, program delivery, maintenance and performance measurement. See the attached spreadsheet named “Enterprise Asset Management Roadmap Final” for details and data collected. This spreadsheet is the foundation for the Roadmap and the source and collection point for the analysis performed by the project team.

The approach adopted in accomplishing the “as-‐is” analysis included the following:

1. Preparation




Evaluate which existing system and business documentation is relevant, available and appropriate for study.

2. Document Review Study the material and identify relevant business details. Document business details as well as questions for follow-‐up with subject matter experts

3. Wrap-‐up Review and confirm the selected details with subject matter experts. Organize information into requirements format. Obtain answers to follow-‐up questions.

The “as-‐is” analysis included the following key elements: 1. Enterprise Asset Management processes

• Asset inventory • Asset condition • Maintenance • Needs modeling • Funding • Program Management • Project Development • Project Delivery • Performance Measurement

2. Value of the asset management program being managed

3. Current IT systems used in automation of the above EAM processes

4. Current interfaces (inbound and outbound) for the above IT systems

5. Total cost expended annually by the department to maintain and own the above systems

6. AgileAssets solution

7. Cost to implement AgileAssets solution and annual cost of ownership

8. Cost to transition from current IT systems to AgileAssets solution




Excerpts (a sample of Pavement Asset analysis) from the Roadmap spreadsheet provide insights into the level of detail and cost estimation basis used to formulate an approach and order of magnitude cost for NYSDOT’s TAMS Program.

EAMP Cross System Analysis ver 5.0

Asset -‐ Process

DOT System

Agile Module, Agile Function

System Dependencies (what do you interface with, Count of interfaces, inbound outbound)

Existing Data Collection Process (who, what, cost)

Present Annual Cost to Own (maintenance, licensing, support, FTEs)

Annual Cost to Own Under Agile (licensing, support FTE? : in house, external)

Cost to Transition (configure, implement)

Value of Program Being Managed (Capital and Annual Budget)

Assumptions FTE after implementation is assumed to be + -‐ 0 Program Area :0 Wash ITD: 0 Wash

Statewide Pavement Management

Total Annual Cost: $1,518,953.00 Total one time cost (license fees): $675,900.00

Pavement -‐ Inventory

RIS Interface into AgileAssets

BDMS, SIMS, GIS, PSS, CIIS, LCIS,MAMIS

2.8 FTE's -‐ $403,000 annual TRADAS (COTS application for Traffic Data and Count Scheduler) -‐ $45,156 annual

Pavement -‐ Condition

RIS, eSCORE

Interface into AgileAssets

Licensing cost -‐ none Annual maintenance cost (based on 5 year window) = $5500/yr for annual replacement parts ($300/yr) and new Computer tablets (13 tablets at $2000 each) The number of FTEs (full time equivalents)

500,000,000




EAMP Cross System Analysis ver 5.0

Asset -‐ Process

DOT System

Agile Module, Agile Function

System Dependencies (what do you interface with, Count of interfaces, inbound outbound)

Existing Data Collection Process (who, what, cost)

Present Annual Cost to Own (maintenance, licensing, support, FTEs)

Annual Cost to Own Under Agile (licensing, support FTE? : in house, external)

Cost to Transition (configure, implement)

Value of Program Being Managed (Capital and Annual Budget)

supporting the software = .02 FTE (based on 1 person at ½ hour per day for 4 months)

The data collected is vital to be able to prioritize and understand the complex dependencies and costs associated with the legacy asset class applications and the AgileAssets Suite (TAMS).

Peer Exchange with North Carolina DOT AgileAssets staff assisted in coordinating a peer exchange between NYSDOT and NCDOT in order to discuss enterprise asset management and learn from each other. NCDOT has implemented AgileAssets’ modules for maintenance management (Maintenance Manager™), pavement management (Pavement Analyst™), bridge management (Bridge Analyst™) and cross-‐program trade-‐off analysis (Asset Trade-‐Off Analyst™. This Peer exchange was held at the NCDOT Division of Highways building and the AgileAssets offices in Raleigh NC on June 14th and 15th, 2012. Steve Wilcox, Brad Allen and Lubov Koptsev represented NYSDOT.

Day 1:

The first day of the peer exchange focused on NCDOT’s overall approach to asset management and future vision for use of technology for data collection and program management. NCDOT has very mature maintenance and pavement management processes which are automated with the AgileAssets software. Bridge Management is in production, and is still being calibrated




by the program area. Cross-‐program analysis is now in production, and NCDOT is learning how to best harness its capabilities. The AgileAssets suite interfaces with SAP for financial and human resources data.

NCDOT also has a very mature performance management system which ties transportation system outcomes and conditions to organization and employee performance reports. Data from the asset management modules is shared with the executive dashboard application within SAP which is used for internal and external performance management and reporting. The NCDOT public facing dashboard can be found at NCDOT.gov.

Day 2:

The second day focused in more detail on the individual systems and concluded with a demonstration of the cross-‐program analysis tool at the AgileAssets office. NCDOT is comprised of 14 divisions, each of which have between 4 and 8 maintenance districts. NCDOT is responsible for approximately twice as many miles of highway and number of bridges as NYSDOT. Maintenance programming is done at the district level and capital program is done ad the division level. Pavement and bridge modeling to support the programs is currently done at the central office. The performance management system is used to drive allocations and programming so that conditions remain consistent across the state.

The employee performance system was overhauled in 2008. The dashboard module of SAP is used to track 24 to 26 executive level, outcome based performance measures and targets. All measures are tracked quarterly. The executive measures are each tied to output measures which are used to drive Divisional work plans. Every employee has a selection of measures as part of their personal evaluation. Lower level workers have both outcome and output measures, where managers and executives are evaluated based on outcome measures. NCDOT employees are not represented by labor unions.

Some highlights of NCDOT’s future vision for Asset Management and the AgileAssets software include:

-‐ Continued implantation of bridge management and cross-‐program trade-‐off to drive investment decisions for the capital and maintenance programs.

-‐ Considering treating mobility as an asset in trade-‐off analysis as opposed to considering

it an attribute of pavement segments. Investments that increase capacity would improve the condition of the “mobility” asset as well as possibly improving condition of physical assets.

-‐ Moving toward application-‐driven data entry in the field using hand-‐held (tablet or

smart phone) devices. The application would lead the user through the entire data entry process. These devices are currently sourced by contract and nearly disposable in cost




as compared to laptops or “ruggedized” tablets. Upload of data to occur automatically when device is in range of a DOT wi-‐fi signal.

-‐ Pavement and bridge modeling to support program development should be done at the Regional level.

Lessons learned from NCDOT’s integration of an Enterprise Resource Planning (ERP) System, SAP, and Transportation Asset Management System, AgileAssets, include:

-‐ Consider hardware needs of fully built-‐out system at the start of the project. -‐ Time and attendance for field personnel must be done within the maintenance

management system or data quality suffers. -‐ Trade-‐off analysis requires setting acceptable levels of service. To do this NCDOT drove

members of the public along a pre-‐determined route and then surveyed them about the conditions they saw. This method was deemed to be very successful. A copy of the final report was provided to NYSDOT.

-‐ Most bridge inspectors in NCDOT were initially hired as bridge maintenance workers. This allows NCDOT to make maintenance recommendations as part of their routine bridge inspections, eliminating a step in the program development process.

-‐ The use of multiple decision trees in pavement or bridge models allows programming of strategic worst-‐first treatments where the asset is in need of some work to remain in service but the lowest life-‐cycle cost treatment is infeasible.




Current Practice

Asset Trade-‐Off Analysis NYSDOT does not currently have any such asset trade-‐off analysis tool, and is interested in implementing the AgileAssets Asset Trade-‐Off Analyst™

Structures Management The Department typically invests over $500 million annually in structures assets.

