Entering Enrollment/NSLP/CEP Data in Each School’s Profile

Julie Tritt SchellPA E-rate Coordinator

February 2016

Where to Find Oct. 2015 NSLP Data

• http://e-ratepa.org/?p=11191• October 2015 data should be used in each school's

EPC profile unless they want to use more recent data or alternative data (such as surveys, etc)– October 2014 data also may be used, but isn’t ideal

• FY 2016 Form 471 will then pull the enrollment/NSLP data from the schools' profiles into the form to calculate the appropriate E-rate discounts

Where to Modify Enrollment/NSLP Data in EPC

• From your Landing Page...

Click on a school’s name to see their profile data

Use the arrow buttons to page through your school list

This is a Static Page.Click Manage Organization to Edit Data

Click Manage Organization to modify Enrollment/NSLP Data

If You See This Error..• If you receive a ‘Permission Not Granted’ Error:

• The school is associated with a different "parent" in EPC• You must call USAC at 888-203-8100 and have them fix the problem• Explain to them the error you received, and that the EPC system is

identifying this school (or schools) as being with the wrong parent• Make sure they fix the problem while you're on the phone and link these

schools to your BEN

Edit the School’s Profile Data: NON CEP Schools

Enrollment data (Column W)

If you have part-time students, enter those totals

here (if none, you must enter 0):

Total Free/Reduced Lunch data (Column X)

System requires an answer to whether you used a survey or sibling match

Edit the School’s Profile Data: CEP-Participating Schools

Use ‘CEP Percentage’ data from column F in CEP %

Data Tab

This figure is calculated automatically based on enrollment and CEP% data.

Enrollment data (Column E from CEP

Tab)

If you have part-time students, enter those totals

here (if none, you must enter 0):

62.3

Modification Nickname Required

• After you “submit” NSLP data, system will ask you to give the modification a nickname

• As of now, there is no tab in EPC which shows your modifications, but it’s likely coming soon

Update Juniata Elem with Oct 2015 NSLP Data

Returning to the List of Schools

• To update the next school’s data, return to the Landing Page by clicking on the USAC Logo in the top left corner

Click on the next school

PIA Discount Validation

• When the SLD's PIA staff reviews your applications, they use the PDE NSLP data to validate your discounts

• If you have other data (such as from an income survey or more recent NSLP data), you may use it but you should expect a call from the PIA staff requesting thorough documentation to validate your figures

List all School Buildings

• The PDE NSLP spreadsheet only contains buildings that have students participating in the NSLP program

• If a school doesn’t participate in NSLP, they still must be listed in EPC and must have enrollment and NSLP eligibility data entered

NSLP Data Upload Template

• There is a template to upload the enrollment/NSLP or CEP data into EPC instead of going through this process school by school (which will be useful for large school districts)

• However, the template was just released and is not yet working

• It's only available under > Related Actions, then > Upload Entity Profile Data

Consortia Do NOT Enter NSLP Data

• All consortia discount information is pulled from their member entity’s EPC Portals

• The system does not allow for consortia to enter data for their member schools/districts– I all has to be done at the district level– However, if the IU has obtained a Consultant

Registration Number (CRN), they can enter this data on behalf of their schools if, as the consultant, they've been given Full or Partial Rights Permission

Questions About Your Enrollment/NSLP/CEP Data?

• If you have any questions about your NSLP information, contact Joan Plank at the Bureau of Food and Nutrition at 717-783-6558

• If you have questions about your CEP information, contact Eliza Hanft at ehanft@pa.gov