Bridges The management process and tools: The bridge management process includes bridge inventory, inspection, evaluation, and bridge programming decisions based on element deterioration curves and system modeling. All components of the process are a combined effort of the Office Structures, Regions, and consultant groups. The initial proposals for programming Regional bridge projects are completed by Regional Structures Management Teams (RSMT). The Regional bridge programs are then presented to the Statewide Structures Management Teams (SSMT) for review to ensure compliance with bridge program policies/instructions. Both teams are guided by the existing framework and logic of the structures management process. They are also assisted by the Office of Structures Program Development Unit, to model the future condition of the bridges, cost estimates, etc. The inventory and inspection programs are mature and robust. The inspection program utilizes an element inspection approach with a unique NYSDOT defined rating scale. Additionally, an application was developed to forecast deterioration rates based on historic NYSDOT inspection data. The inventory and inspection process is mandated and governed by FHWA National Bridge Inspection System and NYS Graber Bill. The bridge data is stored in Bridge Data Management System (BDMS). The bridge selection process includes both preservation and capital programming decisions. Cyclic and minor corrective action programs are developed by regional maintenance using appropriate Department operational guidance and local knowledge. Heavier preservation activities and capital programming decisions are guided by the Bridge Needs Tool, utilizing inventory and inspection data, element deterioration data as well as bridge management logic and decision matrices based on aggregated structural element inspection data. The bridge management logic was initially developed in the mid 1990’s using a multi-‐committee approach and incorporated the best available practices of the Department. The outcome is a deterministic, condition based work strategy recommendation for each structure under consideration. The structure level work recommendations can be aggregated into corridor, Region or network wide basis. Bridge Needs Tool -‐ The Bridge Needs Tool is an MS Access application developed by Main Office Structures staff. Based on existing bridge management logic and rules, the application uses seven




typical work strategies (ranging from structure replacement to cyclical activities such as painting) along with bridge specific deterioration rates to recommend a work strategy. For each bridge a specific work strategy is recommended, the associated structural elements are identified and costs improved element assessment ratings are calculated. The Bridge Needs Tool also applies a basic user supplied budget (aggregated total or work strategy specific) to incorporate an economic component to the analysis. Change and Enhancements: Inspection and Inventory Data: One of the main deficiencies of current inventory and inspection data collection system is that it is more qualitative and conservative. Thus it may not provide appropriate quantities at different conditions for modeling. Hence in the new inventory and inspection system it is planned to include some more data elements to address this deficiency. The recent enactment of Moving Ahead for Progress in the 21st Century Act (MAP-‐21) introduces a requirement for element level inspections for bridges on the NHS system (2014 at the earliest). This will require the Department to evaluate its Inventory and Inspection programs and protocols (including the NYSDOT specific rating system) based on how maintenance and management decisions will be made in the future. Capital Programming Decisions: Currently, the Bridge Needs Tool lacks the ability for economic optimization and dynamic “what –if” on the fly analysis. These are functionalities that must be incorporated into a BDIS structures management phase. Economic optimization must include the calculation of life cycle costs for structures as well as the ability

Ancillary Structures including Overhead Sign Structures (OSS) The management process and tools: The Department inspects approximately 5,000 ancillary structures (approximately 4,700 overhead sign structures and 300 high mast lighting traffic light structures -‐ statewide.) The ancillary structures are inspected on a 4-‐year cycle. Approximately 1,300 ancillary structures are inspected per year. The annual total includes ancillary structures requiring inspection on a more frequent (than 4 year) cycle. At this time, the ancillary structures inspections are not federally mandated. The Department’s Overhead Sign Structure Inventory and Inspection Manual (“Manual”) sets forth requirements for inspection and recording of related inspection findings. Component conditions are recorded using a scale of 1 (failed condition) to 7 (new condition) similar to the Bridge Inspection Rating scale. Additionally, critical and significant field conditions are captured using “Sign Structure Flags” and “Request for Repairs.” Program data is being warehoused in a spreadsheet. A more consistent systematic – statewide




approach to data collection and utilization is required.

Large Culverts This asset class includes culverts with spans greater than 5 feet and up to 20 feet. The systematic inventory and inspection of large culverts is in its infancy – compared to the mature bridge inspection program. At this time, the large culvert inspections are not federally mandated. Existing protocols, procedures and systems have not matured to a level where meaningful and significant changes and enhancements can be recommended.

Currently, the Department does not have a systematic approach to management of large culverts. Replacements and repairs are completed on an as needed, ad hoc basis. Development on large culvert management system and its subsequent automation should be considered as key aspect of successful stewardship of all asset classes.

Retaining Walls Retaining Walls can be organized in the same way as other structure assets, as noted above.

Pavement Management Pavement management is an enterprise process involving the Main Office Highway Data Services Bureau, Regional staff and consultants. The process consists of the following major components: inventory, condition assessment and treatment selection and scenario outcome modeling. The process relies on enterprise systems, MS Access applications and custom vendor-‐developed applications. Inventory – The Roadway Inventory System (RIS) provides the inventory data. Extracts from RIS are used to create inspection segments for use in the visual pavement condition assessment. Condition Assessment – Pavement conditions are assessed by both visual and automated means. The visual pavement condition assessment rates the severity and extent of pavement cracking, and is performed by state employees at highway speeds. The results of the visual assessment are recorded using a custom built application, E-‐score. Automated condition assessment is performed by state and consultants forces using vans equipped to collect ride quality (IRI), rut depth, profile and digital photo log data. The data collected the using E-‐Score and the automated vans are uploaded to RIS for aggregation. Treatment Selection and Scenario Outcome Modeling – Pavement management modeling is performed using a MS Access application that was developed in-‐house. The application contains an “optimized” treatment selection decision tree and deterioration curves for all




pavement types. The application takes in data from RIS and PSS to determine current conditions and currently programmed projects. The application allows programmers to determine the optimum program of pavement projects for a given year considering available funds. It also allows users to model future conditions based on a specific program of projects. The Department invests approximately $500 million annually in pavement assets. Opportunities for Improvement: Inventory –

-‐ Direct integration with LRS Condition Assessment –

-‐ E-‐score, currently a separate tool requiring enhancement through a separate vendor. Changes in data being collected requires changes to the database for visual condition and changes to the E-‐score application.

-‐ RIS stores multiple years of condition data but the data is difficult to access. Modeling –

-‐ Multiple Decision Trees -‐ Integration of Treatment Selection with digital-‐photolog -‐ Move to enterprise platform -‐ Ability to save multiple modeling runs in a single file

Maintenance Management Maintenance management is currently separated into two processes and two systems. The Office of Transportation Maintenance (OTM) oversees highway, bridge and rest area maintenance using the Maintenance Asset Management Information System (MAMIS). The Office of Traffic Safety and Mobility (OTSM) oversees maintenance of traffic signals and some intelligent transportation system (ITS) equipment using a product developed by CarteGraph. In 2006 the OTM implemented MAMIS. MAMIS is an enterprise maintenance management system that supports management functions for the OTM. MAMIS includes modules for: Work Management (service requests, needs recording, work orders, contract orders, and projects), daily work reporting (accomplishment, labor, equipment and materials), time and attendance, and stockpile management. MAMIS accesses data from: Human Resources Information System, FleetAnywhere, Bridge Data Management System, Large Culvert Information System, Small Culvert Inventory and Inspection System and the Integrated Accounting System to bring in data. MAMIS shares data with TADS to facilitate direct entry time and attendance of field employees in MAMIS which is an industry best practice.




In 2008 OTSM implemented CarteGraph’s SignalView. SignalView includes modules for: signals inventory, materials/component management, work orders, and work reporting. CarteGraph is used to manage maintenance of the Department’s 6000 signalized intersections. The combined personal services and non-‐personal services budget for NYSDOT Maintenance is approximately $500 million. Opportunities for Improvement

-‐ Integrated quality Assurance -‐ Maintenance Budgeting -‐ Integrating budget, and resources (labor & equipment) into annual work planning -‐ Crew Scheduling -‐ Remote Access / support of hand-‐held devices -‐ Integration with inventory and condition data for roadside, safety and drainage assets -‐ Integrated Management Reporting and Analysis

Roadside Assets Annual capital investment in roadside assets is approximately $100 to $150 million. The Department has no enterprise inventories for roadside, drainage or safety assets other than culverts. This asset group would include: small culverts, sign panels, guiderail, walls, markings, ditches, closed drainage systems, plantings and other roadside, drainage and safety appurtenances the Department is responsible for maintaining within the right-‐of-‐way.

Various Regional efforts to inventory these assets have been attempted. In particular several Regions have or are developing complete inventories for guiderail, sign panels or walls. Policy and Planning Division staff have been coordinating these efforts through monthly teleconferences with Regional asset managers and ITD projects. Statewide standard geodatabases exist for guiderail, signs and walls. An enterprise inventory exists, but is not fully populated, for small culverts. Region 11 has developed and fully populated a very robust Regional wall inventory.

AgileAssets is able to accommodate these Roadside Assets within the AgileAssets system.

Opportunities for Improvement

-‐ Fully developed enterprise inventory and condition assessment systems -‐ Integration with GIS and LRS -‐ Allow data collection through disconnected mode with support of handheld dveices -‐ Full integration with Maintenance Management System




-‐ Full integration with Safety Management System -‐ Asset-‐specific integration with Structures and Sustainability Management Systems

Safety Management and ITS Safety management is comprised of two primary systems Safety Information Management System (SIMS) and Accident Location Information System (ALIS). Annual safety and ITS investment is approximately $50 million. However annual investment levels have been over $100 million in certain years.

SIMS is a multi-‐purpose Oracle application designed to allow users to edit, maintain, query and report on accident data and highway attribute information. Regional users can query the accident data NYSDOT uses this application to create statewide accident rates, average accident costs, reduction factors, HALS, PILS, specialty PILS, maintain the route, reference marker, and intersection system, analyze and report on accident rates, benefit cost, retrieve police reports for accident analysis, SIMS stores all the New York State accident data, including event, vehicle and contributing factor information as well as historical volume data, reference marker information, intersection attributes, historical PIL and HAL locations and reports Although DMV is the official publisher of accident statistics SIMS is the official database of accident location information. It is used to answer FOIL requests. SIMS is also the official source for reference marker and State route information. SIMS feeds information to ALIS, ADRP, SafetyNet. SIMS receives accident data from the DMV’s AIS database, the State police transfer, ALIS ALIS (Accident Location Information System) is a suite of applications that one; converts event and location information from the police and motorist reports received by DMV to XY coordinates and electronic data, 2; allows users to query this data by specific accident attributes or spatially using a map interface, 3; allows select users to edit the location and data for an accident in order to provide more accurate information for analyses, and 4; allows users to create a number of different standard reports on selected data or general summary reports.

NYSDOT uses this application to provide traffic and safety engineers with the data they need to conduct safety investigations and analyze accident patterns and causes. ALIS is also used to produce standardized reports for FOIL requests and other data requests.

ALIS provides the official New York State Accident data (according to the FOIL process) and the ALIS streets layer was designed specifically for this application. The ALIS streets layer is the official data product for Roadway and Roadway attribute data. This application can be used to edit accident location information which will be fed back to SIMS and AIS. This application receives data from the SIMS (Safety Information Management System) and the DMV’s AIS database. It receives the accident location information as well as the accident attributes such as vehicle and contributing factor information.




ITS assets are tracked through a variety of Regional software packages. A project to create a statewide inventory for ITS using CarteGraph SignalView was progressed through system design but not implemented.

Opportunities for Improvement: Fully deploy the AgileAssets Safety Analyst module, including proactive modeling and full compliance with Highway Safety Manual.

Safety Management

-‐ Lack of integration with volume data for the local system -‐ Ability to analyze the local system using method used on the state system -‐ Inconsistency between GIS data and our systems(of record) -‐ Accuracy of crash location data -‐ New Systematic methodologies -‐ Number of police agencies reporting electronically -‐ Ability to build proactive models for safety improvement -‐ Compliant with the Highway Safety Manual

ITS

-‐ Enterprise Inventory with capability of tracking work plans and history by asset.

Fleet NYSDOT is in the process of upgrading its version of FleetAnywhere, an enterprise fleet management system. FleetAnywhere is used to track fleet inventory, manage equipment shop operations and is being enhanced to assist in managing equipment deployments during emergency operations. The Department invests approximately $100 million annually in fleet maintenance and replacement. The AgileAssets Fleet Manager™ module will meet NYSDOT’s current requirements and eliminate the need to support an additional system as well as to develop additional interfaces. Opportunities for Improvement:

-‐ Equipment replacement analysis tool -‐ Web based system for easy deployment




-‐ Query searching and filtering tool

Sustainability/ Other The Department has a current and future need to manage assets related to infrastructure and societal sustainability. These assets include: facilities, transportation access (bike/ped) and right-‐of-‐way. Currently the Department has a standard geodatabase and data collection standards for pedestrian facilities within the right-‐of-‐way: sidewalks, curb-‐cuts and cross-‐walks. This data is updated routinely by Regional staff to maintain a list of known system defects for improvement. Office of environment has inventories for several environmental, water quality, assets. An enterprise geodatabase exists for storm water outfalls to meet a requirement from Department of Environmental Conservation. A desktop, MS Access, application has been developed to track storm water retention ponds. Currently there is no inventory system for right-‐of-‐way. Annual investments for these assets are difficult to estimate because the costs are typically included in projects with other primary purposes; e.g. right-‐of-‐way is purchased as part of a pavement project. For purposes of comparison, typical annual investment levels are estimated to be less than $50 million. Opportunities for improvement

-‐ Fully developed enterprise inventory and condition assessment systems -‐ Integration with GIS and LRS -‐ Allow data collection through disconnected mode with support of handheld dveices -‐ Full integration with Maintenance Management System -‐ Full integration with Safety Management System

Mobility NYSDOT does not currently have a mobility/congestion alleviation network analysis tool. AgileAssets is currently developing and building the AgileAssets Mobility Analyst™ and welcomes working with NYSDOT to finalize this module. Additional licensing would be required.




Results of the Roadmap Analysis

Integration There are sizable benefits to NYSDOT to consolidating many disparate systems into a single system & database. This approach will make reporting, analysis, maintenance, support and administration of the systems more efficient. Systems support costs should decrease overall. However, the current contract with AgileAssets would become more expensive from a licensing perspective when Maintenance Management or Fleet are implemented. Currently the Department has 1,000 R/W and 2,500 R/O licenses. Additional licenses are $400 for R/W and $200 for R/O on an annual basis. MAMIS alone has over 1600 users so the incremental cost for that alone would be $440,000. The Department has a fully owned license MAMIS so there is no annual licensing cost. The annual support cost for MAMIS is $150,000. The annual maintenance fee for AgileAssets Suite beginning in year 3 of the contract (January 2014) is $118,000 and escalates at a 3%/year rate.

Data Acquisition The ability AgileAssets provides to seamlessly enter data in a disconnected mode and upload it to a central database will simplify data capture significantly. The Department will need to decide the value in capturing data associated with guiderail, signs, and small culverts that it is not capturing now. The annual investment in these assets would justify some level of inventory and condition assessment for these assets, but with limited resources the Department would need to think carefully about the level of data to be collected for these assets, the method, accuracy and frequency of that collection. Given the one time costs to build these modules it is recommended that they be included and the data collection effort be clarified as part of the requirements gathering.




EAMP Contractual Requirements Supplemental Agreements will need to be executed for the work attendant to implementation of the EAMP Roadmap. The purpose of this section of the Roadmap is to document the processes and procedures that will need to be followed to ensure the success of the project. At a high level, the following steps need to be followed:

1) This document contains order of magnitude cost estimates for all elements of the Roadmap. That information will be concisely and succinctly presented to the Sponsors for their consideration. While recommendations regarding the sequence of Roadmap activities are included herein, the Sponsors will need to verify that the needed funding is available. The final sequence of activities may, in fact, be impacted by the availability (or lack thereof) of funding.

2) When authorized by the Sponsors, AgileAssets and NYSDOT will work collaboratively in the development of a scope of work, schedule, and proposed budget. This information will be incorporated into a Change Request that will be presented to the Sponsors and, when deemed necessary by the Sponsors, the Steering Committee.

3) When necessary approvals have been obtained, a Plan To Procure (PTP) notice will be forwarded to OFT.

4) Either an Attachment A or Attachment B must then be completed. An Attachment A requires approval by the Division of Budget. If it can be documented that the project relates to the health and safety of the state, an Attachment B can be prepared (and self-‐approved).

5) The Program Area will be required to complete an HCN 190. 6) It will be imperative that we work closely with the ITD Procurement Manager and the

department’s Contracts Office throughout the process. When the above documents have been prepared and appropriate approvals secured, the resultant package will be submitted to the Office of the State Comptroller (OSC) for approval.

The Roadmap (Recommended Change Requests)

Requirements Gathering Change Request This change request would be to have AgileAssets assist key Department personnel develop detailed requirements for the modules listed in “Implementation Change Request #1”. This would not obligate the Department to implement all the analyzed modules, but would provide a basis for “Implementation Change Request #1” for the modules we choose to implement. AgileAssets’ role would not be to set requirements but to provide guidance on how their technology can most effectively be used to achieve the Department’s goals. The focus of AgileAssets staff would be on opportunities to improve processes, integrate data from multiple modules and outside systems and minimize data duplication. The cost for this effort is




estimated to be $450,000 and would take six to eitht months to complete. Target date to begin could be as early as October 2012. A detailed Scope of Work, Cost Estimate, and Project Schedule would be developed and submitted as part of the Change Request. All AgileAssets’ efforts would be paid for on an hourly basis in accordance with the Extra Work provisions of the contract. Implementation Change Request #1 -‐ $4.74 M w/ Fleet, $4.05 M w/o Fleet (Payment for all Implementation efforts will be Deliverables-‐based and will require execution of a contract supplement.) Phase 1 – Pavement Management (PMS), Bridge Management (BMS) and Trade-‐Off Analysis Phase 2 – Maintenance Management (MMS), Maintenance Quality Assurance (MQA) and

Traffic Signals Phase 3 – Fleet and Other Assets (Overhead Sign Structures (OSS), Guide Rail, Rest Areas)

PMS and BMS would progress in parallel over a 12 month implementation period. Trade-‐off would immediately follow and would require an additional 9 months to fully implement and complete phase 1. Total duration of phase 1 would be 21 months.

MMS and traffic signals would follow the completion of phase 1. Those would be done in parallel and take 15 months to complete. Small culverts would be included in the cost and schedule for MMS. Total duration of phase 2 would be 15 months. Phase 3 of change request 1 would include overhead sign structures, guide rail and rest areas. These are essentially extensions of BDIS in the case of OSS and MMS in the case of guide rail and rest areas. OSS would take 8 weeks, guide rail 10 weeks, and rest areas 10 weeks. The decision on whether to implement the Fleet module will require further analysis by the Fleet Administration office. That module would cost $688,500 and would require an additional 18 months to implement. Implementation Change Request #2 -‐ $2.00 M (subject to scope) Phase 1 -‐-‐ Safety and Mobility Phase 2 – Sustainability, Facilities, Retaining Walls




Attachment A AgileAssets product brochures are attached for easy reference. Below is basic information that may provide general insights.

AgileAssets AgileAssets offers a broad portfolio of enterprise asset management solutions that have been successfully implemented by public agencies throughout the world. AgileAssets is dedicated to providing excellent customer service and is focused on meeting the challenges that are unique to individual agencies. AgileAssets Enterprise Asset Management Suite: World-‐Class Technologies Delivering Economic Benefit and Levels-‐of-‐Service Systematic, Analysis-‐Driven Approach to Asset Management The AgileAssets platform was designed from the ground up to enable a systematic, analysis-‐driven approach to EAM that is powerful, customizable, flexible and sustainable. Delivers Broad Economic Benefit and Optimized ROI Advanced analysis tools enable sophisticated multi-‐program, multi-‐asset trade-‐off analysis that delivers broad economic benefit and optimized return-‐on-‐investment across the entire transportation system. Web-‐Based Solution Delivers Efficiencies, Reduces Costs As a comprehensive, web-‐based solution, the AgileAssets platform facilitates accessibility while delivering functional efficiencies that speed daily work activities, reduce operational costs and maximize service levels. Comprehensive, Integrated Platform Enables Simplification The AgileAssets platform is an integrated solution that enables agencies to consolidate incompatible legacy systems, which helps simplify the asset management process.

Features & Benefits

Trade-Off Analyst™AGILEASSETS

AgileAssets® Trade-Off Analyst is a comprehensive decision optimization system that delivers executive-level analysis of options for more effective funding allocations across agency programs and infrastructure asset types.

Trade-Off Analyst features an integrated GIS framework, which provides the tools necessary to conduct GIS mapping and GPS location referencing, while its Integrated multimedia support allows reviews of videos, photographs, drawings, audio clips, and other Microsoft® Windows® supported file formats alongside associated data.

Graphically enhanced reports and summaries can show current and future asset conditions, and indicate asset maintenance and rehabilitation needs. This information can then help users make better management decisions, initiate legislative budget requests and more efficiently and effectively allocate available funds.

Trade-Off AnalystTM

Executive-Level Analysis Maximize your agency’s performance with executive-level analysis of asset funding allocation

Optimize Allocations Across Different Asset TypesSupports multiple “what if” scenarios that enable more effective allocation of funds for agencies as a whole

Optimize Allocations Across Different Program AreasMake more effective allocations across program areas like capacity, health and safety for any target performance metric

Analyze Different Analysis Periods Provides broad evaluation flexibility

Short-Term/Medium-Term Analysis Quickly summarize funding needs for short-term and long-term plans

Analyze Impact of Project Delays Quickly determine performance and budget impact from delaying projects

Define Federally Eligible Projects Facilitates definition of projects available for federal funds

Integrated GIS Framework Enables development of project scenarios within a GIS environment

Integrated Multimedia SupportUse videos, photographs, drawings and other media alongside associated analysis activity

RequiredAgileAssets System Foundation, input from analysis system and saved network-level scenario results for at least one asset type

RecommendedAgileAssets modules including:Bridge AnalystTM, Pavement AnalystTM, Safety AnalystTM

Maximize Your Agency’s Performance With the Only Solution that Enables Executive-Level Analysis of Funding Allocations Across Programs and Asset Types

Impact Analysis: Bridge, Pavement, Overall

Big Picture Dashboard

Statewide Budgets

Division BudgetsUtility Function

Statewide Performance Indicators

Division Performance Indicators

Improvement Opportunity

Features & Benefits

Bridge Analyst™AGILEASSETS

AgileAssets® Bridge Analyst is a proven, multi-period, multi-constraint, web-based, GIS-integrated, bridge management system (BMS) that allows public transportation agencies to optimize their decisions to more effectively allocate funds for bridge maintenance, rehabilitation and replacement.

Web-Based SystemBridge Analyst enables agencies to manage their bridge management programs from one centralized, zero footprint, web-based system that can be accessed via standard web browsers.

Bridge Analyst stores, retrieves, and processes bridge condition and inventory data, allowing users to analyze the current condition and needs of bridge populations for a wide range of circumstances.

Unmatched Capabilities Bridge Analyst provides unmatched capabilities in areas essential to effective bridge management, including user-defined decision trees with specified treatments for different condition levels, performance prediction models and a wide array of scenario analyses.

Bridge Analyst provides the following key functions:

• Inventory, environment and traffic data• History—construction, maintenance

and improvements• Condition inspection data• Database management system• Data analysis tools• Bridge improvement program• Bridge maintenance program• Report generation

Bridge AnalystTM

Web-Based SystemCentralized, zero footprint, web-based bridge management system

Multi-Period, Multi-Constraint Analysis Multi-period, multi-constraint analysis optimizes decisions and maximizes available resources

Short-Term AnalysisShort-term analysis enables immediate symptom repairs

Element/Sub-Element AnalysisSupports analysis from the sub-element up to the element level

Integrated GIS Framework Comprehensive GIS mapping services support, including the ability to publish data maps

Deterioration ModelsDeterioration models enable projection of future level-of-service on bridge elements

Decision Trees Decision trees can be defined according to agency practices

Dynamic Charts Dynamic charts show trends in level-of-service and suggested future adjustments

Flexible ReportingIntegrated, flexible reports can be generated in a variety of formats

Optimized Work PlansAnalysis results can be turned directly into optimized work plans

RequiredAgileAssets System Foundation; Inspection data (From Bridge InspectorTM or external system)

RecommendedBridge Inspector; Maintenance ManagerTM

Proven, Multi-Period, Multi-Constraint, Web-Based, GIS-Integrated, Optimization and Decision System for Bridge Maintenance, Rehabilitation and Replacement

Deterioration Models

Integrated GIS Framework

For more information, call AgileAssets at 1.800.877.8734 or visit us online at www.agileassets.com.© 2012 AgileAssets Inc. All rights reserved. Trademarks and logos are the intellectual property of AgileAssets Inc. All other company and product names are trademarks of their respective owners.

AgileAssets Inc.

Flexible ConfigurationBridge Analyst provides the flexibility to configure many system components including user-defined performance criteria, modeling features, decision trees, analysis scenarios and reporting capabilities. Analytical parameters such as bridge improvement criteria, maintenance and rehabilitation treatments, treatment costs, decision processes, and bridge condition indexes can all be specified by the user.

All required federal structural inventory and appraisal data are included in the system as well as required sufficiency rating calculation capabilities. In addition, any form of user-defined bridge condition or level of service index can be used as decision criteria in the comprehensive analysis and decision support components of the system.

Bridge Analyst allows user setup information for predicting future conditions and expected improvement needs for bridge portfolios. This includes formulation of bridge condition and performance indicators, deterioration rates and models of these indicators, priority criteria to improve bridges, maintenance and rehabilitation treatments and their unit costs, condition improvement produced

by each treatment, the formulation of combined inventory/condition variables and performance indicators into a decision process, and other rules and criteria that drive the analytical models of the system. Initial values derived for previous AgileAssets clients allow the system to be used immediately to make effective bridge-related decisions.

Preventative MaintenanceBridge Analyst helps produce budgets for preventative maintenance programs using an anticipated cycle frequency specified for each activity. With this information, Bridge Analyst recommends a preventive maintenance program, and then tracks the implementation with the results and maintenance history made available to the bridge manager.

Integrated Flexible ReportingA powerful component of Bridge Analyst is the integrated flexible reporting tool that quickly provides various formatted summaries of information from its database. Reports developed for a specific geographical area, bridge type, functional class, or other criteria can be set up so that the same report can be run for any other value of the specified criteria.

Short-TermFramework

LOS Analysis

Master Work Plan

Raw Data(Inventory, Conditions, Needs)

Long-TermFramework

InspectionData

Bridge Analyst Simplified Work Flow

Features & Benefits

Facilities Manager™AGILEASSETS

AgileAssets® Facilities Manager maximizes your facilities management program, optimizes your annual and long-term capital budget—delivering the highest possible Return on Investment (ROI).

Powerful and Flexible Facilities Manager is a powerful and flexible management system for facilities, related assets, systems and sub-systems, featuring user-defined hierarchies, robust reporting, and easy access to your data.

Manage Labor, Equipment and MaterialManage labor, equipment and material resources, assign priorities, crews and specific employees to work orders. Seamlessly turn annual plans, problem reports or scheduled work into active work orders.

All asset data is stored and accessible to analysis tools that enable you to manage inventories, condition ratings, performance guidelines and maintenance costs.

Warranty information is kept related to each asset for fast access and more effective management of warranties.

Powerful AnalyticsFacilities Manager provides powerful analytical tools. Users can use defect, inventory and historic maintenance data to establish future funding levels and level-of-service (LOS) targets.

Integrated GIS FrameworkAn integrated GIS framework enables you to display the location and manage all work activities for any facility in a map environment. When combined with our mobile solutions, your facilities team is empowered—wherever they are.

Web-Based SystemFacilities Manager allows agencies to manage their facilities management programs from one centralized, zero footprint, web-based system that can be accessed via standard web browsers.

Facilities ManagerTM

Web-Based SystemCentralized, zero footprint, web-based facilities management system

Define Asset Hierarchies Define asset hierarchies for properties, sites and facilities

Custom Preventative Maintenance Define custom Preventative Maintenance (PM) for each asset type or specific inventory items

User-Defined Decision Trees Determine most effective treatments to maximize level of service and resolve safety issues

Integrated GIS Framework Comprehensive GIS mapping enables you to display the location of any asset or item in your system

Maintain Warranty Information Provides a centralized platform for managing warranties, which enables better use of warranties

Problem Reporting Approvals Enables you to set up a workflow for approval of problem reports

Seamless Movement From Plans to Problem Reports Enables seamless movement of work from annual plans, problem reports and PMs to actual work orders

Assigned Work Orders Assign priorities, crews and or specific employees to work orders

Accurate Records Record accurate labor, equipment and material usage

RequirementsAgileAssets System Foundation

RecommendedAgileAssets Maintenance ManagerTM, Mobile Field Data UnitTM or Mobile Inventory ManagerTM with Mobile Work ManagerTM

Work Order Scheduling

Maximize Your Facilities Management Program, Including Labor, Equipment and Material, With a Proven Solution that Delivers the Highest Possible ROI

Maintenance Manager Dashboard

Fleet & Equipment Manager™

Features & Benefi ts

AGILEASSETS

Modern transportation agencies must maintain and operate large inventories of diverse and specialized equipment used in their day-to-day operations. To properly use and manage this inventory, agencies maintain detailed records on each piece of equipment.

Based on our broad experience, AgileAssets understands the need to better manage these resources of government agencies, law enforcement, contractors, mining companies, transport agencies, and others. AgileAssets® Fleet Manager was developed to allow users to track agency equipment and fl eet vehicles from “Cradle to Grave”.

Designed For Your SuccessAlthough specifi c data needs vary for each agency, the AgileAssets® Fleet Manager is designed to assist your agency with the following functions:

• Maintain accurate records• Forecast equipment life• Track maintenance costs• Determine wear-out rates• Schedule routine maintenance

AgileAssets® Fleet Manager can provide as much detail as you desire. For example, your equipment record may display data such as job allocations, warranty dates, and usage rates, as well as model, make, and serial number. The system tracks maintenance costs for each piece of equipment including fuel expenditures, replacement parts, labor-hours spent on maintenance, and expected vehicle life. AgileAssets’ fl eet management system helps you process, analyze and use your data to make better operational decisions and invest your funds wisely.

Decision-Making ToolsAgileAssets® Fleet Manager assists decision-makers in defi ning optimal actions and controlling costs by using full-featured database interaction and unsurpassed analytical and reporting tools. AgileAssets’ systems are backed by a powerful Oracle database and produces answers that allow you to:

• Track equipment inventories• Control equipment reservations and

utilization• Manage equipment maintenance

activities• Track parts inventory and turnover• Assign and track equipment

depreciation, disposal and economical replacement

Governmental fl eet managers as well as private companies such as law enforcement agencies, taxi companies, bus lines, and freight companies can also use Fleet Manager to manage large inventories of vehicles within their organization. AgileAssets® Fleet & Equipment Manager offers a full featured fl eet management solution, with tools designed and dedicated to providing and analyzing necessary vehicle data, based on your agency’s goals and strategic initiatives.

Fleet & Equipment Manager™

Managers, supervisors and fi eld technicians alike benefi t from AgileAssets® Fleet & Equipment Manager’s unique features:

Web based motor pool reservation system

Repair and maintenance facilities management tools

Handheld electronic data entry with bar code scanning

Global Positioning System (GPS)

Repair orders that track time and materials expended

Interface to Fuel Management Systems

FleetManagement

Plan

Budgeting

Acquisition

ReplacementAnalysis

FleetManagement

FleetOperations

VehiclePreparation


AgileAssets Inc.

Key Benefi ts of Fleet ManagerCost-effective management of vehicle and equipment fl eet assets to maintain the highest possible level of service is becoming increasingly important. AgileAssets® was designed to manage all aspects of providing, maintaining, and preserving fl eet assets. AgileAssets® Fleet & Equipment Manager provide complete control of fl eet functions with a goal to maximize the economic return on investment. Features and benefi ts of Fleet Manager include:

• Store and track fl eet asset inventory data.• Schedule repair orders to make the best use of available personnel and parts resources • Track individual repair order accomplishments and costs.• Set up Repair Activity Standards to give estimated costs, time duration and resource requirements per repair activity, and

customize these per administrative unit.• Generate a wide range of reports that utilize “real time” data (no time gap between data entry and output).• Maintain a centralized database and interact with any existing fi nancial, human resources, and other management systems to

ensure that common data and data elements are shared as far as possible.• Access data easily and in the format you want. Virtually any data or results can be queried and printed to tabular or graphical

reports and exported to various fi le formats.• Confi gure operational parameters to allow for your agency’s unique requirements, processes, data, and terminology.• Provide extensive administrative control and user security to allow appropriate access only to those who need it.

Functionality:• Track vehicle and equipment assets through their lifecycle• Purchase vehicle and record all desired attributes (qualifi ed fuel types, tires, etc)• Track warranties and receive alerts when replacing parts• Record fuel usage• Record mileage via monthly readings, fuel system interface, repair orders, and manual adjustments• Barcode equipment, track odometers and record repairs on PDA• Receive alerts for periodic maintenance intervals• Perform periodic and unplanned damage repairs• Report all vehicle costs to fi nancial system• Track internal and commercial repairs, as well

as billable repairs for outside agencies• Replacement analysis• Disposal and retirement of vehicles or

equipment• Rental rate analysis• Motorpool and reservations• Utilization reporting• Fuel usage reporting• Vehicle capacity reports


Maintenance Manager™AGILEASSETS

As a cornerstone of the AgileAssets® Enterprise Asset Management Suite, our maintenance management system, helps agencies such as the Kentucky Transportation Cabinet (KYTC), the North Carolina Department of Transportation (NCDOT), and others to address the entire process of strategic planning, scheduling, executing, managing, and reporting maintenance activities.

AgileAssets® Maintenance Manager gives you tomorrow’s maintenance management technology today—and helps your organization grow with it. AgileAssets’ work order system and planning tools help to allocate budgets and evaluate the quality and service levels achieved.

AgileAssets® Maintenance Manager is designed to work with the three asset families that transportation agencies use to deliver superior service levels to the public. These asset families are:

Linear Assets: Roads, telecom infrastructure, pipelines, utility networks, sewage, rail and light rail networks, drainage systems, guardrails, etc.

Fixed Assets: Buildings, bridges, signs, culverts, parks, weigh stations, etc.

Mobile Assets: Vehicles, equipment, portable facilities, other fl eet assets, etc.

Integrated to deliver quality service and a good experience for the end-user, these asset families are maintained and managed in both unique and common ways. AgileAssets® Maintenance Manager delivers the entire process of strategic planning, scheduling, executing, managing, and reporting maintenance activities for each asset family and integrates trade-off analysis between assets to maximize your impact.

Built-in work management tools integrate personnel, equipment, and materials management information with the complete work order process and quality monitoring. Data generated at the work-management level feeds the analysis and planning models to continually improve your maintenance management cycle.

As focus is shifting from capital investment to preservation of infrastructure assets, the public and its elected representatives have become more aware of how important maintenance is to highway system performance. The AgileAssets® software design team recognizes this link and incorporates it into their design philosophy.

Maintenance Manager™

Managers, supervisors and fi eld technicians alike benefi t from AgileAssets® Maintenance Manager by simplifying daily and periodic activities:

Work Order & Contract DevelopmentExecute work requirements internally or contract outside your agency. This functionality assists in the daily process of tracking in-house and/or contracted maintenance through all stages.

Labor, Equipment, & MaterialsAgileAssets® contains a variety of resource-oriented management tools. Functionality includes capabilities for setting up crews, tracking materials stockpiles, and managing equipment or materials from outside sources.

Maintenance Activity AnalysisSophisticated analysis tools are available to help select which work programs will deliver the highest level of service for a fi xed budget, or to determine the required budget needed to obtain a target service level goal.

Annual Maintenance PlanningAgileAssets® addresses the overall needs of your transportation network. You can estimate maintenance needs and distribute available budgets on an optimal basis by jurisdiction, functional class, and maintenance service level. The planning tools estimate effects of various maintenance policies on overall budgets and expected results allowing for multiple year maitenance planning.


AgileAssets Inc.

AgileAssets® Maintenance Manager follows a performance-based maintenance management approach, incorporating the latest management philosophies such as:

• Customer oriented service level based programs• Performance-based budgeting• Integrated, enterprise-wide, asset database• Effectiveness and performance assessment• Easy-to-use tools for scheduling, tracking, monitoring,

and reporting both in-house resources and contracted work.

Economic Trade-off AnalysisAgileAssets’ systems provide funding allocation economic trade-off analysis and ‘what if’ modeling through its optimization analysis tools. Multiple analysis sets can be run for various strategies and used in multiple plans. Asset types or asset groups correspond to “defects, and these are in turn used to create indices. Available funding and Level Of Service (LOS) targets are set for each analysis scenario.

AgileAssets® Maintenance Manager uses analytical tools to evaluate information about maintenance performed on your transportation assets. AgileAssets® Maintenance Manager uses defect, inventory, and historic maintenance data to update models for analysis of future funding levels and level of service targets. These analyses are vital for strategic planning and also help managers make more reliable decisions on programming and expenditures. AgileAssets® Maintenance Manager stores and analyzes data from all aspects of an agency’s maintenance program, including road feature inventories, road condition ratings, performance guidelines, and maintenance expenditures.

Fundamentally, maintenance management systems use analytical tools that evaluate information about maintenance performed on your transportation assets. AgileAssets® Maintenance Manager uses defect, inventory, and historic maintenance data to update models for analysis of future funding levels and level of service targets. These analyses are vital for strategic planning and also help managers make more reliable decisions on programming and expenditures.

Active Settings ToolbarQuick access to global settings

Manage Concurrent Routes

Temporal Queries

LRS Data MaintenanceSimple, map-based interface

LRS Quality Control

Features & Benefits

Network Manager™AGILEASSETS

Network Manager™AgileAssets® Network Manager™ makes LRS simple...even with challenges like:

Multiple Linear Reference MethodsEnables event conversion and intelligent editing from and across multiple LRMs

Concurrent RoutesEnables identification and reporting based on dominant route, including no double counting

Event Location StabilityEnsures the stability of all event location across an ever-changing linear network

TemporalityEnables time-based queries for both linear referencing systems and event data and allows for the correction of temporal errors

Route AnomaliesAccommodates route anomalies (such as gaps, forks, loops, and roundabouts) without losing critical data integrity

Quality ControlMaintains data integrity for both linear referencing systems and event data

Enterprise IntegrationProvides a single tool that maintains the LRS for the entire enterprise and provides services to maintain event location stability across all systems

AgileAssets® Network Manager™ enables users to create and maintain spatial and linear networks (i.e., roadways, pipelines, and railways) and associated location referencing data.

The Network Manager™ solution is comprised of both a desktop application for geometric editing and a web services application for integration with non-AgileAssets systems.

Based on the ESRI ArcGIS 10 ArcObjects framework, Network Manager’s desktop application provides the ultimate LRS data maintenance toolkit including:

• LRM Definition• Realign• Split• Merge• Rename• Reverse• Delete• Calibrate• Import geometry• Extensive undo• LRS quality control• Event data quality control• Publish versions• Transaction reporting

Network Manager’s web services application provides users the ability update event data and export user-specified LRM data for use in third-party applications.

Export User-Specified LRMSelect LRM Verson to ShapeM File

Event Data ConversionUpdate event data to new LRM


AgileAssets Inc.


Pavement Analyst™AGILEASSETS

AgileAssets® Pavement Analyst assists decision-makers in the process of managing their road network(s). The newest release offers a 100% zero-footprint, browser-based user interface fully capable of storing, retrieving, and processing user-defi ned, pavement-related condition and inventory data. AgileAssets® Pavement Analyst allows users to easily analyze current conditions, future performance, and expected needs for a pavement network.

Focus on pavement infrastructure is shifting from capital investment in new facilities to the management and preservation of existing assets. Both the public and elected representatives demand smoother pavements and wiser investments of limited transportation funds. AgileAssets recognizes that the health of a road network is greatly infl uenced by how well project treatments and timing are selected.

AgileAssets® Pavement Analyst simplifi es forecasting and resource allocation by providing multiple analysis scenario capabilities. Effi cient management summaries and easy to understand graphical reports allow managers to compare proposed work programs based on agency specifi c criteria. AgileAssets confi gures its commercial systems according to your unique business practices and needs, and trains your personnel to maximize the benefi ts of using this software system.

AgileAssets® Pavement Analyst offers fl exible confi guration, incorporating agile concepts including:

• Client-specifi c data types• User-defi ned setup parameters• Flexible, user-defi ned decision trees,

treatments, and costs• Performance modeling from your historical

data• Multiple analysis scenarios for “What-if”

comparisons• Integrated enterprise-wide asset

databases

The Answers You Need AgileAssets® Pavement Analyst offers advanced pavement management technology to assist decision-makers in the process of managing pavement networks of any size. The system stores, retrieves and processes user-defi ned, pavement-related condition and inventory data in order to analyze current conditions, predict future performance and determine the expected needs of your pavement network.

Pavement Analyst™

Managers, supervisors and fi eld technicians alike benefi t from AgileAssets® Pavement Analyst’s unique features:

Easy Access to dataField engineers and managers have on-demand, remote access to PMS inventory, construction and structural history, and detailed network data via the web.

Custom Confi gurationUser-defi ned functional, structual and condition performance indicators along with the ability to defi ne treatments, costs, and decision rules allow pavement management strategies to evolve long after initial implementation.

Distributed Work PlanningWork plans created at the central unit level can be distributed to fi eld level operations management to be reviewed, modifi ed and implemented -- upon approved.

Closed Loop Annual PlanningFlexible predictive capabilities are improved as new data is entered from surveys or completed work orders.

Integrated GIS Visually locate each roadway and/or segment on a map relative to other geographic features.

Built-in ReportingA powerful yet easy-to-use reporting engine allows user to generate informative reports in a variety of formats.


AgileAssets Inc.

Eight main components comprise the AgileAssets® Pavement Analyst comprehensive pavement management system:

• Network Optimization • Network Scenario Analysis• Work Program Management • Pavement Performance Analysis• Pavement Management Database • Graphing, Reporting, and GIS Maps• Project Life Cycle Cost Analysis • System Calibration and Setup

The Answers When You Need ThemBased on your setup, confi guration and historical data, the network analysis and performance modeling tools assist you in allocating available budgets based on desired quality and condition levels. The ability to compare multiple analysis scenarios, using different objective criteria, provides you fl exibility to develop cost-effective, policy-oriented work programs. Realistic pavement performance models are essential to the reliability of pavement management network and project analysis. AgileAssets® Pavement Analyst uses historical information harvested from past condition data to develop models for user-defi ned performance classes. The performance models are continuously improved and re-calibrated using each year’s new data collection cycle and adjusted as necessary by experienced engineers familiar with an agency’s pavement performance.

Network analysis allows you to examine the overall needs of your pavement network. Flexible decision trees help to identify proper treatments for each pavement section according to its condition, climate, traffi c levels, and agency policy. You can estimate pavement preservation needs and distribute available budgets using our analysis techniques.

Factors including jurisdiction, functional class, and budget category are used to specify the analysis scope. AgileAssets® Pavement Analyst’s intuitive user-interface allows you to adjust the analysis defi nition, immediately seeing the recommended work program, and the resulting estimated network condition distribution.

Flexible Confi gurationDuring software confi guration, AgileAssets works with your agency’s staff to defi ne detailed reporting requirements. These requirements are added to the software in the form of standard reports. AgileAssets also provides ad-hoc reporting tools that enable users to modify existing reports and add new reports to the standard report library. The updated standard report library is stored in the database and is immediately available to all users.

Graph defi nition windows produce custom graphical reports formatted to your specifi cations with easy access to database functions such as sort, fi lter and query. AgileAssets utilizes graphs throughout its reporting tools.

For large, complex highway networks or city streets, AgileAssets® Pavement Analyst is the best available system for managing pavement assets. Its browser-based architecture is ideally suited for collaboration and communication among multiple users who are responsible for various aspects of pavement management and engineering.

Features & Benefits

Safety Analyst™AGILEASSETS

AgileAssets® Safety Analyst is a proven, comprehensive, web-based, GIS-integrated Safety Management System (SMS) that enables safety managers and safety professionals to significantly improve safety across road networks, reducing fatalities, liabilities and property damage.

Web-Based SystemSafety Analyst allows agencies to manage their safety programs from one centralized, zero footprint, web-based system that can be accessed via standard web browsers.

Advanced Crash Analysis Safety Analyst features powerful query and presentation tools with integrated GIS/LRS support that enable advanced crash analysis. Users can leverage location, date, collision type, severity and other relevant data to facilitate the decision-making process, maximize the application of limited resources and to determine the most effective counter-measures.

Crash Data VisualizationSafety Analyst supports standard and user-defined reports that show traffic and crash data including black spots and relative severity via tabular, graphical and GIS map-based formats.

Meet MAP-21 RequirementsWith advanced analysis, decision and reporting tools, Safety Analyst provides agencies with a robust solution for delivering effective safety programs optimized against budget and performance constraints including those established by MAP-21.

Proven TechnologySafety Anayst is a fully field-tested, enterprise-level solution, with components in active use by transportation agencies throughout the world.

Safety AnalystTM

Web-Based SystemCentralized, zero footprint, web-based safety management system

Highway Safety Manual Compliant Compliant with AASHTO Highway Safety Manual (HSM)

Meet MAP-21 Requirements Facilitates reaching safety target goals and plan update requirements outlined by MAP-21

GIS Integration Provides GIS-based network preparation for screening and analysis; GIS Explorer for crash distribution

User-Defined Decision Trees Determine most effective treatments to maximize level of service and resolve safety issues

Reactive and Proactive Modeling Supports reactive and proactive modeling for high crash locations

Sliding Window and Peak Searching Screening Supports sliding window and peak searching screening methods

Powerful Reporting Provides powerful reporting tools, including one-click 5% reporting

HSM Performance Measures Supports all HSM performance measures, including Empirical Bayes adjustments

High Configurability Can be configured to meet agency requirements


RecommendedAgileAssets Maintenance ManagerTM, mobile field data collection unit

GIS Explorer Enables Viewing of Crash Distributions

Comprehensive Screening and Diagnostics Tools

Screening Scenario

Identified Hotspots

Sliding WindowAnalysis Results

Google Street View

Proven, Comprehensive, Web-Based, GIS-Integrated Safety Management System Compliant with the AASHTO Highway Safety Manual

Features & Benefits

Sign Manager™AGILEASSETS

AgileAssets® Sign Manager is a comprehensive, web-based, GIS/LRS-integrated traffic sign management system that enables public agencies and organizations to manage the complete lifecycle of their traffic signs including inventory, inspection, analysis and maintenance.

Sign Manager centralizes and integrates the planning, scheduling, work recording and reporting functions within a single workflow process, which optimizes the allocation of resources, eliminates redundancies and reduces costs while providing the reliable sign inventory information required to make better business decisions.

Web-Based System Sign Manager enables agencies to manage sign inventory, inspection, analysis and maintenance from one centralized, zero

footprint, web-based system that can be accessed via standard web browsers.

GIS/LRS Search and Visualization Sign Manager features GIS/LRS integration enabling quick search and visualization of sign location, condition and maintenance activities for any sign in your system.

Custom Report Generation Sign Manager can generate highly customized reports or integrate external reports based on agency requirements.

MUTCD Retroreflectivity Requirements With its comprehensive functionality, including inventory, inspection, analysis and maintenance, Sign Manager provides the tools that enable agencies to meet MUTCD (Manual on Uniform Traffic Control Devices) requirements for maintaining minimum sign retroreflectivity.

Sign ManagerTM

Web-Based SystemCentralized, zero footprint, web-based sign management system

GIS/LRS Integration Report any activity performed on your network

GIS/LRS Search and Visualization Display condition, location and maintenance activity for any sign

Automated Workflow Automate workflow according to agency business rules

Centralized Data Entry Enter data once for all departments and needs

Asset Hierarchy Define your sign asset hierarchy

Define Preventative Maintenance Define custom Preventative Maintenance (PM) for each sign type and inventory items

Maintain Warranties Maintain warranty information for your signs

Problem Reports Workflow Set up workflow for approval of problem reports

Seamless Work Environment Seamlessly move work from annual plans, problem reports and PM to actual work orders

Assign Work Orders Assign priorities, crews, and/or specific employees to work orders

Requirements AgileAssets System Foundation

RecommendedAgileAssets Mobile Inventory ManagerTM and Mobile Work ManagerTM, or mobile field data collection unit

Comprehensive, Web-Based, GIS/LRS-Integrated, Traffic Sign Management System

Centralized Sign Inventory, Condition and History

Integrated GIS/LRS Environment

Features & Benefits

Signal and ITS Manager™AGILEASSETS

Signal and ITS Manager is a comprehensive, web-based, GIS/LRS-integrated traffic signal management system that enables public agencies and organizations to manage the complete lifecycle of their traffic signals including inventory, inspection, analysis and maintenance. Signal and ITS Manager enhances the efficient movement of vehicular traffic and contributes to the reduction of fuel consumption and pollution.

Signal and ITS Manager centralizes and integrates the planning, scheduling, work recording and reporting functions within a single workflow process, which optimizes the allocation of resources, eliminates redundancies and reduces costs while providing the reliable signal inventory information required to make better business decisions.

Web-Based System Signal and ITS Manager enables agencies to manage signal inventory, inspection, analysis and maintenance from one centralized, zero footprint, web-based system that can be accessed via standard web browsers.

GIS/LRS Search and Visualization Signal and ITS Manager is GIS/LRS capable and enables quick search and visualization of signal location, condition and maintenance activities for any signal in your system.

Custom Report Generation Signal and ITS Manager features the ability to generate highly customized reports or to integrate external reports based on agency requirements.

Signal and ITS ManagerTM

Web-Based SystemCentralized, zero footprint, web-based signal management system

GIS/LRS Integration Report any activity performed on your network

GIS/LRS Search and Visualization Display location and condition for any signal in your system

Automated Workflow Automate workflow according to agency business rules

Centralized Data Entry Enter data once for all departments and needs

Asset Hierarchy Define your signal asset hierarchy

Define Preventative Maintenance Define custom Preventative Maintenance (PM) for each signal type and inventory items

Maintain Warranties Maintain warranty information for your signals

Problem Reports Workflow Set up workflow for approval of problem reports

Seamless Work Environment Seamlessly move work from annual plans, problem reports and PM to actual work orders

Assign Work Orders Assign priorities, crews, and/or specific employees to work orders


RecommendedAgileAssets Mobile Inventory ManagerTM and Mobile Work ManagerTM, or mobile field data collection unit

Comprehensive, Web-Based, GIS/LRS-Integrated, Traffic Signal Management System

Centralized Signal Inventory, Condition and History

Integrated GIS/LRS Environment

Features & Benefits

System FoundationAGILEASSETS

AgileAssets® System Foundation is the core set of capabilities for the integrated AgileAssets product portfolio. System Foundation is part of every implementation that is delivered.

Powerful and Flexible System Foundation allows you to set up unlimited asset types and asset inventory records. (Work management and analysis require additional products). You can customize all asset windows, data fields and drop-down lists used in the system. User roles, user accounts, passwords, system messaging, business rules, data imports are all managed via the System Foundation. Most users will never see the System Foundation, but all users will depend on it.

Manage Any AssetWhile the focus is on linear road assets, System Foundation supports any asset or event or other table data that an agency wants to identify or manage.

GIS Explorer Once identified, assets can be maintained analyzed, viewed, inspected and reported on via our GIS Explorer. The system is also integrated with Google MapsTM, BingTM Maps, and other open source maps, which provides users with friendly and familiar tools.

Web-Based SystemSystem Foundation enables centralized, zero footprint, web-based asset management systems that can be accessed via standard web browsers.

System Foundation

Web-Based SystemEnables centralized, zero footprint, web-based asset management systems accessible via web browsers

System Functions:Define user roles, administrative units and departmentsCreate and manage users, roles and access to administrative unitsManage tables, columns, labels, menus and commands for any windowManage business rules (Groovy)Manage work calendarsSet up cross-unit resource sharingManage Mobile Field Data UnitTM, Mobile Inventory ManagerTM

Manage GIS themes and map defaultsSet up standard units and conversions Mark datasets for audit or temporality viewsCreate new asset types

Inventory Functions:Add any inventory assetManage attribute dropdown listsCreate and manage inventory recordsView record audit historyView maintenance done on inventoryPlot inventory on GIS mapsPlot inventory on Google Maps, Bing Maps and other open source web maps

Reporting Functions:Add and manage ad-hoc (tabular), GIS, graph and BI reportsShare reports publicly or with select groups Copy and modify reportsSave ad-hoc reportsDisplay any report on the login dashboard

The Core Set of Capabilities for the AgileAssets Product Portfolio

GIS Explorer

Business Rules (Groovy)

Work Order and Calendar

Enterprise Asset Management Roadmap final 07-09-2012 v8

Documents

Transcript of Enterprise Asset Management Roadmap final 07-09-2012 v8